18 Administrative Staff jobs in Jupiter
Administrative Assistant
33417 Lake Belvedere Estates, Florida
Comcast
Posted today
Job Viewed
Job Description
Comcast brings together the best in media and technology. We drive innovation to create the world's best entertainment and online experiences. As a Fortune 50 leader, we set the pace in a variety of innovative and fascinating businesses and create career opportunities across a wide range of locations and disciplines. We are at the forefront of change and move at an amazing pace, thanks to our remarkable people, who bring cutting-edge products and services to life for millions of customers every day. If you share in our passion for teamwork, our vision to revolutionize industries and our goal to lead the future in media and technology, we want you to fast-forward your career at Comcast.
**Job Summary**
Responsible for acting as a personal and confidential administrative support to senior management and his/her staff. Contacts Company personnel at all levels of the organization to gather information to prepare reports. Maintains knowledge of corporate activities to assist in policy, procedure and administrative matters. Performs responsibilities in such a way as to project the appropriate professional image of the Company. Has developed specialized knowledge/skills in own area. May act as a resource for colleagues with less experience.
**Job Description**
**Core Responsibilities**
+ Screens telephone calls, visitors and letters; answers routine questions and furnishes information.
+ Responsible for the coordination and scheduling of internal meetings and presentations; gathers and prepares necessary materials and/or equipment.
+ Assures the planning and coordination of the executive's calendar of events; schedules appointments and prepares detailed itineraries, complete with travel accommodations etc.
+ Assures the maintenance of travel and expense account and records, including form preparation and figure reconciliation.
+ Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems.
+ Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary.
+ Other duties and responsibilities as assigned.
**Employees at all levels are expected to:**
+ Understand our Operating Principles; make them the guidelines for how you do your job.
+ Own the customer experience - think and act in ways that put our customers first, give them seamless digital options at every touchpoint, and make them promoters of our products and services.
+ Know your stuff - be enthusiastic learners, users and advocates of our game-changing technology, products and services, especially our digital tools and experiences.
+ Win as a team - make big things happen by working together and being open to new ideas.
+ Be an active part of the Net Promoter System - a way of working that brings more employee and customer feedback into the company - by joining huddles, making call backs and helping us elevate opportunities to do better for our customers.
+ Drive results and growth.
+ Support a culture of inclusion in how you work and lead.
+ Do what's right for each other, our customers, investors and our communities.
**Disclaimer:**
+ This information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications.
Comcast is an equal opportunity workplace. We will consider all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other basis protected by applicable law.
**Skills:**
Microsoft Office; Punctuality; Administrative Support; Event Planning; Scheduling; Expenses; Presentations
Base pay is one part of the Total Rewards that Comcast provides to compensate and recognize employees for their work. Most sales positions are eligible for a Commission under the terms of an applicable plan, while most non-sales positions are eligible for a Bonus. Additionally, Comcast provides best-in-class Benefits to eligible employees. We believe that benefits should connect you to the support you need when it matters most, and should help you care for those who matter most. That's why we provide an array of options, expert guidance and always-on tools, that are personalized to meet the needs of your reality - to help support you physically, financially and emotionally through the big milestones and in your everyday life. Please visit the compensation and benefits summary ( on our careers site for more details.
**Education**
High School Diploma / GED
**Relevant Work Experience**
5-7 Years
**Job Family Group:** Functional Operations
**Job Summary**
Responsible for acting as a personal and confidential administrative support to senior management and his/her staff. Contacts Company personnel at all levels of the organization to gather information to prepare reports. Maintains knowledge of corporate activities to assist in policy, procedure and administrative matters. Performs responsibilities in such a way as to project the appropriate professional image of the Company. Has developed specialized knowledge/skills in own area. May act as a resource for colleagues with less experience.
**Job Description**
**Core Responsibilities**
+ Screens telephone calls, visitors and letters; answers routine questions and furnishes information.
+ Responsible for the coordination and scheduling of internal meetings and presentations; gathers and prepares necessary materials and/or equipment.
+ Assures the planning and coordination of the executive's calendar of events; schedules appointments and prepares detailed itineraries, complete with travel accommodations etc.
+ Assures the maintenance of travel and expense account and records, including form preparation and figure reconciliation.
+ Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems.
+ Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary.
+ Other duties and responsibilities as assigned.
**Employees at all levels are expected to:**
+ Understand our Operating Principles; make them the guidelines for how you do your job.
+ Own the customer experience - think and act in ways that put our customers first, give them seamless digital options at every touchpoint, and make them promoters of our products and services.
+ Know your stuff - be enthusiastic learners, users and advocates of our game-changing technology, products and services, especially our digital tools and experiences.
+ Win as a team - make big things happen by working together and being open to new ideas.
+ Be an active part of the Net Promoter System - a way of working that brings more employee and customer feedback into the company - by joining huddles, making call backs and helping us elevate opportunities to do better for our customers.
+ Drive results and growth.
+ Support a culture of inclusion in how you work and lead.
+ Do what's right for each other, our customers, investors and our communities.
**Disclaimer:**
+ This information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications.
Comcast is an equal opportunity workplace. We will consider all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other basis protected by applicable law.
**Skills:**
Microsoft Office; Punctuality; Administrative Support; Event Planning; Scheduling; Expenses; Presentations
Base pay is one part of the Total Rewards that Comcast provides to compensate and recognize employees for their work. Most sales positions are eligible for a Commission under the terms of an applicable plan, while most non-sales positions are eligible for a Bonus. Additionally, Comcast provides best-in-class Benefits to eligible employees. We believe that benefits should connect you to the support you need when it matters most, and should help you care for those who matter most. That's why we provide an array of options, expert guidance and always-on tools, that are personalized to meet the needs of your reality - to help support you physically, financially and emotionally through the big milestones and in your everyday life. Please visit the compensation and benefits summary ( on our careers site for more details.
**Education**
High School Diploma / GED
**Relevant Work Experience**
5-7 Years
**Job Family Group:** Functional Operations
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0
Administrative Coordinator
33419 Riviera Beach, Florida
Henkel
Posted 1 day ago
Job Viewed
Job Description
Administrative Coordinator
**_About_** **_this_** **_Position_**
At Henkel, you'll be part of an organization that's shaping the future through innovation, sustainability and collaboration. With our trusted brands like Persil®, 'all®, Loctite®, Snuggle®, and Schwarzkopf® and our cutting-edge technologies, you'll have countless opportunities to explore new paths and grow.
This position is with our Adhesive Technologies business unit - where we empower our people to transform industries and provide our customers with a competitive advantage through adhesives, sealants and functional coatings.
**Dare to learn new skills, advance in your career and make an impact at Henkel. **
**What you´ll do**
+ Work independently within guidelines, and will make independent decisions regarding planning, organizing, and scheduling
+ Work with speed and decisiveness to make the right decisions in high-pressure situations
+ Exhibit sound judgment with the ability to prioritize and make decisions
+ Energetic and eager to tackle new projects and ideas while always thinking ahead
+ Understand the big picture and anticipate relevant opportunities & challenges you can proactively build solutions
+ Display excellent emotional intelligence and communication skills with the ability to interact & collaborate effectively with others
+ Contribute to the excellent reputation of the company and the leadership team through professional, respectful interactions with all internal and external stakeholders
+ Coordinate complex travel and expense reporting using Concur, inclusive of the submission of expense reports after each trip or event
+ Liaise with Operation Manager's direct reports for meeting requests, workshop arrangement and assist with all logistics, room reservations, catering.
+ Liaise with external vendors, payment arrangement while being cost efficient
+ Assist with on-site recruiting, assessment centers and onboarding
+ Daily administrative tasks and ad hoc requests
**What makes you a good fit**
+ High school diploma / GED required.
+ 1-2 years of experience in a similar role preferred.
+ The environment is fast-paced and the person in this role will need to be proactive, hardworking, highly organized, and an independent critical thinker.
+ Experience in a corporate environment.
+ Ability to build strong relationships.
+ Strong computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and SAP, Excel), Concur, Ariba and Microsoft Teams, and Scheduling.
+ Proficient in Microsoft office Outlook, Word, and Excel.
+ Excellent communication skills.
+ Ability to multitask and prioritize tasks.
+ Ability to collaborate effectively.
**Some benefits of joining Henkel**
+ Health Insurance: affordable plans for medical, dental, vision and wellbeing starting on day 1
+ Work-Life Balance: Paid time off including sick, vacation, holiday and volunteer time, and vacation buy / sell program
+ Financial: 401k matching, employee share plan with voluntary investment and Henkel matching shares, annual performance bonus, service awards and student loan reimbursement
+ Family Support: 12-week gender neutral parental leave (up to 20 weeks for parents giving birth), fertility support, adoption & surrogacy reimbursement, discounted child and elderly care, and scholarships
+ Career Growth: diverse national and international growth opportunities, access to thousands of skills development courses, and tuition reimbursement
The salary for this role is $ - $ . This is the range that we in good faith anticipate relying on when setting wages for this position. We may ultimately pay more or less than the posted range and this range. This salary range may also be modified in the future.
Henkel does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Henkel property and therefore, Henkel will not pay a fee for any placement resulting from the receipt of an unsolicited referral.
Henkel is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.
**JOB ID:**
**Job Locations:** United States, FL, Riviera Beach
**Contact information for application-related questions:**
Please do not use this email address for sending your application or CV. To apply, please click on the "Apply for this role" button below. Applications sent via e-mail will not be accepted.
**Application Deadline:** As long as the vacancy is listed on our Career Site, we are happy to receive your application
**Job-Center:** If you have an application already, you can create or log in to your accounthere ( to check the status of your application. In case of new account creation, please use your email address that you applied with.
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How is work at Henkel
**_About_** **_this_** **_Position_**
At Henkel, you'll be part of an organization that's shaping the future through innovation, sustainability and collaboration. With our trusted brands like Persil®, 'all®, Loctite®, Snuggle®, and Schwarzkopf® and our cutting-edge technologies, you'll have countless opportunities to explore new paths and grow.
This position is with our Adhesive Technologies business unit - where we empower our people to transform industries and provide our customers with a competitive advantage through adhesives, sealants and functional coatings.
**Dare to learn new skills, advance in your career and make an impact at Henkel. **
**What you´ll do**
+ Work independently within guidelines, and will make independent decisions regarding planning, organizing, and scheduling
+ Work with speed and decisiveness to make the right decisions in high-pressure situations
+ Exhibit sound judgment with the ability to prioritize and make decisions
+ Energetic and eager to tackle new projects and ideas while always thinking ahead
+ Understand the big picture and anticipate relevant opportunities & challenges you can proactively build solutions
+ Display excellent emotional intelligence and communication skills with the ability to interact & collaborate effectively with others
+ Contribute to the excellent reputation of the company and the leadership team through professional, respectful interactions with all internal and external stakeholders
+ Coordinate complex travel and expense reporting using Concur, inclusive of the submission of expense reports after each trip or event
+ Liaise with Operation Manager's direct reports for meeting requests, workshop arrangement and assist with all logistics, room reservations, catering.
+ Liaise with external vendors, payment arrangement while being cost efficient
+ Assist with on-site recruiting, assessment centers and onboarding
+ Daily administrative tasks and ad hoc requests
**What makes you a good fit**
+ High school diploma / GED required.
+ 1-2 years of experience in a similar role preferred.
+ The environment is fast-paced and the person in this role will need to be proactive, hardworking, highly organized, and an independent critical thinker.
+ Experience in a corporate environment.
+ Ability to build strong relationships.
+ Strong computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and SAP, Excel), Concur, Ariba and Microsoft Teams, and Scheduling.
+ Proficient in Microsoft office Outlook, Word, and Excel.
+ Excellent communication skills.
+ Ability to multitask and prioritize tasks.
+ Ability to collaborate effectively.
**Some benefits of joining Henkel**
+ Health Insurance: affordable plans for medical, dental, vision and wellbeing starting on day 1
+ Work-Life Balance: Paid time off including sick, vacation, holiday and volunteer time, and vacation buy / sell program
+ Financial: 401k matching, employee share plan with voluntary investment and Henkel matching shares, annual performance bonus, service awards and student loan reimbursement
+ Family Support: 12-week gender neutral parental leave (up to 20 weeks for parents giving birth), fertility support, adoption & surrogacy reimbursement, discounted child and elderly care, and scholarships
+ Career Growth: diverse national and international growth opportunities, access to thousands of skills development courses, and tuition reimbursement
The salary for this role is $ - $ . This is the range that we in good faith anticipate relying on when setting wages for this position. We may ultimately pay more or less than the posted range and this range. This salary range may also be modified in the future.
Henkel does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Henkel property and therefore, Henkel will not pay a fee for any placement resulting from the receipt of an unsolicited referral.
Henkel is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.
**JOB ID:**
**Job Locations:** United States, FL, Riviera Beach
**Contact information for application-related questions:**
Please do not use this email address for sending your application or CV. To apply, please click on the "Apply for this role" button below. Applications sent via e-mail will not be accepted.
**Application Deadline:** As long as the vacancy is listed on our Career Site, we are happy to receive your application
**Job-Center:** If you have an application already, you can create or log in to your accounthere ( to check the status of your application. In case of new account creation, please use your email address that you applied with.
Activate external content
When clicking the button below external content will be loaded which involves transfer of personal data (e.g. IP address) to external servers. This may involve that cookies are set by the external content provider. Please see Data Protection Statement for further information.
**Accept for all YouTube content**
Deactivate loading external content from YouTube.
How is work at Henkel
View Now
1
Administrative Assistant
Stuart, Florida
Fellowship of Christian Athletes
Posted today
Job Viewed
Job Description
The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. MINISTERIAL DUTIES These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.
- Agree with, and abide by, FCA's Christian Community Statement.
- Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA.
- Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others.
- Connect to and participate in a local church through worship and weekly involvement.
- Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times.
- Responsible for appointments/meetings with staff, ministry partners, vendors, etc.
- Handles travel arrangements for assigned staff.
- Receives and screens telephone calls and emails for area office.
- Retrieves, opens, and distributes office mail.
- Plans, organizes, and completes assigned work in a timely manner.
- Manages development of resources and meets deadlines of assigned projects.
- Coordinates donor ministry events, banquets, staff meetings, etc.
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2
Executive Administrative Assistant
33412 Royal Palm Estates, Florida
MorseLife Health System, Inc.
Posted today
Job Viewed
Job Description
SUMMARY
The Executive Administrative Assistant provides high-level administrative support to the Chief Executive Officer (CEO) of MorseLife Health System. This role requires exceptional organizational, communication, and problem-solving skills. The ideal candidate is proactive, maintains strict confidentiality, and thrives in a fast-paced, mission-driven environment. The Executive Assistant acts as a key liaison between the CEO, senior leadership, Board of Directors, and internal/external stakeholders.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Manage the CEO’s calendar, scheduling appointments, meetings, and travel with precision and efficiency.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
• Coordinate Board of Directors meetings, including scheduling, agenda preparation, distribution of materials, and recording of minutes.
• Screen and prioritize incoming calls, emails, and requests, ensuring timely follow-up and communication.
• Facilitate communication between the CEO and internal departments, residents, family members, and community partners.
• Track key deadlines, strategic initiatives, and special projects assigned by the CEO.
• Handle confidential and sensitive information with the utmost integrity and discretion.
• Assist with the planning and execution of leadership retreats, community events, and donor functions.
• Maintain organized filing systems and ensure timely recordkeeping and data entry.
• Act as a gatekeeper and ambassador for the CEO’s office.
• Performs all other duties as assigned.
QUALIFICATIONS EDUCATION and/or EXPERIENCE
To perform this job successfully, an individual must be able to perform each primary function effectively and efficiently. The requirements listed below represent the knowledge, skills, and/or abilities required.
• Associate’s or Bachelor’s degree preferred; equivalent experience considered.
• Minimum of 5 years of experience providing executive-level support to C-suite leaders, preferably within healthcare, senior living, or nonprofit organizations.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams, etc.).
• Knowledge of senior care operations, healthcare compliance, and board governance practices is preferred.
• Excellent written and verbal communication skills.
• Strong time management, multitasking, and prioritization abilities.
• Demonstrates discretion, reliability, and professionalism in all interactions.
• Ability to work independently and collaboratively in a dynamic environment.
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3
Administrative Specialist - Construction
33478 Jupiter, Florida
Baron Sign Manufacturing
Posted today
Job Viewed
Job Description
This is not a remote position. The role is in-person only .
If you are an experienced Construction Administrator who thrives in a dynamic environment and enjoys managing multiple responsibilities, we invite you to apply. No two days will be the same!
The ideal candidate will have a proven track record of successfully handling administrative tasks for construction projects. You should bring strong knowledge of QuickBooks, as well as a solid understanding of the administrative requirements when working with General Contractors.
Requirements:
- Minimum of 1 year of experience using QuickBooks
- Proficiency in Microsoft Office and Adobe Acrobat
- Excellent organizational and time-management skills
- Strong communication and interpersonal skills
- Ability to work independently as well as collaboratively in a team setting
- Permitting experience a plus
If you are detail-oriented, highly organized, and enjoy working in a fast-paced environment, we encourage you to apply for this exciting opportunity. We offer competitive compensation, comprehensive benefits, and a positive work culture that values teamwork and collaboration.
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4
Administrative Recruitment Sourcer
33412 Royal Palm Estates, Florida
Bluehawk
Posted 1 day ago
Job Viewed
Job Description
Administrative Recruitment Sourcer
ID
Job Location
US-FL-West Palm Beach
Overview
Bluehawk, LLC. is seeking part-time, Entry-Level Administrative Recruitment Sourcers to partner with our recruitment team and find the best qualified talent to fill our national and global job opportunities.
The Administrative Recruitment Sourcers will be based out of our West Palm Beach, FL headquarters.
We offer a flexible schedule for people looking for part-time income.
- College Students
- Retirees
- Second Job
As we continue to grow, other part and full time opportunities may be available in recruiting, human resources, accounting, writing, supervisory, training and administration based on prior experience and performance.
Responsibilities- Performs searches by utilizing internet recruitment tools such as job boards and social media to search (source) for qualified talent to fill current job openings.
- Contacts applicants to inform them of potential employment opportunities via internet recruitment resources or email.
- Develops constructive and cooperative working relationships with others and maintains them over time.
- May perform administrative functions or training as needed.
- Performs other duties as assigned.
- Knowledge of Microsoft Word, Excel and Outlook.
- Must be knowledgeable when utilizing internet search technology.
- Ability to read and comprehend written and verbal communication.
- Ability to write and reply to messages via email.
- Ability to carry out written or oral instructions.
- Adaptability and flexibility to support the organization's growth.
- Ability to work as part of a team and independently.
- Strong social media usage and interaction experience desired.
- Must be over the age of 18.
Education :
- High School Diploma or GED equivalent
Physical Requirements and Environment:
- This employee will work on a computer in an office environment. Physical efforts: Limited, to include some standing, bending, light lifting up to 10 pounds, limited stretching and reaching.
Required Security, Certifications, Licenses and/or Registrations:
- Must be able to pass a criminal background check and drug screening.
- Must show proof of permanent physical home address being in a HUBZone. Must have lived at this address for 6+ months.
Bluehawk, LLC. is an Equal Opportunity/Affirmative Action Employer/ EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity
Connect With Us!Not ready to apply? Connect with us for general consideration.
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5
Administrative Technician - Environmental
33408 North Palm Beach, Florida
NextEra Energy
Posted today
Job Viewed
Job Description
**Administrative Technician - Environmental**
**Date:** Oct 8, 2025
**Location(s):** Juno Beach, FL, US, 33408
**Company:** NextEra Energy
NextEra Energy Resources is one of America's largest wholesale electricity generators, harnessing diverse energy sources to power progress. We deliver tailored energy solutions that fuel economic growth, strengthen communities, and help customers achieve their energy goals. Ready to make a lasting impact? Take the next step in your career with us!
**Position Specific Description**
NextEra Energy Resources is the world's largest generator of renewable energy from the wind and sun, and a world leader in battery storage as well as Natural Gas and other Energy sources. We provide energy-related products and services that grow our economy, protect the environment, support our communities and help customers meet their energy needs. Are you interested in improving our energy independence for future generations? Join our world-class, innovative team today.
This position provides administrative support to our Environmental Services Permitting Team including document control, data management, reporting, invoicing, purchase orders, and contractor management. Also, supports scheduling team events, both onsite and offsite, including coordination with vendors and employees as well as purchasing supplies and making reservations. Position requires strong organization skills, ability to prioritize time and strong written and verbal communication. This is a full-time, office-based position.
**Job Overview**
Employees in this job perform advanced, diversified and confidential administrative duties by applying broad and comprehensive experience, skills, and knowledge of organizational policies and practices. This position requires some independent judgment of org standards.
**Job Duties & Responsibilities**
Under minimal supervision:
- Compiles and analyzes moderately complex information for inclusion in reports or presentation materials
- Prepares charts, graphs, or tables as necessary
- Receives and responds to routine correspondence following established procedures
- Exercises independent judgment and employs basic reasoning skills
- Schedules and maintains calendars
- Assists in the creation of expense reports
- Provides general administrative assistance to manager and/or team
- Performs other job-related duties as assigned
**Required Qualifications**
- High School Grad / GED
- Experience: 5+ years
**Preferred Qualifications**
- None
NextEra Energy offers a wide range of benefits to support our employees and their eligible family members. Clickto learn more.
**Employee Group:** Non Exempt
**Employee Type:** Full Time
**Job Category:** Administrative/Clerical
**Organization:** NextEra Energy Project Management, LLC
**Relocation Provided:** No
NextEra Energy is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to race, color, age, national origin, religion, marital status, sex, sexual orientation, gender identity, gender expression, genetics, disability, protected veteran status or any other basis prohibited by law.
NextEra Energy provides reasonable accommodation in its application and selection process for qualified individuals, including accommodations related to compliance with conditional job offer requirements, consistent with federal, state, and local laws. Supporting medical or religious documentation will be required where applicable and permitted by applicable law. To request a reasonable accommodation, please send an e-mail to, providing your name, telephone number and the best time for us to reach you. Alternatively, you may call . Please do not use this line to inquire about your application status.
NextEra Energy will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
NextEra Energy **does not** accept any unsolicited resumes or referrals from **any third-party recruiting firms or agencies** . Please see ourfor more information.
#LI-CG
**Date:** Oct 8, 2025
**Location(s):** Juno Beach, FL, US, 33408
**Company:** NextEra Energy
NextEra Energy Resources is one of America's largest wholesale electricity generators, harnessing diverse energy sources to power progress. We deliver tailored energy solutions that fuel economic growth, strengthen communities, and help customers achieve their energy goals. Ready to make a lasting impact? Take the next step in your career with us!
**Position Specific Description**
NextEra Energy Resources is the world's largest generator of renewable energy from the wind and sun, and a world leader in battery storage as well as Natural Gas and other Energy sources. We provide energy-related products and services that grow our economy, protect the environment, support our communities and help customers meet their energy needs. Are you interested in improving our energy independence for future generations? Join our world-class, innovative team today.
This position provides administrative support to our Environmental Services Permitting Team including document control, data management, reporting, invoicing, purchase orders, and contractor management. Also, supports scheduling team events, both onsite and offsite, including coordination with vendors and employees as well as purchasing supplies and making reservations. Position requires strong organization skills, ability to prioritize time and strong written and verbal communication. This is a full-time, office-based position.
**Job Overview**
Employees in this job perform advanced, diversified and confidential administrative duties by applying broad and comprehensive experience, skills, and knowledge of organizational policies and practices. This position requires some independent judgment of org standards.
**Job Duties & Responsibilities**
Under minimal supervision:
- Compiles and analyzes moderately complex information for inclusion in reports or presentation materials
- Prepares charts, graphs, or tables as necessary
- Receives and responds to routine correspondence following established procedures
- Exercises independent judgment and employs basic reasoning skills
- Schedules and maintains calendars
- Assists in the creation of expense reports
- Provides general administrative assistance to manager and/or team
- Performs other job-related duties as assigned
**Required Qualifications**
- High School Grad / GED
- Experience: 5+ years
**Preferred Qualifications**
- None
NextEra Energy offers a wide range of benefits to support our employees and their eligible family members. Clickto learn more.
**Employee Group:** Non Exempt
**Employee Type:** Full Time
**Job Category:** Administrative/Clerical
**Organization:** NextEra Energy Project Management, LLC
**Relocation Provided:** No
NextEra Energy is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to race, color, age, national origin, religion, marital status, sex, sexual orientation, gender identity, gender expression, genetics, disability, protected veteran status or any other basis prohibited by law.
NextEra Energy provides reasonable accommodation in its application and selection process for qualified individuals, including accommodations related to compliance with conditional job offer requirements, consistent with federal, state, and local laws. Supporting medical or religious documentation will be required where applicable and permitted by applicable law. To request a reasonable accommodation, please send an e-mail to, providing your name, telephone number and the best time for us to reach you. Alternatively, you may call . Please do not use this line to inquire about your application status.
NextEra Energy will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
NextEra Energy **does not** accept any unsolicited resumes or referrals from **any third-party recruiting firms or agencies** . Please see ourfor more information.
#LI-CG
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6
Administrative Specialist III
33458 Jupiter, Florida
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
We are looking for an experienced Administrative Specialist III to join our team in Jupiter, Florida. This role involves providing comprehensive administrative support to ensure smooth departmental operations. It offers an excellent opportunity for long-term career growth in a government setting.
Responsibilities:
*Notary* is preferred.
- Deliver administrative support by managing documentation, records, and processes in line with established procedures and deadlines.
- Serve as a liaison between departments, detail-focused groups, and the public, facilitating communication and ensuring accurate information flow.
- Coordinate travel arrangements, including booking flights, accommodations, and conference registrations for department staff.
- Monitor and maintain inventory levels for department supplies, conduct regular stock checks, and initiate purchase orders as needed.
- Research vendors and products to obtain competitive price quotes, prepare purchase orders, and maintain purchasing records.
- Process invoices for payment, verifying accuracy, resolving discrepancies, and reconciling monthly statements.
- Handle public records updates by scanning, organizing, and maintaining files in an efficient and accessible manner.
- Manage calendar scheduling and appointments, ensuring effective time management for department personnel.
- Act as a notary public to authenticate official documents and support departmental needs.
- Assist in maintaining petty cash funds, balancing accounts, and preparing reconciliation reports as required.
Requirements - Proven experience in administrative support roles, preferably in government or public sector environments.
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Strong skills in calendar management and scheduling.
- Must hold current Notary Public certification.
- Ability to accurately organize, scan, and maintain files and records.
- Excellent interpersonal and communication skills for liaising with various stakeholders.
- Experience in processing invoices, managing budgets, and reconciling financial statements.
- Demonstrated ability to prioritize and manage multiple tasks effectively in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for an experienced Administrative Specialist III to join our team in Jupiter, Florida. This role involves providing comprehensive administrative support to ensure smooth departmental operations. It offers an excellent opportunity for long-term career growth in a government setting.
Responsibilities:
*Notary* is preferred.
- Deliver administrative support by managing documentation, records, and processes in line with established procedures and deadlines.
- Serve as a liaison between departments, detail-focused groups, and the public, facilitating communication and ensuring accurate information flow.
- Coordinate travel arrangements, including booking flights, accommodations, and conference registrations for department staff.
- Monitor and maintain inventory levels for department supplies, conduct regular stock checks, and initiate purchase orders as needed.
- Research vendors and products to obtain competitive price quotes, prepare purchase orders, and maintain purchasing records.
- Process invoices for payment, verifying accuracy, resolving discrepancies, and reconciling monthly statements.
- Handle public records updates by scanning, organizing, and maintaining files in an efficient and accessible manner.
- Manage calendar scheduling and appointments, ensuring effective time management for department personnel.
- Act as a notary public to authenticate official documents and support departmental needs.
- Assist in maintaining petty cash funds, balancing accounts, and preparing reconciliation reports as required.
Requirements - Proven experience in administrative support roles, preferably in government or public sector environments.
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Strong skills in calendar management and scheduling.
- Must hold current Notary Public certification.
- Ability to accurately organize, scan, and maintain files and records.
- Excellent interpersonal and communication skills for liaising with various stakeholders.
- Experience in processing invoices, managing budgets, and reconciling financial statements.
- Demonstrated ability to prioritize and manage multiple tasks effectively in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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7
Administrative Assistant C
33417 Lake Belvedere Estates, Florida
L3Harris
Posted 1 day ago
Job Viewed
Job Description
L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.
L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.
Job Title: Administrative Assistant C
Job Code: 29548
Job Location: Jupiter, FL
Job Schedule: 9/80: Employees work 9 out of every 14 days - totaling 80 hours worked - and have every other Friday off
Job Description:
We are seeking an Administrative Assistant C to join our Space Launch Systems group at our Jupiter, FL (West Palm Beach) facility.
Essential Functions:
+ Fully proficient support individual contributor.
+ Works under limited supervision.
+ May be a resource to other employees in areas of expertise.
+ Assignments are moderately difficult requiring some judgment.
+ Less detailed instructions are provided, and minimal peer review is required.
+ Communicates with contacts typically within and outside the department on matters that involve obtaining or providing information requiring explanation or interpretation to understand and reach agreement.
+ May be a resource to other employees in areas of proficiency.
Qualifications:
+ Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
Preferred Additional Skills:
+ Prior aerospace/denfense company experience preferred.
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English ( or Spanish ( . For information regarding your Right To Work, please click here for English ( or Spanish ( .
L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.
Job Title: Administrative Assistant C
Job Code: 29548
Job Location: Jupiter, FL
Job Schedule: 9/80: Employees work 9 out of every 14 days - totaling 80 hours worked - and have every other Friday off
Job Description:
We are seeking an Administrative Assistant C to join our Space Launch Systems group at our Jupiter, FL (West Palm Beach) facility.
Essential Functions:
+ Fully proficient support individual contributor.
+ Works under limited supervision.
+ May be a resource to other employees in areas of expertise.
+ Assignments are moderately difficult requiring some judgment.
+ Less detailed instructions are provided, and minimal peer review is required.
+ Communicates with contacts typically within and outside the department on matters that involve obtaining or providing information requiring explanation or interpretation to understand and reach agreement.
+ May be a resource to other employees in areas of proficiency.
Qualifications:
+ Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
Preferred Additional Skills:
+ Prior aerospace/denfense company experience preferred.
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English ( or Spanish ( . For information regarding your Right To Work, please click here for English ( or Spanish ( .
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8
Senior Administrative Coordinator
33417 Lake Belvedere Estates, Florida
Insight Global
Posted 1 day ago
Job Viewed
Job Description
Job Description
The Senior Administrative Coordinator plays a crucial role in providing comprehensive administrative support to the organization. This position involves performing various administrative services, helping manage office operations, coordinating meetings and appointments, handling inquiries, working on special projects, and ensuring smooth vendor and service provider interactions. Additionally, the Senior Administrative Coordinator is responsible for maintaining records, managing office supplies, and coordinating management team schedules.
Primary Responsibilities:
● Provide administrative support to the President including, but not limited to helping manage and prioritize daily tasks, monitoring and managing daily calendar, correspondence, including arranging meetings, conference calls, and appointments
● Maintains discretion and confidentiality
● Complete assigned project-based work and provide support to President, Administration Manager, and Senior Management team as needed, including making presentations, spreadsheets, and reports
● Prepare and/or create error free documents and materials in a timely manner for internal/external communications
● Perform various administrative tasks, including filing, mailing, bill payment, expense reports, record keeping, running errands, and managing office supply inventory
● Act as the primary point of contact for the President for internal and external inquiries, providing prompt and professional assistance and responsiveness
● Work on arranging and coordinating corporate events
● Support President and Administration Manager in the company's Strategic Planning process
● Create and implement procedures for updating and organizing materials, promoting efficient record-keeping practices
● Respond to emails, phone calls, and correspondence in a timely manner
● Support the company's travel coordinator by coordinating domestic and international travel arrangements, including flights, accommodations, and transportation
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
● 3+ years of previous administrative support role experience required
● Excellent written and verbal communication skills
● Ability to handle sensitive and confidential information
● Strong organizational skills
● Detail oriented with commitment to accuracy
● Calendar and schedule management
● Self-motivated and adaptable
● Strong skills in Microsoft Office (Outlook, PowerPoint, Word, Excel)
The Senior Administrative Coordinator plays a crucial role in providing comprehensive administrative support to the organization. This position involves performing various administrative services, helping manage office operations, coordinating meetings and appointments, handling inquiries, working on special projects, and ensuring smooth vendor and service provider interactions. Additionally, the Senior Administrative Coordinator is responsible for maintaining records, managing office supplies, and coordinating management team schedules.
Primary Responsibilities:
● Provide administrative support to the President including, but not limited to helping manage and prioritize daily tasks, monitoring and managing daily calendar, correspondence, including arranging meetings, conference calls, and appointments
● Maintains discretion and confidentiality
● Complete assigned project-based work and provide support to President, Administration Manager, and Senior Management team as needed, including making presentations, spreadsheets, and reports
● Prepare and/or create error free documents and materials in a timely manner for internal/external communications
● Perform various administrative tasks, including filing, mailing, bill payment, expense reports, record keeping, running errands, and managing office supply inventory
● Act as the primary point of contact for the President for internal and external inquiries, providing prompt and professional assistance and responsiveness
● Work on arranging and coordinating corporate events
● Support President and Administration Manager in the company's Strategic Planning process
● Create and implement procedures for updating and organizing materials, promoting efficient record-keeping practices
● Respond to emails, phone calls, and correspondence in a timely manner
● Support the company's travel coordinator by coordinating domestic and international travel arrangements, including flights, accommodations, and transportation
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
● 3+ years of previous administrative support role experience required
● Excellent written and verbal communication skills
● Ability to handle sensitive and confidential information
● Strong organizational skills
● Detail oriented with commitment to accuracy
● Calendar and schedule management
● Self-motivated and adaptable
● Strong skills in Microsoft Office (Outlook, PowerPoint, Word, Excel)
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9