25 Administrative Staff jobs in Jupiter

We are seeking a full-time Office Administrator to support our office team in Palm Beach County. This role requires strong administrative, organizational, and technical skills, including proficiency in Microsoft Office and QuickBooks. The ideal candidate is detail-oriented, adaptable, and a team player who thrives in a fast-paced environment. What you will receive: • Competitive pay • Paid vacation • 7 paid holidays • Performance bonuses • Health insurance • 401(k) matching • Referral bonuses If you are a highly organized professional with strong administrative and bookkeeping skills, we encourage you to apply! Responsibilities: • Prepare and distribute bills, mail, and office correspondence. • Communicate effectively with clients, technicians, and internal team • Ensure compliance with company policy and agreements • Answer and direct phone calls professionally. • Perform administrative duties, including filing and data entry. Qualifications: • Strong verbal communication and written communication • Emergency Travel may be required. • Strong organizational skills and attention to detail. • Previous experience in dispatching, case management, or a related field • Ability to work in a fast paced environment Compensation: $15 - $16.50 hourly

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SA Hospitality Group is Italian at heart, the vision of Gherardo Guarducci and Dimitri Pauli who have translated old-world sensibilities to appeal to modern-day New York City clientele. Since 2003, SA Hospitality Group has expanded to a selective group of iconic New York neighborhoods with its three brands: Sant Ambroeus, Casa Lever, Felice with 24 restaurant locations in Manhattan, Southampton, NY, East Hampton, NY, Aspen, CO, Milan, Italy, and Palm Beach, FL.

Purpose: This person is responsible for coordinating and maintaining all office duties and support for the BOH and FOH management.

Key Responsibilities/Accountabilities:
Financials
• Responsible for bank transactions
o Daily Cash Deposit - count, compare to sales report, prepare deposit slips.
o Daily Change - Make change on 5 registers (AM and PM) count change left in change box and fill in the change request.
• Petty cash procedures
o Receipts- daily collect, record and reimburse employees for petty cash spent. Obtain approval from GM or AGM on purchases
• Replenish petty cash
• Reconcile petty cash on a weekly basis.
• Reconcile and communicate petty cash at EOM to Axel and GM.
• Keep daily separate record of register extras.
Employees
• Employee Records- have new employees fill out all forms of hire package. Scan and e-mail documents to HR. Scan employee fingerprint for clocking in/out. Communicate Traliant anti sexual harassment training and ensure employee completion.
• Time adjustments- using labor report add to the Time adjustment list and have employees sign when they forget to clock in or out and adjust in Time Pro. Scan and send to HR.
• Tip sheet - Daily basis to fill in template using labor report, compare on a weekly basis to POS systems sales report to make sure both match. Post tip sheet for employees to see daily.
• Payroll - Enter hours, tips, PTO onto the payroll template
• Request employee letters and changes from HR
Customers
• House Accounts- update information when needed and scan receipts.
• Fulfill receipt requests by searching on POS systems.
• Send and receive credit card authorization forms for large reservations or guests looking to pay part of full dinner for someone else.
• Process and ship online gift card orders
• During holidays help with taking, processing, and organizing holiday orders, especially shipping and delivery.
Ordering and Inventory
• Order - disposables, non-alcoholic beverages, condiments, silverware, china, glassware, supplies, (please check and review ordering lists)
• Receive deliveries of items ordered, make sure nothing is missing from delivery or that nothing is damaged.
• Coffee/water inventory - Continuously record water and coffee received and count stocked items (with help from baristas) and enter into appropriate spread sheets.
• Wine inventory- Enter invoices to our system, import sales, enter items in log book and compare numbers to what is in stock using the counts done by Beverage Manager and the bartender. Print "on hand report" on weekly basis. Print stock value report on the first day of the month and e-mail to Staff Accountant
Menus/Online Platforms
• Check menu needs with host team/managers and communicate menu pars to
• Check Online platforms and online menus for accuracy in both items listed, menu descriptions, and pricing
• Communicate any changes to online menu platforms to
• Review of menus and menu platforms is recommended once a week or bi monthly. When new menus roll out check upon roll out.
• Review accuracy of QR code with new menu roll outs.
XtraChef
• Take pictures and upload of all invoices received
• Stamp all invoices uploaded with the "Scanned" red stamp
• Place in scanned invoices folder to be sent to office weekly with the weekly bag
Organization & Maintenance
• Phone lists: Update phone lists (wholesale, maintenance, service providers employees.
• Gift Card Log: Use the forms filled out at the moment of purchase to update general, online gift card logs and OT with guests' information.
• Prepare the new financial spread sheets for reconciliations needed for the New Year and help maintain and edit others as needed. After the New Year close all the financial sheets and send to the office.
• Weekly Bag to the office -Gather and send with a messenger, include
• Daily receipts and reports.
• Hard copies of employee documents, including payroll package,
• Invoices arranged by date and company with credit notes.
• Company mail.
• Petty cash reconciliation along with receipts
• Once a month send in this bag previous cake orders with receipts, hard copy of Gift card log filled out at the counter at the time of purchase.
• When there are emergencies and GM is not in the restaurant call Maintenance and discuss what the next step to take is. (Whether it should be looked at first or we need to call service company)
• Maintain cleanliness and organization of the office.
Minimal Essential Requirements:
• The ability to work as part of a team, and personal cleanliness.
• Very basic food handling, preparation, and cleaning skills are welcomed.
• Time management and ability to work under pressure to manage high volume of production.
• Active listening and learning skills.
• Reading and speaking comprehension skills
• Discipline to follow set standards.
• Ability to lift up to 30lbs.
ADA: SA Hospitality Group will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

We are an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, disability that does not prohibit performance of essential job functions with or without reasonable accommodation, or any other characteristic protected by applicable law.

Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity in order to complete Form I-9 within 72 hours of commencing work. Failure to do so will result in immediate termination.

As the Restaurant Office Administrator, you will encompass a broad range of activities related to office administration as well as private events.  In partnership with the General Manager and Restaurant Support Center, you’ll provide support and execute a range of administrative, clerical and financial tasks including invoicing, mail distribution, Guest relations and human resources related duties.  You’ll also handle the administration and coordination of private events, partnering closely with Team Members to provide outstanding Guest service.  

What You’ll Get

• Incredible Discounts:
  • Monthly Dining Allowance
  • 50% Dining and Carryout
  • 40% Retail Wine
  • 20% Retail and Private Events
• Monthly Complimentary Wine Tasting for Two 
• Medical, Prescription, Dental, Vision Insurance plus Telemedicine and Wellness Program
• Company Matching 401(k) Retirement Savings Plan
• Flexible Savings Accounts- Health and Dependent Care
• Health Savings Account 
• Long-Term Disability; Voluntary Short-Term Disability
• Basic Life and AD&D Insurance (with option to purchase additional coverage)
• Paid Parental Leave
• Highly Competitive Pay plus Team Member Incentives & Rewards  
• Paid Time Off
• Access to Team Member Relief Program
• Employee Assistance Program, providing mental health, legal and financial counseling.
• “Everyday Benefits” Program to include insurance coverage (pet, life, auto, home/property) and employee discounts on goods and services
• Employee Referral Bonus Program
• Milestones Recognition Program
• GMs and EKMs participate in a Team Member Development program to earn a $20,000 cash incentive
• Annual Destination Conference for General Managers and Executive Kitchen Managers
• Career Development Opportunities

What You’ll Do  

• Oversee and maintain all tasks related to the back-office procedures and administrative systems
• Tracking and managing marketing collateral, office supplies, and uniform inventory
• Manage gratuity systems and daily cash reconciliation
• Be responsible for preparing and processing invoices in Compeat system
• Process vacation requests and other payroll-related matters
• Be responsible for daily Wine Club Membership data entry
• Answer phone calls and assist guests while utilizing the reservation system
• Support team member interactions by answering policy, payroll, and benefits questions
• Partner closely with General Manager & Restaurant Support Center to ensure policies and procedures are followed
• Assist Management team with screening applications and processing pre- and post-employment paperwork for hourly team members
• Assist with onboarding new managers and trains office assistant to act as backup on the weekends/vacations
• Track health and safety certifications for Team Members and Managers; ensures required policies are posted and updated
• Maintain back-office organization, cleanliness, and security
• Subject Matter expert with Tripleseat and Eventbrite Systems to ensure events are appropriately booked; This includes using the calendar for these systems, 100% accuracy in BEO, keeping contracts, menu design, room design, and payments
• Communicate event timelines to ensure deadlines are met with our guests, management, and kitchen staff
• Coordinate appointments and scheduling of events
• Conduct post-event follow-up to ensure guest’s satisfaction
• Coordinate monthly Wine Club Events
• Retrieve custom event décor, amenities, or services to ensure they are correct; oversee correct setup for events
• Track event finances, including reconciliation of banquet deposits and final payments
• Maintain inventory of banquet materials and supplies
• Represent Cooper’s Hawk vision and values and creates a respectful, positive, and professional work environment
• Maintains a professional image by adhering to guidelines listed in the Team Member Handbook  

What You’ll Need 

• Must represent Cooper’s Hawk values
• Six months of supervisory experience
• Cash handling experience
• One year of event planning experience required
• Self-starter who anticipates event needs, discerns work priorities, and meets deadlines with little supervision
• Acts as a Cooper’s Hawk brand ambassador and trusted liaison with Team Members, managers, vendors, and suppliers
• Excellent verbal and written communication skills
• Manages competing priorities under strict deadlines, must have problem solving skills and attention to detail
• Has a commitment to creating Community with team members and guests
• Is team-focused with commitment to high guest service standards
• Enjoys working with people and enthusiastic about corporate and social event management
• Has excellent analytical and problem-solving skills
• Has the ability to read, understand and communicate in English
• Demonstrates financial and business acumen and strong intrapersonal skills
• Is proficient in Microsoft Office Suite
• Preferred certifications include ServSafe and state/local licensing requirements
• Ability to multi-task and be highly organized
• Must be able to work up to 40 hours per week in a variety of shifts 

Key Competencies

• Communicate Effectively: Excellent written and verbal communication skills; professional and courteous interactions with others.
• Disciplined Behavior: Can organize, prioritize, manage time well.
• Collaboration: Ability to work as a team and contribute
• Manage Systems: Learn and manage IT Operating systems that are critical to the business
• Plans & Aligns: Review reports, identify trends
• Guest Focused: Provide excellent service when booking private events
• Manage Ambiguity: Highly adaptable and able to navigate situations

Cooper’s Hawk reviews several factors when establishing compensation. Salaries and hourly wages appearing in a job posting may be published by third parties and may not reflect the salaries or hourly wages offered by Cooper’s Hawk.   

Cooper’s Hawk is an equal opportunity employer.  All qualified applicants are considered for employment without regard to the person’s race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Cooper’s Hawk makes reasonable accommodations during all aspects of the employment process, including during the interview process.   

The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. The Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits apply.

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