118 Administrative Staff jobs in Lodi
Administrative Assistant
10954 Nanuet, New York
Monster
Posted 3 days ago
Job Viewed
Job Description
Weichert Inc. is hiring an Administrative Assistant to provide support for the Nanuet, NY Sales Office. The position is responsible for providing day-to-day operational assistance to the Market Cluster/Sales Office(s) while supporting the Branch Vice President, Branch Manager and Assistant Manager. The position is also responsible for ensuring real estate transactions are successfully processed in a timely manner and information is kept up to date in the local MLS(s) and Weichert transactional systems. The position provides administrative support to the sales leaders of the Market Cluster and oversees all daily office administration within the sales office(s) and provides operational and transactional assistance to the Sales Associates to ensure they have the necessary information and tools needed to conduct their business. Responsibilities Include, but are not limited to: Maintains the Market Cluster/Sales Office(s)'s daily office administration and day-to-day operation of real estate transaction processing. Follows and incorporates the company guidelines, processes and policy procedures into the daily operation of the real estate business. Maintains all listing and sales transaction files in Weichert's transactional systems including but not limited to OSSII and SkySlope with daily entry/updates, processing of escrow deposit monies, and status changes of transactions. Validates and prepares audit of transaction files in Weichert's transactional systems as compared to data in the local MLS systems on a weekly basis. Coordinates any needed reports and communication with the AUOR partners of newly reported sales, engaging sales associates for client contact information and updating the Huddle reports on a daily/weekly basis. Maintains the Open House Program in the Market Cluster/Sales Office(s) utilizing the Weichert Tools available for entering, scheduling and reporting daily/weekly Open Houses. Processes settled/closed commission files and related activities for sales associates for timely submission to Central office. Maintains the Market Cluster/Sales Office(s)'s advertising placements and daily/weekly/monthly advertising budgets for both paper and electronic social media platforms. Assists sales associates with operational and transactional inquiries, as needed. Works directly with the Central Licensing staff and processes the hiring packages for new sales associates coming into Weichert, handles transfers, terminations as well as compiling the sales associates' complete documentation for the Market Cluster/Sales Office(s). Participates in the onboarding and Market Cluster/Sales Office(s) orientation for new sales associates joining Weichert to assimilate them into the sales office, including assisting new associates in getting connected to the office wifi network and printers. Demonstrates general usage and provides basic knowledge of the Market Cluster/Sales Office(s) technology, as well as the Weichert proprietary systems, tools, technologies, and capabilities to the sales associates. Coordinates appropriate training of the systems, tools and /or support resources for training needs. Orders office supplies for the Market Cluster/Sales Office(s). Works directly with the Operations and Purchasing departments with regard to office supplies and vendors. Performs weekly supply inventory audit. Manages the vendor file for the office and contacts vendors and/or Central Headquarters staff when services are needed for office equipment. Submits purchase requests and processes payment requests through Concur on a regular basis for the Market Cluster/Sales Office(s). Assists Branch Vice President, Branch Manager, Assistant Manager, Regional President and/or RP Assistant, when needed, with preparation of reports or other items, including assisting with the creation of slides for the weekly Sales Meeting as directed. Distributes memos and creates paperwork, as needed, for sales associate information. Updates communications lists for the Market Cluster/Sales Office(s) and maintaining the proper license documentation required by the local and state Real Estate Commission rules and regulations. Creates and maintains storage files for end of year business for the Market Cluster/Sales Office(s). Keeps Sales Leaders informed of information pertaining to actual or potential problems, as they occur, to avoid unpleasant situations. Prepares classroom/meeting rooms and coffee for sales meetings. Keeps conference rooms and customer areas looking presentable and supplied with adequate promotional material, brochures, etc. Collects fees from agents as they apply to insurance, licensing, MLS fees, and group activities. May be responsible for preparing personal marketing materials for the Sales Leaders and sales associates to obtain property listings and new recruits and other marketing tasks as assigned. May be responsible for creating and monitoring the Opportunity Schedule along with answering the phones when needed. Performs other duties as assigned. Requirements The ideal candidate will meet the following requirements: High school diploma or GED Valid driver's license Real Estate License preferred, but not required and to be held in our Weichert Referral Associate Company One (1) year of related experience working in a real estate, title or law office environment preferred Proficiency in Microsoft Office suite of products Must have a general understanding of technology systems and tools, and be able to learn new technology skills as needed Exceptional organizational and administrative skills, including ability to multi-task in a fast-paced environment Strong interpersonal skills and flexibility Must be detail oriented with the ability to follow through on special projects and all tasks assigned Ability to work independently and proactively Good oral and written communication skills Strong attention to detail Basic math skills including addition, subtraction, multiplication, division, percentages, and fractions Knowledge and ability to use typical office equipment (computer equipment, printers, calculators, copiers, all-in-one machines, etc. The estimated base salary for this position is $22/hour. The rate of pay offered will be dependent upon several factors including but not limited to the candidate's relevant skills, education, work experience, job location/geographic region, and/or certifications. Weichert offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, Paid Time Off (PTO), Flexible Spending Accounts (FSA), and much more.
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0
Administrative Assistant
11213 Brooklyn, New York
Concern Housing
Posted 13 days ago
Job Viewed
Job Description
Concern Housing offers a generous benefit package which includes; Medical Insurance (Agency pays 80% of the premium), Affordable Voluntary Dental and Vision Insurance, Flexible Spending Accounts, Agency Sponsored Retirement Plan, Employee Sponsored 403(b) Retirement Plan, Agency Sponsored Life Insurance Coverage and an Excellent Paid Time Off Package. Concern encourages employee growth, offering Educational Assistance and Scholarship Programs, Licensure Reimbursement and Possible Internship/Clinical Supervision. Referral Bonuses are also available!
Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.
Position: Administrative Assistant
Location: Brooklyn, NY (Rochester Ave.)
Schedule: Monday - Friday; 9am - 5pm
Salary: $41,600/yr.
Duties and Responsibilities:
- Answers agency phones and greets visitors.
- Opens, screens, date stamps, and distributes incoming mail upon receipt. Stamp/ mail outgoing mail daily.
- Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the
order, as necessary.
- Type documents, letters, etc. and makes copies as needed by SRO staff.
- Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit
audits and OMH supported housing review.
- Assists the Program Director with administrative needs as necessary.
- Collaborate with Property Maintenance department to maintain up to date work order system in YARDI.
- Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier, fax machine, shredder).
- Ensures that all office and other supplies in open, common areas are stocked at all times (i.e. paper in fax machine and printer,
stationary, restrooms).
- Primary person responsible for keeping the office neat and orderly (e.g., reception area, waiting room, office equipment room,
conference room, kitchenette, and all other
common areas).
- Oversees rent payment system, including copying and logging all cash receipts and processing tenant check payments.
- Transfer and copy all check information onto Excel spreadsheet.
- Work with Director and Supervisor to track health care outcomes and develop/ update care coordination database for ongoing community collaboration.
- Remain current with all Agency required compliance documents and trainings.
Requirements: Minimum High School Diploma with minimum four years administrative experience. Word and Excel required.
Click here to apply: Administrative Assistant, receptionist, clerk, non profit
Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.
Position: Administrative Assistant
Location: Brooklyn, NY (Rochester Ave.)
Schedule: Monday - Friday; 9am - 5pm
Salary: $41,600/yr.
Duties and Responsibilities:
- Answers agency phones and greets visitors.
- Opens, screens, date stamps, and distributes incoming mail upon receipt. Stamp/ mail outgoing mail daily.
- Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the
order, as necessary.
- Type documents, letters, etc. and makes copies as needed by SRO staff.
- Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit
audits and OMH supported housing review.
- Assists the Program Director with administrative needs as necessary.
- Collaborate with Property Maintenance department to maintain up to date work order system in YARDI.
- Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier, fax machine, shredder).
- Ensures that all office and other supplies in open, common areas are stocked at all times (i.e. paper in fax machine and printer,
stationary, restrooms).
- Primary person responsible for keeping the office neat and orderly (e.g., reception area, waiting room, office equipment room,
conference room, kitchenette, and all other
common areas).
- Oversees rent payment system, including copying and logging all cash receipts and processing tenant check payments.
- Transfer and copy all check information onto Excel spreadsheet.
- Work with Director and Supervisor to track health care outcomes and develop/ update care coordination database for ongoing community collaboration.
- Remain current with all Agency required compliance documents and trainings.
Requirements: Minimum High School Diploma with minimum four years administrative experience. Word and Excel required.
Click here to apply: Administrative Assistant, receptionist, clerk, non profit
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1
Receptionist/Administrative
11101 Long Island City, New York
FORTUNE SOCIETY INC
Posted 14 days ago
Job Viewed
Job Description
Job Details
Job Location
Long Island City - Long Island City, NY
Position Type
Full-Time Non-Exempt
Salary Range
$26.37 - $6.37 Hourly
Description
Title: Receptionist
Unit: Admissions
Reports: Director of Admissions
Salary: 26.37 per hour(Approximately 48,000 annually)
Status : Full- Time; Regular; Non-Exempt
Location: Long Island City, NY
Position Summary:
Responsible for greeting our participant's and visitors. Logging in current participants in and out of system. Assuring all new participants completed a Tier 1 form and Informing Admissions Supervisor that we have new Intakes waiting to be processed. Overseeing the reception area.
Essential Duties and Responsibilities:
Qualifications:
The Fortune Society encourages individuals to apply who have successfully made the transition from incarceration and/or substance abuse into a stable, productive lifestyle in the community.
Physical Demands:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience and/or ability required. Reasonable accommodations may be made to enable intervals with disabilities to perform the essential functions of the job.
The Fortune Society is an Equal Opportunity Employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.
Job Location
Long Island City - Long Island City, NY
Position Type
Full-Time Non-Exempt
Salary Range
$26.37 - $6.37 Hourly
Description
Title: Receptionist
Unit: Admissions
Reports: Director of Admissions
Salary: 26.37 per hour(Approximately 48,000 annually)
Status : Full- Time; Regular; Non-Exempt
Location: Long Island City, NY
Position Summary:
Responsible for greeting our participant's and visitors. Logging in current participants in and out of system. Assuring all new participants completed a Tier 1 form and Informing Admissions Supervisor that we have new Intakes waiting to be processed. Overseeing the reception area.
Essential Duties and Responsibilities:
- Greet agency clients, volunteers and visitors in a friendly and respectful manner, determine their purpose for coming to the agency and refer them to appropriate staff;
- Maintain daily logs of clients, volunteers/interns and visitors;
- Operate agency switchboard, responding to incoming telephone calls, providing information in response to caller inquiries, routing calls to appropriate staff and taking clear, detailed written telephone messages where appropriate;
- Distribute Tier 1 Assessment forms to incoming clients and escort them to Admissions;
- Operate fax machine, copier and agency postage machine;
- Ensure agency mail delivery/pick-ups to and from agency's two locations;
- Date stamp and route incoming mail to appropriate staff;
- Maintain and update staff telephone directory and mailboxes;
- Maintain and update reception area bulletin boards; and
- Monitor the weapon detection system to ensure safety and compliance, promptly identifying any incidents involving detected weapons. Notify the supervisor immediately of any incidents and communicate with the individual possessing the weapon to address the situation appropriately.
- Perform other related duties as needed.
Qualifications:
- High school diploma, GED/HSE and/or appropriate education, training or experience preferred;
- Basic skills using a computer in a professional environment, including using Microsoft Office;
- Excellent verbal communication skills, Bi-lingual English/Spanish a plus;
- Excellent interpersonal skills and telephone manner; and
- Ability to stay calm in a fast paced environment and always maintain a courteous manner.
The Fortune Society encourages individuals to apply who have successfully made the transition from incarceration and/or substance abuse into a stable, productive lifestyle in the community.
Physical Demands:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience and/or ability required. Reasonable accommodations may be made to enable intervals with disabilities to perform the essential functions of the job.
The Fortune Society is an Equal Opportunity Employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.
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2
Administrative Assistant
07643 Little Ferry, New Jersey
Robert Half
Posted 2 days ago
Job Viewed
Job Description
Description We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Little Ferry, New Jersey. In this Contract to permanent position, you will play a vital role in supporting engineering projects and ensuring the smooth operation of administrative tasks. The ideal candidate will have excellent communication skills, proficiency in Microsoft Office tools, and the ability to manage multiple priorities effectively.
Responsibilities:
- Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.
- Draft and distribute clear and concise memos and correspondence as needed.
- Prepare, organize, and manage project deliverables to meet deadlines.
- Coordinate the transit and delivery of project materials and documents.
- Maintain and update standard engineering records and documentation.
- Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.
- Assist with data entry, email correspondence, and scheduling appointments.
- Handle inbound and outbound calls, ensuring prompt and effective communication.
- Leverage SharePoint for document management and collaboration, if applicable. Requirements - Proven experience in administrative or project support roles.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Familiarity with Microsoft SharePoint is a plus.
- Strong communication skills, both written and verbal.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent organizational skills with a keen attention to detail.
- Experience with customer service and handling phone calls is preferred.
- Capability to work collaboratively with cross-functional teams. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.
- Draft and distribute clear and concise memos and correspondence as needed.
- Prepare, organize, and manage project deliverables to meet deadlines.
- Coordinate the transit and delivery of project materials and documents.
- Maintain and update standard engineering records and documentation.
- Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.
- Assist with data entry, email correspondence, and scheduling appointments.
- Handle inbound and outbound calls, ensuring prompt and effective communication.
- Leverage SharePoint for document management and collaboration, if applicable. Requirements - Proven experience in administrative or project support roles.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Familiarity with Microsoft SharePoint is a plus.
- Strong communication skills, both written and verbal.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent organizational skills with a keen attention to detail.
- Experience with customer service and handling phone calls is preferred.
- Capability to work collaboratively with cross-functional teams. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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3
Administrative Assistant
10801 New Rochelle, New York
Health Advocates Network
Posted 3 days ago
Job Viewed
Job Description
Health Advocates Network is currently seeking a **Administrative Assistant** to work at a facility in **New Rochelle , New York.** These are _registry_ positions with our company.
**Pay Rate:** $18 / hour
**Shift details:**
+ M-F typical hours 8:45am-4:45pm
**Duties include:**
1) Completes mandatory Federal (CMS) reports, data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities.
2) Creates and maintains files according to Federal and NYS requirements.
3) Entering Survey Data in Aspen Central Office electronic Federal reporting system
4) Creating survey letters to providers, tracking survey event status in Federal system
5) Processing FOIL requests by identifying, retrieving, copying pertinent documents, drafting and submitting letters to Records Access Office
6) Processing and logging mail, fax, scanned documents
7) Organizing, binding, filing, purging survey documents per DOH policies
8) Creating electronic survey shells and preparing paper survey document packets
9) Generating CON and project reports and maintain data
10) Maintaining survey tracking log
11) Maintaining adequate office supplies for administrative and survey staff
12) Providing main reception desk coverage
13) Makes call downs to providers, gathering information and reporting per CO and RO requests (ad hoc)
If interested, please apply through this job post. You may send a copy of your most recent resume. If you have any questions, please feel free to call at **( ** and ask to speak with **Alondra** Monday-Friday (08:30 AM - 05:00 PM PST).
#ZipRecruit
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
**Pay Rate:** $18 / hour
**Shift details:**
+ M-F typical hours 8:45am-4:45pm
**Duties include:**
1) Completes mandatory Federal (CMS) reports, data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities.
2) Creates and maintains files according to Federal and NYS requirements.
3) Entering Survey Data in Aspen Central Office electronic Federal reporting system
4) Creating survey letters to providers, tracking survey event status in Federal system
5) Processing FOIL requests by identifying, retrieving, copying pertinent documents, drafting and submitting letters to Records Access Office
6) Processing and logging mail, fax, scanned documents
7) Organizing, binding, filing, purging survey documents per DOH policies
8) Creating electronic survey shells and preparing paper survey document packets
9) Generating CON and project reports and maintain data
10) Maintaining survey tracking log
11) Maintaining adequate office supplies for administrative and survey staff
12) Providing main reception desk coverage
13) Makes call downs to providers, gathering information and reporting per CO and RO requests (ad hoc)
If interested, please apply through this job post. You may send a copy of your most recent resume. If you have any questions, please feel free to call at **( ** and ask to speak with **Alondra** Monday-Friday (08:30 AM - 05:00 PM PST).
#ZipRecruit
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
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4
Administrative Assistant
07660 Ridgefield Park, New Jersey
Robert Half
Posted 4 days ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Ridgefield Park, New Jersey. In this role, you will provide vital support to ensure smooth office operations and maintain a high standard of excellence. This position requires excellent organizational skills, effective communication, and the ability to multitask in a dynamic environment.
Responsibilities:
- Provide comprehensive administrative support to ensure the effective functioning of office activities.
- Answer incoming calls promptly and courteously, directing inquiries to appropriate team members.
- Perform accurate data entry tasks, maintaining organized and up-to-date records.
- Manage receptionist duties, including greeting visitors and handling front desk responsibilities.
- Coordinate and organize office supplies, ensuring availability and proper inventory management.
- Assist in preparing documents, reports, and correspondence as needed.
- Maintain a clean and organized workspace to uphold a high-quality office environment.
- Support scheduling and calendar management for team members and leadership.
- Collaborate with other departments to facilitate smooth communication and workflow.
- Handle confidential information with discretion and care. Requirements - Proven experience in administrative roles, demonstrating strong organizational abilities.
- Proficiency in answering calls and providing excellent customer service.
- Familiarity with data entry processes and attention to detail.
- Ability to manage receptionist duties with professionalism and a welcoming demeanor.
- Competence in using office equipment and managing supplies.
- Effective written and verbal communication skills.
- Capacity to multitask and prioritize tasks in a fast-paced environment.
- High level of integrity when handling sensitive or confidential information. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Provide comprehensive administrative support to ensure the effective functioning of office activities.
- Answer incoming calls promptly and courteously, directing inquiries to appropriate team members.
- Perform accurate data entry tasks, maintaining organized and up-to-date records.
- Manage receptionist duties, including greeting visitors and handling front desk responsibilities.
- Coordinate and organize office supplies, ensuring availability and proper inventory management.
- Assist in preparing documents, reports, and correspondence as needed.
- Maintain a clean and organized workspace to uphold a high-quality office environment.
- Support scheduling and calendar management for team members and leadership.
- Collaborate with other departments to facilitate smooth communication and workflow.
- Handle confidential information with discretion and care. Requirements - Proven experience in administrative roles, demonstrating strong organizational abilities.
- Proficiency in answering calls and providing excellent customer service.
- Familiarity with data entry processes and attention to detail.
- Ability to manage receptionist duties with professionalism and a welcoming demeanor.
- Competence in using office equipment and managing supplies.
- Effective written and verbal communication skills.
- Capacity to multitask and prioritize tasks in a fast-paced environment.
- High level of integrity when handling sensitive or confidential information. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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5
Administrative Assistant
07308 Jersey City, New Jersey
Brookfield Properties
Posted 4 days ago
Job Viewed
Job Description
Location
VYV - 474 Warren Street
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
Provides operational and administrative support to the Property Manager for assigned communities. Coordinates, enhances and maintains positive resident relations. Oversees portions of building operations, including resident ledgers, bill pay and vendor management. Monitors regulatory compliance and company policies and procedures related to property management.
Essential Job Functions
1. Enhance Resident Relations: Fosters good tenant relations by managing requests/complaints. Receives tenant services requests and takes appropriate action to resolve issues. Manage resident service using property management systems, directing inquiries as required to the appropriate building operations departments.
2. Maintains a working knowledge of all maintenance programs to ensure the proper and efficient operation of systems, preventive maintenance programs, housekeeping functions, and responses to resident maintenance requests. Prepares service orders when residents call and distributes to appropriate associates for completion. Follows up on forwarded maintenance requests and makes sure that all residents are notified if there must be a delay. Ensures completion of resident service requests.
3. Maintains working knowledge of leasing policies and procedures and performs functions related to leasing and lease renewals. Ensures effective and appropriate implementation in accordance with Corporate Office and Fair Housing policies and procedures. Makes follow-up calls, sends follow-up literature and pursues rental status.
4. Conducts move-in and move-out inspections of apartments to determine applicable charges for damages. Conducts inspections to determine market readiness and implements high quality standards of cleanliness and aesthetic appearance. May perform interim unit inspections.
5. Collects rent from residents, verifies amount paid, accounts for discrepancies, deposit rent checks, sends verifying information to Corporate Office and follows up on any delinquent rents, initiating eviction procedures as necessary.
6. Records and files: Maintain records and files of building office operations including contracts, purchasing records, notifications, permit renewals and violations. May prepare purchase orders, code and process vendor invoices for payment, send documentation to Corporate Office and follow up on vendor payment inquiries.
7. Maintain Certificates of Insurance: Ensure all tenant and vendors working within the building meet certificate of insurance requirements. Review and file all certificate of insurances submitted to building office.
8. May perform other duties as necessary.
Education
This position requires a(n) High school diploma / GED
Additional degree(s) that are preferred for this position include:
Associate Degree in Property management
Work experience
1-2 Years Leasing, Bookkeeping, Operations
Compensation
Commensurate with Experience
$20.48 - 28.67 hourly
Great Incentives!
Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:
+ Full benefits package
+ Generous paid time off
+ 401(k) with company match
+ Growth and advancement opportunities
+ Lucrative referral bonus program
+ Incredible associate rental discount if you choose to live on-site! Who wouldn't want to live at one of our beautiful properties (especially at a discounted rate)!
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace
#LI-DG24
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPMF
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.
VYV - 474 Warren Street
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
Provides operational and administrative support to the Property Manager for assigned communities. Coordinates, enhances and maintains positive resident relations. Oversees portions of building operations, including resident ledgers, bill pay and vendor management. Monitors regulatory compliance and company policies and procedures related to property management.
Essential Job Functions
1. Enhance Resident Relations: Fosters good tenant relations by managing requests/complaints. Receives tenant services requests and takes appropriate action to resolve issues. Manage resident service using property management systems, directing inquiries as required to the appropriate building operations departments.
2. Maintains a working knowledge of all maintenance programs to ensure the proper and efficient operation of systems, preventive maintenance programs, housekeeping functions, and responses to resident maintenance requests. Prepares service orders when residents call and distributes to appropriate associates for completion. Follows up on forwarded maintenance requests and makes sure that all residents are notified if there must be a delay. Ensures completion of resident service requests.
3. Maintains working knowledge of leasing policies and procedures and performs functions related to leasing and lease renewals. Ensures effective and appropriate implementation in accordance with Corporate Office and Fair Housing policies and procedures. Makes follow-up calls, sends follow-up literature and pursues rental status.
4. Conducts move-in and move-out inspections of apartments to determine applicable charges for damages. Conducts inspections to determine market readiness and implements high quality standards of cleanliness and aesthetic appearance. May perform interim unit inspections.
5. Collects rent from residents, verifies amount paid, accounts for discrepancies, deposit rent checks, sends verifying information to Corporate Office and follows up on any delinquent rents, initiating eviction procedures as necessary.
6. Records and files: Maintain records and files of building office operations including contracts, purchasing records, notifications, permit renewals and violations. May prepare purchase orders, code and process vendor invoices for payment, send documentation to Corporate Office and follow up on vendor payment inquiries.
7. Maintain Certificates of Insurance: Ensure all tenant and vendors working within the building meet certificate of insurance requirements. Review and file all certificate of insurances submitted to building office.
8. May perform other duties as necessary.
Education
This position requires a(n) High school diploma / GED
Additional degree(s) that are preferred for this position include:
Associate Degree in Property management
Work experience
1-2 Years Leasing, Bookkeeping, Operations
Compensation
Commensurate with Experience
$20.48 - 28.67 hourly
Great Incentives!
Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:
+ Full benefits package
+ Generous paid time off
+ 401(k) with company match
+ Growth and advancement opportunities
+ Lucrative referral bonus program
+ Incredible associate rental discount if you choose to live on-site! Who wouldn't want to live at one of our beautiful properties (especially at a discounted rate)!
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace
#LI-DG24
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPMF
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.
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6
Administrative Assistant
07308 Jersey City, New Jersey
JPMorgan Chase
Posted 4 days ago
Job Viewed
Job Description
Become an integral part of JP Morgan Health and Wellness Center team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Administrative Assistant in JP Morgan Health and Wellness Center, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job Responsibilities**
+ Greet employees as they enter the Health and Wellness Center, assess and assign priority referral to professional staff as appropriate
+ Communicate effectively with nurses to ensure efficient response times
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Maintain complex and detailed calendars
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Support Ergonomics program under the guidance of nurse case managers by ordering equipment and following up to ensure that equipment has been delivered and installed
+ Provide assistance and coverage for other health services administrative team members working in the NY-NJ health centers as needed
+ Maintain confidentiality of personal information
**Required qualifications, capabilities, and skills**
+ At least three years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Knowledge of the following systems: EURC, TEEMS, OTP, ePurchase, and Travel Express is a plus
+ College degree is a plus
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Brooklyn,NY $28.32 - $8.46 / hour; Jersey City,NJ 28.32 - 38.46 / hour
As an Administrative Assistant in JP Morgan Health and Wellness Center, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job Responsibilities**
+ Greet employees as they enter the Health and Wellness Center, assess and assign priority referral to professional staff as appropriate
+ Communicate effectively with nurses to ensure efficient response times
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Maintain complex and detailed calendars
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Support Ergonomics program under the guidance of nurse case managers by ordering equipment and following up to ensure that equipment has been delivered and installed
+ Provide assistance and coverage for other health services administrative team members working in the NY-NJ health centers as needed
+ Maintain confidentiality of personal information
**Required qualifications, capabilities, and skills**
+ At least three years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Knowledge of the following systems: EURC, TEEMS, OTP, ePurchase, and Travel Express is a plus
+ College degree is a plus
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Brooklyn,NY $28.32 - $8.46 / hour; Jersey City,NJ 28.32 - 38.46 / hour
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7
Administrative Assistant
07188 Newark, New Jersey
Tutor Perini
Posted 4 days ago
Job Viewed
Job Description
The salary for this position is between $60,000 and $80,000 depending on experience
Tutor Perini Corporation is seeking an **Administrative Assistant** to join our project site at **Newark International Airport.**
**_Extraordinary Projects, Exceptional Performance_**
The world relies on infrastructure - to ensure public safety, maintain a quality of life and support a healthy economy. For more than a century, Tutor Perini Corporation's family of civil construction companies has supported the development and maintenance of infrastructure across our great nation.
We construct and rehabilitate highways, bridges, tunnels, mass-transit systems, and water management and wastewater treatment facilities. In short, we help our clients make "public works" work. Our corporate integrity, financial strength and outstanding record of performance makes us an attractive partner on large, sophisticated infrastructure projects.
From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects. At Tutor Perini Civil you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.
**_Extraordinary Projects need Exceptional Talent_**
**DESCRIPTION:**
As an **Administrative Assistant** at Tutor Perini Corp., reporting to the **Project Executive** you will have the opportunity to:
+ Field office - assist safety manager
+ Compose and/or edit letters, memos, reports, procedures, etc., as required.
+ Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, safety documentation, etc.) per supervisor's authorization
+ Manage Safety needs for training documentation purposes
+ Monitors all accidents and maintains appropriate file records
+ Sets up drug testing appointments for new craft employees
+ Maintains Safety audits
**REQUIREMENTS:**
+ Educational and experience requirements include: High School diploma. A technical degree a plus.
+ Minimum 2 years administrative experience or equivalent combinations training and related experience.
+ Working knowledge of general office procedures plus ability to organize and coordinate group work efforts required.
+ Proficient in web based research and Microsoft Office software
+ Excellent written and verbal skills
**Equal Opportunity Employer**
Tutor Perini Corporation is seeking an **Administrative Assistant** to join our project site at **Newark International Airport.**
**_Extraordinary Projects, Exceptional Performance_**
The world relies on infrastructure - to ensure public safety, maintain a quality of life and support a healthy economy. For more than a century, Tutor Perini Corporation's family of civil construction companies has supported the development and maintenance of infrastructure across our great nation.
We construct and rehabilitate highways, bridges, tunnels, mass-transit systems, and water management and wastewater treatment facilities. In short, we help our clients make "public works" work. Our corporate integrity, financial strength and outstanding record of performance makes us an attractive partner on large, sophisticated infrastructure projects.
From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects. At Tutor Perini Civil you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.
**_Extraordinary Projects need Exceptional Talent_**
**DESCRIPTION:**
As an **Administrative Assistant** at Tutor Perini Corp., reporting to the **Project Executive** you will have the opportunity to:
+ Field office - assist safety manager
+ Compose and/or edit letters, memos, reports, procedures, etc., as required.
+ Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, safety documentation, etc.) per supervisor's authorization
+ Manage Safety needs for training documentation purposes
+ Monitors all accidents and maintains appropriate file records
+ Sets up drug testing appointments for new craft employees
+ Maintains Safety audits
**REQUIREMENTS:**
+ Educational and experience requirements include: High School diploma. A technical degree a plus.
+ Minimum 2 years administrative experience or equivalent combinations training and related experience.
+ Working knowledge of general office procedures plus ability to organize and coordinate group work efforts required.
+ Proficient in web based research and Microsoft Office software
+ Excellent written and verbal skills
**Equal Opportunity Employer**
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8
Administrative Assistant
07440 Pequannock, New Jersey
Impact Fire
Posted 4 days ago
Job Viewed
Job Description
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
The main objectives of this position are to support the operations management team in a dispatching/administrative assistant role. This position is a scheduling and administrative position and reports to the branch manager. You will be responsible for having a strong focus on customer service/support. You will also be responsible for any other administrative tasks assigned by the branch manager. This is a fast-paced environment servicing commercial customers.
**Job Responsibilities include**
+ Performing triage on incoming customer calls
+ Scheduling service for customers as necessary
+ Dispatching technicians to perform service at customer sites as necessary
+ Answer phone calls, text or email messages
+ Provide customer support as necessary
**Job Requirements include**
+ Prior administrative/dispatching experience
+ Strong customer service skills
+ Above average typing speed
+ Strong grammatical and spelling skills
+ Competency with Microsoft Office Suite
+ Pleasant and professional phone manner
+ Excellent listening and communication skills
+ The ability to manage multiple priorities and work in fast paced environment
+ A strong work ethic and professional
+ Prior employment with a Fire Protection industry company is a strong plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
The main objectives of this position are to support the operations management team in a dispatching/administrative assistant role. This position is a scheduling and administrative position and reports to the branch manager. You will be responsible for having a strong focus on customer service/support. You will also be responsible for any other administrative tasks assigned by the branch manager. This is a fast-paced environment servicing commercial customers.
**Job Responsibilities include**
+ Performing triage on incoming customer calls
+ Scheduling service for customers as necessary
+ Dispatching technicians to perform service at customer sites as necessary
+ Answer phone calls, text or email messages
+ Provide customer support as necessary
**Job Requirements include**
+ Prior administrative/dispatching experience
+ Strong customer service skills
+ Above average typing speed
+ Strong grammatical and spelling skills
+ Competency with Microsoft Office Suite
+ Pleasant and professional phone manner
+ Excellent listening and communication skills
+ The ability to manage multiple priorities and work in fast paced environment
+ A strong work ethic and professional
+ Prior employment with a Fire Protection industry company is a strong plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
View Now
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