174 Administrative Staff jobs in Manhattan

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. RSM is looking to hire a part-time Office Administrator in our Livingston, NJ location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multitask and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience Benefits: RSM offers a comprehensive benefits package to eligible employees (upon meeting certain criteria) to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. The Russian School of Mathematics is looking to hire a part-time Office Administrator in our Scarsdale, NY location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

About the Role

The Office Admin role at Redwood Hospitality provides essential operational and administrative assistance across all existing locations — Place des Fêtes, Cafe Mado, Laurel Bakery, as well as the upcoming locations. This role ensures consistent execution of company processes, maintains clean systems, and removes repetitive administrative burdens from management teams so they can focus on leadership, hospitality, and driving sales.

This is a detail-oriented, systems-driven role that touches HR, Payroll, Accounting, Vendor Management, and Digital Operations.

Responsibilities HR & People Operations

• Manage onboarding paperwork and HR packet processing

• Maintain accurate staff contact lists across all locations

• Create and deactivate staff emails, Drive access, and payroll profiles

• Respond to unemployment claims and W2 requests

• Maintain clean HR filing systems and SOPs
  
  

Payroll & Cash Management

• Review timecards weekly for errors ahead of manager approval

• Pre-audit for OT, missed punches, and tip distribution accuracy

• Prepare payroll submission spreadsheets for manager review

• Manage weekly cash collection, scanning, and organization across all locations

Vendor & Accounting Support

• Upload, organize, and track invoices in shared drives

• Maintain vendor contact lists and accounting info

• Assist with petty cash reconciliation and staff reimbursement tracking

General Administrative Support

• Open and process physical mail across all locations

• Manage uniform inventory and ordering

• Maintain storage unit organization and inventory

• Prepare reporting spreadsheets (sales, labor, inventory entry) for management meetings

Reporting Structure

Reports to: Partner (Steve Wong) and Director of Operations (Kaitlin Marron)
Check-ins: Weekly one-on-one
Tools : Google Drive, Toast, EOTG, Slack, Google Sheets (optional for task tracking)

More detail about Redwood Hospitality part of Redwood Hospitality, please visit

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. 

Responsibilities

• Manage the reception area and staff to ensure effective communication both internally and externally
• Provide office guests with a hospitable experience
• Supervise the maintenance of office areas, equipment, and facilities
• Interact with IT, phone and building personnel as needed

Qualifications

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work

**Overview**
**Kessler Rehabilitation Center**
**Position: Patient Service Specialist**
**Location: Clifton, Midland Park and Hawthorne SPLIT**
**Schedule: Monday 3pm-8pm, Tuesday 7am-8pm, Wednesday OFF, Thursday 7 am- 8pm, Friday 7am-5pm**
**Status: Full-Time 40 hours weekly**
**Compensation: $20-$4 hourly depending on years of experience**
At **Kessler** , we take pride in creating an exceptional patient experience, helping our patients get back to athletics, work, life, and the things they love.
**Our benefits package supports your career growth and personal well-being:**
+ **Start Strong:** Our mentorship and orientation programs ensure a successful transition
+ **Ease the Burden:** Our student debt benefit program helps alleviate the financial pressure of student debt
+ **Recharge & Refresh:** Generous PTO to maintain a healthy work-life balance
+ **Your Health Matters:** Comprehensive benefits packages
+ **Invest in Your Future:** Company matching 401(k) retirement plans
+ **Advance your Career:** We offer a tuition reimbursement program
+ **Go Anywhere with Us:** 1900 centers in 39 states, offering internal movement
**Responsibilities**
Ensures the highest level of customer service to patients, fellow employees, and referrals sources through the coordination and administration of facility's "front office" activities. Assures provision of office functions such as patient scheduling, reception duties, medical record preparation, clinic statistics and report compilation, data collection and dissemination, regarding but not limited to patient demographics and third party payers, and all other necessary clerical and office functions. Obtains and tracks authorizations. Collects, reconciles and prepares daily bank deposits for over the counter cash. Possesses exceptional communication skills.
**Qualifications**
1. High School Diploma or equivalent required
2. Two years in medical office setting that required multi-tasking preferred.
3. Knowledge of health insurance preferred.
4. Basic knowledge of computers skills including but not limited to keyboard familiarity and word processing, office procedures, filing, verbal and written communication skills, fax, photocopy required
5. Customer service and interpersonal skills necessary to communicate effectively with staff members, supportive personnel, patients, physicians and community members required.
6. Must be available early mornings and evenings for all shifts Monday - Friday.
**Additional Data**
_Equal Opportunity Employer/including Disabled/Veterans_
Apply for this job ( this job
**Job ID** _ _
**Experience (Years)** _0_
**Category** _Administrative - Administrative Services_
**Street Address** _251 Clifton Avenue_
**Min** _USD 21.00/Hr._
**Max** _USD 24.00/Hr._

The Office of Labor Relations (OLR) represents the Mayor in the conduct of all labor relations between the City of New York and labor unions representing NYC employees. In addition, OLR administers procedures resulting from the negotiation of collective bargaining agreements, including the Step III grievance process. OLR's Legal Division seeks an Administrative Assistant to support its General Counsel and division attorneys with all administrative duties and responsibilities related to case intake, tracking, scheduling and related matters. Reporting to the General Counsel, the Administrative Assistant's duties and responsibilities will include: * Intake of new cases including but not limited to entering new cases and related documents into the Law Manager system; preparing attorney case file folders; excel spreadsheet tracking and preparation. * Communicate with administrative tribunals, union representatives, agency representatives, or City employees regarding scheduling, case status or related matters. * Perform various administrative tasks including: office management, correspondence, scanning, filing, and data entry. * Utilize Law Manager and/or other case management system; Microsoft Excel; virtual meeting software; and other computerized calendaring systems. * Prepare statistical and narrative reports related to legal case matters. * Assist with the onboarding of newly hired legal staff and interns. * Other related duties and responsibilities as assigned. COMMUNITY COORDINATOR - 56058 Minimum Qualifications 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above. Preferred Skills * Preference will be given to candidates with prior experience working in a law office environment and managing a law firm or court calendar/docket. - Excellent written and oral communication skills. - Proficiency utilizing Microsoft Office applications, including Excel, virtual meeting software, and legal case management programs. - Self-motivated, with ability to multitask in a deadline-oriented environment. - Strong attention to detail and accuracy in handling documents. - Excellent organizational skills and ability to independently and effectively prioritize tasks. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Overview New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide. The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future. For more information, visit nyit.edu. Responsibilities * Serve as a liaison to prospective clients, NYIT students, faculty, staff, and administration * Handle the clerical responsibilities as required * Follow detailed work plans * Receive and forward all calls and email inquiries to the appropriate department * Work in conjunction with the management team to successfully execute daily meetings, events and projects * Must work between cafés, special events and daily catering needs as required, schedule will vary. * Prepare documents for weekly Banquet Event Order meetings * Daily and weekly Posts on social media sites; Programing, incentives and marketing campaigns * Assist with execution of daily catering orders; preparing equipment, confirming details, delivering to locations, setting up and breaking down * Create and print menus and signs for each location as requested * Create and print all food labels for various locations * Work in collaboration with management to generate newsletters, strengthen relationships and increase sales * Respond promptly to inquiries regarding catering orders and offer basic sales information, record event inquiries through the catering software and forward to Catering and Client Relation Manager. * Answer all incoming calls to Campus Dining and forward to appropriate department in a timely manner * Assist with deposits and cash reconciliation if needed * Submit all facilities requests in a timely manner * Manage schedules for all Campus Dining employees and maintain contact information in order to notify employees of weekly schedules * Process all requisitions for purchase orders using the university financial systems and follow procedures set forth * Maintain and distribute birthday cards to NYIT staff and staff accomplishment program * Assist Director of Dining Services with invoicing, reconciliations but not limited to * Maintain and order office supply when needed * Keep and maintain neat files for all: proposals, contracts, payments, events details and invoices * Adhere to weekly schedule set forth by Culinary Operations Manager * Workday and manual time sheets completed daily and submitted last shift of week. * Daily recap to be submitted at end of shift * Must be able to work in other areas on campus as needed, such as DeSeversky Mansion, all campus cafes, kiosks, food trucks and any/all special events on or off campus. * Must be able to work in other positions as needed should employees in those positions not be able to work due to vacancies, vacation, sick or personal time. * Must be able to work a flexible schedule including weekends, nights and holidays, as needed * Employees are required to work Black dates for the university; including commencement, open house, and admitted students but not limited to. * PTO must be submitted 2 weeks in advance and subject to approval * Other duties as assigned Qualifications * Bachelor's Degree required * Experience within a catering or campus dining environment as an Administrative Assistant strongly preferred * Advanced computer skills including word processing, spreadsheets, desktop publishing and brand property Management Systems * Multi-tasking and ability to work in fast paced environment * Excellent communication and listening skills * This is a seasonal full-time position working from September through May and is paid over a 12-month period. Other Information New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions. New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer. Minimum Salary USD $28,000.00/Yr. Maximum Salary USD $30,000.00/Yr.

ADMINISTRATIVE SUPPORT Administrative responsibilities for the School of Architecture and Design OW office and the Department of Architecture include but are not limited to the following:Provide support for the associate dean and chair in the daily r Administrative Specialist, Administrative, Specialist, Technology, Faculty, Education