119 Administrative Staff jobs in Manor

**Overview**
**Compensation:** $24.00 / Hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program
**Benefits:** ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management ( : On-site, Monday - Friday, 7:00 AM - 3:30 PM
**Position Summary:**
The Administrative Assistant has exceptional communication and critical thinking skills to oversee office/site operations. This role supports the Project Manager and District Manager in payroll processing, document control, new hire onboarding, supply management, and compliance tracking. The Administrative Assistant must operate with discretion and follow strict protocols regarding client communication and internal decision-making.
**Key Responsibilities:**
**Payroll & Timekeeping**
+ Review and update employee time daily using BlueForce.
+ Assist with retroactive and adjustment payment requests.
+ Review and submit vacation and sick time pay requests in accordance with CBA and/or local ordinances.
+ Distribute payroll checks to employees.
+ Send weekly status updates to Project Manager and District Manager regarding employee hours.
**Administrative & Clerical Support**
+ Answer and route phone calls to appropriate parties.
+ Order office and field supplies as authorized by the Project Manager.
+ Schedule office vendor inspections and repairs under management supervision.
+ Maintain strict communication protocols:.
**Document Control**
+ Set up and maintain client and vendor files (invoices, payments, safety documentation).
+ Track incidents and worksite accidents via spreadsheet.
+ Maintain confidentiality of all documents.
**New Hire Training & Onboarding**
+ Assist the Project Manager with onboarding and training of new hires.
+ Ensure new hires are correctly set up in the system.
+ Coordinate orientation with Recruiter and Office Operations team.
**Employee Relations**
+ Intake employee complaints and escalate to local HR and Operations team.
+ Assist HR in scheduling employee visits and coordinating with HR Manager on complex issues.
**Inventory & Purchasing (BuySmart)**
+ Track inventory of rebillable and non-rebillable supplies.
+ Assist with weekly supply orders, reviewed and approved by the Project Manager.
+ Maintain a spreadsheet tracking weekly purchases by item type and price.
**Minimum Qualifications**
+ Minimum of one (1) year administrative experience required.
+ Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
+ Effective written and verbal communication skills.
+ Bilingual (Spanish and English) preferred.
+ Highly organized and detail-oriented.
#LI-AH1
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

**Job Description**
The Administrative Assistant provides support in all administrative tasks. This includes but is not limited to answering phones, filing, communicating with clients and customers, and scheduling staff. The ideal candidate will possess the ability to effectively communicate, answer telephones, and operate office equipment in a fast-paced environment.
**Job Responsibilities**
Answering phones
Responsible for filing documentation
Communicates with clients and customers
Operates office equipment like fax machines and copiers
Consults with higher level authority for resolution of difficult issues. Submits and processes invoices
Sets up meetings, including preparation, and taking of meeting minutes
Responsible for data entry and analytical work.
Provides clerical support
Seeks to improve efficiency of daily operations
Responsible for processing invoices & completing payroll
Maintains timely, accurate and detailed documentation required by management
Possess professional etiquette
Outstanding customer service and interact effectively with customers, employees, and the broader community
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Previous customer service experience required
High School Diploma/GED required
1-3 years previous administrative or office experience preferred
Candidates should have a validated understanding of computers, Microsoft Office, printers, fax machines, telephones, and photocopiers.
Shows initiative, follows established procedures
Excellent verbal and written communication & listening skills
Demonstrates self-development, and integrity
Read and understand information and ideas presented in writing
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Strong digital literacy skills required i.e. Microsoft office, Excel, Word, PowerPoint
Strong problem solving, analytical, and organizational skills
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

**Job Description**
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required. 
Anticipating and solving problems proactively is essential. 
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

Our client, a dynamic and rapidly growing organization, is seeking an exceptional Executive Administrative Assistant to provide comprehensive support to their senior leadership team in Austin, Texas, US . This role demands a high level of professionalism, discretion, and organizational prowess. The successful candidate will be instrumental in ensuring the smooth and efficient operation of the executive office, managing complex schedules, coordinating travel arrangements, preparing important documents, and facilitating seamless communication. Key responsibilities include managing calendars, scheduling meetings and appointments, making domestic and international travel arrangements, preparing agendas and taking minutes for executive meetings, drafting and proofreading correspondence and reports, managing expense reports and processing invoices, acting as a primary point of contact for internal and external stakeholders, and handling sensitive information with the utmost confidentiality. We are looking for an individual who is proactive, detail-oriented, and possesses excellent interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with strong written and verbal communication abilities. Experience in a similar executive support role is highly preferred. This hybrid position offers a blend of in-office collaboration and remote flexibility, allowing for a balanced work-life integration. The ideal candidate thrives in a fast-paced environment, can anticipate needs, and possesses a strong problem-solving aptitude. This is a fantastic opportunity to work closely with influential leaders and contribute significantly to the strategic success of our client. You will be a key player in maintaining organizational efficiency and supporting critical business functions. If you are a highly organized, resourceful, and motivated administrative professional, we encourage you to apply and become an integral part of our client's success story.

Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support their senior leadership team. This is a fully remote position, allowing you to contribute to our success from the comfort of your home office. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing and editing correspondence, reports, and presentations, and handling confidential information with the utmost discretion. Your duties will also include organizing and planning meetings, managing expense reports, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate possesses exceptional communication, interpersonal, and organizational skills, with a strong command of office productivity software. You must be adept at multitasking, prioritizing tasks effectively, and anticipating the needs of the executives you support. This role requires a high degree of professionalism, resourcefulness, and the ability to work independently with minimal supervision. You will be expected to maintain a high level of accuracy and efficiency in all tasks. We are seeking a motivated individual who is passionate about providing top-tier administrative support and is eager to contribute to a fast-paced, dynamic environment. The remote work setup requires excellent virtual communication and collaboration skills. This is an excellent opportunity to leverage your administrative expertise in a challenging and rewarding role that offers significant autonomy and flexibility. You will play a crucial role in ensuring the smooth and efficient operation of the executive office, contributing directly to the achievement of organizational goals. We encourage candidates with a proven track record of success in executive support roles to apply. Your ability to anticipate needs, solve problems proactively, and maintain confidentiality will be key to your success in this position. The role demands a keen eye for detail and a commitment to delivering exceptional support services. This position offers the chance to grow professionally while enjoying the benefits of a remote work environment.

Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to support their senior leadership team. This role is based in our dynamic offices in Austin, Texas, US , with a hybrid work arrangement offering flexibility. The Executive Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of the executive office by managing complex calendars, coordinating travel, preparing essential documentation, and serving as a primary point of contact for internal and external stakeholders.

Key Responsibilities:

• Manage and maintain complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls with precision.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, preparing detailed itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents for accuracy and clarity.
• Handle confidential information with the utmost discretion and integrity.
• Serve as a gatekeeper and liaison for the executive team, managing incoming communications and directing inquiries appropriately.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Assist with event planning and coordination for executive-level functions and offsites.
• Conduct research and gather information as needed for various projects and assignments.
• Manage and maintain electronic and physical filing systems, ensuring easy retrieval of information.
• Anticipate the needs of the executive team and proactively address potential issues before they arise.
• Handle ad-hoc administrative tasks and projects as assigned.

The ideal candidate will possess a Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience. We require a minimum of 5 years of experience providing high-level administrative support to senior executives. Exceptional organizational, time management, and multitasking skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with G Suite are required. Outstanding written and verbal communication skills, with a keen eye for detail, are paramount. A professional demeanor, strong interpersonal skills, and the ability to build rapport with individuals at all levels are crucial. Experience with travel booking platforms and expense reporting systems is highly desirable. The ability to work independently, exercise sound judgment, and maintain composure under pressure is critical. This is an exceptional opportunity for a dedicated administrative professional to contribute to a high-performing executive team in Austin, Texas, US .

Our client is seeking a proactive and highly organized Executive Administrative Assistant to provide comprehensive support to senior leadership in Austin, Texas, US . This role requires a professional with exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate is a polished communicator, adept at anticipating needs and ensuring the smooth day-to-day operations for the executives they support. This position offers a hybrid work arrangement.

Key Responsibilities:

• Manage and maintain complex calendars for multiple executives, scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Act as a gatekeeper, screening calls, emails, and visitors, and redirecting inquiries as appropriate.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Process expense reports and manage office supplies inventory.
• Assist with special projects and event planning as needed.
• Liaise with internal departments and external contacts on behalf of the executives.
• Ensure efficient workflow and proactively identify and resolve potential issues.
• Maintain organized electronic and physical filing systems.

Required Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field.
• Minimum of 5 years of experience providing administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and G Suite.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Discretion and the ability to handle confidential information.
• Proactive attitude and ability to anticipate needs.
• Experience with travel booking and expense reporting systems.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.

Our client is seeking a highly skilled and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within our dynamic organization. This hybrid role offers the flexibility to balance remote work with essential on-site presence in Austin, Texas, US , ensuring seamless support for executive functions. The ideal candidate will possess exceptional organizational skills, impeccable attention to detail, a high level of discretion, and the ability to anticipate needs and manage complex schedules effectively. You will be responsible for managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, handling correspondence, and serving as a gatekeeper for executive communications. This position demands a professional demeanor, excellent communication skills, and the ability to work independently and efficiently in a fast-paced environment. Proficiency in office software suites, advanced calendar management, and experience with virtual collaboration tools are essential. You will be entrusted with sensitive information, requiring the utmost confidentiality and integrity. The ability to prioritize tasks, manage multiple projects simultaneously, and adapt to changing priorities is crucial. We are looking for an individual who is resourceful, proactive, and dedicated to providing top-tier administrative support that enables our executives to focus on strategic initiatives. Your contributions will be vital in ensuring the smooth and efficient operation of the executive office. If you are a highly organized and motivated professional with a proven track record of supporting senior management, we encourage you to apply.

Responsibilities:

• Manage complex executive calendars, scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, edit, and proofread documents, reports, presentations, and correspondence.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Act as a primary point of contact for internal and external stakeholders.
• Organize and manage executive files and records, ensuring confidentiality.
• Assist with event planning and coordination for meetings and special projects.
• Conduct research and gather information as requested by executives.
• Prepare expense reports and manage reimbursements.
• Anticipate the needs of executives and proactively address potential issues.
• Liaise with other departments and external contacts on behalf of executives.
• Manage office supplies and administrative resources.
• Provide general administrative support to the executive team.
• Maintain a high level of professionalism and discretion at all times.

Qualifications:

• Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Proven ability to manage complex calendars and travel arrangements.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Exceptional organizational, time management, and multitasking skills.
• Excellent written and verbal communication abilities.
• High level of discretion, integrity, and professionalism.
• Ability to work independently, take initiative, and problem-solve effectively.
• Experience in a hybrid work environment is preferred.
• Associate's or Bachelor's degree in Business Administration or a related field is advantageous.

Our client is looking for a highly organized, proactive, and discreet Executive Administrative Assistant to support senior leadership in **Austin, Texas, US**. This hybrid role offers a balance of in-office collaboration and remote flexibility. The ideal candidate will be a master of multitasking, possess exceptional attention to detail, and have a polished professional demeanor. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion.

Key responsibilities include:

• Managing and maintaining complex executive calendars, scheduling meetings, and coordinating appointments.
• Arranging domestic and international travel, including flights, accommodation, and ground transportation.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Screening and prioritizing incoming communications, including emails and phone calls.
• Processing expense reports and managing departmental budgets.
• Coordinating meeting logistics, including room bookings, catering, and A/V setup.
• Acting as a liaison between executives and internal/external stakeholders.
• Managing and organizing electronic and physical filing systems.
• Handling confidential information with a high degree of discretion and integrity.
• Assisting with special projects and event planning as needed.
• Anticipating needs and proactively addressing potential issues.

The successful candidate will possess a Bachelor's degree or equivalent experience, coupled with a minimum of 5 years of experience providing high-level administrative support to C-suite executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Exceptional organizational, time management, and communication skills are paramount. The ability to work independently, prioritize effectively, and maintain composure under pressure is critical. Experience with specific industry software or CRM systems is a plus. This is an exciting opportunity to become an integral part of a fast-paced team in **Austin, Texas, US**, providing essential support to key decision-makers.