17 Administrative Staff jobs in Maple Park

**Job Title: Administrative Clerk**
**Job Description**
We are seeking a detail-oriented Administrative Clerk to support the coordination of manufacturing processes. This role involves generating production documents, monitoring assembly operations, and preparing work order packages for the production floor.
**Responsibilities**
+ Support the supervisor in coordinating repair and assembly processes.
+ Generate production documents using templates, such as skid tags and warehouse tags, based on daily instructions or shop floor material movement.
+ Monitor assembly operations for completeness and close operations in SAP when needed.
+ Prepare and distribute work order packages to the production floor.
+ Take and upload photos to SharePoint folders.
+ Engage in both production floor activities, which include walking and bending, as well as office work.
+ Use light tools such as an electric stapler.
**Essential Skills**
+ Proficiency in Microsoft Word and Excel.
+ Familiarity with ERP systems, with SAP experience preferred (training provided).
+ Strong attention to detail and organizational skills.
**Additional Skills & Qualifications**
+ Experience with data entry and inventory management.
+ Administrative support skills.
+ Proficiency in Microsoft Office applications.
+ Experience with scanning documents.
**Why Work Here?**
Join a team-oriented culture that values effort and flexibility, set in a modern, clean, and 5S-driven facility. Experience the safety and organization of one of the safest facilities in the industry, where teamwork and success are paramount.
**Work Environment**
The facility is a modern and clean environment that follows the 5S methodology-sort, set-in-order, shine, standardize, sustain. It is well-lit, climate-controlled, and well-organized into departments. The facility prioritizes safety, having gone five years without a lost time injury. All team members must wear safety glasses and masks. Contractors will receive a company shirt and should wear jeans or pants suitable for a production environment.
**Job Type & Location**
This is a Contract to Hire position based out of Elgin, Illinois.
**Pay and Benefits**
The pay range for this position is $19.00 - $19.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
**Workplace Type**
This is a fully onsite position in Elgin,IL.
**Application Deadline**
This position is anticipated to close on Aug 1, 2025.
**About Aerotek:**
We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry - from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.
Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

The Horsley Witten Group, Inc. (HW) provides environmentally sustainable planning, engineering, and scientific solutions for a wide range of clients. Our team utilizes an interdisciplinary approach to its work combining land use planning with engineering, science economics, and public policy.

We are seeking a full-time Administrative Coordinator to join our team of enthusiastic professionals and handle a wide range of administrative responsibilities. This position will be based in our Sandwich, MA office location and will help support approximately 80 staff who primarily work in the New England region. The successful candidate will be required to work full time over the course of a five-day week. This will include four days in the office in-person.

Typical job duties will include, but are not limited to:

• Greet and assist vendors, clients, lab couriers, office deliveries.
• Answer incoming calls and direct appropriately.
• Maintain inventory and ordering of all office supplies for multiple office locations
• Daily mail distribution and processing bank deposits, on-line or at the bank/in person.
• Track information related to supply costs.
• Daily office clean-up and organization as needed.
• Printing and report production.
• Assisting employees with coordinating travel plans related to project work.
• Assist other members of the Operations and Business Office team (i.e., Senior Administrative Coordinator, Marketing Director, Proposal Manager, etc.)
• Light editing of corporate qualifications documents (e.g., résumés, marketing materials).
• Help organize and plan social events.
• Arrange for shipping and assist with packing materials. Bring packages to drop-off locations (Post Office, shipping locations) when needed.
• Manage conference tracking, coordination with relevant staff, company sponsorships, and conference/event registration.

Qualified candidates will have:

• Relevant work experience performing administrative tasks related to the job duties described above. Education, internships, or part-time/summer jobs will be considered in lieu of prior full-time work experience.
• Excellent organization and communication skills.
• The ability to maintain a consistently high level of attention to detail.
• The ability to work constructively in a team environment and welcome learning and improving through constructive feedback.
• The desire and ability to:
  
  • Work in a deadline-driven, service-oriented environment.
  • Step outside their comfort zone from time to time and learn new things quickly.
  • Manage work for multiple deadlines simultaneously.
• Proficiency with Microsoft Word
• Strong familiarity with Microsoft Excel and Microsoft Outlook.
• A valid driver’s license and access to an automobile.

Other desirable (not required) qualifications are listed below. A successful candidate who does not have these skills when starting employment will be expected to acquire them within a year. HW provides training as needed to ensure our employees’ success.

• Familiarity with other Microsoft Office Suite programs (e.g., Teams, PowerPoint, etc.)
• Experience with Adobe Suite (e.g., Illustrator, InDesign).
• Experience with Section 508 compliance related to digital documents.

HW aspires to create an inclusive organization where each unique member of our community can contribute, learn, develop and flourish. Our DEI committee is made up of a cross section of employees and serves an important leadership role. We are committed to hiring talented, unique team members with diverse perspectives and experiences who can be their authentic selves at work; we want and encourage people across a multitude of backgrounds to apply.

Horsley Witten Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

If you anticipate needing any type of reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment including but not limited to, wheelchair access, cautionary measures for allergies and environmental sensitivities, or if you have any questions about the application process, please contact Jane Estey at or . Email résumé and cover letter to

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PDN-9f8012d3-9603-4aff-9910-1354b4672f0f

Company Overview:

Brookstone Capital Management, a rapidly growing national Turnkey Asset Management Platform (TAMP) with over $11B in Assets Under Management (AUM), provides personalized and comprehensive wealth management services to over 700 Advisors and 50,000 clients. We have been one of the fastest-growing TAMPs in the country since its inception by providing a comprehensive, and flexible open-architecture platform. Brookstone has found success by providing an all-inclusive support system that will help Advisors start, build, and grow their Advisory businesses.

Job Overview:

The Administrative Associate will play a key role in supporting our internal teams and affiliated Advisors. The ideal candidate will have excellent organizational and communication skills, be proficient in office software, and be able to handle a variety of administrative tasks with precision.

Responsibilities:

• Provide administrative support including handling phone calls and emails
• Provide operations/administrative support to Financial Advisors and Insurance Agents
• Prepare and process account applications, transfers, and other client forms
• Maintain accurate and organized records and documentation
• Respond to Advisor inquiries and follow up on service requests
• Monitor and track account activity to ensure timely processing
• Liaise with custodians, teams, or financial institutions as needed
• Prepare and edit documents, reports, and presentations.
• Manage confidential information with discretion and professionalism

Qualifications:

• Proven experience in an Administrative Associate or similar role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Detail-oriented with a high level of accuracy
• Ability to work independently and collaboratively within a team
• Strong Project Management skills
• Professional and friendly demeanor
• Bachelor's degree in Finance, Business, or a related field preferred

Position: Full-time

Location: Wheaton, IL (100% onsite - not a remote/hybrid/WFH position)

Benefits: Medical, Dental, Vision, 401(k) w/match, Life, Maternity, Paternity, and PTO (paid vacation, sick, and personal time off)

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.**
At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals.
**Job Overview**
**Position Schedule:** Full-Time
Branch Address: 290 S County Farm Road, 3rd Floor Suite R, Wheaton, IL
This job posting is anticipated to remain open for 30 days, from 23-Jul-2025. The posting may close early due to the volume of applicants.
**If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.
**Role Summary:**
As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.
**We'll give you the support you need. Our team will be there every step of the way, providing:**
+ Comprehensive 6-month training including an experienced peer to help mentor you
+ A wide support network that extends from your branch office to your region to the home office
+ You'll often work independently but will have a team of thousands backing you every step of the way
**Can you see yourself.**
+ Delivering exceptional personalized service to ensure clients feel understood and informed
+ Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year
+ Actively listen for situations in the clients' lives that may indicate a need for additional services
+ Driving marketing activities such as planning and executing events
**You can also expect.**
+ A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions
+ An inclusive environment where everyone's different viewpoints are valued and help to achieve results.
+ We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being
+ Full-time Associates receive the following benefits:
+ Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page ( .
**You'll be competitively compensated.**
+ Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.
+ Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
+ The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
**Hiring Minimum:** $26.10
**Hiring Maximum:** $31.00
Read More About Job Overview
**Skills/Requirements**
**What skills would make you a successful BOA?**
+ Analytical Thinking
+ Attention to Detail
+ Adaptability
+ Conversational Skills
+ Digital Tool Utilization
+ Team Collaboration
**Role Requirements**
+ **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.
+ **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.
+ **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
+ **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
Read More About Skills/Requirements
**Awards & Accolades**
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones ( out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones ( More About Awards & Accolades
**About Us**
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report ( .
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.**
At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals.
**Job Overview**
**Position Schedule:** Full-Time
Branch Address: 1680 Mediterranean Dr, Suite 105, Sycamore, IL
This job posting is anticipated to remain open for 30 days, from 21-Jul-2025. The posting may close early due to the volume of applicants.
**If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.
**Role Summary:**
As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.
**We'll give you the support you need. Our team will be there every step of the way, providing:**
+ Comprehensive 6-month training including an experienced peer to help mentor you
+ A wide support network that extends from your branch office to your region to the home office
+ You'll often work independently but will have a team of thousands backing you every step of the way
**Can you see yourself.**
+ Delivering exceptional personalized service to ensure clients feel understood and informed
+ Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year
+ Actively listen for situations in the clients' lives that may indicate a need for additional services
+ Driving marketing activities such as planning and executing events
**You can also expect.**
+ A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions
+ An inclusive environment where everyone's different viewpoints are valued and help to achieve results.
+ We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being
+ Full-time Associates receive the following benefits:
+ Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page ( .
**You'll be competitively compensated.**
+ Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.
+ Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
+ The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
**Hiring Minimum:** $26.10
**Hiring Maximum:** $31.00
Read More About Job Overview
**Skills/Requirements**
**What skills would make you a successful BOA?**
+ Analytical Thinking
+ Attention to Detail
+ Adaptability
+ Conversational Skills
+ Digital Tool Utilization
+ Team Collaboration
**Role Requirements**
+ **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.
+ **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.
+ **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
+ **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
Read More About Skills/Requirements
**Awards & Accolades**
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones ( out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones ( More About Awards & Accolades
**About Us**
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report ( .
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Job Description

Job Description

The position of the Executive Assistant is to provide the necessary support to enable effective operation of the company. The Executive Assistant classification provides multifaceted support to Administration and works with confidential information of company wide impact.

Duties

This class specification is intended to indicate the basic nature of the position and does not imply that all of the duties are listed, nor does it necessarily list all possible duties that may be assigned. Duties may include, but are not limited to, the following:

1. Perform a wide variety of complex, responsible, and confidential administrative duties for the Administration. Conduct surveys; collect information on operational and administrative issues; prepare reports and/or manuals; assist in preparation of quarterly and annual reports.

2. Assist Administration in day-to-day operations of the company. Assist in writing a variety of correspondence and documents for internal and external use. Preparation and distribution of corporate documents and resolutions for approval; research special topics as assigned.

3. Serve as administrative support for various positions; meeting and agenda preparation and assembly of pertinent materials. Attend meetings of the Administration and keep records of meetings and record attendance, prepare summary for review and approval, distribute copies as required. meeting preparation and meeting notes.

4. Respond to and resolve a variety of requests or complaints from employees or the general public requiring interpretation of policies and procedures; answer calls and assist customers. Represent the Administration when so authorized.

5. Participate in office Administration work; maintain Administrative calendar of activities, meetings and various events; travel arrangements; managing incoming and outgoing correspondence.

6. Prepare presentations; may edit, format, design and maintain company documents; keep corporate files up-to-date and organized.

Essential Qualifications
- Demonstrated experience operating at a senior executive assistant level

- Proficient in Microsoft Excel, Outlook, and Word
- Experience handling material of a confidential and sensitive nature
- Understanding of business priorities

- Good organization skills
- Strong communication, interpersonal, analytical and mediation skills

- Excellent presentation skills
- Strong business acumen and professionalism
- Attention to detail
- Ability to work independently and unsupervised
- Flexibility in working hours
- Ability to type at least 45 wpm.

- Ability to organize and prioritize work assignments.

- Record keeping and filing experience.

- Ability to take accurate notes.

Experience and Training:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying, however, a minimum three years of responsible administrative experience is preferred.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person

Company Description

B & F Construction Code Services, Inc. is led by its founder, Richard A. Piccolo, who brings over forty years of experience in the building code profession. We offer various services, including Plan Reviews, Inspections, Building Department Administration, Code Consulting, and Training Services, catering to Municipal Building Departments, Architectural Firms, Developers, and Construction Workers.

Our expertise encompasses all Major Model Codes, including the ICC (International Code Council) series, the Illinois Plumbing Code, BOCA, NFPA, Accessibility standards, and other accepted industry practices. We have conducted over 110,000 plan reviews, carried out over 600,000 construction inspections, and completed over 220,000 code enforcement inspections. Additionally, we have trained thousands of industry professionals nationwide.

Since our inception, our commitment to Quality, Value, and Service has made our services among the most sought-after in the industry.

Company Description

B & F Construction Code Services, Inc. is led by its founder, Richard A. Piccolo, who brings over forty years of experience in the building code profession. We offer various services, including Plan Reviews, Inspections, Building Department Administration, Code Consulting, and Training Services, catering to Municipal Building Departments, Architectural Firms, Developers, and Construction Workers.

Our expertise encompasses all Major Model Codes, including the ICC (International Code Council) series, the Illinois Plumbing Code, BOCA, NFPA, Accessibility standards, and other accepted industry practices. We have conducted over 110,000 plan reviews, carried out over 600,000 construction inspections, and completed over 220,000 code enforcement inspections. Additionally, we have trained thousands of industry professionals nationwide.

Since our inception, our commitment to Quality, Value, and Service has made our services among the most sought-after in the industry.

Position Type:
Public Safety/Part-Time Administrative Specialist

Date Posted:
5/21/2025

Location:
Public Safety/Headquarters The mission of the Forest Preserve District of Kane County is to acquire, hold, and maintain lands within Kane County, which contribute to the conservation of natural or historic resources and habitats, flora or fauna; and to restore, restock, protect and preserve such lands for the environmental education, recreation, pleasure and well-being of all its citizens. Our goal is to Preserve and Restore the Nature of Kane County.

The Forest Preserve District of Kane County's Public Safety Department is accepting applications for one (1) part-time Administrative Specialist position.

HOURLY RATE : STARTING AT $23.25 PER HOUR

HOURS/SCHEDULE : MONDAY - FRIDAY, APPROXIMATELY 20 HOURS PER WEEK

APPLICATION DEADLINE : OPEN UNTIL FILLED WITH FIRST REVIEW OF APPLICATIONS JUNE 12TH

ESSENTIAL POSITION DUTIES & FUNCTIONS
Operations:

• Assumes responsibility for the accomplishment of a wide variety of high-level administrative functions and tasks related to the smooth operation of the Public Safety Department.
• Performs administrative tasks at the direction of the Director of Public Safety; transmits operating directions or advice from the director to other staff.
• Maintains and coordinates certificates of insurance and assists the director with management agreements.
• Act as a liaison with other governmental agencies, including the Kane County Circuit Court Clerk, States Attorneys, ISP, IDNR, and local agencies.
• Maintains and coordinates vehicle and equipment maintenance data, work order system, fuel system updates and other information systems.
• Maintains, coordinates, and performs technical work in various records management systems.
• Maintains and coordinates delinquent ticket notices; follows up with violators; updates system logs.
• Obtains quotes and proposals for various purchases and maintenance.
• Compiles and composes the department's monthly reports.
• Composes letters, memos, reports, notices, permits, forms, and other materials.
• Responds to FOIA requests and discovery requests from the Kane County States Attorney's Office.
• Receives inquiries in person and over the telephone, independently gives and secures information and answers complaints requiring working knowledge of District ordinances and departmental regulations and procedures.
• Arranges and schedules meetings, appointments, events, seminars, and other functions; notifies appropriate staff of such schedule/meeting arrangements; as necessary.
• Arranges and schedules Public Safety Officers State Mandated training requests.
• Utilizes Microsoft Office Suite to create reports, sort and compile information and prepare presentations; adapts easily to other software programs, as required.
• Utilizes Internet and other internal network resources and filing systems to research, compile and communicate information.
• Maintains routine and confidential files.
• Serve as the Public Safety Departments LEADS coordinator.
• Directs a significant portion of public inquiries to the appropriate staff person.
• Monitors expenditures and reconciles credit card bills. Orders supplies as necessary.
• Performs moderately complex reference and statistical work.
• Oversees the permanent and safe storage and upkeep of official Public Safety records.
• Attends professional conferences, workshops and seminars as appropriate within budget parameters and with Department Head approval.
• Assist with the on-boarding process of new Public Safety Officers.
• Obtains and maintains all required licenses and certifications and keeps up-to-date on professional trends and developments related to position accountabilities.
• Performs the job safely and in compliance with District policies, procedures, work and safety rules, the Employee Handbook, and applicable laws and regulations.
• Possesses and maintains a valid and current Illinois driver's license free from suspension or revocation during term of employment; must maintain insurability with the District's fleet insurance carrier.
• Operates standard office machines and equipment.
• Performs other duties as assigned.

QUALIFICATIONS

• Minimum Age Requirement: 21 years of age.
• Education: High school diploma; Knowledge equivalent to an Associate's degree in municipal/county government or similar field preferred.
• Experience: A minimum of three (3) years of experience utilizing and managing various police database systems including New World ERP, LERMS, LEADS, police scheduling software, or an equivalent combination of education, experience and training.

Compensation and Benefits
The starting hourly rate for this position is $23.25. This is an FLSA non-exempt position (eligible for overtime) that is eligible for the District's part-time benefits. Interested applicants may learn more about the District's competitive compensation program and benefit plans here.

How to Apply
Apply online at
ADA
Persons requiring reasonable accommodations under the Americans with Disabilities Act are asked to contact the Human Resources Department at or by email at
AN EQUAL OPPORTUNITY EMPLOYER

Job Description

Job Description

Benefits:

• 401(k)
• Bonus based on performance
• Competitive salary
• Flexible schedule
• Training & development

Are you looking for a position that will allow you to use all of your skills in a unique and exciting family-like environment? We are a rapidly expanding dental office looking for a full-time Insurance and Financial Coordinator to join our amazing team! Our patients are always first here at Village Green, where we thrive on building relationships with them and our team! Ask us how we can help you grow personally & professionally in our strong cultured environment.

Dental Insurance and Billing experience preferred. Willing to train interested candidates.

Job Types: Full-time, Part-time

Pay: From $18.00 - $21.00 per hour with fun ways to earn more easily!

Benefits:

• Retirement plan whether you contribute or not!
• Employee Dental Benefits
• Paid time off
• Compeitive Pay & Incentives
• Uniform Allowance

Schedule:

• 8 or 12-hour shift
• Flexible Scheduling

Supplemental Pay:

• Performance Pay, we give you the tools you need; the outcome is up to you!
• Fun Spin wheel

Why Village Green Dental!

• Performance Pay Structure
• Spin Wheel
• Quarterly Team Events
• Fun and Friendly Atmosphere
• Newly Remodeled Office with Updated Technology
• Flexible Hours
• Monthly Celebrations and National Days
• Team Bonding Lunches
• Spirit Weeks and Theme Days
• Patient-Centric
• Community Involvement
• Career Enhancing Opportunities
• On/Off Site training

Experience:

• Preferred/ Not Required

Work Location:

• One location

Hours per week:

• 35-40

Duties:

• Fun, positive attitude
• Entering Checks and Online Payments
• Office Accounts Receivable
• Understanding Patient Accounts and Billing
• Assisting with Patient Questions
• Daily maintenance and tasks
• Patient communication
• Scheduling Appointments

Please visit our website at to learn more about us!

Brookstone Capital Management, a rapidly growing national Turnkey Asset Management Platform (TAMP) with over $11B in Assets Under Management (AUM), provides personalized and comprehensive wealth management services to over 700 Advisors and 50,000 clients. We have been one of the fastest-growing TAMPs in the country since its inception by providing a comprehensive, and flexible open-architecture platform. Brookstone has found success by providing an all-inclusive support system that will help Advisors start, build, and grow their Advisory businesses.
br> The Administrative Associate will play a key role in supporting our internal teams and affiliated Advisors. The ideal candidate will have excellent organizational and communication skills, be proficient in office software, and be able to handle a variety of administrative tasks with precision.

Provide administrative support including handling phone calls and emails
Provide operations/administrative support to Financial Advisors and Insurance Agents
Prepare and process account applications, transfers, and other client forms
Monitor and track account activity to ensure timely processing
Liaise with custodians, teams, or financial institutions as needed
Prepare and edit documents, reports, and presentations.
Manage confidential information with discretion and professionalism

Proven experience in an Administrative Associate or similar role
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Strong Project Management skills
Bachelor's degree in Finance, Business, or a related field preferred

Position: Full-time

Benefits: Medical, Dental, Vision, 401(k) w/match, Life, Maternity, Paternity, and PTO (paid vacation, sick, and personal time off)