5 Administrative Staff jobs in Merritt Island

RELOCATION ASSISTANCE: No relocation assistance available
CLEARANCE TYPE: Secret
TRAVEL: No
**Description**
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
**Please note that this opportunity is contingent on program funding. Start dates are determined after funding confirmation.**
Northrop Grumman Aeronautics Systems, is seeking an experienced **Administrative Assistant** **4** to join our executive admin team and support our growing portfolio. The position will be part of a broader admin group that supports all Program Office directors.
+ Position is located in **Melbourne, Florida**
+ Requires someone to come into the office, _cannot accommodate a hybrid/telecommute schedule._
+ Schedule is 9/80, with every other Friday OFF!
**Responsibilities:**
This position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership, support organizations, and customers. The Administrative Assistant has organizational skills that are effectively applied to manage and prioritize multiple tasks and complex situations, while exercising professional judgement and tact in decision-making.
**Other Essential Responsibilities:**
Work independently with minimal supervision to:
+ Collaborate closely with other administrative professionals in related organizations
+ Manage food orders and distribution during extended operations events and lunchtime meetings
+ Maintain in-person presence to support ad-hoc requests from team members
+ Complete assignments to a very high standard regardless of challenges encountered
+ Demonstrate dependability, accuracy, efficiency, and punctuality
+ Desire to work in a fast paced, changing, and diverse environment
+ Possess a positive can-do, self-directed, cooperative attitude
Possess computer skills at a level to allow the candidate to support the group with minimal direction. Computer based administrative responsibilities include:
+ Calendar management (coordinate/sync unclassified and classified calendars).
+ Manage email distribution lists, conference room calendars, phone lists and reserved parking assignments
+ Visitor coordination including arrangements, visit approvals, clearance transfers and serve as visitor liaison
+ Meeting organization and planning
+ Travel expense report generation and closeout
+ Help coordinate/prepare briefing packages
General Office Management
+ Assist with overseeing office moves and support facility related actions
+ Sometimes backfill for the administrative assistant to multiple Directors including managing calendars, coordinating travel, and creating expense reports
+ Be asked to work overtime from time to time
+ Answer questions relating to office operations and established policies and procedures.
+ Gather, compile, and report on information relevant to supervisors' assignment.
**Basic Qualifications** :
+ High School diploma/GED with at least 10 years of experience as an administrative assistant, preferably for a large team
+ Experience in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint)
+ Experience in business and travel expense system (Concur, Edge, or similar)
+ Your ability to obtain and/or transfer and maintain the final adjudicated government Secret clearance and any program access(es) required for the position within a reasonable period of time, as determined by the Company
**Preferred Qualifications:**
+ Experience in Administrative support at the Executive level
+ Good communication skills
+ Positive team player
+ Active DoD Secret clearance (or higher)
+ Current Special Program Access (PAR)
#AS-FA3
Primary Level Salary Range: $55,800.00 - $93,000.00
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

RELOCATION ASSISTANCE: No relocation assistance available
CLEARANCE TYPE: Secret
TRAVEL: No
**Description**
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
**Northrop Grumman Aeronautics Systems** is seeking an experienced **Administrative Assistant 3 or 4** to support the **Global Surveillance** organization onsite in **Melbourne, Florida.**
This position will support multiple Program Directors.
Key responsibilities include performance of all administrative and support functions for the director and other PM leaders inside the program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones.
The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, ordering supplies, coordinating security related functions, travel arrangements, planning team engagement activities, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group's day-to-day administrative needs including facility requirements, and coordinating the new employees' onboarding process.
**Key Responsibilities**
+ Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
+ Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions
+ Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff
+ Attend staff meetings, publish agendas and follow-up on action items
+ Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering
+ Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate
+ Manage and/or support special projects as assigned
+ Provide back-up support for other administrative staff as needed
+ Greet employees and visitors in a courteous and friendly manner
+ Check visitor identification, issue visitor badges, and record visitors' arrival and departures times
+ Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items
+ Provide inventory oversight and ordering/purchasing support for office supplies
The position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership and support organizations, and customer management.
**_This role may be filled at an Administrative Assistant 3 or Administrative Assistant 4 based on the qualifications outlined below._**
**Basic Qualifications - Administrative Assistant 3**
+ High School diploma/GED with at least 4 years' experience as an administrative assistant or similar
+ Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
+ Strong interpersonal, communication and organizational skills
+ Ability to obtain and maintain a DoD Secret security clearance
**Basic Qualifications - Administrative Assistant 4**
+ High School diploma/GED with at least 6 years' experience as an administrative assistant or similar
+ Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
+ Strong interpersonal, communication and organizational skills
+ Ability to obtain and maintain a DoD Secret security clearance
**Preferred Qualifications**
+ Active DoD Secret or Top-Secret security clearance
+ Proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel
+ Experience in planning, coordinating and overseeing catering for corporate meetings
+ Strong proofreading and document preparation skills
_This is a non-exempt, hourly position_
_Level 3 pay range $22.60 - $7.64_
_Level 4 pay range 26.83 - 44.71_
Primary Level Salary Range: 47,000.00 - 78,300.00
Secondary Level Salary Range: 55,800.00 - 93,000.00
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.
L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.
Job Title: Administration D
Job Code: 29814
Job Location: Palm Bay, FL
Job Schedule: 9/80: Employees work 9 out of every 14 days - totaling 80 hours worked - and have every other Friday off
Job Description:
The Administrative Assistant will support SAS Segment Functional leadership in Palm Bay, FL. This position will provide essential administrative support to multiple executives to ensure smooth and efficient business processes. This role requires a highly organized and detail-oriented individual who can manage multiple tasks simultaneously and provide support to various departments within the organization. The ideal candidate must be capable of independently defining and implementing relevant continuous improvement solutions and must be comfortable working as an individual or in a group setting interacting with all levels of management.
The candidate must excel at solving complex, time sensitive problems and be motivated by flawless execution. This role requires an independent self-starter who serves as an ambassador to our executives and their teams, demonstrates sound judgment, and establishes a foundation of loyalty through behaviors that inspire trust. The ideal candidate understands the importance of confidentiality and discretion while simultaneously communicating context to stakeholders; empowering them to make informed decisions, solve problems, and reduce information churn. We are looking for someone who naturally operates with a customer service mindset enabling them to partner with a broad range of personalities and adapt to unique traits and working styles.
Essential Functions:
+ Assist in the coordination and implementation of office procedures and frequently take responsibility for specific projects and tasks. Organize and maintain inventory of office supplies and equipment; liaise with vendors and service providers.
+ Manage professional and personal scheduling for operations leadership team, including agendas, mail, email, calls, travel arrangements, visitor management, presentations, and other company logistics.
+ Provide complex and dynamic scheduling and calendar support. Advance preparation for all commitments and engagements, including comprehensive briefing materials and pre-reads, meeting agendas, presentations, itineraries etc. Review all materials for accuracy and completeness. Prepare and edit correspondence, reports, presentations, and other documents.
+ Manage, coordinate, and arrange leader travel and travel-related activities, including hotel booking, transportation, and meal coordination.
+ Maintain and update records, databases, and filing systems, both electronic and hard copy.
+ Handle inquiries and requests from internal and external contacts and provide assistance as needed.
+ Coordinate meetings, catering and business meals needed, including agenda preparation, note-taking, and follow-up on action items.
+ Assist with the onboarding process for new hires within the operations department, including preparing workspaces and coordinating orientation schedules.
+ Participate in the planning and execution of company events and meetings.
+ Perform project support work as assigned to support the department's objectives.
+ Uphold a strict level of confidentiality.
+ May involve periods of sitting, standing, walking and travel between buildings
Qualifications:
+ Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.
Preferred Additional Skills:
+ Experience using MSPower Point, MSWord, MSExcel, MSOutlook, MSTeams, Zoom, SharePoint, SAP Concur.
+ Previous experience in project coordination and event planning
+ Excellent organizational skills with the ability to multi-task including the ability to prioritize tasks and handle numerous assignments simultaneously.
+ Strong written and verbal communication skills.
+ Proactive and able to work independently as well as part of a team.
+ Attention to detail and problem-solving skills with the ability to diagnose problems quickly and foresee potential issues
+ Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
+ Knowledge of SharePoint.
#LI-KT1
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English ( or Spanish ( . For information regarding your Right To Work, please click here for English ( or Spanish ( .