15 Administrative Staff jobs in Milwaukee

Presbyterian Homes & Services - Stair Crest is seeking an Administrative Receptionist to join our team! The Receptionist reports to the Campus Administrator. The Receptionist also takes work direction from designated members of the Community Leadersh Receptionist, Administrative

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Professional Services Industries, Inc. (Intertek-PSI) team in Waukesha, WI . This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.

Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing.

What are we looking for?

The Administrative Assistant is responsible for completing administrative tasks by utilizing Microsoft Office software, performing various general office duties and scheduling / dispatching field staff.

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What you'll do:

• Answer and direct client calls to appropriate staff
• Research a wide variety of information requests to determine next steps
• May assist with developing, updating, and/or reviewing local operating procedures and/or work instructions
• Understand and use effective research methodologies to identify and qualify potential clients
• Monitor and maintain information on research made and possible leads and communicates to Operations Management
• Prepare invoices, follow up with clients and conduct accounts receivable

Minimum Requirements & Qualifications:

• High School Diploma or GED equivalent
• 1 year experience as an administrative assistant
• Experience is Microsoft Word and Excel
• Ability to type quickly and accurately
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
• Ability to analyze and solve problems

• Experience as an administrative assistant in the Construction Materials Testing industry

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. For certain safety-sensitive roles, a pre-employment drug screen will be required. Based on local law and legislation, marijuana may be included in that screening.

We Value Diversity

Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email or call 1- (option #5) to speak with a member of the HR Department.

#LI-HB1 CA-HB

*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.

32480BR

Service Line:

Office Management/Administration

Office Name:

Milwaukee

Job Description:

General Responsibilities:

Oversee daily general office operations including but not limited to, coordinating all aspects of the daily office environment by performing tasks such as office maintenance, ordering office supplies, and other related tasks. The Local Office Administrator may also support fleet management administration activities, support the coordination of projects, and provide marketing support, as needed.

Essential Roles and Responsibilities:

• Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires.

• Foster employee engagement by coordinating local office events, trainings, welcoming & onboarding new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys.

• Resolve general office related questions including matters such as timesheets.

• Support the office with computer replacements, asset inventory, and recycling old computers.

• Support office local, state, and federal employment law compliance through activities such as maintaining correct employment law posters.

• Assist project managers with the coordination and support of projects including tracking & routing documentation, project status, and drafting reports.

• Provide administrative support to draft and update marketing materials including formatting presentations & proposals.

• Participate in the annual budget request process for regional fleet ordering.

• Support local office fleet management through various administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO’s) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions.

• Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.).

• Assist in the review of local office performance on key cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance.

• Support the administration of the vehicle/equipment telematics program.

• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.

• Be responsible for maintaining quality standards on all projects.

• Perform other duties as assigned.

Requirements:

• High school diploma or equivalent.

• Minimum 1 year administrative experience required.

• Valid driver’s license with acceptable violation history.

Exemption:

Non-exempt

Requisition ID:

32480BR

Posting Title:

Local Office Administrator

Employment Type:

Regular, Full Time

City, State (Office Location):

Cudahy, WI

About Terracon:

Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 7,000 curious minds focused on solving engineering and technical challenges from more than 180 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.

EEO Statement:

Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

Job Category:

Administrative

Expected Salary Range:

The expected salary range for this position is listed below. The base range may be adjusted based on the specific location of the applicant. Final agreed upon compensation is based upon individual qualifications and experience. *For California residents please note: A valid driver’s license with acceptable violation history may be required for positions that require driving.

Team Rehab is a network of therapist-owned outpatient physical therapy clinics in Michigan, Illinois, Indiana, Wisconsin, and Georgia. Our mission is to provide the best outpatient physical therapy, occupational therapy, and speech therapy. We want our patients to enjoy therapy and experience clear improvements in their health. Our clinics receive the highest levels of patient satisfaction and our patients receive the best objectively measurable outcomes. Our strategy, based on excellent quality and patient satisfaction, is gaining momentum. Since opening our first clinic in 2001, we have grown across Michigan and into Illinois, Indiana, Wisconsin, and Georgia. We continue to open additional clinics in order to make physical, occupational, and speech therapy even more accessible to our patients, their friends, and their families.

Team Rehab believes that employing the best people will provide the best therapy and service to our patients. Because of this, Team Rehab offers:

• Competitive Pay
• Benefits for Both Full and Part Time Employees!
• FREE Medical Plan!
• Monthly Bonuses
• 401(k) Match
• Excellent Educational Incentives!
• Generous PTO
• Profit Sharing
• Mentorship

The Common Standards all Team Rehabilitation Employees are held to include:

• Never say anything disrespectful about any group, whether they are formally protected by law or not.
• Never use language that another member of staff or patient finds offensive.
• No pictures, signs or the like that a patient or another member of staff finds offensive.
• No discrimination in hiring, training, or promotion based on race, religion, national origins, weight, family status, sexual orientation, etc. None. Never. Ever.

Team Rehabilitation is seeking that outgoing, dynamic individual to be that all-important first point of contact within our clinic. The ideal candidate would be empathetic to patient conditions and willing to do whatever is needed to help, accommodate, and support the patient's success in therapy.

Responsibilities:

• Greet patients in a friendly, outgoing manner. Verify appointment and assist in completing any necessary paperwork.
• Ensure 360 communication with patients, physicians, other staff members, and anyone else involved in the patient's care - including any necessary follow-ups.
• Maintain complex schedules while ensuring that all patients are scheduled the appropriate number of visits. May include coordinating with the Physical Therapist and other staff members to accommodate the patient's needs.
• Assist patients with any insurance-related questions. Verify and explain insurance benefits to every patient, as well as obtaining and tracking any authorizations needed.
• Accurately update and maintain records in the electronic medical and billing record system, including billing changes. Follow up for any additional information when appropriate.
• Collect copayments and process in an accurate, timely, and professional manner. Issue any receipts and handle any billing-related tasks.
• Accurately input data collected from in-house research. This information provided is pivotal in determining clinic performance.
• Support the clinic performance by preparing management information, imputing data from in-house research, and assuming basic maintenance of clinic supplies and equipment.
• Respect patient privacy and adhere to any confidentiality policies.

Other Tasks: The Patient Administrative Coordinator must be able to multitask in a fast paced, demanding environment while staying on top of daily reports and tasks. Reports to the clinic director and performs any additional tasks assigned by the clinic director.

• High school graduate or equivalent
• Experience in a patient centered health care position is an advantage, but is not necessary
• Experience in other positions requiring customer contact and service is also useful
• Excellent written and verbal communication skills required
• Must possess solid basic computer skills
• Must be committed to Team's initiative of making DEI a priority - bringing a sense of belonging and empowerment within a diverse workforce

#CB

Job Description

Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 43rd in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Milwaukee Office.

_ This position is on-site. _

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.

Key Responsibilities:

• Support a team of insurance defense litigation attorneys
• Draft basic legal documents with proper formatting, including pleadings, motions, discovery requests, and discovery responses
• Calendar all appearances and deadlines via Outlook and eDockets
• Schedule hearings, depositions, court appearances, Zoom meetings, conference calls, and other events
• E-file, file and serve documents in state, federal and appellate courts
• Process vendor invoices, and research and respond to other billing issues
• Process check requests and expense reimbursements
• Assist with travel planning

Qualifications:

• Two years of litigation experience
• Two years working in a fast-paced law office
• Basic knowledge of state, federal, and local court rules
• Thorough understanding of the litigation process, as well as computation of time procedures for accurate calculations of deadlines
• Ability to comprehend, manage, and sift through heavy court calendaring data
• Strong attention to details and ability to multi-task
• Ability to work in a team-based setting and for multiple attorneys
• Excellent organizational skills
• Strong customer service and communication skills
• Problem solving and strong analytical skills
• Ability to perform responsibilities with tact, diplomacy, discretion, and respect for confidentiality

Software Experience:

• Familiarity with using an automated, rules-based docket and calendar system and ability to make use of court rules, dockets, and other resources
• Experience working with document management systems: iManage
• Microsoft Office (Word, Outlook, Excel) and PDF editing programs

Why Should You Apply?

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at .

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.

#ZR