What Jobs are available for Administrative Staff in Milwaukee?
Showing 68 Administrative Staff jobs in Milwaukee
Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and calls, ensuring optimal time utilization.
- Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding appropriately or directing them to the relevant parties.
- Organize and maintain confidential files and records, ensuring data integrity and accessibility.
- Prepare meeting materials, take minutes, and track action items from executive meetings.
- Assist with expense reporting and budget tracking for the executive office.
- Handle sensitive and confidential information with the utmost discretion and integrity.
- Anticipate the needs of executives and proactively address potential issues.
- Coordinate special projects and events as requested by the executive team.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Provide general administrative support, including managing office supplies and coordinating equipment maintenance.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing executive-level administrative support, preferably in the financial services industry.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
- Exceptional organizational and time-management skills, with the ability to multitask effectively.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Demonstrated ability to handle confidential information with discretion.
- Proactive, self-starter with a strong work ethic and the ability to work independently.
- Experience with travel booking and expense management systems.
- Professional demeanor and the ability to interact effectively with individuals at all levels.
- Adaptability and flexibility to handle changing priorities and unexpected demands.
- A positive attitude and a commitment to providing superior support.
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                    Executive Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
- Arrange all aspects of domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare, review, and submit expense reports in a timely manner.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, prioritizing and responding as appropriate.
- Organize and maintain physical and digital filing systems, ensuring information is readily accessible.
- Prepare reports, presentations, and other documents as needed, often with tight deadlines.
- Conduct research and gather information for various projects.
- Serve as a point of contact for internal and external inquiries, demonstrating professionalism and excellent customer service.
- Assist with event planning and logistics for meetings and company functions.
- Anticipate the needs of executives and proactively address potential issues.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Strong attention to detail and accuracy.
- Adaptability and flexibility to handle changing priorities.
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                    Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate domestic and international travel logistics, including flights, accommodations, visas, and ground transportation, preparing detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Organize and facilitate executive meetings, including preparing agendas, distributing materials, taking minutes, and tracking action items.
- Screen and prioritize incoming communications, including emails and phone calls, redirecting as appropriate.
- Manage expense reporting and reconciliation for executives, ensuring compliance with company policies.
- Serve as a primary point of contact for internal and external stakeholders, maintaining professional and courteous interactions.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Assist with special projects and ad-hoc administrative tasks as assigned by executives.
- Maintain organized electronic and physical filing systems.
- Anticipate the needs of executives and proactively address potential issues.
- Support onboarding processes for new team members within the executive suite.
- Contribute to a positive and efficient office environment.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 5 years of experience providing administrative support to C-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Strong written and verbal communication skills, with excellent proofreading abilities.
- High level of professionalism, discretion, and interpersonal skills.
- Ability to work independently, take initiative, and solve problems proactively.
- Experience coordinating complex travel arrangements and expense reporting.
- Familiarity with office management principles and procedures.
- Adaptability and flexibility to manage changing priorities in a dynamic work environment.
- Experience in a hybrid work setting, demonstrating ability to transition between remote and in-office tasks seamlessly.
- A proactive approach and a commitment to delivering high-quality support.
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                    Executive Administrative Assistant
Posted 5 days ago
Job Viewed
Job Description
Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, and handling correspondence. You will act as a primary point of contact for internal and external stakeholders, requiring tact and diplomacy. A key part of this role involves gatekeeping, screening calls and visitors, and ensuring that executives' time is utilized effectively. You will also be responsible for maintaining confidential files and records with the utmost integrity.
The Executive Administrative Assistant will play an integral part in supporting strategic initiatives by conducting research, preparing meeting agendas, and following up on action items. The ability to anticipate needs, take initiative, and work independently with minimal supervision is highly valued. Proficiency in office software suites, including word processing, spreadsheets, and presentation software, is essential. Experience in event planning and logistics for executive-level meetings or small corporate events would be an advantage.
We are looking for an individual who is adaptable, possesses a strong work ethic, and is committed to providing exceptional support. A Bachelor's degree or equivalent experience in a relevant field is preferred. Proven experience as an Executive Administrative Assistant, preferably supporting C-suite executives, is required. Strong organizational and time-management skills are a must. This is a fantastic opportunity to join a supportive team and contribute to the success of a growing organization in a role that offers stability and professional development. The position is based in our Milwaukee, Wisconsin, US office.
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                    Senior Administrative Assistant
Posted 5 days ago
Job Viewed
Job Description
The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills. A keen eye for detail, a strong sense of urgency, and the ability to work independently with minimal supervision are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) is required. Experience with project management software and CRM systems is a plus. You must be adept at prioritizing tasks, managing competing deadlines, and maintaining confidentiality. This role demands a high level of professionalism, discretion, and a commitment to providing outstanding support in a fast-paced environment. We are looking for an individual who is eager to contribute to our client's success and thrives in a remote work setting. The ability to adapt to new technologies and processes quickly will be highly valued. Your contributions will directly impact the efficiency and effectiveness of the teams you support, making this a crucial role within the organization. You will be an integral part of a team dedicated to maintaining high standards of operational excellence from anywhere in the US.
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, and prioritizing appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Act as a primary point of contact for inquiries, screening calls and emails, and directing them to the appropriate personnel.
- Assist with the preparation and submission of expense reports.
- Maintain organized digital and physical filing systems for easy retrieval of information.
- Conduct research and compile data for various projects and initiatives.
- Provide general administrative support to multiple departments as needed.
- Assist with onboarding new remote employees with administrative tasks.
- Ensure confidentiality and discretion in handling sensitive information.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual communication and collaboration tools.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a remote environment.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Demonstrated ability to work independently and as part of a team.
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                    Executive Administrative Assistant
Posted 9 days ago
Job Viewed
Job Description
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel, including flights, accommodations, and ground transportation, preparing detailed itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate personnel or responding on behalf of executives.
- Organize and prepare for executive meetings, including booking venues, arranging catering, preparing agendas, and taking minutes.
- Maintain organized and confidential filing systems, both physical and digital.
- Manage expense reporting and reconciliation for executives.
- Act as a liaison between executives and internal/external stakeholders, fostering positive working relationships.
- Handle confidential and sensitive information with integrity and discretion.
- Conduct research and prepare background materials for meetings and projects.
- Coordinate office logistics, including supplies management and vendor relations.
- Provide administrative support for special projects as needed.
- Anticipate potential issues and proactively implement solutions to ensure efficiency.
- Assist with onboarding new team members.
- Manage and maintain executive contact databases.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field, or equivalent relevant experience.
- Minimum of 5 years of experience providing high-level administrative support to executives.
- Proven experience managing complex calendars and coordinating executive travel.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, with impeccable grammar and attention to detail.
- High level of professionalism, discretion, and ability to handle confidential information.
- Proactive problem-solving skills and a resourceful approach to challenges.
- Experience in the financial services industry is a plus.
- Ability to work independently and collaboratively in a fast-paced environment.
- Professional and polished demeanor.
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                    Executive Administrative Assistant
Posted 10 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and calls for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, ensuring efficiency and cost-effectiveness.
- Prepare and edit correspondence, presentations, reports, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, responding independently when appropriate.
- Serve as a gatekeeper and liaison between executives and internal/external contacts.
- Organize and prepare materials for meetings, including agendas, minutes, and supporting documents.
- Manage expense reporting and processing for executives.
- Maintain confidential files and records with utmost discretion.
- Anticipate the needs of the executives and proactively address potential issues.
- Assist with special projects and initiatives as assigned.
- Coordinate office logistics and manage supplies as needed.
- Ensure a smooth flow of information and communication within the executive office.
- Handle ad-hoc requests and tasks with professionalism and efficiency.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a demanding environment.
- Proactive problem-solving skills and a detail-oriented approach.
- Professional demeanor and excellent interpersonal skills.
- Experience in the financial services industry is a plus.
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Executive Administrative Assistant
Posted 12 days ago
Job Viewed
Job Description
Key responsibilities include making domestic and international travel arrangements (when applicable), processing expense reports, and maintaining organized digital filing systems. You will serve as a primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. Proactive problem-solving and the ability to anticipate needs are essential. The ideal candidate will have a proven track record of supporting C-level executives in a remote capacity, demonstrating exceptional organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role, preferably in a remote setting.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Expertise with virtual meeting platforms such as Zoom, Microsoft Teams, and Google Meet.
- Exceptional written and verbal communication skills.
- Strong time management and prioritization abilities.
- Discretion and confidentiality are paramount.
- Ability to work independently and take initiative in a remote work environment.
- Experience with project coordination and event planning is a plus.
- A dedicated home office setup with reliable high-speed internet access.
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                    Executive Administrative Assistant
Posted 12 days ago
Job Viewed
Job Description
Key responsibilities include:
- Managing and coordinating complex calendars, scheduling appointments, and arranging travel logistics for executives.
- Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinating and making arrangements for meetings, including booking rooms, preparing agendas, taking minutes, and following up on action items.
- Acting as a primary point of contact for internal and external communications, screening calls, and managing emails.
- Handling sensitive and confidential information with the utmost discretion.
- Organizing and maintaining electronic and physical filing systems.
- Conducting research and preparing briefings on various topics as needed.
- Managing office supplies, equipment, and vendor relationships.
- Assisting with special projects and ad-hoc administrative tasks as assigned.
- Facilitating seamless communication between executives and other departments.
The ideal candidate will possess an Associate's or Bachelor's degree, or equivalent professional experience. A minimum of 5 years of experience providing executive-level administrative support is required. Exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is a must. Strong written and verbal communication skills, coupled with excellent interpersonal abilities, are crucial for interacting with diverse stakeholders. Experience with calendar management software and online meeting platforms is expected. Proactive problem-solving skills and the ability to anticipate needs are highly valued. Discretion and confidentiality are paramount. This role demands a professional demeanor and a commitment to providing seamless support.
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                    Senior Administrative Assistant
Posted 15 days ago
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Job Description
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