What Jobs are available for Administrative Staff in Milwaukee?

Showing 68 Administrative Staff jobs in Milwaukee

Executive Administrative Assistant

53202 Milwaukee, Wisconsin $60000 Annually WhatJobs Direct

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Job Description

full-time
Our client, a reputable financial services firm, is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role, located in Milwaukee, Wisconsin, US , requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities with professionalism and efficiency. You will be instrumental in ensuring the smooth day-to-day operations of the executive office, managing complex schedules, coordinating travel, and preparing critical documents.

Key Responsibilities:
  • Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and calls, ensuring optimal time utilization.
  • Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
  • Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
  • Screen and prioritize incoming communications, including emails and phone calls, responding appropriately or directing them to the relevant parties.
  • Organize and maintain confidential files and records, ensuring data integrity and accessibility.
  • Prepare meeting materials, take minutes, and track action items from executive meetings.
  • Assist with expense reporting and budget tracking for the executive office.
  • Handle sensitive and confidential information with the utmost discretion and integrity.
  • Anticipate the needs of executives and proactively address potential issues.
  • Coordinate special projects and events as requested by the executive team.
  • Liaise with internal departments and external stakeholders on behalf of the executives.
  • Provide general administrative support, including managing office supplies and coordinating equipment maintenance.
Qualifications:
  • High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
  • Minimum of 5 years of experience providing executive-level administrative support, preferably in the financial services industry.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
  • Exceptional organizational and time-management skills, with the ability to multitask effectively.
  • Excellent written and verbal communication skills, with a keen eye for detail.
  • Demonstrated ability to handle confidential information with discretion.
  • Proactive, self-starter with a strong work ethic and the ability to work independently.
  • Experience with travel booking and expense management systems.
  • Professional demeanor and the ability to interact effectively with individuals at all levels.
  • Adaptability and flexibility to handle changing priorities and unexpected demands.
  • A positive attitude and a commitment to providing superior support.
This role offers a stable environment and the chance to be an integral part of a high-performing executive team in Milwaukee, Wisconsin, US .
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Executive Administrative Assistant

53202 Milwaukee, Wisconsin $25 Hourly WhatJobs Direct

Posted 1 day ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This pivotal role will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing expense reports, and handling confidential information with the utmost discretion. The ideal candidate will possess excellent communication and interpersonal skills, enabling them to effectively interact with internal stakeholders and external clients. Key responsibilities include preparing meeting agendas, taking minutes, and distributing action items; managing office supplies and vendor relationships; and assisting with special projects as assigned. This position requires a keen eye for detail, strong problem-solving abilities, and the capacity to multitask in a fast-paced environment. A professional demeanor and a commitment to maintaining a high standard of efficiency are essential. The successful candidate will be adept at utilizing various office software suites and will be comfortable adapting to new technologies. While this role offers a hybrid work arrangement, fostering a balance between in-office collaboration and remote flexibility, regular attendance at our **Milwaukee, Wisconsin, US** office will be expected for key meetings and team synergy.

Responsibilities:
  • Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
  • Arrange all aspects of domestic and international travel, including flights, accommodations, and ground transportation.
  • Prepare, review, and submit expense reports in a timely manner.
  • Handle incoming and outgoing communications, including phone calls, emails, and mail, prioritizing and responding as appropriate.
  • Organize and maintain physical and digital filing systems, ensuring information is readily accessible.
  • Prepare reports, presentations, and other documents as needed, often with tight deadlines.
  • Conduct research and gather information for various projects.
  • Serve as a point of contact for internal and external inquiries, demonstrating professionalism and excellent customer service.
  • Assist with event planning and logistics for meetings and company functions.
  • Anticipate the needs of executives and proactively address potential issues.
Qualifications:
  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Exceptional organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • High level of discretion and confidentiality.
  • Ability to work independently and as part of a team.
  • Strong attention to detail and accuracy.
  • Adaptability and flexibility to handle changing priorities.
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Executive Administrative Assistant

53201 Milwaukee, Wisconsin $65000 Annually WhatJobs Direct

Posted 2 days ago

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Job Description

full-time
Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to support senior leadership in **Milwaukee, Wisconsin, US**. This hybrid role requires a dedicated professional who can manage complex calendars, coordinate high-level meetings, handle sensitive information with discretion, and provide comprehensive administrative support. The ideal candidate will be adept at multitasking, anticipating needs, and maintaining seamless operations for executives in a fast-paced corporate environment.

Key Responsibilities:
  • Manage and optimize complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
  • Coordinate domestic and international travel logistics, including flights, accommodations, visas, and ground transportation, preparing detailed itineraries.
  • Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
  • Organize and facilitate executive meetings, including preparing agendas, distributing materials, taking minutes, and tracking action items.
  • Screen and prioritize incoming communications, including emails and phone calls, redirecting as appropriate.
  • Manage expense reporting and reconciliation for executives, ensuring compliance with company policies.
  • Serve as a primary point of contact for internal and external stakeholders, maintaining professional and courteous interactions.
  • Handle confidential and sensitive information with the utmost discretion and integrity.
  • Assist with special projects and ad-hoc administrative tasks as assigned by executives.
  • Maintain organized electronic and physical filing systems.
  • Anticipate the needs of executives and proactively address potential issues.
  • Support onboarding processes for new team members within the executive suite.
  • Contribute to a positive and efficient office environment.
Qualifications:
  • Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.
  • Minimum of 5 years of experience providing administrative support to C-level executives.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
  • Exceptional organizational and time management skills, with the ability to prioritize effectively.
  • Strong written and verbal communication skills, with excellent proofreading abilities.
  • High level of professionalism, discretion, and interpersonal skills.
  • Ability to work independently, take initiative, and solve problems proactively.
  • Experience coordinating complex travel arrangements and expense reporting.
  • Familiarity with office management principles and procedures.
  • Adaptability and flexibility to manage changing priorities in a dynamic work environment.
  • Experience in a hybrid work setting, demonstrating ability to transition between remote and in-office tasks seamlessly.
  • A proactive approach and a commitment to delivering high-quality support.
This is an excellent opportunity to join a forward-thinking company and provide essential support to key leaders, contributing directly to the organization's success.
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Executive Administrative Assistant

53201 Milwaukee, Wisconsin $60000 Annually WhatJobs

Posted 5 days ago

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Job Description

full-time
Our client, a reputable organization in Milwaukee, Wisconsin, US , is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is critical in ensuring the smooth and efficient operation of the executive office. The ideal candidate will be a meticulous professional with a strong attention to detail, excellent communication skills, and the ability to manage multiple priorities with discretion and professionalism.

Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, and handling correspondence. You will act as a primary point of contact for internal and external stakeholders, requiring tact and diplomacy. A key part of this role involves gatekeeping, screening calls and visitors, and ensuring that executives' time is utilized effectively. You will also be responsible for maintaining confidential files and records with the utmost integrity.

The Executive Administrative Assistant will play an integral part in supporting strategic initiatives by conducting research, preparing meeting agendas, and following up on action items. The ability to anticipate needs, take initiative, and work independently with minimal supervision is highly valued. Proficiency in office software suites, including word processing, spreadsheets, and presentation software, is essential. Experience in event planning and logistics for executive-level meetings or small corporate events would be an advantage.

We are looking for an individual who is adaptable, possesses a strong work ethic, and is committed to providing exceptional support. A Bachelor's degree or equivalent experience in a relevant field is preferred. Proven experience as an Executive Administrative Assistant, preferably supporting C-suite executives, is required. Strong organizational and time-management skills are a must. This is a fantastic opportunity to join a supportive team and contribute to the success of a growing organization in a role that offers stability and professional development. The position is based in our Milwaukee, Wisconsin, US office.
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Senior Administrative Assistant

53201 Milwaukee, Wisconsin $55000 Annually WhatJobs

Posted 5 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic remote team. In this fully remote position, you will be instrumental in providing comprehensive administrative support to multiple departments, ensuring smooth daily operations. Your responsibilities will include managing complex calendars, scheduling meetings and appointments across various time zones, coordinating travel arrangements (flights, hotels, itineraries), and preparing detailed reports and presentations. You will also be responsible for managing incoming and outgoing correspondence, screening calls, and acting as a primary point of contact for internal and external stakeholders. Furthermore, you will assist with expense report preparation and tracking, maintain organized digital and physical filing systems, and conduct research as needed.

The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills. A keen eye for detail, a strong sense of urgency, and the ability to work independently with minimal supervision are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) is required. Experience with project management software and CRM systems is a plus. You must be adept at prioritizing tasks, managing competing deadlines, and maintaining confidentiality. This role demands a high level of professionalism, discretion, and a commitment to providing outstanding support in a fast-paced environment. We are looking for an individual who is eager to contribute to our client's success and thrives in a remote work setting. The ability to adapt to new technologies and processes quickly will be highly valued. Your contributions will directly impact the efficiency and effectiveness of the teams you support, making this a crucial role within the organization. You will be an integral part of a team dedicated to maintaining high standards of operational excellence from anywhere in the US.

Responsibilities:
  • Manage and maintain complex executive calendars, scheduling meetings, and prioritizing appointments.
  • Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
  • Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
  • Act as a primary point of contact for inquiries, screening calls and emails, and directing them to the appropriate personnel.
  • Assist with the preparation and submission of expense reports.
  • Maintain organized digital and physical filing systems for easy retrieval of information.
  • Conduct research and compile data for various projects and initiatives.
  • Provide general administrative support to multiple departments as needed.
  • Assist with onboarding new remote employees with administrative tasks.
  • Ensure confidentiality and discretion in handling sensitive information.
Qualifications:
  • Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
  • Excellent organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with virtual communication and collaboration tools.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize effectively in a remote environment.
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Demonstrated ability to work independently and as part of a team.
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Executive Administrative Assistant

53203 Milwaukee, Wisconsin $65000 Annually WhatJobs

Posted 9 days ago

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Job Description

full-time
Our client, a leading organization in the financial services sector, is seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This crucial role is based in **Milwaukee, Wisconsin, US**, and requires an individual who can manage complex schedules, coordinate high-level meetings, and handle sensitive information with the utmost discretion. The ideal candidate will possess exceptional communication skills, a polished professional demeanor, and the ability to anticipate needs and proactively solve problems to ensure the smooth operation of executive functions. Key Responsibilities:
  • Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate domestic and international travel, including flights, accommodations, and ground transportation, preparing detailed itineraries.
  • Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
  • Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate personnel or responding on behalf of executives.
  • Organize and prepare for executive meetings, including booking venues, arranging catering, preparing agendas, and taking minutes.
  • Maintain organized and confidential filing systems, both physical and digital.
  • Manage expense reporting and reconciliation for executives.
  • Act as a liaison between executives and internal/external stakeholders, fostering positive working relationships.
  • Handle confidential and sensitive information with integrity and discretion.
  • Conduct research and prepare background materials for meetings and projects.
  • Coordinate office logistics, including supplies management and vendor relations.
  • Provide administrative support for special projects as needed.
  • Anticipate potential issues and proactively implement solutions to ensure efficiency.
  • Assist with onboarding new team members.
  • Manage and maintain executive contact databases.
Qualifications:
  • Associate's or Bachelor's degree in Business Administration, Office Management, or a related field, or equivalent relevant experience.
  • Minimum of 5 years of experience providing high-level administrative support to executives.
  • Proven experience managing complex calendars and coordinating executive travel.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
  • Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Strong written and verbal communication skills, with impeccable grammar and attention to detail.
  • High level of professionalism, discretion, and ability to handle confidential information.
  • Proactive problem-solving skills and a resourceful approach to challenges.
  • Experience in the financial services industry is a plus.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Professional and polished demeanor.
This position offers a competitive salary, excellent benefits, and the opportunity to be an integral part of a high-performing executive team. If you are a dedicated administrative professional seeking a challenging and rewarding role, we encourage you to apply.
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Executive Administrative Assistant

53202 Milwaukee, Wisconsin $65000 Annually WhatJobs

Posted 10 days ago

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Job Description

full-time
Our client, a prominent financial services firm in Milwaukee, Wisconsin, US , is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be responsible for managing complex schedules, coordinating travel, preparing reports, and acting as a primary point of contact for internal and external stakeholders.

Key Responsibilities:
  • Manage and maintain complex calendars, scheduling meetings, appointments, and calls for senior executives.
  • Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, ensuring efficiency and cost-effectiveness.
  • Prepare and edit correspondence, presentations, reports, and other documents with a high degree of accuracy.
  • Screen and prioritize incoming communications, responding independently when appropriate.
  • Serve as a gatekeeper and liaison between executives and internal/external contacts.
  • Organize and prepare materials for meetings, including agendas, minutes, and supporting documents.
  • Manage expense reporting and processing for executives.
  • Maintain confidential files and records with utmost discretion.
  • Anticipate the needs of the executives and proactively address potential issues.
  • Assist with special projects and initiatives as assigned.
  • Coordinate office logistics and manage supplies as needed.
  • Ensure a smooth flow of information and communication within the executive office.
  • Handle ad-hoc requests and tasks with professionalism and efficiency.
Qualifications:
  • High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
  • Minimum of 5 years of experience providing administrative support to senior-level executives.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication abilities.
  • High level of discretion and confidentiality.
  • Ability to multitask and prioritize effectively in a demanding environment.
  • Proactive problem-solving skills and a detail-oriented approach.
  • Professional demeanor and excellent interpersonal skills.
  • Experience in the financial services industry is a plus.
This is a key support role within a leading organization in Milwaukee, Wisconsin, US .
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Executive Administrative Assistant

53202 Milwaukee, Wisconsin $65000 Annually WhatJobs

Posted 12 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to a team of senior executives. This role is critical in ensuring the smooth operation of daily administrative functions from a remote setting. You will be responsible for managing complex calendars, coordinating virtual meetings across multiple time zones, and preparing detailed meeting agendas and minutes. Your duties will extend to drafting correspondence, proofreading important documents, and managing confidential information with the utmost discretion. This position requires a deep understanding of remote collaboration tools and best practices to maintain efficiency and seamless communication within a distributed team.

Key responsibilities include making domestic and international travel arrangements (when applicable), processing expense reports, and maintaining organized digital filing systems. You will serve as a primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. Proactive problem-solving and the ability to anticipate needs are essential. The ideal candidate will have a proven track record of supporting C-level executives in a remote capacity, demonstrating exceptional organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Qualifications:
  • Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
  • Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role, preferably in a remote setting.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
  • Expertise with virtual meeting platforms such as Zoom, Microsoft Teams, and Google Meet.
  • Exceptional written and verbal communication skills.
  • Strong time management and prioritization abilities.
  • Discretion and confidentiality are paramount.
  • Ability to work independently and take initiative in a remote work environment.
  • Experience with project coordination and event planning is a plus.
  • A dedicated home office setup with reliable high-speed internet access.
This is a fully remote position based in Milwaukee, Wisconsin, US , offering a competitive salary and benefits package. We are looking for an individual who thrives in an autonomous work environment and is dedicated to providing superior administrative support.
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Executive Administrative Assistant

53202 Milwaukee, Wisconsin $65000 Annually WhatJobs

Posted 12 days ago

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Job Description

full-time
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Milwaukee, Wisconsin, US . This hybrid role offers a dynamic blend of in-office collaboration and remote flexibility. You will be responsible for managing complex schedules, coordinating meetings, preparing reports, handling correspondence, and ensuring the smooth operation of the executive office.

Key responsibilities include:
  • Managing and coordinating complex calendars, scheduling appointments, and arranging travel logistics for executives.
  • Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
  • Coordinating and making arrangements for meetings, including booking rooms, preparing agendas, taking minutes, and following up on action items.
  • Acting as a primary point of contact for internal and external communications, screening calls, and managing emails.
  • Handling sensitive and confidential information with the utmost discretion.
  • Organizing and maintaining electronic and physical filing systems.
  • Conducting research and preparing briefings on various topics as needed.
  • Managing office supplies, equipment, and vendor relationships.
  • Assisting with special projects and ad-hoc administrative tasks as assigned.
  • Facilitating seamless communication between executives and other departments.

The ideal candidate will possess an Associate's or Bachelor's degree, or equivalent professional experience. A minimum of 5 years of experience providing executive-level administrative support is required. Exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is a must. Strong written and verbal communication skills, coupled with excellent interpersonal abilities, are crucial for interacting with diverse stakeholders. Experience with calendar management software and online meeting platforms is expected. Proactive problem-solving skills and the ability to anticipate needs are highly valued. Discretion and confidentiality are paramount. This role demands a professional demeanor and a commitment to providing seamless support.
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Senior Administrative Assistant

53202 Milwaukee, Wisconsin $65000 Annually WhatJobs

Posted 15 days ago

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Job Description

full-time
Our client, a highly respected professional services firm, is seeking a meticulous and highly organized Senior Administrative Assistant to provide comprehensive executive support. This hybrid role requires a consistent presence in their Milwaukee, Wisconsin, US office, with flexibility for some remote work days. The Senior Administrative Assistant will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential correspondence with discretion. You will act as a primary point of contact for internal and external stakeholders, demonstrating professionalism and efficiency at all times. Key responsibilities include scheduling meetings, managing meeting logistics, preparing agendas, taking minutes, and following up on action items. The ideal candidate will possess exceptional organizational skills, a proactive approach to problem-solving, and a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with modern office technologies and virtual collaboration tools. This role demands excellent communication and interpersonal skills, with the ability to anticipate needs and manage priorities effectively in a fast-paced environment. You will support multiple senior executives, requiring strong multitasking capabilities and the ability to maintain confidentiality. Experience in a similar role supporting C-level executives or in a professional services environment is highly desirable. We are looking for a dedicated and reliable individual who takes pride in providing exceptional administrative support and contributing to the smooth operation of the office. This is an excellent opportunity to join a reputable organization and play a vital role in supporting key leadership.
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