3 Administrative Staff jobs in Mooreville

The Administrative Assistant provides essential support to the Executive Director, staff, and members of the Association. This role is responsible for office administration, event support, communications, and database management, ensuring smooth day-to-day operations and a professional experience for members and visitors.

Key Responsibilities

• Answer and route phone calls, greet visitors, and manage office correspondence.
• Manage calendars, schedule appointments, and organize meetings for senior staff as needed.
• Perform clerical duties including typing, filing, copying, and mailings.
• Maintain organized Chapter files and computer databases.
• Manage inventory and order office supplies.
• Perform daily opening and closing tasks for the office.
• Coordinate building maintenance activities (janitorial service, pest control, mechanical repairs).
• Process registrations for meetings, seminars, and the annual convention.
• Assist with convention preparations and logistics.
• Coordinate publication of the annual membership directory.
• Prepare and distribute membership communications and mailings.
• Draft and send email reminders and attendance boosters for events.
• Publish and distribute the weekly bulletin.
• Assist the Executive Director with Board Meetings, agenda preparation, and annual Board elections.
• Provide data, recordkeeping, and administrative support as needed.
• Bookkeeping duties.
• Send accounts payable, payments, and financial documentation to the CPA for processing.
• Provide support for safety training recordkeeping.
• Assist outside trainers with classroom instruction when needed.
• Attend and contribute to staff meetings.
• Perform other duties as assigned.

Qualifications

• Formal education or experience in office administration or information processing systems.
• Experience in event planning and vendor coordination.
• Basic bookkeeping or financial recordkeeping experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with the ability to manage multiple priorities.
• Professional demeanor with excellent interpersonal and communication skills.
• Ability to work independently with minimal supervision while maintaining accuracy and attention to detail.
• Positive, team-oriented attitude and commitment to maintaining a professional image on behalf of the Association.
• Experience or knowledge of the construction industry is a plus.

Maximus is looking to fill an Content Analyst supporting our CDC INFO program. In this role, you will handle a variety of clerical tasks including document verification, managing calls and visitors, and supporting day-to-day operations. We're looking for someone detail-oriented, adaptable, and eager to keep projects running smoothly across departments.

***Position is a temporary and remote position ***

***Must be available to work weekends and holidays as needed. The hours of operation are Monday - Friday 8:00 AM - 8:00 PM EST***

Must provide your own device/equipment: Computer or Laptop required, head set with microphone and monitor required

Essential Duties and Responsibilities:

- Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.
- Perform repetitive clerical steps such as document verification, manage inbound and outbound routine calls, and greeting guests.
- Perform entry-level clerical duties requiring general knowledge and the application of various work methods and procedures.
- Provide administrative support to project and operations management, which may include identifying, anticipating, and meetings needs of all departments.

Additional Requirements:

- Bachelor's Degree with 5 years' experience required or relevant education/experience (Associate's Degree and 7 years' experience, or HS Diploma and 9 years' experience)

- May have training or education in area of specialization.

- Ability to speak and read English and Spanish clearly, professionally, and fluently."

Must provide your own device/equipment: Computer or Laptop required, head set with microphone and monitor required ( No Tablets, iPads, and Chromebooks are not permitted )

H ome Office Requirements:

- Hardwired internet (ethernet) connection.

- Internet download speed of 25mbps single upload or higher required (you can test this by going to Private work area and adequate power source.

- Video calls may be requested on occasion. Proper background and attire is required.

- Windows or Mac (Tablets, iPads, and Chromebooks are not permitted.)

OS for Windows - Windows 10 or Windows 11

OS for Mac - Big Sur (11.0.1+); Catalina (10.15); Monterey (12.3)

Minimum Requirements

- High School diploma or equivalent with 1-3 years of experience.
- May have training or education in area of specialization.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

For positions on this contract, Maximus will pay the prevailing wage rate for the location in which the employee is working, as determined by the Department of Labor. That wage rate will vary depending on locality. An applicant's salary history will not be used in determining compensation.

Accommodations
Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at .

Minimum Salary

$

19.53

Maximum Salary

$

29.50