61 Administrative Staff jobs in Nampa
Office Administrator
Posted 10 days ago
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Job Description
Key Responsibilities:
- Manage daily office operations and ensure efficiency.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain office supplies inventory and manage procurement.
- Provide administrative support to management and staff.
- Organize and maintain physical and digital filing systems.
- Assist with event planning and coordination.
- Greet visitors and direct them appropriately.
- Ensure the office environment is tidy and well-maintained.
- High school diploma or equivalent; Associate's degree preferred.
- Minimum of 3 years of experience in office administration or a related role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Professional demeanor and strong interpersonal skills.
- Discretion and ability to handle confidential information.
Administrative Assistant
Posted 1 day ago
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Job Description
Administrative Assistant
Posted 1 day ago
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Job Description
Administrative Assistant
Posted 4 days ago
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Job Description
Responsibilities:
- Provide administrative support to ensure efficient office operations.
- Answer and manage inbound calls using a multi-line phone system.
- Perform accurate data entry tasks to maintain records and databases.
- Assist with receptionist duties, including greeting visitors and handling inquiries.
- Organize and maintain filing systems for easy document retrieval.
- Scan and digitize documents to support electronic recordkeeping.
- Coordinate and manage schedules, appointments, and meetings as needed.
- Collaborate with team members to ensure smooth workflow and communication.
- Handle other administrative tasks as assigned to support daily operations. Requirements - Proven experience in administrative assistance or a similar role.
- Proficiency in handling multi-line phone systems and answering inquiries professionally.
- Strong skills in data entry with attention to detail and accuracy.
- Experience in receptionist duties, including managing visitor interactions.
- Ability to organize and maintain filing systems effectively.
- Familiarity with document scanning and electronic recordkeeping processes.
- Excellent communication skills and the ability to multitask in a fast-paced environment.
- Proficiency in Microsoft Office Suite and other relevant software tools. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 6 days ago
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Job Description
**Salary/Pay Rate/Compensation:**
$23/hour
**Why you should apply to be an Administrative Assistant:**
- Join a dynamic team at BASF, a company known for its commitment to innovation and sustainability in the chemical industry.
- Enjoy a collaborative work environment that values professional development and continuous learning.
- Benefit from flexible work arrangements that support work-life balance.
- Be part of a company that prioritizes safety and employee well-being.
**What's a typical day as an Administrative Assistant? You'll be:**
- Supporting the actions of Commercial Operations by managing formal processes, including reports and information maintenance, while ensuring professional communication.
- Inputting customer information with attention to specific agreements and handling team needs such as new hire onboarding and special project requests.
- Establishing and maintaining collaborative relationships with internal and external customers to effectively solve problems and transmit relevant information to departments like Logistics and Finance & Accounting.
**This job might be an outstanding fit if you:**
- Have a High School Diploma or equivalent and 2-4 years of administrative experience, with 1-2 years in accounts payable/accounting preferred.
- Are highly proficient in MS Office Suite, including Outlook, PowerPoint, and Excel, and are open to learning new technologies to improve efficiency.
- Possess excellent verbal and written communication skills, are multi-task oriented, and can manage tight deadlines with strong organizational skills and attention to detail.
**What happens next**
Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.
Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be an **Administrative Assistant** today!
**#GRACE**
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
Administrative Assistant
Posted 11 days ago
Job Viewed
Job Description
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients' frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.
Requirements
Requirements:
Experience as an Administrative Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in Microsoft Office suite
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant

Posted 13 days ago
Job Viewed
Job Description
**Who We Are**
Northstar Fire Protection of Texas is a Texas based company. Northstar has been on the forefront of the fire protection industry since 1980. With offices in Austin, Lewisville, Houston, San Antonio, and Atlanta, GA we have grown to be a nationally recognized company. Northstar engineers, fabricates, and installs fire sprinkler systems for structures including commercial, government, healthcare, high-rise condominiums and mixed-use projects.
We joined Shambaugh & Son, L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc. and together we perform more than $1 billion of construction projects per year with over 4,000 employees throughout 50 states from our home office in Fort Wayne, Indiana.
We recognize people as our most important resource and it is our mission to produce the industry's highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization.
**Job Summary**
Northstar is seeking a Fire Protection Service Administrative Assistant. This position will provide comprehensive customer service and administrative support for fire protection inspections, customer information management, service and inspection job closure, billing, sales, and office and field personnel
**Essential Duties and Responsibilities**
+ Manage inspection, billing preparation, information verification and retention processes.
+ Utilize accounting system to retrieve work order numbers.
+ Leverage Building Reports for administrative support tasks.
+ Receive and process customer service request in a professionally and efficiently, gathering all necessary information to dispatch calls to the appropriate personnel.
+ Adhere to the company-endorsed business process and best practices and make recommendations on system/process improvements.
+ Validate technicians debrief information on service tickets and prepared invoices daily/weekly.
+ Complete service request debriefs weekly and submit them to the Billing Specialist within one week of the service date.
+ Assist with payroll processing by approving timesheets and submitting them to payroll.
+ Manage document retention strategy for hard and electronic copies of service acknowledgements, work orders, inspection reports, internal agreements, and customer documentation.
+ Maintain the confidentiality of customer and employer information at all times.
+ Provide other administrative support to office personnel when needed.
+ Perform other duties as assigned.
**Qualifications**
+ Advanced computer skills, including proficiency in Microsoft Office Suite and Windows operating systems.
+ Strong Excel skills, including ability to create and manage complex spreadsheets and tables.
+ Experience with AS400/Trueline accounting system is preferred.
+ Experience with dispatching or scheduling technicians, project managers and other staff preferred.
+ Ability to learn and retain new information quickly and efficiently.
+ Proven ability to multitask and handle multiple different tasks simultaneously.
+ High organized, self-motivated, and results-oriented.
+ Professional communication skills, both written and verbal.
+ Regular and reliable attendance, including the ability to work extended hours and weekends as required
**Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies** list open positions here. ( **Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal process -- it is probably fraudulent.**
**As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
#shambaugh #Northstar
#LI-DF
#LI-Onsite
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
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Administrative Coordinator
Posted 22 days ago
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Job Description
Responsibilities:
- Manage daily office operations, including reception duties, mail handling, and visitor reception.
- Maintain office supplies inventory and coordinate purchasing.
- Assist with scheduling meetings, appointments, and managing office calendars.
- Support departments with administrative tasks, including data entry and report preparation.
- Coordinate logistics for meetings, events, and training sessions.
- Handle correspondence, both internal and external, in a professional manner.
- Maintain organized and accessible filing systems.
- Operate standard office equipment and provide basic technical support.
- Ensure a tidy and welcoming office environment.
- Assist with onboarding new employees and other HR-related administrative tasks.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 2-3 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Familiarity with office equipment and basic IT support.
- Proactive and problem-solving attitude.
- Ability to work effectively in a hybrid team environment.
Branch Office Administrator

Posted 13 days ago
Job Viewed
Job Description
At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals.
**Job Overview**
**Position Schedule:** Full-Time
Branch Address: 7359 W Riverside Dr, Garden City, ID
This job posting is anticipated to remain open for 30 days, from 16-Sep-2025. The posting may close early due to the volume of applicants.
**If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.
**Role Summary:**
As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.
**We'll give you the support you need. Our team will be there every step of the way, providing:**
+ Comprehensive 6-month training including an experienced peer to help mentor you
+ A wide support network that extends from your branch office to your region to the home office
+ You'll often work independently but will have a team of thousands backing you every step of the way
**Can you see yourself.**
+ Delivering exceptional personalized service to ensure clients feel understood and informed
+ Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year
+ Actively listen for situations in the clients' lives that may indicate a need for additional services
+ Driving marketing activities such as planning and executing events
**You can also expect.**
+ A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions
+ An inclusive environment where everyone's different viewpoints are valued and help to achieve results.
+ We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being
+ Full-time Associates receive the following benefits:
+ Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page ( .
**You'll be competitively compensated.**
+ Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.
+ Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
+ The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
**Hiring Minimum:** $21.38
**Hiring Maximum:** $22.71
Read More About Job Overview
**Skills/Requirements**
**What skills would make you a successful BOA?**
+ Analytical Thinking
+ Attention to Detail
+ Adaptability
+ Conversational Skills
+ Digital Tool Utilization
+ Team Collaboration
**Role Requirements**
+ **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.
+ **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.
+ **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
+ **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
Read More About Skills/Requirements
**Awards & Accolades**
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones ( out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones ( More About Awards & Accolades
**About Us**
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report ( .
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.