6 Administrative Staff jobs in New Deal

**2nd Shift Administrative Assistant - Seed Production Facility**
**Pay Rate: $20.00 per hour**
**Location:** Lubbock, TX
**Schedule:** Monday to Friday, 3:00pm - 12:30am
**Position Overview**
Are you an experienced and motivated Administrative Assistant looking for the next step in your career? Join our Seed Production team on 2nd shift and play a key role in driving smooth operations at our facility. In this pivotal position, you'll provide critical support in procurement, onboarding, data entry, and overall office management. If you are detail-oriented, organized, and excel in fast-paced environments, we want to hear from you!
**Education Requirements**
+ High School Diploma or GED
**Experience and Skills**
+ 3+ years of administrative support experience
+ **SAP experience required**
+ Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
+ Procurement knowledge and experience with purchase orders preferred
+ Accounts payable/accounting experience (1-2 years preferred)
+ Manage daily office functions and handle tight deadlines with ease
+ Proven ability with confidential information and professionalism
+ Excellent organizational, verbal, and written communication skills
+ Ability to work independently and collaboratively in a team environment
+ Significant organizational awareness and attention to detail
+ Flexible and eager to learn new technologies
**Key Responsibilities**
+ Provide daily administrative support: answer phone calls, assist with office management, and support new hire onboarding
+ Procure goods and services: submit purchase requisitions and order supplies for cotton seed processing and facility needs
+ Adhere to all facility policies, procedures, and computer applications
+ Ensure accurate data entry for seed conditioning, production, daily consumptions, and payroll management
+ Maintain confidentiality in all tasks and demonstrate professionalism at all times
+ Communicate effectively with team members and management to support facility goals
**Why Join Us?**
+ Competitive compensation
+ Dynamic, team-oriented work environment
+ Opportunity to make a meaningful impact at a leading seed production facility
+ Growth and learning encouraged-develop your skills and advance your career!
**This job might be an outstanding fit if you:**
+ Hold a High School Diploma or equivalent and have 2-4 years of administrative experience (including some accounts payable/accounting)
+ Are highly proficient with MS Office Suite and eager to learn new technologies
+ Communicate excellently, both verbally and in writing
+ Thrive under pressure and can manage multiple tasks and deadlines
+ Have top-notch organizational skills and attention to detail
+ Are a self-starter who works well independently and within a team
**What Happens Next**
Once you apply, your profile will be reviewed. If your skills and experience look like a good fit, you'll move forward in the process. Even if this position isn't the right match, our recruiters will keep you in mind for other opportunities throughout our network.
Helping you discover what's next in your career is what we're all about-so let's get to work! **Apply to be an Administrative Assistant today!**
**#GRACE**
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

About Us

Lubbock Land Company is one of the region’s premier real estate development and property management companies specializing in land development, community development, property management, residential, commercial, and mixed-use projects. For over three decades, we have taken pride in our entrepreneurial culture, collaborative team, and commitment to excellence.

Position Overview

We are seeking a detail-oriented, proactive, and highly organized team member to support our accounting and property management functions. This role will focus primarily on Accounts Receivable, Accounts Payable, and Assistant Property Management Coordination, while also providing office management and general administrative support. The ideal candidate will thrive in a fast-paced real estate environment, bring strong organizational skills, and ensure accurate financial tracking and efficient property operations.

Key Responsibilities

Accounting Support

• Manage Accounts Receivable (AR): track incoming payments, prepare invoices, monitor delinquencies, and follow up with tenants/clients as needed.

• Manage Accounts Payable (AP): process invoices, issue payments, maintain vendor records, and reconcile accounts.

• Assist with preparation of monthly, quarterly, and annual financial reports.

• Maintain accurate digital and physical records for all accounting functions.

Property Management Support

• Support Property Manager(s) with property showings, tenant communications, service requests, and lease administration.

• Assist with scheduling property inspections, vendor coordination, and maintenance requests.

• Track property-related expenses and help prepare operating budgets.

• Monitor compliance with lease terms and company policies.

• Some travel is required for property showings, leasing, inspections and training.

Administrative & Office Management

• Serve as primary point of contact for general office needs, supplies, and vendor relationships.

• Assist leadership team with scheduling, meeting coordination, and document preparation.

• Support company events, internal communications, and special projects.

• Ensure smooth day-to-day office operations and foster a professional environment.

Qualifications

• Associate’s or Bachelor’s degree preferred (Accounting, Business Administration, or related field).

• 3+ years of administrative experience, preferably in real estate, property management, or accounting.

• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint); familiarity with QuickBooks and property management software a plus.

• Strong organizational and time management skills, with ability to manage multiple priorities.

• Excellent communication and interpersonal skills, with attention to detail and accuracy.

• High level of professionalism, integrity, and discretion when handling sensitive financial and tenant information.

What We Offer

• Competitive salary and performance-based bonus opportunities.

• Health benefits.

• Opportunity to grow with a dynamic and entrepreneurial real estate development and property management company.

• Collaborative, team-oriented culture with exposure to accounting, property operations, and leadership decision-making.

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $5.8 billion in revenue for 2023, Clayco specializes in the art and science of building, providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

About Clayco Systems and Equipment Innovations (SEI)

As part of our integrated service offerings, Claycos Systems and Equipment Innovations (SEI) offers a turnkey solution to execute complex building systems and process systems. Clayco SEI provides preconstruction, design, purchasing, and installation of mechanical, electrical, and process scopes of work.

The Role We Want You For

The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items, and updating the information thru the completion of the job and other paperwork processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required. The Field Administrative Assistant will greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the companys objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner.

The Specifics of the Role

• Prepares typed correspondence.
• Readily assists with whatever is needed to accomplish the companys objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed.
• Retrieves, scans, transmits, and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility.
• May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble, and assist with project closeout.
• May assist in entering punch-list items and updating the information thru the completion of the job.
• Routinely will run reports and dunning letters on projects as required.
• Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork.
• Update rack drawing with the most current issues on a timely basis. This may be daily.

Requirements

• Interested in learning the business evolving into someone who will look for solutions to issues and not just pass along messages.
• A diligent, mature, responsible individual who is a self-starter, is detail-oriented and attentive to the needs of others.
• Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed.
• Organized with the ability to set priorities and take direction.
• A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge.
• Embraces change and recognizes the benefits with a positive outlook.
• Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
• Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills.

Some Things You Should Know

• Our clients and projects are nationwide Travel will be required.
• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!

Why Clayco?

• 2024 Best Places to Work Crains Chicago Business, St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2024 ENR Midwest Midwest Contractor (#1).
• 2024 ENR Top 100 Design-Build Firms Design-Build Contractor (Top 5).
• 2024 ENR Top 100 Green Contractors Green Contractor (Top 5).

Benefits

• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Description & Requirements

Maximus is looking to fill an Content Analyst supporting our CDC INFO program. In this role, you will handle a variety of clerical tasks including document verification, managing calls and visitors, and supporting day-to-day operations. We're looking for someone detail-oriented, adaptable, and eager to keep projects running smoothly across departments.

***Position is a temporary and remote position ***

***Must be available to work weekends and holidays as needed. The hours of operation are Monday - Friday 8:00 AM - 8:00 PM EST***

Must provide your own device/equipment: Computer or Laptop required, head set with microphone and monitor required

Essential Duties and Responsibilities:

- Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.
- Perform repetitive clerical steps such as document verification, manage inbound and outbound routine calls, and greeting guests.
- Perform entry-level clerical duties requiring general knowledge and the application of various work methods and procedures.
- Provide administrative support to project and operations management, which may include identifying, anticipating, and meetings needs of all departments.

Additional Requirements:

- Bachelor's Degree with 5 years' experience required or relevant education/experience (Associate's Degree and 7 years' experience, or HS Diploma and 9 years' experience)

- May have training or education in area of specialization.

- Ability to speak and read English and Spanish clearly, professionally, and fluently."

Must provide your own device/equipment: Computer or Laptop required, head set with microphone and monitor required ( No Tablets, iPads, and Chromebooks are not permitted )

H ome Office Requirements:

- Hardwired internet (ethernet) connection.

- Internet download speed of 25mbps single upload or higher required (you can test this by going to Private work area and adequate power source.

- Video calls may be requested on occasion. Proper background and attire is required.

- Windows or Mac (Tablets, iPads, and Chromebooks are not permitted.)

OS for Windows - Windows 10 or Windows 11

OS for Mac - Big Sur (11.0.1+); Catalina (10.15); Monterey (12.3)

Minimum Requirements

- High School diploma or equivalent with 1-3 years of experience.
- May have training or education in area of specialization.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

For positions on this contract, Maximus will pay the prevailing wage rate for the location in which the employee is working, as determined by the Department of Labor. That wage rate will vary depending on locality. An applicant's salary history will not be used in determining compensation.

Accommodations
Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at .

Minimum Salary

$

19.53

Maximum Salary

$

29.50