94 Administrative Staff jobs in New Jersey
Administrative Assistant
08550 Princeton Junction
$26 - $32 per hour
Tsumura & CO
Posted 25 days ago
Job Viewed
Job Description
The Administrative Assistant is responsible for providing administrative support to ensure the efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization and communication. The ideal candidate is familiar with a wide range of concepts, practices, and procedures in the field and is capable of handling confidential and time-sensitive material.
This role requires the ability to communicate effectively via phone and email, ensuring all administrative duties are completed accurately, with high quality, and in a timely manner. The Administrative Assistant may lead and direct the work of others, relying on experience and judgment to plan and accomplish goals. A wide degree of creativity and latitude is expected. Typically reports to a manager or the head of a unit/department.
Key Responsibilities:
- Answer and direct phone calls
- Organize and schedule meetings and appointments
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Provide information by answering questions and requests
- Take dictation
- Research and create presentations
- Generate reports
- Handle multiple projects
- Prepare and monitor invoices
- Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
Company Details
Tsumura & Co is a traditional pharmaceuticals developer that markets Kampo extract intermediates and granular Kampo formulations. To contribute to the unparalleled medical therapeutic power of the combination of Kampo medicine and Western medicine. Tsumura & Co is a traditional pharmaceuticals developer that markets Kampo extract intermediates and granular Kampo formulations. To contribute to the unparalleled medical therapeutic power of the combination of Kampo medicine and Western medicine.
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0
Administrative Assistant
07215 Elizabeth, New Jersey
Pop-Up Talent
Posted today
Job Viewed
Job Description
Administrative Assistant
Elizabeth, NJ (onsite)
- Pay: $20-22/hr.
We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision.
We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career.
A Successful Associate in this role…
- Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service.
- Heavy phone volume.
- Shines as our ambassador of cheer and positivity, spreading that throughout the organization
- Meticulously files and organizes documents with pinpoint precision and accuracy
- Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up
- Data entry
- Cash handling
- Daily bank deposits
- Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation
We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company.
WHAT WE REQUIRE:
- Superb attitude toward Customer Service
- Vehicle for daily bank deposits
- Excellent Communication, Organization, and People skills
- Strong Mathematical, Grammatical & Punctuation skills
- Fluency in Microsoft Office Suite: Word, Excel, Outlook
- Follow-Up and Follow-Through
- Common sense!
- Punctuality, Responsibility, and Positive Energy
This is a Full-time Position, Monday – Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program.
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
req
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1
Administrative Assistant
07004 Fairfield, New Jersey
Anka Foods
Posted today
Job Viewed
Job Description
Company Description
Established in 2021, Anka Foods is a leading manufacturer and wholesaler specializing in Turkish, Middle Eastern, and Mediterranean cuisine. The company offers a diverse catalog of over 250+ frozen, refrigerated, and dry items, with a focus on the US market.
Role Description
This is a full-time on-site role for an Administrative Assistant located in Fairfield, NJ. The Administrative Assistant will be responsible for providing administrative support, handling phone calls with proper etiquette, communication, executive administrative assistance, and utilizing clerical skills in a fast-paced office environment at Anka Foods.
Qualifications
- Administrative Assistance and Executive Administrative Assistance skills
- Excellent Phone Etiquette and Communication skills
- Strong Clerical Skills
- Experience in office administration
- Attention to detail and organizational skills
- Proficiency in Microsoft Office Suite
- Ability to multitask and prioritize tasks effectively
- Previous experience in the food or manufacturing industry is a plus
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2
Administrative Assistant
07083 Union, New Jersey
Mindlance
Posted today
Job Viewed
Job Description
Job Title
US Administrative Assistant- Temporary and Part Time Hours
Job Purpose
This role is expected to handle day-to-day administrative work, HR & Onboarding support, and ad hoc functions. You will act as the first point of contact for office administrative requests and queries. This position works with highly confidential information and the assistant must be a self-starter, dependable and disciplined employee who can multi-task and be a team player.
Duties and Responsibilities
- Main POC for all office management related queries/issues in coordination with Building Manager
- Answers phone calls, schedules meetings and supports visitors
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results
- Process expense report submissions and assist on coordination of expense management
- Coordinate and complete special projects for Operations, Compliance, Accounting and Human Resources departments
- Sensitivity to confidential matters
- Requires some accounting knowledge for tracking budgets and expenses
- Assist with development and submission of new business proposals
- Makes travel arrangements for senior staff and others as requested such as booking flights, cars, and hotel or restaurant reservations
- Exhibits polite and professional communication via phone, e-mail, and mail
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
- Main POC for all office management related queries/issues in coordination with Building Manager
- Responsible for logistical coordination with Hiring Manager, HR and IT of new hire setup or admin related issues of current employees
- Responsible for office program/event coordination, announcement & notifications
Qualifications
- High school diploma or equivalent education required
- Prior administrative experience required
- Experience supporting executive level positions preferred
- Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
- Must be comfortable speaking on the phone
- Exceptional communication and interpersonal skills
- Excellent analytical and assessment capability
- High level of attention to detail
- Ability to learn and utilize new skills and programs quickly
- Ability to multitask and meet tight deadlines
Additional Requirements:
- Must have basic understanding of travel logistics
- Possesses the understanding of customer service & coordination
- Has the ability to apply sense of urgency and verse in business acumen
- Excellent work ethic and able to work independently
- Valid driver’s license and current automobile insurance
Hours and Benefits:
This position requires an employee to work a schedule with a minimum of 3 days on site with flexibility should there be business need to modify.
25 hours a week, temporary, with potential to go full time.
Can look at the $20/hr range depending on experience.
IF/when full time - Mindlance offers its employees a comprehensive benefit package including, but not limited to: Major Healthcare insurance including medical, dental, vision, and pharmacy; Short Term Disability Insurance, Basic Life Insurance, Accident Insurance, Critical Illness Insurance, etc.
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.
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3
Administrative Assistant
07712 Oceanport, New Jersey
Robert Half
Posted today
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to join our team on a Contract to permanent basis in Ocean, New Jersey. This role involves supporting daily office operations in a small, close-knit team environment. The ideal candidate will possess strong computer skills and a focused demeanor, with the ability to handle administrative tasks efficiently and accurately.
Responsibilities:
- Perform general office duties such as answering phones, filing, and managing correspondence.
- Utilize computer systems to create, update, and maintain records and documents.
- Assist with shipping processes, including preparing and handling bills of lading when needed.
- Collaborate with team members to ensure smooth daily operations in the office.
- Support the team with scheduling, data entry, and other administrative tasks.
- Maintain an organized workspace that aligns with company standards.
- Communicate effectively with clients, vendors, and internal staff to address inquiries.
- Provide occasional support to the warehouse team when necessary, ensuring seamless coordination. Requirements - Proficiency in basic computer applications and office software.
- Strong organizational and multitasking skills.
- Detail-oriented with excellent communication abilities.
- Prior experience in shipping or handling bills of lading is a plus, but not mandatory.
- Ability to work well in a small team environment.
- Detail-oriented with a focus on accuracy and efficiency.
- Flexibility to adapt to varying tasks and responsibilities.
- High school diploma or equivalent is required. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Perform general office duties such as answering phones, filing, and managing correspondence.
- Utilize computer systems to create, update, and maintain records and documents.
- Assist with shipping processes, including preparing and handling bills of lading when needed.
- Collaborate with team members to ensure smooth daily operations in the office.
- Support the team with scheduling, data entry, and other administrative tasks.
- Maintain an organized workspace that aligns with company standards.
- Communicate effectively with clients, vendors, and internal staff to address inquiries.
- Provide occasional support to the warehouse team when necessary, ensuring seamless coordination. Requirements - Proficiency in basic computer applications and office software.
- Strong organizational and multitasking skills.
- Detail-oriented with excellent communication abilities.
- Prior experience in shipping or handling bills of lading is a plus, but not mandatory.
- Ability to work well in a small team environment.
- Detail-oriented with a focus on accuracy and efficiency.
- Flexibility to adapt to varying tasks and responsibilities.
- High school diploma or equivalent is required. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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4
Administrative Assistant
08103 Camden, New Jersey
Robert Half
Posted 2 days ago
Job Viewed
Job Description
Description
We are looking for a detail-oriented Administrative Assistant to join a team in Camden New Jersey. This Contract to permanent position offers an opportunity to contribute to corporate services while showcasing your organizational skills and technical proficiency. The ideal candidate will be tech-savvy, detail-oriented, and capable of handling a variety of administrative tasks in a fast-paced environment.
Responsibilities:
- Provide comprehensive administrative support to ensure smooth daily operations.
- Manage mailroom activities, including sorting, distributing, and preparing outgoing mail.
- Serve as a backup receptionist, greeting visitors and handling inbound calls efficiently.
- Perform data entry tasks with precision to maintain accurate records.
- Scan documents and organize files to support efficient information retrieval.
- Coordinate scheduling and assist in maintaining calendars for management.
- Uphold a business casual dress code and maintain a detail-oriented demeanor.
- Assist with general office duties and contribute to maintaining a tidy workspace.
- Collaborate with team members to support corporate services initiatives.
- Adapt to evolving tasks and responsibilities as needed by the manager.
Requirements - Minimum of 1 year of experience in an administrative role.
- Proficiency in answering inbound calls and handling receptionist duties.
- Strong skills in data entry and document scanning.
- Ability to multitask and prioritize responsibilities effectively.
- Familiarity with general administrative office procedures.
- Tech-savvy with the ability to learn and utilize new systems.
- Detail-oriented communication skills and demeanor.
- Availability to work within the hours set by the manager. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a detail-oriented Administrative Assistant to join a team in Camden New Jersey. This Contract to permanent position offers an opportunity to contribute to corporate services while showcasing your organizational skills and technical proficiency. The ideal candidate will be tech-savvy, detail-oriented, and capable of handling a variety of administrative tasks in a fast-paced environment.
Responsibilities:
- Provide comprehensive administrative support to ensure smooth daily operations.
- Manage mailroom activities, including sorting, distributing, and preparing outgoing mail.
- Serve as a backup receptionist, greeting visitors and handling inbound calls efficiently.
- Perform data entry tasks with precision to maintain accurate records.
- Scan documents and organize files to support efficient information retrieval.
- Coordinate scheduling and assist in maintaining calendars for management.
- Uphold a business casual dress code and maintain a detail-oriented demeanor.
- Assist with general office duties and contribute to maintaining a tidy workspace.
- Collaborate with team members to support corporate services initiatives.
- Adapt to evolving tasks and responsibilities as needed by the manager.
Requirements - Minimum of 1 year of experience in an administrative role.
- Proficiency in answering inbound calls and handling receptionist duties.
- Strong skills in data entry and document scanning.
- Ability to multitask and prioritize responsibilities effectively.
- Familiarity with general administrative office procedures.
- Tech-savvy with the ability to learn and utilize new systems.
- Detail-oriented communication skills and demeanor.
- Availability to work within the hours set by the manager. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
5
Administrative Assistant
08034 Kingston, New Jersey
TEKsystems
Posted 5 days ago
Job Viewed
Job Description
Job Title: Administrative Assistant
Location: Pennsauken, NJ
Summary:
The Administrative Assistant supports the Plant Manager and Management Team, ensuring smooth daily operations through professional reception and administrative services. This role serves as the first point of contact for visitors, vendors, employees, and customers, requiring a professional demeanor and commitment to representing organizational values and culture. The position contributes to an inclusive, respectful, and collaborative workplace environment and supports all plant employees by fostering a consistent and positive employee experience.
Key Responsibilities:
+ Greet and assist visitors, determine visit purpose, and direct accordingly
+ Maintain accurate visitor records and ensure proper registration
+ Notify personnel of visitor arrivals and arrange escorts when necessary
+ Provide guest access credentials including internet passwords and user IDs
+ Conduct inspections of personal items for visitors and employees as required
+ Support management with calendar management, meeting coordination, and document preparation
+ Serve as point of contact for service vendors and oversee service delivery
+ Manage office and break room supplies, including ordering and distribution
+ Handle incoming mail and coordinate express mail services
+ Coordinate lunch orders and meeting/event logistics
+ Manage uniform distribution and vendor communication
+ Support employee experience initiatives and HR onboarding logistics
+ Create and track purchase requisitions using TAP/SAP
+ Arrange travel accommodations for staff
+ Coordinate customer visits in collaboration with the sales team
+ Maintain cleanliness and functionality of office areas and equipment
+ Assist with employee engagement activities and recognition events
+ Use good judgment and problem-solving skills for issue resolution
Work Environment:
Manufacturing environment with an office setting. Occasional interaction with production personnel and visits to the production floor may be required.
Schedule:
Part-time to start (Monday, Wednesday, Friday), 7:00 AM - 4:00 PM
Full-time transition expected in the new year.
Pay and Benefits
The pay range for this position is $23.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Cherry Hill,NJ.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Location: Pennsauken, NJ
Summary:
The Administrative Assistant supports the Plant Manager and Management Team, ensuring smooth daily operations through professional reception and administrative services. This role serves as the first point of contact for visitors, vendors, employees, and customers, requiring a professional demeanor and commitment to representing organizational values and culture. The position contributes to an inclusive, respectful, and collaborative workplace environment and supports all plant employees by fostering a consistent and positive employee experience.
Key Responsibilities:
+ Greet and assist visitors, determine visit purpose, and direct accordingly
+ Maintain accurate visitor records and ensure proper registration
+ Notify personnel of visitor arrivals and arrange escorts when necessary
+ Provide guest access credentials including internet passwords and user IDs
+ Conduct inspections of personal items for visitors and employees as required
+ Support management with calendar management, meeting coordination, and document preparation
+ Serve as point of contact for service vendors and oversee service delivery
+ Manage office and break room supplies, including ordering and distribution
+ Handle incoming mail and coordinate express mail services
+ Coordinate lunch orders and meeting/event logistics
+ Manage uniform distribution and vendor communication
+ Support employee experience initiatives and HR onboarding logistics
+ Create and track purchase requisitions using TAP/SAP
+ Arrange travel accommodations for staff
+ Coordinate customer visits in collaboration with the sales team
+ Maintain cleanliness and functionality of office areas and equipment
+ Assist with employee engagement activities and recognition events
+ Use good judgment and problem-solving skills for issue resolution
Work Environment:
Manufacturing environment with an office setting. Occasional interaction with production personnel and visits to the production floor may be required.
Schedule:
Part-time to start (Monday, Wednesday, Friday), 7:00 AM - 4:00 PM
Full-time transition expected in the new year.
Pay and Benefits
The pay range for this position is $23.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Cherry Hill,NJ.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
View Now
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6
Administrative Assistant
08110 Pennsauken, New Jersey
TEKsystems
Posted 5 days ago
Job Viewed
Job Description
TEKsystems is currently working with a client in Pennsauken, NJ hiring for an administrative assistant supporting plant manufacturing operations. This role will be the the face of the facility and interact with internal colleagues and visitors. The initial start of this position will be part time, working Monday/Wednesday/Friday and move to full time after the new year.
Description
The Administrative Assistant supports the Plant Manager and Management Team, ensuring smooth daily operations through professional reception and administrative services. This position serves as the first point of contact for visitors, vendors, employees and customers, requiring a professional demeanor and a
commitment to representing the organization values and culture, contributing to an inclusive, respectful, and collaborative workplace environment.
+ Greet and assist visitors in the reception area, determine the purpose of their visit, and direct them accordingly.
+ Maintain accurate records of all customers, visitors and contractors and ensure proper registration for those with legitimate business on-site.
+ Provide guest access credentials, including internet passwords and user IDs.
+ Provide administrative support to management with calendar management, meeting coordination, preparing memos, reports, and documents to assist managers and supervisors with administrative tasks.
+ Serve as point of contact for service vendors (e.g., coffee, vending machines, cleaning services). Schedule and oversee vendor visits and service delivery.
+ Oversee office and break room supplies, ensuring timely ordering, stocking, and distribution.
+ Coordinate express mail services (e.g., FedEx, UPS) for pickups and deliveries.
+ Coordinate lunch orders and coordination for meetings and events. Handling sensitive information confidently while collaborating with all departments in the plant.
+ Coordinate uniform distribution, collection, inventory and pickup; assist employees as needed; Communicate with uniform vendors to ensure timely delivery and quality standards.
+ Create purchase requisitions using TAP/SAP for administrative and general needs. Track and reconcile purchase orders and deliveries.
+ Arrange travel accommodations, including flights, transportation, and lodging.
+ Coordinate customer visits to the facility in collaboration with the sales team.
+ Assist HR with onboarding logistics and employee engagement activities. Help organize employee recognition events and wellness initiatives
Qualifications
+ Strong administrative and customer service skills
+ Experience supporting upper management and leadership
+ Experience coordinating and greeting guests and customers
+ Microsoft office skills
Additional Details
+ Initial start will be part time- Monday, Wednesday, Friday
+ Moves to full time in the new year
+ 7am-3:30/4pm schedule
+ Contract-to-hire opportunity
+ Full company benefits and 401K
Pay and Benefits
The pay range for this position is $23.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Pennsauken,NJ.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Description
The Administrative Assistant supports the Plant Manager and Management Team, ensuring smooth daily operations through professional reception and administrative services. This position serves as the first point of contact for visitors, vendors, employees and customers, requiring a professional demeanor and a
commitment to representing the organization values and culture, contributing to an inclusive, respectful, and collaborative workplace environment.
+ Greet and assist visitors in the reception area, determine the purpose of their visit, and direct them accordingly.
+ Maintain accurate records of all customers, visitors and contractors and ensure proper registration for those with legitimate business on-site.
+ Provide guest access credentials, including internet passwords and user IDs.
+ Provide administrative support to management with calendar management, meeting coordination, preparing memos, reports, and documents to assist managers and supervisors with administrative tasks.
+ Serve as point of contact for service vendors (e.g., coffee, vending machines, cleaning services). Schedule and oversee vendor visits and service delivery.
+ Oversee office and break room supplies, ensuring timely ordering, stocking, and distribution.
+ Coordinate express mail services (e.g., FedEx, UPS) for pickups and deliveries.
+ Coordinate lunch orders and coordination for meetings and events. Handling sensitive information confidently while collaborating with all departments in the plant.
+ Coordinate uniform distribution, collection, inventory and pickup; assist employees as needed; Communicate with uniform vendors to ensure timely delivery and quality standards.
+ Create purchase requisitions using TAP/SAP for administrative and general needs. Track and reconcile purchase orders and deliveries.
+ Arrange travel accommodations, including flights, transportation, and lodging.
+ Coordinate customer visits to the facility in collaboration with the sales team.
+ Assist HR with onboarding logistics and employee engagement activities. Help organize employee recognition events and wellness initiatives
Qualifications
+ Strong administrative and customer service skills
+ Experience supporting upper management and leadership
+ Experience coordinating and greeting guests and customers
+ Microsoft office skills
Additional Details
+ Initial start will be part time- Monday, Wednesday, Friday
+ Moves to full time in the new year
+ 7am-3:30/4pm schedule
+ Contract-to-hire opportunity
+ Full company benefits and 401K
Pay and Benefits
The pay range for this position is $23.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Pennsauken,NJ.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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7
Administrative Assistant
07004 Fairfield, New Jersey
Robert Half
Posted 5 days ago
Job Viewed
Job Description
Description We are looking for a motivated and detail-oriented Administrative Assistant to join a leading real estate management firm in Fairfield, New Jersey. This Contract-to-permanent position offers an excellent opportunity to contribute to the efficient operations of residential property management while supporting the team in delivering outstanding tenant experiences. If you thrive in a dynamic environment and excel at multitasking, we encourage you to apply.
Responsibilities:
- Process and code invoices from vendors and contractors with precision and attention to detail.
- Input tenant, vendor, and maintenance service request data into property management software systems.
- Reconcile monthly vendor statements against invoices within the accounting system.
- Organize and maintain property management records, including contracts, insurance certificates, invoices, permits, and operating budgets.
- Prepare and update daily, weekly, and monthly property reports such as leasing activity and stacking plans.
- Support monthly and quarterly financial close activities and reporting processes.
- Assist in the development and preparation of financial reports for management review.
- Perform clerical tasks such as scanning, copying, drafting correspondence, and arranging meetings.
- Manage general office duties, including retrieving mail and answering inbound calls.
- Take on additional responsibilities to support the office and commercial property management team as needed. Requirements - Prior experience in administrative assistance or office management roles.
- Proficiency in data entry and familiarity with property management software.
- Strong organizational skills with the ability to maintain accurate records and documentation.
- Excellent communication skills for drafting correspondence and interacting with tenants and vendors.
- Comfortable handling receptionist duties, including answering calls and managing mail.
- Ability to manage multiple tasks efficiently in a fast-paced environment.
- Familiarity with basic accounting tasks, such as invoice reconciliation and financial reporting.
- Willingness to adapt and tackle challenges in a growing company environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Process and code invoices from vendors and contractors with precision and attention to detail.
- Input tenant, vendor, and maintenance service request data into property management software systems.
- Reconcile monthly vendor statements against invoices within the accounting system.
- Organize and maintain property management records, including contracts, insurance certificates, invoices, permits, and operating budgets.
- Prepare and update daily, weekly, and monthly property reports such as leasing activity and stacking plans.
- Support monthly and quarterly financial close activities and reporting processes.
- Assist in the development and preparation of financial reports for management review.
- Perform clerical tasks such as scanning, copying, drafting correspondence, and arranging meetings.
- Manage general office duties, including retrieving mail and answering inbound calls.
- Take on additional responsibilities to support the office and commercial property management team as needed. Requirements - Prior experience in administrative assistance or office management roles.
- Proficiency in data entry and familiarity with property management software.
- Strong organizational skills with the ability to maintain accurate records and documentation.
- Excellent communication skills for drafting correspondence and interacting with tenants and vendors.
- Comfortable handling receptionist duties, including answering calls and managing mail.
- Ability to manage multiple tasks efficiently in a fast-paced environment.
- Familiarity with basic accounting tasks, such as invoice reconciliation and financial reporting.
- Willingness to adapt and tackle challenges in a growing company environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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8
Administrative Assistant
07095 Woodbridge, New Jersey
Robert Half
Posted 6 days ago
Job Viewed
Job Description
Description
We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.
Responsibilities:
- Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.
- Assist with the client intake process, including gathering relevant information and documentation.
- Obtain and manage medical records from clients as part of case preparation.
- Help clients with completing applications for Social Security disability benefits.
- Answer inbound and outbound calls, addressing client needs and scheduling appointments.
- Maintain accurate records through data entry and document management.
- Coordinate and manage email correspondence in a timely and organized manner.
- Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.
- Ensure schedules are organized and appointments are confirmed for clients and staff.
Requirements - Bilingual proficiency in English and Spanish is required.
- Strong customer service skills with the ability to interact professionally with diverse clients.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Experience in handling inbound and outbound calls effectively.
- Ability to manage data entry and maintain accurate records.
- Familiarity with client intake processes and application assistance, particularly for Social Security disability.
- Excellent organizational skills and attention to detail.
- Previous experience in a legal or non-profit setting is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.
Responsibilities:
- Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.
- Assist with the client intake process, including gathering relevant information and documentation.
- Obtain and manage medical records from clients as part of case preparation.
- Help clients with completing applications for Social Security disability benefits.
- Answer inbound and outbound calls, addressing client needs and scheduling appointments.
- Maintain accurate records through data entry and document management.
- Coordinate and manage email correspondence in a timely and organized manner.
- Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.
- Ensure schedules are organized and appointments are confirmed for clients and staff.
Requirements - Bilingual proficiency in English and Spanish is required.
- Strong customer service skills with the ability to interact professionally with diverse clients.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Experience in handling inbound and outbound calls effectively.
- Ability to manage data entry and maintain accurate records.
- Familiarity with client intake processes and application assistance, particularly for Social Security disability.
- Excellent organizational skills and attention to detail.
- Previous experience in a legal or non-profit setting is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
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