103 Administrative Staff jobs in New Jersey

About us

At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development.

Discover why Cooper University Health Care is the employer of choice in South Jersey.

Short Description

The Surgical Systems Manager will play a critical role in maximizing the efficiency and utilization of operating room (OR) block time across Cooper Bone and Joint Institute, hospital based and affiliated ambulatory surgical center(s). This position will be responsible for ensuring optimal scheduling, minimizing lost revenue from underutilized OR time and analysis of costs per case, and implementing strategies to backfill unused time with cases from other providers within the institute.

The Administrative Manager is an experienced and highly organized individual that will oversee the daily administrative operations within the Bone & Joint Institute. This role is central to ensuring smooth logistical coordination, staffing alignment, and effective communication across clinical and administrative teams.

The Administrative Manager will:
All potential applicants are encouraged to scroll through and read the complete job description before applying.
• Manage day-to-day administrative functions, including staffing coordination and operational support for the department.
• Oversee daily operating room (OR) workflows, authorizations, and utilization metrics to minimize downtime and maximize efficiency.
• Generate and analyze daily reports on OR utilization, volume, capacity, and workflow trends to support data-driven decision-making.
• Provide daily oversight and leadership to administrative staff through the Lead Administrative Coordinator, ensuring high performance and accountability.
• Facilitate seamless communication between administrative personnel, surgeons, and hospital departments to promote operational alignment and workflow optimization.
• Supervise the prior authorization process, ensuring timely submission and resolution; escalate issues as needed to prevent delays in care delivery.

This is a key leadership role for a detail-oriented professional who thrives in a fast-paced clinical environment and is committed to improving efficiency, coordination, and patient access within surgical operations.

Manage day-to-day administrative functions, including staffing coordination and operational support for the department
Oversee daily operating room (OR) workflows, authorizations for surgery/procedures, and utilization metrics to minimize downtime and maximize efficiency
Generate and analyze daily reports on OR utilization, volume, capacity, and workflow trends to support data-driven decision making
Provide daily oversight and leadership to administrative staff, ensuring high performance and accountability
Facilitate seamless communication between administrative personnel, surgeons, and hospital departments to promote operational alignment and workflow optimization
Supervise the prior authorization process, ensuring timely submission and resolution with escalation of challenges as needed to prevent delays in care

Experience Required

0-2 Years required

3-5 Years preferred

Education Requirements

Associate degree or bachelor's Degree Required

About us

At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development.

Discover why Cooper University Health Care is the employer of choice in South Jersey.

Short Description

This role provides administrative and clerical support for Division of Gastroenterology and Providers.

Responsibilities include supporting patient access by scheduling appointments, managing provider calendars, and ensuring schedules are optimized and utilized efficiently. This role requires monitoring Epic throughout the day, addressing urgent issues, and providing support for HeroCare and VIP patients. This role will also assist with projects, as needed, as well as CVs, letters, licenses, legal requests, etc.

The position is required to work in Camden.

Experience Required
Is this your next job Read the full description below to find out, and do not hesitate to make an application.

• Minimum 3-5 years Administrative experience.

Education Requirements

• High School Diploma required. Associates Degree preferred.

Special Requirements

• Excellent organizational skills, oral and written communication skills with strong analytical and follow-through skills. Ability to multi-task and prioritize. Must be able to work independently.
• Computer literate, expert Microsoft Office and Excel skills; knowledge of Epic is preferred, but not required.

Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator (Real Estate Coordinator) for the Division of Institutional Planning & Operations (IP&O). Under the direction of the Assistant Vice President of Planning and Develo Administrative, Coordinator, Real Estate, Property Tax, Benefits

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator Job Category URA-AFT Administrative Department IPO-Planning Dev & Design Overview

The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator (Real Estate Coordinator) for the Division of Institutional Planning & Operations (IP&O).Under the direction of the Assistant Vice President of Planning and Development and the Acting Director of Real Estate, this position is responsible for administrative support for Planning and Development and the Real Estate Administration Office, including, but not limited to the following: general administrative support; lease review and abstracting; database input and management; payment of property taxes and rents; and other duties as assigned.

FLSA Nonexempt Grade 04 Salary Details Minimum Salary 59893.480 Mid Range Salary 73909.480 Maximum Salary 87925.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

* Medical, prescription drug, and dental coverage
* Paid vacation, holidays, and various leave programs
* Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
* Employee and dependent educational benefits
* Life insurance coverage
* Employee discounts programs

For detailed information on benefits and eligibility, please visit: Status Full Time Working Hours (per week) Standard Hours 37.50 Daily Work Shift Work Arrangement Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

* Bachelor's degree in business administration or related field; or an equivalent combination of education and/or experience.
* A minimum of two years of relevant experience working with real estate issues and documents and knowledge of real estate property transactions, lease and contract drafting necessary.

Certifications/Licenses Required Knowledge, Skills, and Abilities

* Excellent organizational, written and verbal communication skills and computers skills.

Preferred Qualifications

* Paralegal certification is desired.
* Three to five years experience working with real estate.

Equipment Utilized

* Requires excellent skills with all Microsoft Office applications, including Excel.

Physical Demands and Work Environment

* Ability to sit for long hours at a desk reviewing and drafting lengthy legal documents; concentrate for long periods of time; and needs to be able to work on several different matters on a daily basis.

Special Conditions

Posting Details

Posting Number 25ST0101 Posting Open Date 01/27/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Off Campus City Piscataway State NJ Location Details

33 Knightsbridge Rd.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: Questions

Required fields are indicated with an asterisk (*).

* * Do you have a minimum of a Bachelor's degree in business administration or related field; or an equivalent combination of education and/or experience?
* Yes
* No


* * Do you have a minimum of two years of relevant experience working with real estate issues and documents and knowledge of real estate property transactions, lease and contract drafting.
* Yes
* No



Applicant Documents

Required Documents

* Resume/CV
* Cover Letter/Letter of Application

Optional Documents

* List of Professional References (contact Info)

Description We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Little Ferry, New Jersey. In this Contract to permanent position, you will play a vital role in supporting engineering projects and ensuring the smooth operation of administrative tasks. The ideal candidate will have excellent communication skills, proficiency in Microsoft Office tools, and the ability to manage multiple priorities effectively.
Responsibilities:
- Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.
- Draft and distribute clear and concise memos and correspondence as needed.
- Prepare, organize, and manage project deliverables to meet deadlines.
- Coordinate the transit and delivery of project materials and documents.
- Maintain and update standard engineering records and documentation.
- Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.
- Assist with data entry, email correspondence, and scheduling appointments.
- Handle inbound and outbound calls, ensuring prompt and effective communication.
- Leverage SharePoint for document management and collaboration, if applicable. Requirements - Proven experience in administrative or project support roles.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Familiarity with Microsoft SharePoint is a plus.
- Strong communication skills, both written and verbal.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent organizational skills with a keen attention to detail.
- Experience with customer service and handling phone calls is preferred.
- Capability to work collaboratively with cross-functional teams. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for an experienced Administrative Assistant to join our team in Wenonah, New Jersey. This is a long-term contract position within the construction industry, offering a supportive and detail-oriented work environment. The role requires strong organizational skills and the ability to manage daily office operations efficiently.
Responsibilities:
- Provide comprehensive administrative support to ensure smooth office operations.
- Handle inbound calls with care and direct them to the appropriate departments.
- Perform accurate data entry tasks to maintain organized and up-to-date records.
- Assist with receptionist duties, including greeting visitors and managing correspondence.
- Coordinate and schedule meetings, appointments, and other office activities.
- Prepare and maintain various reports and documentation as needed.
- Collaborate with team members to support project workflows and deadlines.
- Ensure compliance with company policies and procedures in all administrative functions.
- Maintain a business casual dress code while representing the company in a detail-oriented manner. Requirements - Proven experience in administrative assistance, preferably in a construction or contractor industry.
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Strong communication skills, both verbal and written.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Attention to detail and accuracy in data entry and documentation.
- Detail-oriented approach with excellent interpersonal skills.
- Availability to work fully onsite during standard business hours (Monday-Friday, 9 AM - 5 PM).
- Commitment to long-term contract work and reliability in attendance. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Ridgefield Park, New Jersey. In this role, you will provide vital support to ensure smooth office operations and maintain a high standard of excellence. This position requires excellent organizational skills, effective communication, and the ability to multitask in a dynamic environment.
Responsibilities:
- Provide comprehensive administrative support to ensure the effective functioning of office activities.
- Answer incoming calls promptly and courteously, directing inquiries to appropriate team members.
- Perform accurate data entry tasks, maintaining organized and up-to-date records.
- Manage receptionist duties, including greeting visitors and handling front desk responsibilities.
- Coordinate and organize office supplies, ensuring availability and proper inventory management.
- Assist in preparing documents, reports, and correspondence as needed.
- Maintain a clean and organized workspace to uphold a high-quality office environment.
- Support scheduling and calendar management for team members and leadership.
- Collaborate with other departments to facilitate smooth communication and workflow.
- Handle confidential information with discretion and care. Requirements - Proven experience in administrative roles, demonstrating strong organizational abilities.
- Proficiency in answering calls and providing excellent customer service.
- Familiarity with data entry processes and attention to detail.
- Ability to manage receptionist duties with professionalism and a welcoming demeanor.
- Competence in using office equipment and managing supplies.
- Effective written and verbal communication skills.
- Capacity to multitask and prioritize tasks in a fast-paced environment.
- High level of integrity when handling sensitive or confidential information. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are looking for a detail-oriented Administrative Coordinator to join our team on a Part Time (25 hours a week) contract basis in Princeton, New Jersey. In this role, you will play a key part in ensuring smooth day-to-day operations by managing administrative tasks, facilitating effective communication, and supporting organizational needs. This is an excellent opportunity for someone with strong organizational skills and a proactive approach to problem-solving.
Responsibilities:
- Manage daily administrative tasks, including scheduling appointments.
- Respond promptly to email correspondence and handle inbound calls professionally.
- Coordinate events, meetings, and other organizational activities to ensure seamless execution.
- Operate multi-line phone systems efficiently to direct inquiries to the appropriate departments.
- Facilitate interdepartmental communication and act as a liaison to support organizational goals.
- Maintain accurate records and documentation to ensure compliance with company standards.
- Assist in organizing and tracking office supplies to maintain inventory.
- Support special projects and provide administrative assistance as needed.
- Ensure all communications are handled with professionalism and attention to detail.
Requirements
- Proven experience in administrative assistance or a similar role.
- Strong proficiency in managing email correspondence and scheduling.
- Skilled in operating multi-line phone systems and answering inbound calls.
- Exceptional organizational abilities and attention to detail.
- Effective communication skills, both written and verbal.
- Familiarity with event coordination and office management practices.
- Ability to multitask and prioritize tasks in a fast-paced environment.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Location
VYV - 474 Warren Street
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
Provides operational and administrative support to the Property Manager for assigned communities. Coordinates, enhances and maintains positive resident relations. Oversees portions of building operations, including resident ledgers, bill pay and vendor management. Monitors regulatory compliance and company policies and procedures related to property management.
Essential Job Functions
1. Enhance Resident Relations: Fosters good tenant relations by managing requests/complaints. Receives tenant services requests and takes appropriate action to resolve issues. Manage resident service using property management systems, directing inquiries as required to the appropriate building operations departments.
2. Maintains a working knowledge of all maintenance programs to ensure the proper and efficient operation of systems, preventive maintenance programs, housekeeping functions, and responses to resident maintenance requests. Prepares service orders when residents call and distributes to appropriate associates for completion. Follows up on forwarded maintenance requests and makes sure that all residents are notified if there must be a delay. Ensures completion of resident service requests.
3. Maintains working knowledge of leasing policies and procedures and performs functions related to leasing and lease renewals. Ensures effective and appropriate implementation in accordance with Corporate Office and Fair Housing policies and procedures. Makes follow-up calls, sends follow-up literature and pursues rental status.
4. Conducts move-in and move-out inspections of apartments to determine applicable charges for damages. Conducts inspections to determine market readiness and implements high quality standards of cleanliness and aesthetic appearance. May perform interim unit inspections.
5. Collects rent from residents, verifies amount paid, accounts for discrepancies, deposit rent checks, sends verifying information to Corporate Office and follows up on any delinquent rents, initiating eviction procedures as necessary.
6. Records and files: Maintain records and files of building office operations including contracts, purchasing records, notifications, permit renewals and violations. May prepare purchase orders, code and process vendor invoices for payment, send documentation to Corporate Office and follow up on vendor payment inquiries.
7. Maintain Certificates of Insurance: Ensure all tenant and vendors working within the building meet certificate of insurance requirements. Review and file all certificate of insurances submitted to building office.
8. May perform other duties as necessary.
Education
This position requires a(n) High school diploma / GED
Additional degree(s) that are preferred for this position include:
Associate Degree in Property management
Work experience
1-2 Years Leasing, Bookkeeping, Operations
Compensation
Commensurate with Experience
$20.48 - 28.67 hourly
Great Incentives!
Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:
+ Full benefits package
+ Generous paid time off
+ 401(k) with company match
+ Growth and advancement opportunities
+ Lucrative referral bonus program
+ Incredible associate rental discount if you choose to live on-site! Who wouldn't want to live at one of our beautiful properties (especially at a discounted rate)!
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace
#LI-DG24
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPMF
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.