5 Administrative Staff jobs in New Smyrna Beach

COMPANY SUMMARY Established in 1984, Fluid Control Specialties, LLC. is a professional manufacturing representative for the environmental flow control industry.  As a leading distributor of industrial flow and flow control equipment, specializing in valves, control valves, actuated valves, and valve accessories Fluid Control Specialties, LLC. provides vital parts and services necessary for water treatment facilities to operate at peak efficiency. Our experienced and knowledgeable staff is dedicated to providing the highest quality equipment, customized solutions and the most professional service available. FCS joined Vessco Water in 2021.

POSITION SUMMARY The Admin Assistant – Inside Sales will be responsible for a range of administrative and coordination responsibilities, including answering calls, supporting sales operations, coordinating service requests, maintaining accurate records, and organizing trade show participation to promote business growth. This position requires strong organizational skills, excellent communication, and the ability to multitask effectively in a fast-paced environment.  KEY DUTIES AND ESSENTIAL FUNCTIONS:

• Answer incoming calls and greet in-person visitors.  Handle phone inquiries with professionalism, provide accurate information, and ensure timely follow-up.
• Assist in preparing detailed and customized quotations based on client needs and project specifications.
• Assist with service coordination
• Oversee project timelines and progress, ensuring alignment with client expectations and company standard
• Collaborate with sales teams to streamline operations by preparing proposals, organizing client data, and maintaining accurate sales records.
• Support sales initiatives by coordinating client meetings, managing follow-up activities, and assisting in the preparation of marketing materials.
• Facilitate efficient service operations by scheduling appointments, coordinating with service teams, and ensuring prompt resolution of client service requests. Monitor and maintain service logs to support operational efficiency and customer satisfaction.
• Enter sales quotes and other critical data into the system with high accuracy.
• Organize and coordinate attendance at trade shows, including managing registrations and coordinating product demos and promotional giveaways.
• Manage and organize job files to maintain accurate and accessible records.

REQUIRED QUALIFICATION:

• Some experience in an administrative, sales support, or event coordination role preferred.
• High school diploma or equivalent required; college degree preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM or ERP systems is a plus.
• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy in data entry and file management.
• Excellent verbal and written communication skills.
• Ability to multitask and adapt to changing priorities.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions  
• Office environment  
• Regularly required to sit or stand, reach, bend and move about the facility 

BENEFITS: 

• Health insurance
• 401(k)
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance

We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

See job description

Ignite your career at Builders FirstSource, America's largest supplier of building materials, value-added components and building services to the professional market. The #1 name in our industry, we help make the dream of home ownership more achievable every day. At BFS, you'll be equipped with all the tools, training, and resources you need, and you'll be empowered to try new things, gain new experiences, and build a career with unlimited horizons.

PURPOSE

Responsible for performing a variety of general administrative and office operations support activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly.
• Prepares routine correspondence, office forms and/or other business related documents.
• Performs data entry/retrieval functions.
• Handles Incoming and Outgoing mail and interoffice communications.
• May perform office supply inventory and replenishment services.
• May arrange meetings and conferences; maintains calendars and makes travel reservations.
• Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience.

COMPETENCIES

• Customer service skills
• Good verbal and written communication skills
• Ability to apply common sense understanding to carry out written or oral instructions
• Proficiency in Microsoft Office Suite

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
• May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.

At BFS, we want you and your career to be greater than what you ever could have expected. Our supportive, people -first culture will build you up and empower you to do more, be more, and become better every day. Join us and see what's possible when you can rise to new challenges, learn new skills, and add to your career tool belt every day.

At Builders FirstSource, we offer competitive, affordable benefits designed to make life better for you and the people you love. Our goal is simple - provide great plans that help you and your family to live happier, healthier and more secure lives. To view all our benefit offerings click here FirstSource is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Builders FirstSource, please call ( or email: Please do not send resumes to this email address - it is intended only to be used to request an accommodation in submitting an application for a job opening.

**Job Description**
At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
The Boeing Company is currently seeking an **Executive Office Administrator** to support the senior Site Executive, our growing site team, and EA-18G Growler Program in **Daytona Beach, Florida** .
This is a unique opportunity to support a brand-new Boeing facility in its early stages as well as an exciting and dynamic program. The ideal candidate has experience supporting executives with a high degree of professionalism and discretion, while also being proactive and demonstrating robust attention to detail, along with the ability to balance and adjust competing priorities efficiently and effectively.
**Position Responsibilities:**
+ Establish and maintain effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information
+ Assist in planning, coordinating, and implementing logistics for visiting customers and Boeing executives, including supporting visitor badging requests
+ Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information
+ Prioritize, manage, and schedule time and availability for most efficient use of time
+ Coordinate domestic business travel, monitor traveler logistics, generate expense reports, and reconcile corporate credit card charges to ensure timely and accurate reimbursement
+ Create, edit, and maintain electronic and written communication
+ Coordinate with the appropriate focal to support the acquisition and maintenance of resources
+ Order and maintain office supplies
+ Track and maintain designated conference room schedules for availability and efficient use of resources
+ Create, manage and schedule meetings around multiple calendars and appointments
+ Provide guidance for less experienced employees
+ Work under limited supervision
**This position is expected to be 100% onsite. The selected candidate will be required to work on-site at the listed location.**
**This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required.**
**Basic Qualifications (Required Skills/Experience):**
+ 5+ years experience in an office administration role
+ Experience with Microsoft Outlook, Word, Excel and SharePoint and Teams
+ Experience managing dynamic schedules and calendars
+ Experience coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges
**Preferred Qualifications (Desired Skills/Experience):**
+ Experience with Boeing procurement tools such as SSPN
+ Ability to juggle competing priorities from different sources
+ Team oriented attitude and working together focus
+ Experience working with Concur or other similar expensing programs
+ Experience working directly with DOD/US Government customers
**Travel:**
This position may require travel up to 10% of the time
**Relocation:**
Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.
**Drug Free Workplace:**
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.
**Shift:**
This position is for 1st shift.
**Pay & Benefits:**
At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
Pay is based upon candidate experience and qualifications, as well as market and business considerations.
**Summary Pay Range:**
$51,850 - $70,150
Applications for this position will be accepted until **Aug. 18, 2025**
**Export Control Requirements:** This position must meet export control compliance requirements. To meet export control compliance requirements, a "U.S. Person" as defined by 22 C.F.R. §120.15 is required. "U.S. Person" includes U.S. Citizen, lawful permanent resident, refugee, or asylee.
**Export Control Details:** US based job, US Person required
**Relocation**
Relocation assistance is not a negotiable benefit for this position.
**Security Clearance**
This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required.
**Visa Sponsorship**
Employer will not sponsor applicants for employment visa status.
**Shift**
This position is for 1st shift
**Equal Opportunity Employer:**
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

HCA Florida Healthcare is seeking a Registered Nurse (RN) Administrative for a nursing job in Sanford, Florida.

Job Description & Requirements

• Specialty: Administrative
• Discipline: RN
• Start Date: ASAP
• Duration: Ongoing
• Shift: days
• Employment Type: Staff

Shift: Days (Rotating Weekends)

Description

Introduction

Do you have the career opportunities as an Administrative Care Technician you want with your current employer? We have an exciting opportunity for you to join HCA Florida Lake Monroe Hospital which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Benefits

HCA Florida Lake Monroe Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Our teams are a committed, caring group of colleagues. Do you want to work as an Administrative Care Technician where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!

Job Summary and Qualifications

The Administrative Care Technician contributes to high quality, patient-centered care by performing a variety of clerical tasks. The Administrative Care Technician functions as receptionist for the unit and assists the patient care team while maintaining a clean, organized, and safe environment. As a member of the patient care team, the Administrative Care Tech assists the nursing staff in providing basic patient care.

What you will do in this role:

• Greet patients and visitors in waiting areas, directing them to other departments, and keeping them informed of wait times.
• Promotes a positive, customer-oriented demeanor.
• Perform patient-centered secretarial tasks, such as physician order entry and creating, labeling, and organizing patient charts. Disassemble and file charts after discharge.
• Maintain patient confidentiality at all times.
• Perform rounding and respond to call lights and patient requests.
• Assist in the setup, removal, and cleaning of equipment.
• Identify malfunctioning equipment and initiate repairs.
• Monitor unit and patient rooms to assess availability of supplies.

What qualifications you will need:

• High school diploma or GED equivalent 

• CNA certification with the state or Fundamentals of Nursing Course at accredited school - highly preferred

• Nonviolent Crisis Intervention required or must be obtained within 90 days of employment start date 
• Basic Cardiac Life Support required or must be obtained within 30 days of employment start date 
• 1+ years of experience in an acute care setting 

HCA Florida Lake Monroe Hospital is a 221-bed acute care hospital. We serve the communities of Seminole and West Volusia County. At HCA Healthcare, we are committed to the care and improvement of human life. We are a Level II Trauma Center. We provide the only full-service cardiovascular program. Our program offers open-heart surgery and interventional cardiology. Electrophysiology, cardiac rehabilitation, and comprehensive diagnostic services are also offered by this program. Other services that we provide include orthopedic and spine care, as well as robotic surgery. We offer acute inpatient medical rehabilitation and complete imaging services.

HCA Healthcare has been recognized as one of the World Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expense.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Admin Care Tech opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

HCA Florida Healthcare Job ID #1-INFOR-3313697. Posted job title: Administrative Care Technician

Why Vivian Health?

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Benefits

• Health Care FSA
• Dependent Care FSA
• Medical benefits
• Dental benefits
• Vision benefits
• Continuing Education
• 401k retirement plan