92 Administrative Staff jobs in Newton

Application Requirements:

Applicants must submit a single PDF containing ALL the following:

• Resume

• Three letters of reference from current or previous employers or professors

• Personal statement (two pages maximum, double-spaced) explaining your interest in an administrative fellowship and specifically why you are interested in the Dana-Farber Cancer Institute program, as well as how you believe you can contribute to Dana-Farber's mission

• Official graduate school transcript

Position Overview:

Are you ready to make a significant impact in the world of healthcare administration? Dana-Farber Cancer Institute is looking for a dynamic and ambitious individual to join us as an Administrative Fellow. This prestigious one-year fellowship program offers an unparalleled opportunity to work side-by-side with senior leaders, gain immersive hands-on experience, and drive critical, large-scale projects. As an Administrative Fellow, you will be at the forefront of strategic initiatives, shadowing top executives and developing a robust understanding of healthcare leadership. This full-time, hybrid role includes approximately 2-3 days onsite in Boston, providing the perfect balance of flexibility and engagement.

Why Dana-Farber?

• Influence and Innovate: Play a crucial role in shaping the future of healthcare administration at one of the world's leading cancer institutes.

• Elite Mentorship: Gain direct access to our C-Suite and receive personalized mentorship from top healthcare executives.

• Career Development: Enhance your professional skills through exclusive leadership workshops, seminars, and networking opportunities.

• Project Diversity: Work on a variety of high-impact projects, gaining practical experience in project management and implementation.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Responsibilities:

• Collaborative Leadership: Work closely with senior leaders to support and drive institute-wide projects and initiatives aligned with Dana-Farber's mission and strategic goals.

• Process Improvement: Engage in cross-functional teams to develop and implement process improvements that enhance operational efficiency and patient care.

• Research and Analysis: Conduct research, perform data analysis, and prepare comprehensive reports to inform decision-making and project planning.

• Executive Shadowing: Participate in meetings with executive leaders and gain insights into high-level leadership strategies and decision-making processes.

• Strategic Contribution: Actively contribute to discussions on organizational strategy, policy development, and improvement initiatives.

• Stakeholder Engagement: Work closely with staff, physicians, and other stakeholders to understand their needs, address concerns, and provide support as required.

• Agenda Management: Organize and execute large, institute-wide agendas and meetings.

Note: Specific duties and requirements may vary depending on the organizational needs and evolving priorities during the fellowship program.

• Educational Background: Bachelor's degree in a related field; a Master's degree in healthcare administration, business administration, or a related field is required.

• Analytical Skills: Strong analytical and critical thinking skills, with the ability to evaluate complex situations and propose effective solutions.

• Communication Skills: Excellent communication skills, both written and verbal.

• Team Collaboration: Demonstrated ability to work collaboratively with cross-functional teams and stakeholders.

• Project Management: Proven project management skills, including the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.

• Healthcare Experience: Previous experience in an office or healthcare setting or knowledge of healthcare operations is preferred.

APPLICATION PROCESS

• Dana-Farber Application Window Opens: June 16, 2025

• Application Window Closes: September 21, 2025

• Semi-Finalist Interviews (via Zoom): September 29 and 30, 2025

• Finalist Interviews (in person): October 10, 2025

• Fellow Selection: Day of Finalist Interviews or Week of October 13th

• Fellowship Dates: July 1, 2026-June 30, 2027

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

EEOC Poster

Description
Robert Half's client in Framingham MA is looking for a detail-oriented Administrative Assistant!
Responsibilities:
- Phone/Email correspondence
- Answering customer questions/inquiries
- Data entry
- Taking customer orders/payments
- Invoicing
- Tech savvy
**Must be comfortable working within a warehouse setting!
Start date: September 1st
End date: Through end of year (could extend)
Hours: 9am-5pm | M-F
Work type: On-site
**If interested, apply now!
Requirements
Responsibilities:
- Phone/Email correspondence
- Answering customer questions/inquiries
- Data entry
- Taking customer orders/payments
- Invoicing
- Tech savvy
**Must be comfortable working within a warehouse setting!
Start date: September 1st
End date: Through end of year (could extend)
Hours: 9am-5pm | M-F
Work type: On-site
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Description
- Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.
- Code invoices for payment. Research any past due invoices. Prepare purchase orders.
- Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
- Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
- Prepare monthly chargebacks and rent statements.
- Maintain system for tenant, vendor, and contractor certificates of insurance.
- Process, organize and review regional paperwork.
- Prepare regional reports.
- Perform any additional duties assigned by the Property Manager and other company management.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
Over four years of progressive experience in property management or similar office environments.
Friendly, organized, and skilled in accounting and communication.
Strong ability to build and maintain relationships with colleagues, tenants, and vendors.
Highly adaptable, deadline-oriented, and quick to prioritize and respond to change.
Self-motivated and thorough, completing projects independently and seeking feedback for improvement.
Proficient in reading and interpreting contracts.
Intermediate to advanced Microsoft Office skills, quick to learn new software, and experienced with various office equipment. Property management / commercial real estate background null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

**Date Posted:**
2025-08-20
**Country:**
United States of America
**Location:**
MA131: Tewksbury, MA Bldg
1 Assabet 50 Apple Hill Drive Assabet - Building 1, Tewksbury, MA, 01876 USA
**Position Role Type:**
Hybrid
**U.S. Citizen, U.S. Person, or Immigration Status Requirements:**
The ability to obtain and maintain a U.S. government issued security clearance is required.
U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance
**Security Clearance:**
Secret - Current
At Raytheon, the foundation of everything we do is rooted in our values and a higher calling - to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. Our team solves tough, meaningful problems that create a safer, more secure world.
The Systems Engineering & Test Capabilities Discipline is the central focus for Mission Systems Integration activities within Raytheon, responsible for defining customer needs, functional and product architecture, requirements definition and decomposition, Model Based Systems Engineering (MBSE), system performance, and System Security Engineering (SSE).
The Integrated Air & Missile Defense Systems Department, within the Systems Engineering & Test Capabilities Discipline, is seeking an **administrative specialist** to support business operations for the department of 180+ engineers from our Tewksbury MA office location.
The individual performing in this role will be required to simultaneously handle a wide range of administrative duties that will assist with organizing, scheduling and prioritizing day-to-day activities. In addition, this position requires processing visitor requests, escorting of personnel within the building, coordinating domestic and international travel and accurately developing travel expense reports. Other duties include composing reports, charts and presentations to include inter-office correspondence and emails. The candidate would be expected to manage the staff member's calendars, phone calls and emails to assist them in effectively managing their time, dates and commitments. Understanding roles and responsibilities of the team will be key to delegating commitments to keep the organization running smoothly. The administrative assistant will need to work seamlessly across organizational boundaries including other departments within Engineering, Talent Acquisition, Human Resources, Security and other Raytheon businesses as required. To be successful, the ideal candidate will work with minimal supervision, propose solutions to problems, maintain a high level of confidentiality and have excellent communication and interpersonal skills.
**This position is onsite in Tewksbury, MA**
**What You will Do:**
+ Expense report reconciliation
+ Generation of charts, tables, reports, correspondence and other materials with speed and accuracy including preparation of spreadsheets in Excel and PowerPoint presentations
+ Scheduling, organizing and supporting as required conference calls and meetings
+ Performing basic research, data compilation and database management for projects and documents
+ Support to hiring activities and the onboarding of new employees (office space, equipment ordering, clearances processing, orientation, etc.)
+ Ordering of office supplies and making arrangements for catering
+ Keeping up to date records on required training and ensuring team members are compliant with all training requirements
+ Ability to establish and maintain excellent working relationships and communication channels with administrative specialist counterparts across engineering
**Qualifications You Must Have:**
+ Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience in a professional or similar role as a program/project coordinator
+ Experience with planning and organizing schedules and events
+ Proficiency with Microsoft Office Tool Suite and Outlook
**Qualifications We Prefer:**
+ AS or BS degree in related discipline and/or Executive Administrative role
+ Demonstrated level of professionalism and discretion
+ Excellent written and verbal communication skills
+ Knowledge of Raytheon's business, company policies and procedures specifically related to ITAR and EXIM guidelines and procedures
+ Ability to obtain a DoD Security Clearance within 1year of start date
+ Demonstrated experience with Raytheon systems for scheduling travel, expense reporting, visitor request / registration systems and clearance processing systems
+ Proven ability to prioritize work within a multi-tasking environment with the ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment
**What We Offer**
+ Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Safety, Trust, Respect, Accountability, Collaboration, and Innovation.
**Learn More & Apply Now!**
+ Please consider the following role type definition as you apply for this role.
+ **Onsite:** Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.
The salary range for this role is 50,000 USD - 100,000 USD. The salary range provided is a good faith estimate representative of all experience levels.
RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.
Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.
Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.
This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.
RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.
_RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act._
**Privacy Policy and Terms:**
Click on this link ( to read the Policy and Terms
Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Our Mission:

Through inspired engineering and design, we deliver outstanding solutions that positively impact lives. We use an interdisciplinary development process that combines our diverse engineering experience with creative industrial design solutions. We succeed when our partners succeed - it's all about solving the most complex challenges by creating transformative technology.

Our Culture and People:

At Goddard, our most important asset is our people. We don't just work together; we thrive together. We foster a culture of collaboration, continuous learning, and mutual support. We believe in taking exceptionally good care of each other because great teams build great solutions. If you are someone who embodies the values of accountability, inspiration, dedication, efficiency, innovation, integrity, quality, and reliability, we want you on our team. Come be a part of a workplace where your ideas are valued, your growth is encouraged, and your contributions make a real impact. Join us in shaping the future of transformative technology - together.

The Role:

Goddard is seeking a dependable and proactive Office Administrator to help keep our workplace running smoothly and efficiently. In this vital role, you'll create a clean, welcoming, and well-organized environment that allows our engineering and project teams to stay focused and productive. You'll be responsible for a wide range of tasks - from managing facilities and logistics to coordinating internal events and supporting day-to-day administrative operations.

This is an hourly, full-time position located at our headquarters in Beverly, MA and will report to the HR Manager.

Key Responsibilities:

Workplace Operations

• Welcome visitors to the Beverly office and ensure a smooth check-in experience
• Maintain a clean, organized, and client-ready office environment
• Manage inventory and ordering for office and kitchen supplies; implement recurring orders as needed
• Handle shipping, receiving, returns, and mailing needs for the broader administrative team
• Regularly restock breakrooms, snacks, beverages, and shared spaces
• Monitor cleaning vendor performance and escalate maintenance issues to Operations
• Coordinate logistics and hospitality for visiting clients and team members
• Prepare visitor spaces to ensure a polished, professional presentation
• Assist with setup and removal of desk equipment as needed
• Support in-office culture initiatives, including planning and executing events, socials, celebrations, and team activities.

Administrative Support

• Provide general support to HR, Talent Acquisition, Finance, and IT teams as needed
• Assist with the setup and logistics of client and internal meetings, including coordinating lunch orders
• Manage office and technical supply orders in collaboration with the IT team
• Maintain access to SignIn (visitor management application) and update printer service logs regularly
• Submit and track expense reports, procurement logs, and minor budgets
• Respond promptly and professionally to internal support requests

Additional Responsibilities

• Optimize office layouts and improve organization systems as needed
• Maintain security systems, including badge access and visitor logs, ensuring compliance with safety protocols
• Collaborate with IT to coordinate maintenance and upgrades of office equipment

Qualifications:

• Available to work onsite at our Beverly office, Monday through Friday during standard business hours
• Previous experience in office administration, facilities coordination, or a similar role is a plus
• Enjoys creating a warm, welcoming, and well-supported environment for both employees and visitors
• Proactive, organized, and eager to take initiative to improve the workplace
• Brings a positive attitude-and ideally, a good sense of humor-to everyday work

Our Benefits:

Flexible Time Off: Benefit from our generous flexible time off policy. We also provide sick leave and bereavement time because we understand that not all time off is for fun.

Retirement Savings: Invest in your future with a 401(k)-retirement plan. Goddard contributes 3% of your annual salary directly into your 401(k) account-regardless of your own contributions.

Health Coverage: Access to comprehensive medical, dental, and vision insurance for you and your family. Goddard contributes 80% of monthly premiums for all medical plan options.

Family Support: To take the time you need to welcome the newest member of your family, Goddard offer 6 weeks fully paid parental leave with support of PFML state programs.

Company Engagement: Engage with your colleagues through a variety of regular company and team events, including weekly social hours, Athletic Club outings, and department outings.

The pay range for this role is:

22 - 28 USD per hour (Beverly Office)

3 days ago Be among the first 25 applicants

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Office Administrator to $135K - Outstanding Benefits Package!

Our client, a successful orthopedics practice, is seeking an Office Administrator to oversee day-to-day operations at their main location while managing a secondary office. This hands-on role requires someone who can ensure smooth workflow across all practice operations. The ideal candidate has 5+ years of medical office management experience.

• Location: Natick, MA
• Work Model: In Office
• Degree: Not required
• With parking
• Responsibilities include overseeing daily medical office operations; maintaining physician and physician assistant schedules; managing staff work hours, appointments, and performance evaluations; monitoring budgetary activities, expenses, and billing procedures; handling accounts payable; ensuring healthcare compliance with regulations and protocols; enhancing patient experience through effective service delivery; developing office policies to improve efficiency; and coordinating hiring, training, and orientation of new staff members.
• The ideal candidate possesses proven medical office management experience in a healthcare setting, proficiency with EPIC, QuickBooks, and Office 365, strong understanding of medical terminology and healthcare regulations, excellent leadership and team management skills, exceptional organizational and multitasking abilities, and outstanding verbal and written communication skills for interacting with physicians, staff, and patients.

Join this thriving practice offering competitive salary with performance bonuses, comprehensive benefits, and professional development opportunities!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Medical Practices

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Description

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject.

The Russian School of Mathematics is looking to hire a part-time Office Administrator in our Acton, MA location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends.

The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects.

Responsibilities:

• Provide exceptional customer service via phone and in person to current and prospective clients.
• Create a welcoming environment for parents and students through adherence to customer service standards.
• Respond to client inquiries, provide information on the school operations
• Schedule meetings, maintain records and update the database
• Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc.
• Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office
• Help with special projects as assigned and needed.

Qualifications:

• Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast paced environment
• Good written and verbal communication skills
• Professional phone presentation and quick learning skills
• Strong skills in MS Word and Excel
• Minimum Associates degree or 1-2 years of office experience

RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer