92 Administrative Staff jobs in Newton

We are seeking a highly organized and proactive Administrative Assistant to join our dynamic marketing team . In this essential role you will ensure projects and daily activities run smoothly and efficiently. Reporting to the Director of Marketing Operations and Communications, you will handle a wide range of administrative and logistical tasks that are critical to our team's success. If you are a master of multitasking with a keen eye for detail and a can-do attitude, we want to hear from you.

As the Administrative Assistant for the marketing team , you will be responsible for a variety of key functions:

• Financial Administration : Process and meticulously track all marketing invoices for timely payment, maintaining accurate records.
• Logistics Coordination: Manage sponsorship logistics for events and partnerships, ensuring all requirements are met. Oversee fulfillment center logistics, including managing inventory and coordinating orders.
• Event Support: Take charge of ordering and tracking all necessary materials for marketing events, from banners and signage to promotional items, ensuring everything arrives on time and to specification.
• Team Onboarding: Facilitate a smooth and welcoming onboarding process for new hires within the marketing department, ensuring they have the necessary tools, access, and introductions to get started effectively.
• Meeting & Schedule Management: Organize and coordinate team meetings, including scheduling, booking rooms, and arranging any necessary technology or catering.
• Project Support: Provide administrative support across multiple, simultaneous marketing projects, helping to keep deliverables on track and team members aligned.

This is a fantastic opportunity for an administrative professional to become an integral part of a creative and results-driven marketing team. You will have the chance to contribute to exciting projects and grow your skills in a supportive environment.

We are looking for a candidate who possesses the following skills and qualifications:

• Exceptional Organizational Skills: You have a proven ability to manage multiple priorities, projects, and deadlines in a fast-paced environment without sacrificing quality.
• Strong Communication: You are an excellent communicator, both written and verbal, with the ability to interact professionally and effectively with internal team members, external partners, and vendors.
• Reliable Follow-Up: You are diligent and persistent in following up on action items, ensuring tasks are completed and nothing falls through the cracks.
• Excel Proficiency: You are comfortable and skilled in using Microsoft Excel for tracking, reporting, and data management.
• Proactive Mindset: You are a self-starter who can anticipate needs, identify potential challenges, and take initiative to find solutions.
• Team Player: You have a positive and collaborative attitude, ready to support the team wherever needed.

Education: Bachelor’s degree in marketing, business administration, or a related field in required

Additional Requirements: Expertise in MS Office including MS Outlook, Teams, Word, and Excel required.

Benefits & Perks:

401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.

UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe.

We were included in the top 10 of Selling Power magazine’s “Best Companies to Sell For” list and recognized on Forbes magazine’s “Platinum 400 – Best Big Companies” list. As an 80-year old company focused on annual growth, there’s never been a better time to join our team. 

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

We are seeking a highly organized and proactive Administrative Assistant to join our dynamic marketing team . In this essential role you will ensure projects and daily activities run smoothly and efficiently. Reporting to the Director of Marketing Operations and Communications, you will handle a wide range of administrative and logistical tasks that are critical to our team's success. If you are a master of multitasking with a keen eye for detail and a can-do attitude, we want to hear from you.

As the Administrative Assistant for the marketing team , you will be responsible for a variety of key functions:

• Financial Administration : Process and meticulously track all marketing invoices for timely payment, maintaining accurate records.
• Logistics Coordination: Manage sponsorship logistics for events and partnerships, ensuring all requirements are met. Oversee fulfillment center logistics, including managing inventory and coordinating orders.
• Event Support: Take charge of ordering and tracking all necessary materials for marketing events, from banners and signage to promotional items, ensuring everything arrives on time and to specification.
• Team Onboarding: Facilitate a smooth and welcoming onboarding process for new hires within the marketing department, ensuring they have the necessary tools, access, and introductions to get started effectively.
• Meeting & Schedule Management: Organize and coordinate team meetings, including scheduling, booking rooms, and arranging any necessary technology or catering.
• Project Support: Provide administrative support across multiple, simultaneous marketing projects, helping to keep deliverables on track and team members aligned.

This is a fantastic opportunity for an administrative professional to become an integral part of a creative and results-driven marketing team. You will have the chance to contribute to exciting projects and grow your skills in a supportive environment.

We are looking for a candidate who possesses the following skills and qualifications:

• Exceptional Organizational Skills: You have a proven ability to manage multiple priorities, projects, and deadlines in a fast-paced environment without sacrificing quality.
• Strong Communication: You are an excellent communicator, both written and verbal, with the ability to interact professionally and effectively with internal team members, external partners, and vendors.
• Reliable Follow-Up: You are diligent and persistent in following up on action items, ensuring tasks are completed and nothing falls through the cracks.
• Excel Proficiency: You are comfortable and skilled in using Microsoft Excel for tracking, reporting, and data management.
• Proactive Mindset: You are a self-starter who can anticipate needs, identify potential challenges, and take initiative to find solutions.
• Team Player: You have a positive and collaborative attitude, ready to support the team wherever needed.

Education: Bachelor’s degree in marketing, business administration, or a related field in required

Additional Requirements: Expertise in MS Office including MS Outlook, Teams, Word, and Excel required.

Benefits & Perks:

401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.

UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe.

We were included in the top 10 of Selling Power magazine’s “Best Companies to Sell For” list and recognized on Forbes magazine’s “Platinum 400 – Best Big Companies” list. As an 80-year old company focused on annual growth, there’s never been a better time to join our team. 

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

POSITION SUMMARY

Serves as the first point of contact for patients entering the organization. This role plays a critical part in shaping the patient experience by providing both call center and administrative support. Working in a team-oriented environment, collaborate with colleagues and supervisors to ensure smooth operations and a positive experience for patients and their families.

Act as liaison for incoming calls, assisting patients, caregivers, clinicians, and staff across multiple service areas. This role requires excellent customer service skills, multitasking ability, and strong problem-solving capabilities.

MINIMUM JOB QUALIFICATIONS

• High School Diploma/GED required; Bachelor’s Degree preferred
• Administrative and/or customer service experience strongly preferred
• Experience in a call center or phone-based service environment is a plus

PRIMARY DUTIES AND RESPONSIBILITIES

• Serve as the first point of contact for patients or referring providers by triaging calls and addressing questions when possible
• Provide administrative support and coordination for patient care, with a focus on incoming calls
• Triage issues and answer general questions, escalating or routing as needed
• Recognize urgent or emergency situations and respond according to established procedures
• Provide general program or service-specific information within scope of knowledge and authority
• Collaborate with team members to ensure coverage and continuity of service during varying staffing levels
• Assist with implementing new processes and procedures as needed
• Ensure compliance with established standards, policies, and quality expectations
• Perform additional administrative duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Strong communication, organizational, and time management skills
• Ability to multitask and resolve issues in real time
• Excellent phone etiquette and customer service focus
• Strong attention to detail
• Ability to function effectively as part of a team
• Proficiency with PC systems and ability to learn new software quickly
• Knowledge of medical terminology is helpful but not required

Overview:

We are seeking a highly organized and proactive Administrative Assistant to support our client's team, streamline daily operations, and ensure a professional, efficient workplace environment. This role requires someone who is detail-oriented, adaptable, and comfortable balancing administrative responsibilities with light executive support, event coordination, and investor relations assistance.

Key Responsibilities:

• Manage front-line communication, including answering calls, greeting visitors, and coordinating meeting schedules.
• Maintain smooth office operations by overseeing supplies, snack inventory, and equipment needs (e.g., printers, phones, and computers), including troubleshooting, arranging repairs, and tracking inventory.
• Provide direct support to the CEO with light personal assistant tasks and calendar coordination.
• Assist the CFO and other leadership team members with projects, document preparation, and task follow-through.
• Create and format presentations for internal and external use.
• Support marketing initiatives by managing social media posts and light market research/analysis.
• Organize and execute company events, celebrations, and staff birthday acknowledgments to foster a positive culture.
• Handle general office tasks such as filing, scanning, binding, typing, and document management.
• Communicate professionally via email, phone, and written correspondence while addressing inquiries and requests.
• Partner with the team to ensure effective organization, seamless communication, and timely completion of tasks.
• Contribute to investor relations through managing platform activity: upload forms, review and maintain documents, track funds, and respond to investor questions.
• Take initiative in anticipating needs, ordering, and expediting necessary office resources.
• Provide flexible support across departments, contributing to projects and team goals as required.

Qualifications:

• Bachelor's degree required.
• 1-2 years of administrative experience.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with office software and comfort learning new tools.
• Professional, approachable, and collaborative attitude.

Wayne J. Griffin Electric, Inc. provides electrical and telecommunications contracting services to clients and communities across New England and in the Southeast. As we continue to grow and promote from within, we are looking for a full-time Administrative Assistant who would like to work as part of a dynamic team that provides critical support to our Project Management efforts.

Responsibilities Include:

• Collaboration with internal departments to prepare, finalize and submit all written correspondence on behalf of our Project Management team
• Partnering with the Project Management Team to submit permits within the New England Area
• Maintaining accurate and up-to-date contact information in the central system and within letter templates.
• Occasional front desk support

Must Haves:

• Exceptional written communication skills
• Strong attention to detail with the ability to proofread and ensure accuracy in correspondence
• Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus
• Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment
• Excellent follow-up skills and attention to deadlines
• Previous experience in the construction industry is a plus

Along with competitive compensation, Wayne J. Griffin Electric, Inc. offers a comprehensive benefits package including Blue Cross Blue Shield PPO (Medical, Dental & Vision), health and wellness programs, 401(k) with company contribution and up to $2,000 per year in tuition reimbursement.

With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship.

Visit us at our website: to learn more.

Take the next step in your career and let us learn about you!

Apply now:

An Equal Opportunity Employer.

Job Title: Administrative Specialist

Employment Type: Contract – Open Ended (potential to convert to contract-to-hire)

Pay Range: $18 – $23 per hour

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Location: Norwood, MA (100% Onsite – Not Remote)

Position Overview

Wheeler Staffing Partners is seeking an Administrative Specialist to join our client’s team in Norwood, MA. This role serves as the central hub of communication between patients, families, field staff, and leadership. The Administrative Specialist is responsible for triaging calls, managing patient documentation, supporting equipment and supply needs, and coordinating team schedules. This position requires excellent organization, strong communication skills, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Key Responsibilities

Patient & Family Support

• Answer and triage incoming calls from patients, families, and field staff, providing timely assistance and routing inquiries appropriately.
• Support families and field staff with medical equipment and supply orders; track deliveries and arrange equipment pickups for patient discharges or deaths.

Documentation & Compliance

• Review, process, and file incoming faxes and patient-related documentation accurately.
• Partner with physicians to ensure all necessary documentation is signed and filed in patient charts.
• Prepare, maintain, and upload required documentation for weekly Interdisciplinary Group (IDG) meetings into SharePoint.
• Conduct weekly chart reviews to verify recertification dates and ensure proper scheduling of recert visits.

Team Coordination & Scheduling

• Maintain daily workflows for all hospice teams, ensuring accuracy and timeliness.
• Prepare and organize documentation for weekly IDG conferences across multiple teams.
• Participate in daily stand-up/stand-down meetings; update HCHB (HomeCare HomeBase) to reflect new information.
• Collaborate with team directors to schedule patient visits, recertifications, and care orders.
• Assign hospice aides to new patients; coordinate schedule changes for staff absences.
• Communicate schedule updates, training reminders, and meeting details to hospice aides.

Meeting & Workflow Management

• Process and distribute meeting documentation to field staff and after-hours teams.
• Ensure all IDG-related materials are prepared, printed, and organized ahead of meetings.

Qualifications

Required:

• High school diploma or equivalent.
• Minimum 2+ years of experience in healthcare coordination, a medical office, or administrative support role.
• Strong knowledge of medical documentation processes and patient care workflows.
• Excellent organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills to work effectively with patients, families, clinicians, and leadership teams.
• Proficiency in Microsoft Office Suite.

Preferred:

• Experience in hospice or home health settings.
• Familiarity with EMR systems such as HomeCare HomeBase (HCHB).
• Knowledge of insurance authorizations, recertifications, and IDG processes.

Why Join Wheeler Staffing Partners?

At Wheeler Staffing Partners, we connect skilled professionals with rewarding opportunities. This Administrative Specialist role offers the chance to make an immediate impact in patient care coordination and team support while building valuable healthcare administration experience.