70 Administrative Staff jobs in North Highlands
Administrative Officer
95828 Florin, California
City of Sacramento, CA
Posted today
Job Viewed
Job Description
Administrative Officer at City of Sacramento, CA summary:
The Administrative Officer leads a six-member Fiscal Unit in the Fire Department, overseeing internal controls, grants management, reimbursements, procurement, accounting, and budgeting. This role involves supervising staff, preparing executive-level financial reports, and ensuring compliance with finance policies and procedures. The officer acts as second-in-command to the Fire Administrative Manager, contributing to fiscal analysis, policy development, and coordination with various stakeholders.
Salary : $89,981.78 - $126,613.40 AnnuallyLocation : Sacramento, CA
Job Type: Full-Time Career
Job Number: -FD
Department: Fire
Division: Fiscal
Opening Date: 09/23/2025
Closing Date: 10/7/ :59 PM Pacific
THE POSITION
With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.
The Fire Department is seeking an Administrative Officer to lead its six-member Fiscal Unit. This position will be responsible for overseeing internal controls and providing guidance in grants management, external agency reimbursements, travel, procurement, accounting, and budgeting. The Administrative Officer will report directly to the Fire Administrative Manager and serves as the second-in-command in their absence.
IDEAL CANDIDATE STATEMENT
The ideal candidate will have experience with state and federal contract/grant budgeting, reporting, and reimbursement procedures. Additionally, the ideal candidate will be detail-oriented, analytically skilled, proficient in Excel including pivot tables, and have experience preparing executive-level financial reports. Strong leadership and motivational skills, with experience in and understanding of finance policies, processes, and best practices are desired.
Under general direction, an Administrative Officer plans, directs, and supervises centralized administrative services for a department operation; handles one or more major portions of centralized administrative services; conducts studies and makes recommendations.
DISTINGUISHING CHARACTERISTICS
This advanced journey level classification may be populated with multiple incumbents who perform human resources/personnel functions, fiscal analysis, resource development, and management functions. The Administrative Officer is distinguished from the next lower class of Administrative Analyst in that the former supervises professional level staff who perform support services work, or has the responsibility for handling major portions of centralized administrative services. The Administrative Officer is distinguished from the next higher classification of Support Services Manager in that the Support Services Manager is responsible for all administrative and regulatory processes for a departmental operation. The Administrative Officer is distinguished from the Program Specialist in that the latter has responsibility for the management and administration of large or complex programs within a department.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by higher-level department or division administrative staff. Responsibilities include the direct or indirect supervision of professional, technical, and clerical staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Plans, coordinates, supervises, and participates in administrative services including personnel, budget, methods and procedures, procurement, and various office services.
- Develops, amends, and interprets existing policies, procedures, and regulations concerning administrative matters.
- Confers with department heads, division chiefs, members of professional staff, and other officials concerning the administrative needs and requirements of departmental programs, policies, rules, and regulations.
- Performs fiscal analysis and prepares recommendations relating to the status of various enterprise fund balance projections, fiscal transactions, and related financial activities pertaining to the preparation and maintenance of the department's capital and operating budgets; analyzes and prepares enterprise rate setting recommendations; conducts studies, surveys, and collects information on department service fee structures; analyzes findings; prepares recommendations for department management.
- Represents the department in contacts with news media, business and civic organizations, other City departments, and various outside public and private agencies; serves as staff to City Council Committees and Commissions.
- Supervises, trains, and evaluates subordinate staff.
- Other related duties may also be performed; not all duties listed may necessarily be performed by each individual holding this classification.
Knowledge of:
- Principles and practices of public administration and governmental finance, budgeting, and accounting; personnel administration; procurement methods.
- Principles of program management.
- Technical report writing.
- Methods of analysis.
- Principles and practices of supervision.
- Managing multiple tasks and deadlines.
- Use of computers, computer applications, and software.
- Effectively plan, develop, and implement a comprehensive program with a broad scope and high degree of complexity.
- Exercise administrative supervision and direction over professional, technical, and clerical staff.
- Analyze fiscal problems and make sound policy and procedural recommendations.
- Make effective presentations to public officials, committees, and outside agencies.
- Establish and maintain effective working relationships with employees and the general public.
- Prepare technical and analytic reports.
- Communicate effectively, orally and in writing.
Experience:
Four years of professional-level analytical experience.
-AND-
Education:
A Bachelor's Degree from an accredited four-year college or university with major coursework in business or public administration or a closely related field.
Substitution:
A Master's degree from an accredited college or university in business or public administration or a closely related field may substitute for one year of the required experience.
An additional four years of qualifying professional-level experience may substituted for the required education.
PROOF OF EDUCATION
Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.
SPECIAL QUALIFICATIONS
Special Selection Criteria:
Some positions in this classification may require additional knowledge and experience in the following:
- Human Resources
- Auditing principles
- Basic methods of statistical analysis
- Procurement, contracting, or grant writing.
Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.
1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;
- Employment applications must be submitted online; paper applications will not be accepted.
- Employment applications will be considered incomplete and will be disqualified:
- If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
- If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
- Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
- Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
- Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.
- Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.
- A resume will not substitute for the information required in the supplemental questionnaire.
- Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process.
4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process.
5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
QUESTIONS:
For questions concerning this job announcement and the application process:
- Please visit for a comprehensive, step-by-step guide to the application process.
- For technical support between 6 AM - 5 PM PT, contact Live Application Support at .
- Visit the City of Sacramento Human Resources Department website at ;
- Send an email to ; or
- Call the Human Resources Department at
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.
Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.
Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
Additional Information
Civil Service Rules:
Union Contracts:
Salary Schedule:
01
APPLICATION : I understand my application must meet the minimum qualifications for consideration of employment with the City of Sacramento. The experience I list in the duties area of the "Work Experience" section of the employment application will be used to determine if I meet the minimum qualifications as stated on the job announcement. A resume, responses to the supplemental questions requiring a narrative response, employment history listed elsewhere in the application or attachments will not substitute for the information required in the "Work Experience" section of the employment application. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). Please refer to the City of Sacramento's Applicant Resources Page for Screening Instructions:
- Yes
02
PROOF OF EDUCATION: To qualify for this classification you may use education or experience as listed in the substitution option to provide required knowledge, skills, and abilities.I understand proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with my application and will be required at the time of appointment if I am using education to qualify for this position.Please refer to the City of Sacramento's Proof of Education Requirements ( for information on accepted documentation.
- Yes
03
EDUCATION CONFIRMATION: If I am using education to qualify for this position, I attest I possess or will possess the following level of education by time of appointment if I am selected for this position.
- No units from an accredited college or university
- Less than 30 semester or 45 quarter units from an accredited college or university
- 30 semester or 45 quarter units from an accredited college or university
- 60 semester or 90 quarter units from an accredited college or university
- Associates Degree
- 90 semester or 135 quarter units from an accredited college or university
- Bachelors Degree
- Masters Degree
- Doctorate
04
SUPPLEMENTAL QUESTIONNAIRE : The answers to the questions below will be reviewed by the hiring department along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "Education" and "Work Experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization. A resume will not be accepted in lieu of completing this Supplemental Questionnaire. Lack of clarity, incomplete or inconsistent information, and/or disorganized presentation may negatively affect the hiring department's review of your Supplemental Questionnaire. I understand and agree to the above instructions.
- Yes
05
Describe your experience in budgeting and grants management. Please include experience in governmental budgeting and with state and federal grants management, if applicable.
06
Describe your supervisory and/or leadership experience.
07
Describe your experience with procurement, contracts, and requests for bids/proposals.
Required Question
Keywords:
administrative officer, fiscal management, budgeting, grants management, procurement, financial reporting, public administration, supervision, government finance, policy development
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0
Administrative Assistant
95603 Auburn, California
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Auburn, California. In this role, you will play a key part in supporting executive operations by managing schedules, coordinating business activities, and overseeing billing tasks. This position requires someone who thrives in a dynamic environment and is committed to ensuring smooth organizational workflows.
Responsibilities:
- Manage and organize the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate business activities and ensure deadlines and priorities are consistently met.
- Handle billing processes such as preparing invoices, tracking payments, and maintaining accurate records.
- Provide administrative support by answering inbound calls and responding to correspondence.
- Perform data entry tasks to maintain and update organizational records.
- Assist with receptionist duties, including greeting visitors and managing front-office operations.
- Utilize software tools and technology to streamline administrative tasks and enhance efficiency.
- Maintain a high level of discretion and professionalism when handling sensitive information.
- Collaborate with team members to support overall organizational goals and initiatives. Requirements - Proven experience in administrative assistance, including scheduling and billing responsibilities.
- Strong organizational skills with exceptional attention to detail.
- Proficiency in Microsoft Office Suite and other relevant software tools.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Familiarity with billing software and data entry processes.
- Detail-oriented approach with the ability to handle confidential information responsibly.
- Experience in receptionist duties and front-office management is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Manage and organize the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate business activities and ensure deadlines and priorities are consistently met.
- Handle billing processes such as preparing invoices, tracking payments, and maintaining accurate records.
- Provide administrative support by answering inbound calls and responding to correspondence.
- Perform data entry tasks to maintain and update organizational records.
- Assist with receptionist duties, including greeting visitors and managing front-office operations.
- Utilize software tools and technology to streamline administrative tasks and enhance efficiency.
- Maintain a high level of discretion and professionalism when handling sensitive information.
- Collaborate with team members to support overall organizational goals and initiatives. Requirements - Proven experience in administrative assistance, including scheduling and billing responsibilities.
- Strong organizational skills with exceptional attention to detail.
- Proficiency in Microsoft Office Suite and other relevant software tools.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Familiarity with billing software and data entry processes.
- Detail-oriented approach with the ability to handle confidential information responsibly.
- Experience in receptionist duties and front-office management is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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1
Administrative Assistant
94278 Sacramento, California
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
We are looking for a skilled Part- time, Administrative Assistant to join our team in Sacramento, California, on a Contract to permanent basis. This role is vital in ensuring smooth day-to-day operations, supporting various administrative tasks, and maintaining a high level of organization. The ideal candidate will possess excellent communication skills and demonstrate professionalism when handling confidential information.
** Must be okay with part time hours and work schedule **
Responsibilities:
- Manage scheduling of meetings, coordinate travel arrangements, and create detailed reports as required.
- Prepare and oversee correspondence, reports, and documentation to ensure accuracy and quality.
- Organize and facilitate meetings, conferences, and special events, ensuring all logistical details are handled.
- Monitor and maintain office supply inventory to ensure smooth operations.
- Handle sensitive information with discretion and professionalism, adhering to confidentiality standards.
- Coordinate information flow between internal departments and external stakeholders.
- Respond to inquiries and requests from senior management in a timely and efficient manner.
- Assist with project setup and management to support departmental initiatives.
- Develop and maintain organized filing systems and office procedures to optimize workflow.
- Provide additional administrative support as needed to meet the demands of the team.
Requirements - Proven experience in administrative assistance, with a strong background in office management.
- Proficiency in calendar management and scheduling for executives or teams.
- Strong knowledge of budget processes and expense tracking.
- Exceptional communication skills, both written and verbal, to interact effectively with colleagues and stakeholders.
- Experience providing clerical support to C-suite executives or senior managers.
- Ability to manage department expenses and process approved invoices accurately.
- High level of organizational skills to handle multiple tasks and prioritize effectively.
- Familiarity with project management principles and tools is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a skilled Part- time, Administrative Assistant to join our team in Sacramento, California, on a Contract to permanent basis. This role is vital in ensuring smooth day-to-day operations, supporting various administrative tasks, and maintaining a high level of organization. The ideal candidate will possess excellent communication skills and demonstrate professionalism when handling confidential information.
** Must be okay with part time hours and work schedule **
Responsibilities:
- Manage scheduling of meetings, coordinate travel arrangements, and create detailed reports as required.
- Prepare and oversee correspondence, reports, and documentation to ensure accuracy and quality.
- Organize and facilitate meetings, conferences, and special events, ensuring all logistical details are handled.
- Monitor and maintain office supply inventory to ensure smooth operations.
- Handle sensitive information with discretion and professionalism, adhering to confidentiality standards.
- Coordinate information flow between internal departments and external stakeholders.
- Respond to inquiries and requests from senior management in a timely and efficient manner.
- Assist with project setup and management to support departmental initiatives.
- Develop and maintain organized filing systems and office procedures to optimize workflow.
- Provide additional administrative support as needed to meet the demands of the team.
Requirements - Proven experience in administrative assistance, with a strong background in office management.
- Proficiency in calendar management and scheduling for executives or teams.
- Strong knowledge of budget processes and expense tracking.
- Exceptional communication skills, both written and verbal, to interact effectively with colleagues and stakeholders.
- Experience providing clerical support to C-suite executives or senior managers.
- Ability to manage department expenses and process approved invoices accurately.
- High level of organizational skills to handle multiple tasks and prioritize effectively.
- Familiarity with project management principles and tools is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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2
Administrative Assistant
95759 Elk Grove, California
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
Administrative Assistant (Contract)
We are seeking a meticulous and patient Administrative Assistant to join our team in Elk Grove, California, on a contract basis. This role is pivotal in ensuring seamless front desk operations and supporting critical administrative functions. The ideal candidate excels in a dynamic environment, demonstrates strong organizational skills, and is adept at managing detailed and specific tasks.
Responsibilities:
+ Front Desk Management: Act as the primary point of contact, warmly greeting visitors, answering inbound calls promptly, and directing inquiries to the appropriate team members.
+ Invoicing and Vendor Payments: Prepare, process, and track invoices with precision, ensuring timely vendor payments and accurate financial documentation.
+ Mail Handling: Manage all incoming and outgoing mail, ensuring proper distribution and organization.
+ Supplies Management: Monitor and maintain office supplies and inventory, placing orders to ensure consistent availability.
+ Administrative Coordination: Organize schedules, appointments, and meetings to support efficient office operations.
+ Data and Documentation: Perform accurate data entry and maintain organized records and databases in compliance with company policies.
+ Process Optimization: Work closely with team members to streamline workflows and enhance operational efficiency.
+ Special Projects: Assist with ad hoc administrative tasks and special projects as needed, demonstrating flexibility and attention to detail.
Requirements - Proven experience in administrative assistance or similar roles.
- Strong proficiency in answering calls and managing inquiries professionally.
- Excellent data entry skills with high accuracy.
- Familiarity with receptionist duties, including greeting visitors and managing front desk operations.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Solid organizational skills and attention to detail.
- Proficiency in office software and tools, such as Microsoft Office Suite.
- Exceptional communication skills, both verbal and written. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant (Contract)
We are seeking a meticulous and patient Administrative Assistant to join our team in Elk Grove, California, on a contract basis. This role is pivotal in ensuring seamless front desk operations and supporting critical administrative functions. The ideal candidate excels in a dynamic environment, demonstrates strong organizational skills, and is adept at managing detailed and specific tasks.
Responsibilities:
+ Front Desk Management: Act as the primary point of contact, warmly greeting visitors, answering inbound calls promptly, and directing inquiries to the appropriate team members.
+ Invoicing and Vendor Payments: Prepare, process, and track invoices with precision, ensuring timely vendor payments and accurate financial documentation.
+ Mail Handling: Manage all incoming and outgoing mail, ensuring proper distribution and organization.
+ Supplies Management: Monitor and maintain office supplies and inventory, placing orders to ensure consistent availability.
+ Administrative Coordination: Organize schedules, appointments, and meetings to support efficient office operations.
+ Data and Documentation: Perform accurate data entry and maintain organized records and databases in compliance with company policies.
+ Process Optimization: Work closely with team members to streamline workflows and enhance operational efficiency.
+ Special Projects: Assist with ad hoc administrative tasks and special projects as needed, demonstrating flexibility and attention to detail.
Requirements - Proven experience in administrative assistance or similar roles.
- Strong proficiency in answering calls and managing inquiries professionally.
- Excellent data entry skills with high accuracy.
- Familiarity with receptionist duties, including greeting visitors and managing front desk operations.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Solid organizational skills and attention to detail.
- Proficiency in office software and tools, such as Microsoft Office Suite.
- Exceptional communication skills, both verbal and written. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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3
Office Administrator
95814 Sacramento, California
$55000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a meticulous and proactive Office Administrator to manage their operations in **Sacramento, California, US**. This role is fundamental to ensuring the smooth day-to-day functioning of the office. The ideal candidate will be a highly organized individual with excellent communication and interpersonal skills, capable of handling a variety of administrative tasks efficiently. Responsibilities include managing office supplies, coordinating meeting room schedules, greeting visitors, handling incoming and outgoing mail, answering phones, and providing general support to the team. You will also be responsible for maintaining organized filing systems, both physical and digital, and ensuring that office equipment is in good working order. A key aspect of this role involves creating a welcoming and efficient office environment. The ability to multitask, prioritize tasks effectively, and work independently is crucial. Experience with standard office software, particularly Microsoft Office Suite, is essential. This position requires a reliable and dedicated individual who can maintain confidentiality and handle sensitive information with discretion. We are seeking someone who can take initiative, anticipate needs, and contribute positively to the office culture. Attention to detail and a commitment to providing excellent administrative support are paramount.
Key Responsibilities:
Key Responsibilities:
- Manage office supplies inventory and place orders as needed.
- Coordinate meeting room bookings and ensure rooms are tidy and prepared.
- Greet visitors and direct them appropriately.
- Handle incoming and outgoing mail and courier services.
- Answer and direct phone calls to the appropriate personnel.
- Maintain organized physical and digital filing systems.
- Provide general administrative support to staff members.
- Assist with basic IT troubleshooting and coordinate with IT support.
- Ensure the office premises are kept clean, organized, and welcoming.
- Manage office equipment and arrange for maintenance or repair.
- Assist with onboarding new employees by preparing workspace and necessary materials.
- Handle any other administrative duties as assigned.
- High school diploma or equivalent required; Associate's degree or relevant certification is a plus.
- Minimum of 2 years of experience in an office administration or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to multitask and prioritize effectively.
- Friendly, professional demeanor and strong customer service orientation.
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Discretion and ability to handle confidential information.
Apply Now
4
Administrative Nursing Supervisor
95608 Carmichael, California
Dignity Health
Posted today
Job Viewed
Job Description
**Job Summary and Responsibilities**
**Supplemental Night Administrative Nursing Supervisor / House Supervisor**
Supervises and coordinates activities of nursing personnel in patient care units. Plans work of assigned units and coordinates activities with other patient care units and related departments. Organizes and oversees patient care delivery during an assigned shift. Document daily staffing and administrative records and maintains compliance with governmental policies and procedures. Provides input to employee performance and assists in the coaching of staff members. Provides nursing care to patients on an as needed basis. Maintains communication with patient and family members regarding care needed.
**Responsibilities include:**
+ Organizes and oversees patient care delivery during an assigned shift. Monitors and assesses the current environment for smooth hospital operations.
+ Assesses and allocates resources as needed. Provides input to employee performance. Assists in the coaching of staff members.
+ Documents daily staffing and administrative records and maintains compliance with governmental policies and procedures. Presents documentation to senior staff.
+ Provides nursing care to patients on an as needed basis. Maintains communication to patient and family members regarding care neede
**Knowledge of** :
+ Healthcare policies for all clinical practices and applicable laws and regulations governing proper clinical practice; ability to demonstrate ethical behavior in diverse situations.
+ Knowledge of the decision-making process and associated tools and techniques; ability to accurately analyze situations and reach productive decisions based on informed judgment.
+ Knowledge, insight and understanding of business concepts, tools and processes that are needed for making sound decisions in the context of the company's business; ability to apply this knowledge appropriately in both clinical and non-clinical situations.
+ Knowledge of the factors contributing to quality patient care and the ability to influence these factors in a positive way.
+ Knowledge of and ability to use industry standards, evidence-based practice and policies and procedures relevant to function and organization.
**Job Requirements**
**Minimum:**
+ Associate's Degree in Nursing (e.g., ADN).
+ Current CA RN licensure and AHA BLS
+ Minimum of three (3) years of nursing experience and one (1) year of leadership experience.
**Where You'll Work**
Dignity Health Mercy San Juan Medical Center is a 384-bed not-for-profit Level 2 Trauma Center located in Carmichael California. We have served north Sacramento County as well as south Placer County for over 50 years. Our facility is one of the area's largest medical centers and also one of the most comprehensive. Our staff and volunteers are dedicated to community well-being; providing excellent patient care to all. Mercy San Juan Medical Center is a Comprehensive Stroke Center as well as a Spine Center of Excellence. We are proud recipients of the Perinatal Care Certificate of Excellence and a Certificate of Excellence for Hip and Knee Replacements.
One Community. One Mission. One California ( Range**
$66.53 - $85.94 /hour
We are an equal opportunity/affirmative action employer.
**Supplemental Night Administrative Nursing Supervisor / House Supervisor**
Supervises and coordinates activities of nursing personnel in patient care units. Plans work of assigned units and coordinates activities with other patient care units and related departments. Organizes and oversees patient care delivery during an assigned shift. Document daily staffing and administrative records and maintains compliance with governmental policies and procedures. Provides input to employee performance and assists in the coaching of staff members. Provides nursing care to patients on an as needed basis. Maintains communication with patient and family members regarding care needed.
**Responsibilities include:**
+ Organizes and oversees patient care delivery during an assigned shift. Monitors and assesses the current environment for smooth hospital operations.
+ Assesses and allocates resources as needed. Provides input to employee performance. Assists in the coaching of staff members.
+ Documents daily staffing and administrative records and maintains compliance with governmental policies and procedures. Presents documentation to senior staff.
+ Provides nursing care to patients on an as needed basis. Maintains communication to patient and family members regarding care neede
**Knowledge of** :
+ Healthcare policies for all clinical practices and applicable laws and regulations governing proper clinical practice; ability to demonstrate ethical behavior in diverse situations.
+ Knowledge of the decision-making process and associated tools and techniques; ability to accurately analyze situations and reach productive decisions based on informed judgment.
+ Knowledge, insight and understanding of business concepts, tools and processes that are needed for making sound decisions in the context of the company's business; ability to apply this knowledge appropriately in both clinical and non-clinical situations.
+ Knowledge of the factors contributing to quality patient care and the ability to influence these factors in a positive way.
+ Knowledge of and ability to use industry standards, evidence-based practice and policies and procedures relevant to function and organization.
**Job Requirements**
**Minimum:**
+ Associate's Degree in Nursing (e.g., ADN).
+ Current CA RN licensure and AHA BLS
+ Minimum of three (3) years of nursing experience and one (1) year of leadership experience.
**Where You'll Work**
Dignity Health Mercy San Juan Medical Center is a 384-bed not-for-profit Level 2 Trauma Center located in Carmichael California. We have served north Sacramento County as well as south Placer County for over 50 years. Our facility is one of the area's largest medical centers and also one of the most comprehensive. Our staff and volunteers are dedicated to community well-being; providing excellent patient care to all. Mercy San Juan Medical Center is a Comprehensive Stroke Center as well as a Spine Center of Excellence. We are proud recipients of the Perinatal Care Certificate of Excellence and a Certificate of Excellence for Hip and Knee Replacements.
One Community. One Mission. One California ( Range**
$66.53 - $85.94 /hour
We are an equal opportunity/affirmative action employer.
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5
Project Administrative Assistant
94278 Sacramento, California
Jacobs
Posted 1 day ago
Job Viewed
Job Description
The Delta Conveyance Program has an immediate need for a full-time Senior-level Project Administrative Assistant who will be responsible for a variety of administrative support tasks to support the Program, including project administration, communications, and coordination.
This position is full-time and will require the candidate to be present in the Delta Conveyance Program office during normal business hours.
Successful candidates must be able to work with minimal supervision, multitask effectively, use independent judgment, and have the initiative to take on new tasks and challenges. Work may be complex, proprietary, and confidential; and requires strong administrative skills as well as excellent inter-personal and team communication skills.
Some examples of daily work may include, but not limited to, the following:
* Expense reports
* Event coordination
* Labor Corrections
* Miscellaneous office needs:
* General office support
* Leadership Support
* Staff Support
* Ordering catered meals based on event details
* A minimum of 15+ years of general office support
* A minimum of 15+ years of professional work experience with Microsoft Office Suite
* Previous experience with project support
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.
This position is full-time and will require the candidate to be present in the Delta Conveyance Program office during normal business hours.
Successful candidates must be able to work with minimal supervision, multitask effectively, use independent judgment, and have the initiative to take on new tasks and challenges. Work may be complex, proprietary, and confidential; and requires strong administrative skills as well as excellent inter-personal and team communication skills.
Some examples of daily work may include, but not limited to, the following:
* Expense reports
* Event coordination
* Labor Corrections
* Miscellaneous office needs:
* General office support
* Leadership Support
* Staff Support
* Ordering catered meals based on event details
* A minimum of 15+ years of general office support
* A minimum of 15+ years of professional work experience with Microsoft Office Suite
* Previous experience with project support
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.
View Now
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6
Property Administrative Specialist
94278 Sacramento, California
Marriott
Posted 1 day ago
Job Viewed
Job Description
**Additional Information**
**Job Number**
**Job Category** Administrative
**Location** Sheraton Grand Sacramento Hotel, 1230 J Street, Sacramento, California, United States, 95814VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**Pay Range:** $23.50-$25.00/hour
**POSITION SUMMARY**
Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel.
No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._ _Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law._
When you join the Sheraton family, you become a member of its global community. We've been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you're a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be 'The World's Gathering Place'. In joining Sheraton Hotels & Resorts, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
**Job Number**
**Job Category** Administrative
**Location** Sheraton Grand Sacramento Hotel, 1230 J Street, Sacramento, California, United States, 95814VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**Pay Range:** $23.50-$25.00/hour
**POSITION SUMMARY**
Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel.
No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._ _Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law._
When you join the Sheraton family, you become a member of its global community. We've been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you're a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be 'The World's Gathering Place'. In joining Sheraton Hotels & Resorts, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
View Now
7
Senior Administrative Assistant
94278 Sacramento, California
Oracle
Posted 1 day ago
Job Viewed
Job Description
**Job Description**
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required.
Anticipating and solving problems proactively is essential.
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required.
Anticipating and solving problems proactively is essential.
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
View Now
8
Senior Administrative Specialist
94278 Sacramento, California
Mission Support and Test Services
Posted 1 day ago
Job Viewed
Job Description
**Job Description**
Mission Support and Test Services, LLC (MSTS) manages and operates the Nevada National Security Site (NNSS) for the U.S. National Nuclear Security Administration (NNSA). Our MISSION is to help ensure the security of the United States and its allies by providing high-hazard experimentation and incident response capabilities through operations, engineering, education, field, and integration services and by acting as environmental stewards to the Site's Cold War legacy. Our VISION is to be the user site of choice for large-scale, high-hazard, national security experimentation, with premier facilities and capabilities below ground, on the ground, and in the air. (See NNSS.gov for our unique capabilities.) Our 2,750+ professional, craft, and support employees are called upon to innovate, collaborate, and deliver on some of the more difficult nuclear security challenges facing the world today.
+ MSTS offers our full-time employees highly competitive salaries and benefits packages including medical, dental, and vision; both a pension and a 401k; paid time off and 96 hours of paid holidays; relocation (if located more than 75 miles from work location); tuition assistance and reimbursement; and more.
+ MSTS is a limited liability company consisting of Honeywell International Inc. (Honeywell), Jacobs Engineering Group Inc. (Jacobs), and HII Nuclear Inc.
**Responsiblities**
The Special Technologies Laboratory (STL) is searching for a Senior Administrative Specialist to join the administrative team at its Santa Barbara, CA facility. The incumbent will report to the Deputy Director for Operations and will support and work closely with all staff at STL.
**Key Responsibilities**
+ Assist the Deputy Director for Operations by planning and coordinating a variety of office management functions to support business and technical operations, processes, programs, and projects. Support other STL leaders as needed when other STL administrative team members are unavailable.
+ Prepare and submit standard administrative documentation in support of the STL mission using a variety of applicable software. Manage and organize official records and correspondence as needed, and in accordance with company policies.
+ Coordinate the administration of personnel policies including hiring, transferring, onboarding, reclassifying, performance evaluating, and terminating procedures applicable to STL personnel.
+ Place orders for materials and supplies and maintain and reconcile records as a government purchasing card holder.
+ Provide guidance and training to support personnel, students, interns, contractors and other personnel as required to complete assignments.
+ Coordinate travel arrangements and expense activities/reimbursement for leadership and employees as needed.
+ Provide planning and administrative support to site visits, meetings, and other special events taking place at STL.
+ May perform business activities related to employee morale and recognition.
+ Exchange information and work with peers, both within and outside of STL, and work with outside agencies, customers, sponsors, and suppliers as assigned.
+ Contribute to and coordinate responses for a variety of tasks and reports. Perform tech editing duties as needed.
+ Perform other duties assigned by Management.
+ Contribute to recommendations for improving operations and processes, solving problems, and addressing issues for improving work group effectiveness. Participate in implementation of these improvements.
+ Perform other duties assigned by Management.
**Qualifications**
+ Bachelor's degree in related field or equivalent training and experience and at least 5 years of professional level experience, which provided a thorough working knowledge of administrative policies and procedures.
+ Effective verbal and written communication skills. Must possess excellent interpersonal skills and ability to communicate with people inside and outside the organization, representing the organization to customers and suppliers, outside agencies and other external sources in a tactful, professional, and effective manner.
+ Must be able to work effectively in a multidisciplinary engineering and science team environment.
+ Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, SharePoint, Outlook, and Access) and other applications including accounting, analytical, and financial analysis software.
+ Capable of working within constraints of extensive policies, procedures, and various personnel and agency schedules. Able to apply knowledge and experience to accomplish goals where established procedures may not be specific, with some supervision.
+ Must be highly organized and able to develop specific goals and plans to prioritize, organize, and accomplish work efficiently. Must be able to work with only some direct supervision and utilize judgement to execute work assignments and resolve problems while meeting established deadlines.
+ Knowledge of business and management principles involved in planning, resource allocation, human resources, and coordination of people and resources.
+ Experience in project proposal submission and performance in government contracting is highly desired.
+ The primary work location will be at the Special Technologies Laboratory (STL) located in Santa Barbara, CA.
+ Flexible work schedule can be negotiated with the manager; employees can work 5/8, 9/80 or 4/10 work-weeks.
+ Pre-placement physical examination, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing.
+ Must possess a valid driver's license.
MSTS is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants offered employment with MSTS are also subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment. In addition, Applicants for employment must be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship, at least 18 years of age. Reference DOE Order 472.2 ( , "Personnel Security". If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.
**Department of Energy Q Clearance** (position will be cleared to this level). Reviews and tests for the absence of any illegal drug as defined in 10 CFR Part 707.4 ( , "Workplace Substance Abuse Programs at DOE Sites," will be conducted. Applicant selected will be subject to a Federal background investigation, required to participate in subsequent reinvestigations, and must meet the eligibility requirements for access to classified matter. Successful completion of a counterintelligence evaluation, which may include a counterintelligence-scope polygraph examination, may also be required. Reference 10 CFR Part 709 ( , "Counterintelligence Evaluation Program."
MSTS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, veteran status or other characteristics protected by law. MSTS is a background screening, drug-free workplace.
Annual salary range for this position is $78,832.00- $118,248.00.
Starting salary is determined based on the position market value, the individual candidate education and experience and internal equity.
Mission Support and Test Services, LLC (MSTS) manages and operates the Nevada National Security Site (NNSS) for the U.S. National Nuclear Security Administration (NNSA). Our MISSION is to help ensure the security of the United States and its allies by providing high-hazard experimentation and incident response capabilities through operations, engineering, education, field, and integration services and by acting as environmental stewards to the Site's Cold War legacy. Our VISION is to be the user site of choice for large-scale, high-hazard, national security experimentation, with premier facilities and capabilities below ground, on the ground, and in the air. (See NNSS.gov for our unique capabilities.) Our 2,750+ professional, craft, and support employees are called upon to innovate, collaborate, and deliver on some of the more difficult nuclear security challenges facing the world today.
+ MSTS offers our full-time employees highly competitive salaries and benefits packages including medical, dental, and vision; both a pension and a 401k; paid time off and 96 hours of paid holidays; relocation (if located more than 75 miles from work location); tuition assistance and reimbursement; and more.
+ MSTS is a limited liability company consisting of Honeywell International Inc. (Honeywell), Jacobs Engineering Group Inc. (Jacobs), and HII Nuclear Inc.
**Responsiblities**
The Special Technologies Laboratory (STL) is searching for a Senior Administrative Specialist to join the administrative team at its Santa Barbara, CA facility. The incumbent will report to the Deputy Director for Operations and will support and work closely with all staff at STL.
**Key Responsibilities**
+ Assist the Deputy Director for Operations by planning and coordinating a variety of office management functions to support business and technical operations, processes, programs, and projects. Support other STL leaders as needed when other STL administrative team members are unavailable.
+ Prepare and submit standard administrative documentation in support of the STL mission using a variety of applicable software. Manage and organize official records and correspondence as needed, and in accordance with company policies.
+ Coordinate the administration of personnel policies including hiring, transferring, onboarding, reclassifying, performance evaluating, and terminating procedures applicable to STL personnel.
+ Place orders for materials and supplies and maintain and reconcile records as a government purchasing card holder.
+ Provide guidance and training to support personnel, students, interns, contractors and other personnel as required to complete assignments.
+ Coordinate travel arrangements and expense activities/reimbursement for leadership and employees as needed.
+ Provide planning and administrative support to site visits, meetings, and other special events taking place at STL.
+ May perform business activities related to employee morale and recognition.
+ Exchange information and work with peers, both within and outside of STL, and work with outside agencies, customers, sponsors, and suppliers as assigned.
+ Contribute to and coordinate responses for a variety of tasks and reports. Perform tech editing duties as needed.
+ Perform other duties assigned by Management.
+ Contribute to recommendations for improving operations and processes, solving problems, and addressing issues for improving work group effectiveness. Participate in implementation of these improvements.
+ Perform other duties assigned by Management.
**Qualifications**
+ Bachelor's degree in related field or equivalent training and experience and at least 5 years of professional level experience, which provided a thorough working knowledge of administrative policies and procedures.
+ Effective verbal and written communication skills. Must possess excellent interpersonal skills and ability to communicate with people inside and outside the organization, representing the organization to customers and suppliers, outside agencies and other external sources in a tactful, professional, and effective manner.
+ Must be able to work effectively in a multidisciplinary engineering and science team environment.
+ Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, SharePoint, Outlook, and Access) and other applications including accounting, analytical, and financial analysis software.
+ Capable of working within constraints of extensive policies, procedures, and various personnel and agency schedules. Able to apply knowledge and experience to accomplish goals where established procedures may not be specific, with some supervision.
+ Must be highly organized and able to develop specific goals and plans to prioritize, organize, and accomplish work efficiently. Must be able to work with only some direct supervision and utilize judgement to execute work assignments and resolve problems while meeting established deadlines.
+ Knowledge of business and management principles involved in planning, resource allocation, human resources, and coordination of people and resources.
+ Experience in project proposal submission and performance in government contracting is highly desired.
+ The primary work location will be at the Special Technologies Laboratory (STL) located in Santa Barbara, CA.
+ Flexible work schedule can be negotiated with the manager; employees can work 5/8, 9/80 or 4/10 work-weeks.
+ Pre-placement physical examination, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing.
+ Must possess a valid driver's license.
MSTS is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants offered employment with MSTS are also subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment. In addition, Applicants for employment must be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship, at least 18 years of age. Reference DOE Order 472.2 ( , "Personnel Security". If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.
**Department of Energy Q Clearance** (position will be cleared to this level). Reviews and tests for the absence of any illegal drug as defined in 10 CFR Part 707.4 ( , "Workplace Substance Abuse Programs at DOE Sites," will be conducted. Applicant selected will be subject to a Federal background investigation, required to participate in subsequent reinvestigations, and must meet the eligibility requirements for access to classified matter. Successful completion of a counterintelligence evaluation, which may include a counterintelligence-scope polygraph examination, may also be required. Reference 10 CFR Part 709 ( , "Counterintelligence Evaluation Program."
MSTS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, veteran status or other characteristics protected by law. MSTS is a background screening, drug-free workplace.
Annual salary range for this position is $78,832.00- $118,248.00.
Starting salary is determined based on the position market value, the individual candidate education and experience and internal equity.
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