65 Administrative Staff jobs in North Highlands

Our client is seeking a proactive and highly organized Office Administrator to manage administrative operations in their office located in Sacramento, California, US . The ideal candidate will be adept at multitasking, possess excellent communication skills, and have a keen eye for detail to ensure the smooth day-to-day functioning of the office environment. This role is fundamental in supporting the entire team and maintaining an efficient and welcoming workspace.

Key responsibilities will include:

• Managing daily office operations, including greeting visitors, answering phones, and directing inquiries.
• Handling incoming and outgoing mail and correspondence.
• Maintaining office supplies inventory and placing orders as needed.
• Organizing and scheduling meetings, appointments, and travel arrangements.
• Preparing reports, presentations, and other documents.
• Managing filing systems, both physical and digital, to ensure information is easily accessible.
• Assisting with the onboarding process for new employees.
• Coordinating office maintenance and repair services.
• Implementing and maintaining office procedures and policies.
• Providing administrative support to various departments as required.
• Managing office equipment, such as printers and copiers, and coordinating maintenance.
• Ensuring a clean, organized, and professional office environment.
• Assisting with event planning and coordination for company activities.
• Handling confidential information with discretion.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Minimum of 3 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and strong interpersonal skills.
• Experience with scheduling software and office equipment.
• Ability to work independently and as part of a team.

This is an excellent opportunity for an organized and motivated individual to contribute to a dynamic team. Join us and be a key part of our client's administrative success.

Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time.

Our team members are vital to the quality of our funeral homes, and we value the insight, ideas, and passion they bring every day. If you are a service-minded and innovative individual looking for a career with unlimited growth potential in a rapidly expanding company, apply now!

We currently have an opening for an Administrative Assistant at at Blue Oaks Cremation.

As an Administrative Assistant, you will provide administrative and clerical support to managers, team members, and client families, including answering phone calls, scheduling, creating and proofing correspondence, and data entry.

What You Will Do:

* Compassion & Empathy: Answer phones and field questions with appropriate phone etiquette, greet and interact with families, and handle inquiries and direct them accordingly.
* Technology Competent: Familiar with Microsoft Office Suite, company software programs, email, social media, text, online portals, live webinars, and updating the funeral home website as needed.
* Clear Communicator: Strong communication and grammatical skills, with the ability to proof work.
* Meticulous Attention: Monitor accounts and financials related to receipt books, deposit policies, and receivables. Close accounts when appropriate and complete product inventory.
* Follow-through: Ensure all funeral service delivery items, such as cremation permitting, death certificate filing, and other documentation, are carried out professionally and promptly.
* Preparation Excellence: Maintain neat and presentable office area and office equipment as necessary, take responsibility for inventory, and reorder office supplies as needed.
* Active Team Member: Participate in weekly updates with supervisors to share and exchange resources and ideas to meet goals; complete monthly and quarterly financial and administrative processes.

What We Require:

* High school diploma or the equivalent
* Minimum three years of work experience in a small business office environment - funeral industry experience a plus
* Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
* Able to use and learn multiple computer software, systems, and other office equipment
* High attention to detail and accuracy, with excellent follow-up skills
* Able to establish and maintain effective internal and external work processes

What We Offer:

* Excellent Compensation: Competitive salaries, performance incentives, referral bonuses, paid vacation days, sick days, and holidays.
* Unlimited Potential: Career paths and growth opportunities with a privately held, nationwide company.
* Exceptional Benefits: Medical, dental, and vision insurance options and 100% company-paid life insurance and disability (long-term and short-term).
* Matching Funds: Company matches up to six percent of funds to your 401k, plus annual contributions, if you choose the Health Savings Account (HSA) option.
* Team Building: Regular company-wide meetings, one-on-one interactions, and a warm, welcoming environment.

Are you ready? Take the next step to join Foundation Partners Group as we transform funeral care through innovation and service.

Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time.

Our team members are vital to the quality of our funeral homes, and we value the insight, ideas, and passion they bring every day. If you are a service-minded and innovative individual looking for a career with unlimited growth potential in a rapidly expanding company, apply now!

We currently have an opening for an Administrative Assistant at at Blue Oaks Cremation .

As an Administrative Assistant, you will provide administrative and clerical support to managers, team members, and client families, including answering phone calls, scheduling, creating and proofing correspondence, and data entry.

What You Will Do:

• Compassion & Empathy: Answer phones and field questions with appropriate phone etiquette, greet and interact with families, and handle inquiries and direct them accordingly.
• Technology Competent: Familiar with Microsoft Office Suite, company software programs, email, social media, text, online portals, live webinars, and updating the funeral home website as needed.
• Clear Communicator: Strong communication and grammatical skills, with the ability to proof work.
• Meticulous Attention: Monitor accounts and financials related to receipt books, deposit policies, and receivables. Close accounts when appropriate and complete product inventory.
• Follow-through: Ensure all funeral service delivery items, such as cremation permitting, death certificate filing, and other documentation, are carried out professionally and promptly.
• Preparation Excellence: Maintain neat and presentable office area and office equipment as necessary, take responsibility for inventory, and reorder office supplies as needed.
• Active Team Member: Participate in weekly updates with supervisors to share and exchange resources and ideas to meet goals; complete monthly and quarterly financial and administrative processes.

What We Require:

• High school diploma or the equivalent
• Minimum three years of work experience in a small business office environment - funeral industry experience a plus
• Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Able to use and learn multiple computer software, systems, and other office equipment
• High attention to detail and accuracy, with excellent follow-up skills
• Able to establish and maintain effective internal and external work processes

What We Offer:

• Excellent Compensation: Competitive salaries, performance incentives, referral bonuses, paid vacation days, sick days, and holidays.
• Unlimited Potential: Career paths and growth opportunities with a privately held, nationwide company.
• Exceptional Benefits: Medical, dental, and vision insurance options and 100% company-paid life insurance and disability (long-term and short-term).
• Matching Funds: Company matches up to six percent of funds to your 401k, plus annual contributions, if you choose the Health Savings Account (HSA) option.
• Team Building: Regular company-wide meetings, one-on-one interactions, and a warm, welcoming environment.

Are you ready? Take the next step to join Foundation Partners Group as we transform funeral care through innovation and service.

Description

Administrative Assistant (Contract)

We are seeking a meticulous and patient Administrative Assistant to join our team in Elk Grove, California, on a contract basis. This role is pivotal in ensuring seamless front desk operations and supporting critical administrative functions. The ideal candidate excels in a dynamic environment, demonstrates strong organizational skills, and is adept at managing detailed and specific tasks.

Responsibilities:

+ Front Desk Management: Act as the primary point of contact, warmly greeting visitors, answering inbound calls promptly, and directing inquiries to the appropriate team members.

+ Invoicing and Vendor Payments: Prepare, process, and track invoices with precision, ensuring timely vendor payments and accurate financial documentation.

+ Mail Handling: Manage all incoming and outgoing mail, ensuring proper distribution and organization.

+ Supplies Management: Monitor and maintain office supplies and inventory, placing orders to ensure consistent availability.

+ Administrative Coordination: Organize schedules, appointments, and meetings to support efficient office operations.

+ Data and Documentation: Perform accurate data entry and maintain organized records and databases in compliance with company policies.

+ Process Optimization: Work closely with team members to streamline workflows and enhance operational efficiency.

+ Special Projects: Assist with ad hoc administrative tasks and special projects as needed, demonstrating flexibility and attention to detail.

Requirements - Proven experience in administrative assistance or similar roles.

- Strong proficiency in answering calls and managing inquiries professionally.

- Excellent data entry skills with high accuracy.

- Familiarity with receptionist duties, including greeting visitors and managing front desk operations.

- Ability to multitask and prioritize tasks effectively in a fast-paced environment.

- Solid organizational skills and attention to detail.

- Proficiency in office software and tools, such as Microsoft Office Suite.

- Exceptional communication skills, both verbal and written. TalentMatch®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

The Community Development Department (CDD) is seeking an Administrative Officer to lead and supervise centralized administrative services, including supporting four unique operating divisions (Planning, Building, Code Compliance, and Animal Care Services). This position is responsible for leading and supervising a team of up to four administrative staff. Success in this position requires strong communication skills-both written and verbal. 

IDEAL CANDIDATE STATEMENT

The ideal candidate will be a detail-oriented professional with experience in procurement, contracts administration, regulatory compliance, municipal commissions (i.e. Planning and Design Commission, Animal Wellbeing Commission), and workforce administration. Additionally, the ideal candidate will have the ability to manage shifting priorities, motivate employees, and work well within a diverse environment. Resourcefulness, emotional intelligence, a collaborative mindset, resilience, and adaptability are desirable characteristics in the ideal candidate.

Under general direction, an Administrative Officer plans, directs, and supervises centralized administrative services for a department operation; handles one or more major portions of centralized administrative services; conducts studies and makes recommendations.

DISTINGUISHING CHARACTERISTICS

This advanced journey level classification may be populated with multiple incumbents who perform human resources/personnel functions, fiscal analysis, resource development, and management functions. The Administrative Officer is distinguished from the next lower class of Administrative Analyst in that the former supervises professional level staff who perform support services work, or has the responsibility for handling major portions of centralized administrative services. The Administrative Officer is distinguished from the next higher classification of Support Services Manager in that the Support Services Manager is responsible for all administrative and regulatory processes for a departmental operation. The Administrative Officer is distinguished from the Program Specialist in that the latter has responsibility for the management and administration of large or complex programs within a department.

SUPERVISION RECEIVED AND EXERCISED

General direction is provided by higher-level department or division administrative staff. Responsibilities include the direct or indirect supervision of professional, technical, and clerical staff.

* Plans, coordinates, supervises, and participates in administrative services including personnel, budget, methods and procedures, procurement, and various office services.


* Develops, amends, and interprets existing policies, procedures, and regulations concerning administrative matters.


* Confers with department heads, division chiefs, members of professional staff, and other officials concerning the administrative needs and requirements of departmental programs, policies, rules, and regulations.


* Performs fiscal analysis and prepares recommendations relating to the status of various enterprise fund balance projections, fiscal transactions, and related financial activities pertaining to the preparation and maintenance of the department's capital and operating budgets; analyzes and prepares enterprise rate setting recommendations; conducts studies, surveys, and collects information on department service fee structures; analyzes findings; prepares recommendations for department management.


* Represents the department in contacts with news media, business and civic organizations, other City departments, and various outside public and private agencies; serves as staff to City Council Committees and Commissions.


* Supervises, trains, and evaluates subordinate staff.


* Other related duties may also be performed; not all duties listed may necessarily be performed by each individual holding this classification.

Knowledge of: 

* Principles and practices of public administration and governmental finance, budgeting, and accounting; personnel administration; procurement methods.

 
* Principles of program management.

 
* Technical report writing.

 
* Methods of analysis.

 
* Principles and practices of supervision.

Skill in:

* Managing multiple tasks and deadlines.

 
* Use of computers, computer applications, and software.

Ability to:

* Effectively plan, develop, and implement a comprehensive program with a broad scope and high degree of complexity.

 
* Exercise administrative supervision and direction over professional, technical, and clerical staff.

 
* Analyze fiscal problems and make sound policy and procedural recommendations.

 
* Make effective presentations to public officials, committees, and outside agencies.

 
* Establish and maintain effective working relationships with employees and the general public.

 
* Prepare technical and analytic reports.

 
* Communicate effectively, orally and in writing.

EXPERIENCE AND EDUCATION

Experience:

Four years of professional-level analytical experience.

* AND-

Education:

A Bachelor's Degree from an accredited four-year college or university with major coursework in business or public administration or a closely related field.

Substitution:

A Master's degree from an accredited college or university in business or public administration or a closely related field may substitute for one year of the required experience.

An additional four years of qualifying professional-level experience may substituted for the required education.

PROOF OF EDUCATION 

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable. 

 

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

SPECIAL QUALIFICATIONS

Special Selection Criteria:

Some positions in this classification may require additional knowledge and experience in the following:

* Human Resources
* Auditing principles
* Basic methods of statistical analysis
* Procurement, contracting, or grant writing.

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;

* Employment applications must be submitted online; paper applications will not be accepted.


* Employment applications will be considered incomplete and will be disqualified:


* If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).


* If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.


* Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. 


* Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.



2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline;

* Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.


* Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.


* A resume will not substitute for the information required in the supplemental questionnaire.


* Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process.



3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process.

5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS: For questions concerning this job announcement and the application process:

* Please visit  for a comprehensive, step-by-step guide to the application process.


* For technical support between 6 AM - 5 PM PT, contact Live Application Support at .


* Visit the City of Sacramento Human Resources Department website at Send an email to  ; or


* Call the Human Resources Department at (

Fehr & Peers is a team of collaborative transportation and business professionals who are passionate about making a positive impact on neighboring communities. We are seeking a Administrative Specialist to join our Sacramento office. This role requires someone who is proactive, enthusiastic, and organized, to effectively assist clients and staff alike. This role requires working in the office 5 days per week. The ideal candidate will be personable, attentive, invest in building relationships with staff across the company, and enjoy new opportunities to learn and grow.

We provide a flexible, inclusive, and fun atmosphere. Our companywide focus on career development also ensures staff have ample opportunity for skills development, growth, and mentorship. Join us and grow your career!

Responsibilities

• Serve as the first point of contact for clients by greeting and orienting visitors at our front desk, and answering and transferring incoming phone calls
• Assist office leadership with administrative needs, including food and office supply orders, coordination with building management, and more
• Maintain office Outlook calendar
• Coordinate with visitors from other offices, and help them reserve spare workspaces
• Coordinate meetings and office events as requested, including office lunches, meals for training classes and meetings, food/supply orders from Costco, and meeting set-up/clean-up
• Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies ordered and stocked as needed
• Manage the kitchen, keeping it tidy and well-stocked with supplies, helping unload the dishwasher as needed
• Act as a liaison for corporate administrative staff, sharing relevant information with the local office
• Support and plan office social activities (quarterly birthday parties, in-house happy hours, retirement celebrations)
• Provide basic bookkeeping support, including documentation of credit card and petty cash purchases
• Organize and produce electronic and hard-copy versions of deliverables for projects and proposals
• Assist with the preparation of final proposal deliverables, including production and coordinating delivery services
• Participate in a companywide administrative group focused on collaboration and enhancement of administrative services
• Coordinate with administrative staff from other offices, and take on some administrative duties from other offices in times of need

Qualifications

• 1-3 years of experience working in a professional business environment
• Commitment to high-quality, reliable, and timely work performance
• Customer service mindset-proactive, solutions-oriented, with the ability to anticipate needs
• Excellent time management and organizational skills-able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism
• Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships
• Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees
• Intermediate experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office (Teams and SharePoint desired)
• Familiarity with general bookkeeping
• Openness to periodically arrive early and leave late to assist with special events, typically once per quarter
• Ability to reliably work in the office 5 days per week

$25 - $30 an hour

Placement within the stated pay range will be determined based upon education, experience, and qualifications.

Benefit Highlights:

Medical, Dental, Vision, Life and Disability Insurance.

401(k) Plan with matching and profit sharing.

Flexible Spending Accounts.

Commuter Benefits.

Paid Vacation, holidays and sick leave.

8 weeks of Paid Parental Leave.

Mentoring and Career Development programs.

Research and Development group participation, and more.

Full information about the benefits we offer can be found by visiting our careers page.

EEO: Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.

Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.

Explore your next career opportunity and become a part of the Gold Star Insulation team!

EEO Statement:

IBP is an equal-opportunity employer.

Under the supervision of the Office Chief, Information Technology (IT) Administrative Services, a Staff Services Manager II, the incumbent exercises initiative and uses independent judgment in researching, gathering, analyzing, and compiling data from various sources to prepare special reports, correspondence, and spreadsheets requested by management in support of business operations and projects. Incumbent responds to staff and management questions by researching, analyzing material, and drawing sound conclusions and presenting results to management. Assigns, tracks, and analyzes special project assignments utilizing Caltrans databases and following IT Administrative Services procedures.

PARF# 20-6-045 / JC-488324

Eligibility for hire may be determined by your score on the Staff Services Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.





Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

You will find additional information about the job in the Duty Statement .

Working Conditions

Position located at 1120 N Street, Sacramento, Sacramento Cou nty.

Multiple positions may be filled from this recruitment.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

If not working remotely, the employee will work in a climate-controlled office under artificial lighting using a personal computer.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-488324

Position #(s):
-924

Working Title:
Administrative Analyst

Classification:
STAFF SERVICES ANALYST $3,861.00 - $,839.00 A
4,181.00 - 5,233.00 B
5,014.00 - 6,276.00 C
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:
Multiple

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information
Caltrans Mission: Improving lives and communities through transportation.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.

Department Website:

Director's EEO Policy :

Director's EEO Policy Statement:

Special Requirements

• Possession of a valid driver's license is required when operating a State owned or leased vehicle.
  
• Statement of Qualifications (SOQ) is required.
  

The Statement of Qualifications (SOQ) must be no more than two (2) pages, including your name and job control in the header. The SOQ must provide specific details and examples that clearly demonstrate your qualifications based upon your experience/ education. Your SOQ response will be evaluated based on the content and writing ability, using standardized rating criteria.

Resumes, cover letters and other documents do not replace the SOQ. Applicants who fail to submit the required SOQ may be disqualified from the selection process. The SOQ should be answered and address in the following order:

1) Describe your experience in multi-tasking, and adapting to changing priorities.

2) Describe your customer services skills and how you communicate with various levels of staff.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: or . Please redact birthdates and social security numbers.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 8/28/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Transportation
N/A
Attn: Caltrans DHR Contact
Certification Services MS-90
P O Box 168036
Sacramento , CA 95816-8036

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Transportation
Drop-Off Address
Caltrans DHR Contact
Classification and Hiring Unit - ECOS
1727 30th Street, MS 90
Sacramento , CA 95816
Closed on weekends and State holidays
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  • Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits
Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Dina Coloma
(

Hiring Unit Contact:
IT Admin HR
(


Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Caltrans EEO Office
(

California Relay Service: 1- (TTY), 1- (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Application Instructions

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-488324), PARF# 20-6-045 and title of the position (Staff Services Analyst) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Description
Administrative Assistant (Contract)
We are seeking a meticulous and patient Administrative Assistant to join our team in Elk Grove, California, on a contract basis. This role is pivotal in ensuring seamless front desk operations and supporting critical administrative functions. The ideal candidate excels in a dynamic environment, demonstrates strong organizational skills, and is adept at managing detailed and specific tasks.
Responsibilities:
+ Front Desk Management: Act as the primary point of contact, warmly greeting visitors, answering inbound calls promptly, and directing inquiries to the appropriate team members.
+ Invoicing and Vendor Payments: Prepare, process, and track invoices with precision, ensuring timely vendor payments and accurate financial documentation.
+ Mail Handling: Manage all incoming and outgoing mail, ensuring proper distribution and organization.
+ Supplies Management: Monitor and maintain office supplies and inventory, placing orders to ensure consistent availability.
+ Administrative Coordination: Organize schedules, appointments, and meetings to support efficient office operations.
+ Data and Documentation: Perform accurate data entry and maintain organized records and databases in compliance with company policies.
+ Process Optimization: Work closely with team members to streamline workflows and enhance operational efficiency.
+ Special Projects: Assist with ad hoc administrative tasks and special projects as needed, demonstrating flexibility and attention to detail.
Requirements - Proven experience in administrative assistance or similar roles.
- Strong proficiency in answering calls and managing inquiries professionally.
- Excellent data entry skills with high accuracy.
- Familiarity with receptionist duties, including greeting visitors and managing front desk operations.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Solid organizational skills and attention to detail.
- Proficiency in office software and tools, such as Microsoft Office Suite.
- Exceptional communication skills, both verbal and written. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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