77 Administrative Staff jobs in Nyack

Description We are looking for a detail-oriented Administrative Assistant to join our team in Greenwich, Connecticut. In this long-term contract role, you will play a vital part in ensuring the smooth operation of daily administrative tasks and providing exceptional support to the team. Your organizational skills and ability to manage multiple priorities will be essential for success.
Responsibilities:
- Provide exceptional customer service by addressing inquiries and ensuring client satisfaction.
- Accurately input and maintain data records in various systems.
- Manage email correspondence, responding promptly and professionally to internal and external stakeholders.
- Coordinate and schedule appointments, ensuring calendars are organized and up-to-date.
- Process and approve invoices, ensuring accuracy and compliance with company policies. Requirements - Proven experience in customer service or administrative roles.
- Proficiency in data entry with strong attention to detail.
- Excellent communication skills, particularly in email correspondence.
- Ability to effectively schedule and manage appointments.
- Familiarity with invoice processing and approval workflows. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Use Your Power for Purpose**
A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and problem-solving skills are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values collaboration and dedication.
**What You Will Achieve**
In this role, you will:
+ Provide comprehensive administrative support to business leaders, including managing records, verifying data, responding to emails, and scheduling meetings.
+ Serve as the key point of contact for administrative activities, ensuring smooth operations within the team.
+ Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls.
+ Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality.
+ Organize documents, maintain an inventory of files, and manage purchase orders through the Ariba system.
+ Set up and handle logistics for large or off-site meetings and identify cost-effective vendors for various activities.
+ Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow.
+ Contribute ideas, foster enthusiasm, and negotiate timely execution of work while taking personal accountability for quality and professional development.
+ Lead others, monitor resources, provide input on performance assessments, and apply expertise to achieve broad objectives.
+ Complete complex assignments independently, ensure nonstandard work is reviewed for compliance and quality, and often be designated as the lead for specific projects.
**Here Is What You Need (Minimum Requirements)**
+ High School Diploma or GED with at least 6 years of experience
+ Demonstrated planning and organizing skills
+ Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word
+ Excellent attention to detail and interpersonal skills
+ Ability to work with confidential documents and information
+ Strong communication and collaboration skills
+ Ability to carry out all office functions proficiently and complete quality work on a timely basis
**Bonus Points If You Have (Preferred Requirements)**
+ Prior experience as an Administrative Assistant supporting executive leadership in a global organization
+ Knowledge of the pharmaceutical industry and healthcare environment
+ Experience in training others and providing guidance to the team
+ Strong organizational skills and the ability to manage multiple tasks simultaneously
+ Proactive approach to work and the ability to initiate follow-up actions
Work Location Assignment: Hybrid
+ Will require 2 to 3 days a week to work from site
Last Day to Apply: October 20, 2025
The salary for this position ranges from $32.47 to $54.11 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - Pearl River location.
Relocation assistance may be available based on business needs and/or eligibility.
**Sunshine Act**
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
**EEO & Employment Eligibility**
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer endeavors to make accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.
Administrative

**Overview**
The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism.
**Pay: $21.86 per hour.**
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data.
**Benefit Information:**
ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM
ABM Employee Benefits | Staff & Management ( Responsibilities:**
+ **Administrative Support:** Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.
+ **Document Management:** Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems.
+ **Communication:** Serve as a liaison between different departments, handling information requests and queries from internal and external parties.
+ **Office Coordination:** Order office supplies, handle office equipment maintenance, and ensure the workplace is clean and organized.
+ **Data Entry and Reporting:** Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information.
+ **Project Assistance:** Support special projects and provide assistance to various departments as needed.
**Qualifications:**
+ **Valid driver's license required.**
+ **Education:** High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
+ **Experience:** Minimum of 2 years of administrative or office management experience.
+ **Skills:**
+ Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Excellent organizational and time management skills.
+ Strong written and verbal communication skills.
+ Ability to multitask and prioritize workload effectively.
+ Attention to detail and problem-solving skills.
+ Ability to work independently and as part of a team.
**Working Conditions:**
+ **Environment:** Office setting, Monday to Friday.
+ **Physical Requirements:** Ability to sit for extended periods, use a computer, and perform light physical tasks such as lifting up to 25 pounds.
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

Description We are looking for a motivated and detail-oriented Administrative Assistant to join a leading real estate management firm in Fairfield, New Jersey. This Contract-to-permanent position offers an excellent opportunity to contribute to the efficient operations of residential property management while supporting the team in delivering outstanding tenant experiences. If you thrive in a dynamic environment and excel at multitasking, we encourage you to apply.
Responsibilities:
- Process and code invoices from vendors and contractors with precision and attention to detail.
- Input tenant, vendor, and maintenance service request data into property management software systems.
- Reconcile monthly vendor statements against invoices within the accounting system.
- Organize and maintain property management records, including contracts, insurance certificates, invoices, permits, and operating budgets.
- Prepare and update daily, weekly, and monthly property reports such as leasing activity and stacking plans.
- Support monthly and quarterly financial close activities and reporting processes.
- Assist in the development and preparation of financial reports for management review.
- Perform clerical tasks such as scanning, copying, drafting correspondence, and arranging meetings.
- Manage general office duties, including retrieving mail and answering inbound calls.
- Take on additional responsibilities to support the office and commercial property management team as needed. Requirements - Prior experience in administrative assistance or office management roles.
- Proficiency in data entry and familiarity with property management software.
- Strong organizational skills with the ability to maintain accurate records and documentation.
- Excellent communication skills for drafting correspondence and interacting with tenants and vendors.
- Comfortable handling receptionist duties, including answering calls and managing mail.
- Ability to manage multiple tasks efficiently in a fast-paced environment.
- Familiarity with basic accounting tasks, such as invoice reconciliation and financial reporting.
- Willingness to adapt and tackle challenges in a growing company environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Health Advocates Network is currently seeking a **Administrative Assistant** to work at a facility in **New Rochelle , New York.** These are _registry_ positions with our company.
**Pay Rate:** $18 / hour
**Shift details:**
+ M-F typical hours 8:45am-4:45pm
**Duties include:**
1) Completes mandatory Federal (CMS) reports, data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities.
2) Creates and maintains files according to Federal and NYS requirements.
3) Entering Survey Data in Aspen Central Office electronic Federal reporting system
4) Creating survey letters to providers, tracking survey event status in Federal system
5) Processing FOIL requests by identifying, retrieving, copying pertinent documents, drafting and submitting letters to Records Access Office
6) Processing and logging mail, fax, scanned documents
7) Organizing, binding, filing, purging survey documents per DOH policies
8) Creating electronic survey shells and preparing paper survey document packets
9) Generating CON and project reports and maintain data
10) Maintaining survey tracking log
11) Maintaining adequate office supplies for administrative and survey staff
12) Providing main reception desk coverage
13) Makes call downs to providers, gathering information and reporting per CO and RO requests (ad hoc)
If interested, please apply through this job post. You may send a copy of your most recent resume. If you have any questions, please feel free to call at ** ** and ask to speak with **Alondra** Monday-Friday (08:30 AM - 05:00 PM PST).
#ZipRecruit
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

Location
VYV - 474 Warren Street
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
Provides operational and administrative support to the Property Manager for assigned communities. Coordinates, enhances and maintains positive resident relations. Oversees portions of building operations, including resident ledgers, bill pay and vendor management. Monitors regulatory compliance and company policies and procedures related to property management.
Essential Job Functions
1. Enhance Resident Relations: Fosters good tenant relations by managing requests/complaints. Receives tenant services requests and takes appropriate action to resolve issues. Manage resident service using property management systems, directing inquiries as required to the appropriate building operations departments.
2. Maintains a working knowledge of all maintenance programs to ensure the proper and efficient operation of systems, preventive maintenance programs, housekeeping functions, and responses to resident maintenance requests. Prepares service orders when residents call and distributes to appropriate associates for completion. Follows up on forwarded maintenance requests and makes sure that all residents are notified if there must be a delay. Ensures completion of resident service requests.
3. Maintains working knowledge of leasing policies and procedures and performs functions related to leasing and lease renewals. Ensures effective and appropriate implementation in accordance with Corporate Office and Fair Housing policies and procedures. Makes follow-up calls, sends follow-up literature and pursues rental status.
4. Conducts move-in and move-out inspections of apartments to determine applicable charges for damages. Conducts inspections to determine market readiness and implements high quality standards of cleanliness and aesthetic appearance. May perform interim unit inspections.
5. Collects rent from residents, verifies amount paid, accounts for discrepancies, deposit rent checks, sends verifying information to Corporate Office and follows up on any delinquent rents, initiating eviction procedures as necessary.
6. Records and files: Maintain records and files of building office operations including contracts, purchasing records, notifications, permit renewals and violations. May prepare purchase orders, code and process vendor invoices for payment, send documentation to Corporate Office and follow up on vendor payment inquiries.
7. Maintain Certificates of Insurance: Ensure all tenant and vendors working within the building meet certificate of insurance requirements. Review and file all certificate of insurances submitted to building office.
8. May perform other duties as necessary.
Education
This position requires a(n) High school diploma / GED
Additional degree(s) that are preferred for this position include:
Associate Degree in Property management
Work experience
1-2 Years Leasing, Bookkeeping, Operations
Compensation
Commensurate with Experience
$20.48 - 28.67 hourly
Great Incentives!
Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:
+ Full benefits package
+ Generous paid time off
+ 401(k) with company match
+ Growth and advancement opportunities
+ Lucrative referral bonus program
+ Incredible associate rental discount if you choose to live on-site! Who wouldn't want to live at one of our beautiful properties (especially at a discounted rate)!
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace
#LI-DG24
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPMF
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
The main objectives of this position are to support the operations management team in a dispatching/administrative assistant role. This position is a scheduling and administrative position and reports to the branch manager. You will be responsible for having a strong focus on customer service/support. You will also be responsible for any other administrative tasks assigned by the branch manager. This is a fast-paced environment servicing commercial customers.
**Job Responsibilities include**
+ Performing triage on incoming customer calls
+ Scheduling service for customers as necessary
+ Dispatching technicians to perform service at customer sites as necessary
+ Answer phone calls, text or email messages
+ Provide customer support as necessary
**Job Requirements include**
+ Prior administrative/dispatching experience
+ Strong customer service skills
+ Above average typing speed
+ Strong grammatical and spelling skills
+ Competency with Microsoft Office Suite
+ Pleasant and professional phone manner
+ Excellent listening and communication skills
+ The ability to manage multiple priorities and work in fast paced environment
+ A strong work ethic and professional
+ Prior employment with a Fire Protection industry company is a strong plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
**Hiring Min Rate** **21 USD**
**Hiring Max Rate** **24 USD**