26 Administrative Staff jobs in Omaha

**Calling all innovators - find your future at Fiserv.**
We're Fiserv, a global leader in Fintech and payments, and we move money and information in a way that moves the world. We connect financial institutions, corporations, merchants, and consumers to one another millions of times a day - quickly, reliably, and securely. Any time you swipe your credit card, pay through a mobile app, or withdraw money from the bank, we're involved. If you want to make an impact on a global scale, come make a difference at Fiserv.
**Job Title**
Administrative Assistant
**What does a successful Administrative Assistant do at Fiserv?**
You will perform administrative duties for several Vice Presidents and their teams within Output Solutions Technology. This role requires a highly motivated, service-oriented individual who thrives in a fast-paced environment with a wide variety of tasks.
**What you will do:**
+ Proactively manage and optimize executive's calendar, meetings, travel, and expenses.
+ Quickly learn organizational structure, department operations, corporate policies, systems, and procedures.
+ Filter, prioritize, and manage incoming requests, ensuring only the most strategic reach the executive.
+ Attend staff meetings, take notes, and follow up on action items.
+ Track and follow up on deadlines and tasks, keeping initiatives on course.
+ Provide support for presentations, spreadsheets, and other documents, including preparation, proofreading, verification, and assembly.
+ Represent the team with professionalism in all aspects.
**What you will need to have:**
+ 7 to 10 years of extensive experience, including supporting vice president-level executives.
+ 2+ years of exceptional organizational skills and attention to detail.
+ 2+ years of proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
+ 2+ years of experience working well under pressure, exhibiting a calm demeanor and adaptability to changing business demands.
+ 2+ years of strong interpersonal skills and the ability to form relationships across all levels of the organization.
**What would be great to have:**
+ Ability to work in a high-stress, rapidly changing environment.
+ Strong organization and time management skills.
+ Self-starter with the ability to take initiative.
**Perks at Work:**
+ We're #FiservProud of our commitment to your overall well-being with a growing offering of physical, mental, emotional, and financial benefits from day one.
+ Maintain a healthy work-life balance with paid holidays, generous time off policies, including Recharge & Refuel time for qualifying associates, and free counseling through our EAP.
+ Plan for your future with competitive salaries, the Fiserv 401(k) Savings Plan, and our Employee Stock Purchase Plan.
+ Recognize and be recognized by colleagues with our Living Proof program where you can exchange points for a variety of rewards.
+ Prioritize your health with a variety of medical, dental, vision, life, and disability insurance options, and a range of well-being resources through our Fuel Your Life program.
+ Advance your career with training, development, certification, and internal mobility opportunities.
+ Join Employee Resource Groups that promote our diverse and inclusive culture where associates can share perspectives, exchange ideas, and elevate careers.
**In order to be considered, you must be legally authorized to work in the U.S. without the need for visa sponsorship, now or in the future.**
#LI-CL1
This role is not eligible to be performed in Colorado, California, District of Columbia, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York, Nevada, Rhode Island or Washington.
It is unlawful to discriminate against a prospective employee due to the individual's status as a veteran.
_Please note that salary ranges provided for this role on external job boards are salary estimates made by outside parties and may not be accurate._
Thank you for considering employment with Fiserv. Please:
+ Apply using your legal name
+ Complete the step-by-step profile and attach your resume (either is acceptable, both are preferable).
**Our commitment to Equal Opportunity:**
Fiserv is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, protected veteran status, or any other category protected by law.
If you have a disability and require a reasonable accommodation in completing a job application or otherwise participating in the overall hiring process, please contact . Please note our AskHR representatives do not have visibility to your application status. Current associates who require a workplace accommodation should refer to Fiserv's Disability Accommodation Policy for additional information.
**Note to agencies:**
Fiserv does not accept resume submissions from agencies outside of existing agreements. Please do not send resumes to Fiserv associates. Fiserv is not responsible for any fees associated with unsolicited resume submissions.
**Warning about fake job posts:**
Please be aware of fraudulent job postings that are not affiliated with Fiserv. Fraudulent job postings may be used by cyber criminals to target your personally identifiable information and/or to steal money or financial information. Any communications from a Fiserv representative will come from a legitimate Fiserv email address.

**Calling all innovators - find your future at Fiserv.**
We're Fiserv, a global leader in Fintech and payments, and we move money and information in a way that moves the world. We connect financial institutions, corporations, merchants, and consumers to one another millions of times a day - quickly, reliably, and securely. Any time you swipe your credit card, pay through a mobile app, or withdraw money from the bank, we're involved. If you want to make an impact on a global scale, come make a difference at Fiserv.
**Job Title**
Administrative Assistant
**What does a successful Administrative Assistant do at Fiserv?**
You will perform administrative duties for several Vice Presidents and their teams within Output Solutions Technology. This role requires a highly motivated, service-oriented individual who thrives in a fast-paced environment with a wide variety of tasks.
**What you will do:**
+ Proactively manage and optimize executive's calendar, meetings, travel, and expenses
+ Quickly learn organizational structure, department operations, corporate policies, systems, and procedures
+ Filter, prioritize, and manage incoming requests, ensuring only the most strategic reach the executive.
+ Attend staff meetings, take notes, and follow up on action items.
+ Track and follow up on deadlines and tasks, keeping initiatives on course.
+ Provide support for presentations, spreadsheets, and other documents, including preparation, proofreading, verification, and assembly.
+ Represent the team with professionalism in all aspects.
**What you will need to have:**
+ 7 to 10 years of extensive experience, including supporting vice president-level executives.
+ 2+ years of exceptional organizational skills and attention to detail.
+ 2+ years of proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
+ 2+ years of experience working well under pressure, exhibiting a calm demeanor and adaptability to changing business demands.
+ 2+ years of strong interpersonal skills and the ability to form relationships across all levels of the organization.
**What would be great to have:**
+ Ability to work in a high-stress, rapidly changing environment.
+ Strong organization and time management skills.
+ Self-starter with the ability to take initiative.
**Perks at Work:**
+ We're #FiservProud of our commitment to your overall well-being with a growing offering of physical, mental, emotional, and financial benefits from day one.
+ Maintain a healthy work-life balance with paid holidays, generous time off policies, including Recharge & Refuel time for qualifying associates, and free counseling through our EAP.
+ Plan for your future with competitive salaries, the Fiserv 401(k) Savings Plan, and our Employee Stock Purchase Plan.
+ Recognize and be recognized by colleagues with our Living Proof program where you can exchange points for a variety of rewards.
+ Prioritize your health with a variety of medical, dental, vision, life, and disability insurance options, and a range of well-being resources through our Fuel Your Life program.
+ Advance your career with training, development, certification, and internal mobility opportunities.
+ Join Employee Resource Groups that promote our diverse and inclusive culture where associates can share perspectives, exchange ideas, and elevate careers.
**In order to be considered, you must be legally authorized to work in the U.S. without the need for visa sponsorship, now or in the future.**
This role is not eligible to be performed in Colorado, California, District of Columbia, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York, Nevada, Rhode Island or Washington.
It is unlawful to discriminate against a prospective employee due to the individual's status as a veteran.
_Please note that salary ranges provided for this role on external job boards are salary estimates made by outside parties and may not be accurate._
Thank you for considering employment with Fiserv. Please:
+ Apply using your legal name
+ Complete the step-by-step profile and attach your resume (either is acceptable, both are preferable).
**Our commitment to Equal Opportunity:**
Fiserv is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, protected veteran status, or any other category protected by law.
If you have a disability and require a reasonable accommodation in completing a job application or otherwise participating in the overall hiring process, please contact . Please note our AskHR representatives do not have visibility to your application status. Current associates who require a workplace accommodation should refer to Fiserv's Disability Accommodation Policy for additional information.
**Note to agencies:**
Fiserv does not accept resume submissions from agencies outside of existing agreements. Please do not send resumes to Fiserv associates. Fiserv is not responsible for any fees associated with unsolicited resume submissions.
**Warning about fake job posts:**
Please be aware of fraudulent job postings that are not affiliated with Fiserv. Fraudulent job postings may be used by cyber criminals to target your personally identifiable information and/or to steal money or financial information. Any communications from a Fiserv representative will come from a legitimate Fiserv email address.

Description
Join Our Team as an Administrative Superstar!
Are you someone who thrives on organization, loves supporting teams, and enjoys being the go-to person that keeps everything running smoothly? We're looking for a skilled Administrative Assistant to join our team! This Contract-to-Permanent role is your chance to showcase not only your attention to detail but also your impeccable communication and multitasking skills in a fast-paced and collaborative environment.
Why You'll Love Working Here:
We value teamwork, innovation, and creating a workplace where you can grow and shine. Our culture is built around collaboration and mutual respect, ensuring that everyone feels like a vital part of the team. We offer professional development opportunities, recognize achievements, and make sure the work environment is as supportive and energizing as possible. If you're looking for a place where your contributions truly matter, this is it!
Key Responsibilities:
As our Administrative Assistant, you'll take on varied and dynamic tasks that keep things organized and running efficiently:
+ Be the voice of the team: Handle incoming calls professionally and ensure they're directed to the right departments with a smile.
+ Master the details: Perform accurate data entry to ensure records are up to date and error-free.
+ Be the first impression: Provide exceptional receptionist support by welcoming visitors and managing inquiries with warmth and professionalism.
+ Leverage tech tools: Use essential platforms like HubSpot and VOIP systems to streamline communication and enhance workflow efficiency.
+ Stay organized: Maintain office files and documentation, making sure nothing falls through the cracks.
+ Manage schedules like a pro: Coordinate schedules and appointments for team members to keep the entire team on track.
+ Assist with clerical tasks: Help prepare reports, correspondence, and other essential documents to support decision-making.
+ Ensure productivity: Support various administrative tasks that help the team stay efficient, productive, and always moving forward.
Requirements
What Makes You a Great Fit:
+ Proven experience as an Administrative Assistant or in a similar role.
+ Confidence using tools like CRM software (HubSpot ideally), VOIP systems, and Microsoft Office Suite (Excel and Outlook proficiency is a plus!).
+ Excellent organizational skills - you can juggle tasks without dropping a single ball.
+ A positive, professional attitude and exceptional communication skills.
+ Attention to detail, ensuring every project and record is completed correctly and on time.
+ A proactive approach to problem-solving and a willingness to learn new tools and systems.
Why This Opportunity Is Exciting:
This isn't just another administrative job - it's a gateway to growth and long-term opportunities. As a Contract-to-Permanent position, we're looking for someone eager to showcase their potential while contributing to the success of the entire team.
Take the next exciting step in your career - apply today!
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**We Build with Passion- Clean Harbors Kimball, NE NEW Incineration unit is seeking a Administrative Office Coordinator** is responsible for coordinating several different functions in the facility, including scheduling, tracking, and general administration support for Blends group. We are looking for an administrative inclined individual with an excellent commitment to health & safety to join our team in **Kimball, NE! Proficient in Microsoft Excel, including creating and maintaining complex spreadsheets, using advanced formulas and staying current with new features and updates. Pay is up to $20 DOE, paid weekly. Day Shift Monday- Friday 7am -3:30pm**
**Why work for Clean Harbors?**
+ Positive and safe work environmentsEnsures that Health and Safety is the number one priority by complying with all safe work practices, policies, and processes and acting in a safe manner at all times
+ Performs analysis of facility samples using GC, GCMS, ICP, and various analytical laboratory instruments
+ Maintain and troubleshoot equipment as needed
+ Properly manage waste generated as a result of analytical procedures
+ Maintain a safe working environment that complies with all applicable OSHA regulations
+ Perform other duties and tasks as assigned by management
+ Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times
+ Working knowledge of WIN container tracking, Sales Order System, drum staging, and profile access and printing
+ Data entry into WIN and/or local databases
+ Organization or container movement at the facility.
+ Creation of container Jobs for shredder processing.
+ Lab data entry into WIN system.
+ Organization and maintenance of scheduling inbound bulk loads and data entry into shared files in Outlook and Microsoft Teams
+ Data entry of tracking info into WIN for drum and bulk tracking operations.
+ Scanning storage areas and downloading of tracking gun
+ Responsible for adherence to all applicable CHES policies and CHES SOPs
+ Maintains a safe working environment that is in compliance with all applicable OSHA regulations as well as all applicable company Health & Safety and Compliance protocols.
+ Performs job functions in compliance with the company standard: Clean Compliance, performs other assignments as assigned by management
+ Any administrative duties as deemed required by supervisors.
+ Performs other duties and tasks as assigned from time to time by management and will be required by the needs of the Clean Harbors business.
+ High School Diploma or equivalent
+ Customer Focus
+ 1-3 years of experience in administrative function
+ Strong Administrative Skills
+ Excellent Organizational and Time Management Skills
+ Safety focused
+ Demonstrate strong initiative and judgement.
+ Ability to work in team environment and individually
+ Proficiency in Windows based applications
+ **Valid US DL- required**
+ **Applicants must be authorized to work for ANY employer in the U.S.** **_We are unable to sponsor or take over sponsorship of an employment Visa at this time, including F1-OPT work authorization._**
Clean Harbors is an equal opportunity employer.
Clean Harbors is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact or .
Clean Harbors and its subsidiaries are a Military & Veteran friendly company.
*CH
#LI-LD1

Our client, a distinguished firm in the professional services sector, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a critical role requiring exceptional organizational skills, discretion, and the ability to anticipate needs and manage priorities effectively. The Executive Administrative Assistant will be responsible for a wide range of administrative duties, including calendar management, travel arrangements, meeting coordination, document preparation, and communication management. The ideal candidate is a polished professional with a strong work ethic and a commitment to providing top-tier support.

Key Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, and respond as appropriate.
• Organize and manage logistics for internal and external meetings, including venue booking, catering, and presentation materials.
• Maintain confidential files and records with meticulous attention to detail.
• Assist with expense reporting and budget tracking as needed.
• Conduct research and gather information to support executive projects and initiatives.
• Serve as a primary point of contact and liaison between executives and internal/external stakeholders.
• Proactively identify and resolve potential scheduling conflicts and logistical issues.
• Handle ad-hoc administrative tasks and projects as assigned, demonstrating flexibility and adaptability.
• Ensure smooth office operations and provide general administrative support to the executive team.

This position is based in our corporate offices in Omaha, Nebraska, US . We are seeking candidates with at least 5 years of experience supporting C-level executives or senior management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills, superior time management, and multitasking abilities are required. Discretion and a high level of professionalism are paramount. Experience with travel booking systems and corporate expense management software is a plus. Join a reputable organization where your contributions are valued.

Our client is seeking an experienced and highly organized Senior Administrative Director to manage and streamline a wide range of administrative functions. This hybrid role offers a blend of in-office collaboration and remote flexibility, allowing for optimal work-life balance. You will be responsible for overseeing daily office operations, managing budgets, supervising administrative staff, and implementing efficient administrative policies and procedures. The ideal candidate will possess exceptional leadership skills, a meticulous attention to detail, and a proven ability to manage complex projects and prioritize tasks effectively. Strong proficiency in office management software and excellent communication skills are essential.

Key responsibilities include developing and maintaining administrative systems, coordinating schedules and meetings for executive leadership, and managing vendor relationships. You will oversee office facilities, ensuring a safe and productive work environment. This role also involves handling confidential information with the utmost discretion and assisting with special projects as assigned. The Senior Administrative Director will serve as a key point of contact for internal and external stakeholders, representing the company with professionalism and efficiency. Experience in budget management, event planning, and policy development is highly desirable. A Bachelor's degree in Business Administration or a related field is preferred, coupled with several years of progressive experience in administrative management. You will play a vital role in ensuring the smooth and effective functioning of the organization, contributing your expertise from our offices in Omaha, Nebraska, US , with the advantage of remote work options on designated days. If you are a proactive and detail-oriented administrator ready to take on a leadership role, we invite you to apply.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in Omaha, Nebraska, US . This role demands exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be responsible for complex calendar management, including scheduling and coordinating meetings, appointments, and travel arrangements for executives. You will prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism. Key responsibilities include managing incoming and outgoing communications, screening calls, and directing inquiries appropriately. You will also be expected to organize and maintain physical and electronic filing systems, manage office supplies, and assist with event planning and coordination. A crucial aspect of this role involves serving as a primary point of contact for internal and external stakeholders, maintaining a high level of discretion and confidentiality. The ideal candidate will be proficient in Microsoft Office Suite and possess excellent communication and interpersonal skills. This is an opportunity to become an integral part of a dynamic team, providing essential support to key decision-makers.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
• Minimum of 5 years of experience as an administrative assistant, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• High level of discretion and ability to handle confidential information.
• Proactive and able to anticipate needs.
• Strong problem-solving skills and attention to detail.
• Experience with travel booking and expense reporting.

We are looking for a dedicated professional who thrives in a challenging yet rewarding environment. Apply now to contribute your skills and expertise.

Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership in Omaha, Nebraska, US . This critical role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a master of organization, adept at handling confidential information, and skilled in managing calendars, travel arrangements, and executive communications. You will be instrumental in ensuring the smooth operation of executive functions.

Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements (domestic and international).
• Screen and prioritize incoming communications, including emails, calls, and mail, responding on behalf of executives when appropriate.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate and plan executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Arrange complex domestic and international travel, including flights, accommodations, and transportation, ensuring all details are managed efficiently.
• Serve as a primary point of contact for internal and external stakeholders, maintaining professional and courteous communication.
• Manage expense reports and process invoices, ensuring timely and accurate submission.
• Organize and maintain physical and digital filing systems, ensuring confidentiality and ease of access.
• Conduct research and compile data for various projects as requested by executives.
• Anticipate the needs of executives and proactively address potential issues.
• Assist with event planning and coordination for team or company events.
• Maintain discretion and confidentiality when handling sensitive information.
• Support the onboarding process for new executives or team members as needed.
• Manage office supplies and equipment for the executive suite.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• 5+ years of experience providing high-level administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, with strong proofreading and editing abilities.
• High level of discretion and confidentiality.
• Proactive mindset with strong problem-solving skills.
• Ability to work independently and as part of a team in a hybrid work setting.
• Experience with travel booking platforms and expense management software.
• Professional demeanor and the ability to build rapport with diverse individuals.
• Adaptability and willingness to take on new challenges.

This hybrid role offers a competitive salary, comprehensive benefits package, and the opportunity to work in a dynamic environment. Join our client's team and provide essential support from Omaha, Nebraska, US .

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Omaha, Nebraska, US . This role is crucial for ensuring the smooth and efficient operation of the executive office. The ideal candidate will be a detail-oriented professional with exceptional communication and interpersonal skills, capable of managing multiple priorities with discretion and professionalism. Responsibilities include managing complex calendars, scheduling meetings, making travel arrangements, preparing reports and presentations, and handling correspondence. You will serve as a primary point of contact for internal and external stakeholders, requiring a polished and professional demeanor. Experience in gatekeeping, event planning, and expense reporting is essential. The successful candidate will possess a strong command of office software suites (Microsoft Office, Google Workspace) and be adept at learning new technologies quickly. Maintaining confidentiality and exercising sound judgment in handling sensitive information are paramount. This role demands a proactive approach, anticipating the needs of executives and taking initiative to resolve issues before they arise. You will be responsible for coordinating office logistics, managing supplies, and supporting various administrative projects. A proven ability to work independently while also collaborating effectively with team members is key. Previous experience supporting C-suite executives in a fast-paced environment is highly desirable. A Bachelor's degree in Business Administration or a related field is preferred, but equivalent professional experience will be strongly considered. Join our dedicated team in Omaha, Nebraska, US and be an integral part of our executive support functions.