40 Administrative Staff jobs in Ontario
Administrative Assistant
Posted 1 day ago
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Job Description
A Bioscience company located in Duarte, CA is looking for an Administrative Assistant to join their team.
This is a hybrid position with three days a week onsite.
Job Description:
- Greet and assist visitors with professionalism
- Manage incoming calls and route them appropriately to
- Coordinate with vendors
- Manage complex calendars and schedule meetings for the executive you support
- Coordinate travel arrangements
- Prepare and edit PowerPoint presentations
- Attend team meetings and capture notes and action items
- Help plan and execute team events and company-wide quarterly events
Pay Rate: $24/hr
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
- Bachelor's degree
- Experience with Micrsoft office - Previous Admin Assistant experience nice to have but not required
Administrative Assistant
Posted 1 day ago
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Job Description
Responsibilities:
- Maintain accurate and organized records through effective data entry, using systems such as Raiser's Edge or similar platforms.
- Provide administrative assistance to the Director of Development and the broader team, ensuring smooth daily operations.
- Coordinate schedules, manage calendars, and oversee event logistics to support the team's activities.
- Facilitate communication by answering inbound calls and addressing inquiries professionally.
- Assist in planning and executing educational events and other team initiatives.
- Prepare documents, reports, and presentations using Microsoft Office tools, including Excel, Word, and Outlook.
- Ensure the office environment is well-organized and equipped to meet operational needs.
- Adapt to new software and platforms as required, demonstrating a willingness to learn and improve processes. Requirements - Minimum of 3 years of administrative experience, preferably in a similar role.
- Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Familiarity with data entry systems; experience with Raiser's Edge is highly desirable.
- Excellent communication skills, both written and verbal.
- Demonstrated ability to handle sensitive information with discretion and professionalism.
- Experience in managing calendars, events, and logistics.
- Ability to work on-site daily in Claremont, California, as required by the position. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Responsibilities:
- Assist patients in completing forms accurately, ensuring all required details are properly documented.
- Manage and organize documents through scanning and filing, maintaining a high level of accuracy.
- Update and maintain call logs and records in alignment with clinic standards.
- Utilize Microsoft Word, Excel, and Outlook effectively to perform daily administrative tasks.
- Provide receptionist support, including answering inbound calls and addressing inquiries professionally.
- Handle high-volume data entry tasks with precision and attention to detail.
- Maintain a welcoming and supportive environment for patients and visitors. Requirements - Exceptional attention to detail for handling sensitive information and documentation.
- Strong patience and empathy to effectively assist individuals from diverse backgrounds.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Excellent organizational and time management skills to handle multiple responsibilities.
- Ability to work independently while collaborating with a team as needed.
- Experience with administrative office tasks, including data entry and receptionist duties.
- Strong communication skills for interacting with patients and team members. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative assistant
Posted 1 day ago
Job Viewed
Job Description
About the Role:
Our client in Covina is seeking a detail-oriented and organized Administrative Assistant with strong QuickBooks skills to join their team on a temp-to-hire basis. This role will support daily office operations, handle bookkeeping tasks, and assist with administrative functions to ensure smooth business operations.
Key Responsibilities:
+ Perform general administrative duties including filing, scanning, data entry, and handling correspondence
+ Answer and direct phone calls; greet visitors in a professional manner
+ Manage accounts payable and accounts receivable using QuickBooks
+ Reconcile bank statements and process invoices/payments
+ Assist with expense reports and financial record keeping
+ Maintain organized electronic and paper filing systems
+ Support management with ad hoc projects and reporting as needed
Requirements
Qualifications:
+ 2+ years of experience as an Administrative Assistant or similar role
+ Proficiency with QuickBooks (required)
+ Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook)
+ Excellent organizational skills with keen attention to detail
+ Strong written and verbal communication skills
+ Ability to multitask and prioritize in a fast-paced environment
+ Experience in bookkeeping or accounting support preferred
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted today
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Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient office management, and providing exceptional customer service. This position requires proficiency in various administrative tasks and the ability to handle multiple responsibilities in a fast-paced environment.
Duties
- Manage front desk operations, greeting visitors and handling inquiries with professionalism.
- Operate multi-line phone systems, demonstrating excellent phone etiquette while directing calls appropriately.
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Provide clerical support including filing, proofreading documents, and preparing reports.
- Utilize Microsoft Office Suite and Google Workspace for document creation and communication.
- Maintain office organization through effective filing systems and inventory management.
- Support bookkeeping functions as needed, including basic accounting tasks using QuickBooks.
- Deliver outstanding customer support by addressing client needs and resolving issues promptly.
- Collaborate with team members to enhance office productivity and efficiency.
Requirement:
- Previous administrative experience is required; experience as a dental or medical receptionist is a plus.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace.
- Familiarity with QuickBooks or similar accounting software is preferred.
- Strong organizational skills with the ability to manage time effectively and prioritize tasks.
- Excellent typing skills with attention to detail for accurate data entry and documentation.
- Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.
- Demonstrated customer service skills with a focus on providing positive experiences for clients. If you are a motivated individual with a passion for supporting teams through effective administrative practices, we invite you to apply for this exciting opportunity.
Benefits:
Administrative/CEO Physician
Posted today
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Job Description
Vivo HealthStaff is searching for Primary Care Physicians for a multi-specialty medical group based in Pomona, CA. This is a full-time position with competitive benefits. This a 70% administrative and 30% clinical position.
What you'll be working on:
- Operational and Strategic Initiative (Enrollment Growth, Patient Experience, Provider Productivity, HCC/RAF scores, Hospital Admissions, Provider Satisfaction)
- Lead Monthly Provider/Clinical Quality Meetings
- Provide Direction and Guidance for Office Staff and Clinical Providers
- Supervise NP/PAs
- Ensure provider compliance and regulatory and legal requirements
Required:
- A Valid and Unrestricted California Medical License
- Board Eligible or Board Certified in Internal Medicine or Family Practice or Emergency Medicine
- A Valid DEA license
- Minimum of 5 years of experience as a physician
- Healthcare Insurance
- 401k
Executive Administrative Assistant
Posted today
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Job Description
Our client, a leader in commercial real estate, is seeking an Executive Assistant to support a high-performing broker team and senior leadership in Ontario, CA . This is a full-time, on-site position operating 8:00am-5:00pm . This position starts as a 3-month contract to hire opportunity and pays $ per hour based on experience. The ideal candidate will bring 3–5 years of paralegal or executive-level support experience in commercial real estate law and will play a critical role in managing transaction-related tasks, legal documentation, and client communications.
This position is best suited for someone with exceptional organizational skills, strong real estate transaction knowledge, and the ability to thrive in a fast-paced, deadline-driven environment.
Key Responsibilities
• Draft, review, and manage real estate documents, including purchase and sale agreements, leases, amendments, and closing documents
• Coordinate and manage all aspects of real estate transactions from inception through closing
• Conduct title and survey review; identify and resolve issues
• Assist with due diligence activities, including reviewing leases, contracts, and corporate documents
• Maintain organized files and track critical dates and deliverables
• Provide day-to-day support to senior brokers, including document preparation, scheduling, and internal/external communication
• Liaise with attorneys, clients, lenders, title companies, and other stakeholders
• Ensure compliance with company policies and applicable laws
• Manage emails and calendars with a high degree of accuracy and confidentiality
Qualifications
• 3–5 years of experience in a paralegal or executive support role within commercial real estate
• Bachelor’s degree or equivalent experience required
• Paralegal certification preferred
• Strong knowledge of real estate transaction processes, including title and survey review
• Proficiency in Microsoft Office Suite and document management systems
• Excellent organizational and time-management skills
• Ability to manage multiple priorities independently in a fast-paced environment
• Proven collaboration skills with attorneys, brokers, and clients
• Experience working closely with brokers or legal teams in commercial transactions
• Familiarity with compliance processes in real estate law
• Ability to anticipate and proactively address the needs of senior stakeholders
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eCommerce Administrative Analyst
Posted 3 days ago
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Job Description
Benefits:
401(k) matching
Dental insurance
Health insurance
Vision insurance
We are seeking a detail-oriented, tech-savvy E-Commerce Administrative Analyst to provide direct support to the CEO and strengthen our digital operations. This role blends executive support, e-commerce coordination, IT troubleshooting, and compliance oversight. The ideal candidate is an organized multitasker with a strong technical foundation who can manage backend systems, streamline workflows, and ensure smooth digital operations. This is also an in-office role.
Key Responsibilities
Executive & Administrative Support
Provide direct support to the CEO, including scheduling, meeting coordination, internal communications, and follow-up on action items.
Manage confidential information with professionalism and discretion.
E-Commerce & Technical Support
Troubleshoot and maintain systems across Shopify, Amazon Seller Central, PIMs, and third-party integrations.
Assist with backend configurations, automation workflows (e.g., Zapier, Make), and system improvements.
Work with EDI transactions, APIs, and Windows Server (WinServer) environments to support integrations and digital workflows.
Provide first-level support for basic IT hardware issues (laptops, peripherals, connectivity).
Compliance & Documentation
Support compliance processes such as vendor form tracking, documentation management, and regulatory submissions.
Maintain audit-ready digital records and ensure documentation standards are met.
Project Management & Reporting
Track timelines, milestones, and performance metrics to align projects with company goals.
Use project management tools (ClickUp, Asana, Trello) to manage workflows and accountability.
Build and maintain reporting dashboards using Excel/Google Sheets to provide insights into performance and operations.
Qualifications
Required:
2+ years of experience in e-commerce, executive support, administration, or digital operations.
Hands-on experience with Shopify, Amazon Seller Central, or PIM systems.
Familiarity with EDI processes, APIs, and Windows Server (WinServer).
Ability to troubleshoot basic IT hardware issues.
Strong Excel/Google Sheets skills for reporting and analysis.
Excellent organizational, communication, and multitasking skills.
Experience working directly with executives in a fast-paced environment.
Preferred:
Knowledge of compliance workflows and regulatory documentation.
Experience with automation platforms (e.g., Zapier, Make).
Experience supporting remote teams or high-growth organizations.
Understanding of backend logic, platform configurations, and system automations.
Salary Range: $25-$32 per hour based on experience
DC Administrative Assistant
Posted today
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Job Description
The DC Admin is responsible for managing supplies needed to run the operation to include maintaining inventory levels, ordering, receiving, stocking, and distribution. Other major duties of the position are assisting the DC leadership team with scheduling, events, budget, and expense reconciliation. This role is critical to the success of the DC and will need to be committed to teamwork while working with various departments.
**A Day In The Life**
+ Responsible for ordering, receipting, auditing, and distributing supplies needed to run the operation while managing, purchasing, and maintaining accurate inventory levels
+ Create, amend, and process customer quotes, purchase orders and invoices while ensuring deadlines are met
+ Use strategic sourcing practices to research, compare, and contrast vendor products, prices, and services
+ Manage DC equipment (Trailers, Yard Trucks, etc.) to include invoices, registration, repairs, and other services as needed
+ Utilize various computer programs and applications with required data entry to complete tasks as needed
+ Assembles, compiles, and distributes documents, reports, and information
+ Order, coordinate, and dispatch requisitions from other departments
+ Answer phone and direct calls, emails, and follow up correspondence
+ Partner with various company departments such as DC Operations, Maintenance, Facilities, Procurement, Finance, Sustainability, as needed to accomplish business tasks
+ Assist Distribution Center leadership team with schedules, appointments, and meetings
+ Assist with budgeting and expense reconciliation to include processing invoices, expense reports, and financial reporting
+ Assist with the management of staffing levels, ORG charts, and onboarding schedules
+ Coordinate building events and travel arrangements as needed
All other duties as assigned by the building Director and other DC Leadership
**You'll Come With**
Excellent reading, writing, and oral skills. Strong math skills. Ability to understand and follow written and oral instructions. Proficiency in Microsoft Word, Excel, Outlook, and Power Point applications. Good customer service and interpersonal skills. Ability to multitask in a fast-paced environment. Ability to organize and prioritize tasks.
**Education:** High School diploma or equivalent preferred.
**Licenses/Certification/Registration:**
+ **Experience:**
+ 1-3 years' experience in purchasing and inventory management.
+ 1-3 years' experience working in a distribution center
+ Experience with scheduling and planning
+ Experience working with inventory and ordering systems such as Sprocket
**#LI-CG1**
**Come join our team. You're going to like it here!**
You will enjoy competitive wages, flexible hours, and an associate discount. Burlington's benefits package includes medical, dental and vision coverage including life and disability insurance. Full-time associates are also eligible for paid time off, paid holidays and a 401(k) plan. We are a rapidly growing brand and provide a variety of training and development opportunities so our associates can grow with us. Our teams work hard and have fun together! Burlington associates make a difference in the lives of customers, colleagues, and the communities where we live and work every day. Burlington Stores, Inc. is an equal opportunity employer committed to workplace diversity.
Individual pay decisions will be based on a variety of factors, such as but not limited to, qualifications, education, job-related skills, relevant experience, and geographic location.
**Min-Mid** $21.00 - $26.25
**Posting Number** R
**Location** California-Riverside
**Address** 21600 Cactus Avenue
**Zip Code** 92508
**Pay Rate** Hourly
**Career Site Category** Distribution Center
**Position Category** Other
**Job Type** Full-Time
**Remote Type** In Office/On-site
**Evergreen** No
Administrative Coordinator III
Posted 1 day ago
Job Viewed
Job Description
Assists with information maintenance and distribution by drafting presentations, detailed correspondence, and reports. Maintains workflow by assisting in the resolution of routine and non-routine requests and issues from department managers on an ad-hoc basis. Assists with event coordination by coordinating and calendaring meetings for directors and their direct teams, with limited guidance. Assists with event execution by arranging small-scale events, with minimal guidance. Starts to apply data maintenance and management by leveraging working knowledge of department data and documentation retention policies.
Essential Responsibilities:
+ Pursues effective peer relationships within and across teams to obtain and share resources and information. Listens to, addresses, and seeks performance feedback; acts as an informal resource for less experienced team members. Actively seeks new relevant knowledge and skills based on strengths and weaknesses; reviews others work to help others learn. Adapts to change, challenges, and feedback with minimal guidance; demonstrates flexibility in work. Assesses and responds to the needs of others to support completion of work tasks.
+ Follows instructions to complete routine and non-routine work assignments with limited supervision. Collaborates with others to recommend appropriate solutions for routine and non-routine issues; escalates complex issues; communicates progress and information. Supports the completion of priorities, deadlines, and expectations. Identifies and speaks up for ways to address improvement opportunities within ones team.
+ Assists with information dissemination by: drafting presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices/process, with minimal direction from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, with minimal guidance from senior colleagues and appropriate judgement and discretion; abeling, sorting, and maintaining the integrity of department files, with limited supervision; tilizing basic software and databases to retrieve required information, with some support to write reports.
+ Maintains the work flow of the department by: assisting in the resolution of non-routine and routine requests and issues from department managers on an ad-hoc basis; identifying problems or questions to propose resolution, with instruction; operating standard office equipment (e.g., email, fax, xerox), with limited guidance; maintaining inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) in alignment with typical budgetary policies and escalating inventory issues; receiving, screening, and referring standard incoming and outgoing emails, calls, and visits to the appropriate staff member; inputting and editing routine and non-routine time cards; and learning about new staffing onboarding activities and assisting in execution, when necessary.
+ Assists with event coordination by: ating and calendaring meetings for directors and their direct teams with front line employees, with limited guidance; may be supporting meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate, with minimal day to day supervision; finding and booking meeting rooms appropriate for the audience and meeting objectives, identifying alternatives and suggesting the best and most appropriate option.
+ Assists with event execution by: arranging small-scale events, with minimal guidance; planning for the organization of standard travel arrangements for department head and/or staff members; assisting in execution of small group meetings, conferences with limited direction; providing on-site coordination for standard issues, with minimal guidance; obtaining necessary standard audio-visual equipment, conference rooms, and catering for events, with some support; and distributing the agenda and taking meeting minutes in meetings.
+ Starts to apply human-resources data maintenance and management by: leveraging working knowledge of department data and documentation retention policies; inputting, compiling, organizing, validating, tracking, and maintaining data integrity, and performing standard data analyses, with some guidance from senior colleagues; and formatting straightforward graphs, spreadsheets, and reports.
Minimum Qualifications:
+ Minimum one (1) years of experience in Communications, Business, Health Care, or a directly related field.
+ High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years experience working in a corporate or business office environment.
Additional Requirements:
+ Knowledge, Skills, and Abilities (KSAs): Computer Literacy; Data Entry; Interpersonal Skills; Customer Experience
COMPANY: KAISER
TITLE: Administrative Coordinator III
LOCATION: Riverside, California
REQNUMBER:
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.