131 Administrative Staff jobs in Oradell
Administrative Assistant
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The Administrative Assistant is responsible for supporting the warehouse by assisting with its administrative tasks. This person will partner with warehouse management, vendors and the Citarella administrative team daily on all relevant warehouse needs. The ideal candidate will have high attention to detail, time management skills and relentless organization acting as a behind the scenes conductor for administrative store flow.
- Audit and enter schedules into ADP following management approval.
- Process and enter store orders and DSD orders in partnership with management.
- Report manifest discrepancies to management.
- Daily log, food log, and checks to ensure complete per company standards, escalating issues to management.
- Compile, review, and distribute daily documents to the warehouse team.
- Printing signs to support the department management.
- Communicate within different warehouse departments.
- Collect and distribute manifests from delivery trucks and distribute them to appropriate departments for review.
- Maintain accurate inventory through daily counts.
- Open tickets after management approval and follow through on their resolution.
- Fill out weekly KPIs and send out recap emails reflecting the patterns of the business.
- Review and print daily newsletter and distribute to department managers.
- Update warehouse communication boards.
- Key turning support for the warehouse team when needed, following company guidelines and policies.
Qualifications and Requirements
- 3-4 years in an operations or administrative role
- Experience in Microsoft Suite
- Strong written and verbal communication skills
- Bilingual (Spanish-English is plus)
- High attention to detail
- Meticulous organization
- Ability to lift up to 30lbs
IN RETURN, WE OFFER!
Competitive Wages, Medical/Dental/Vision /Company sponsored life insurance benefits, Flexible Spending Accounts, Employee Discounts, Paid Time Off, 401k Retirement Savings Plan with Company Match!
Citarella is an Equal Opportunity Employer (EOE)
More detail about Citarella - Bronx part of Citarella, please visitAdministrative Assistant
Posted today
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Administrative Assistant
Elizabeth, NJ (onsite)
- Pay: $20-22/hr.
We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision.
We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career.
A Successful Associate in this role…
- Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service.
- Heavy phone volume.
- Shines as our ambassador of cheer and positivity, spreading that throughout the organization
- Meticulously files and organizes documents with pinpoint precision and accuracy
- Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up
- Data entry
- Cash handling
- Daily bank deposits
- Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation
We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company.
WHAT WE REQUIRE:
- Superb attitude toward Customer Service
- Vehicle for daily bank deposits
- Excellent Communication, Organization, and People skills
- Strong Mathematical, Grammatical & Punctuation skills
- Fluency in Microsoft Office Suite: Word, Excel, Outlook
- Follow-Up and Follow-Through
- Common sense!
- Punctuality, Responsibility, and Positive Energy
This is a Full-time Position, Monday – Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program.
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
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Administrative Assistant
Posted today
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Job Description
Company Description
Established in 2021, Anka Foods is a leading manufacturer and wholesaler specializing in Turkish, Middle Eastern, and Mediterranean cuisine. The company offers a diverse catalog of over 250+ frozen, refrigerated, and dry items, with a focus on the US market.
Role Description
This is a full-time on-site role for an Administrative Assistant located in Fairfield, NJ. The Administrative Assistant will be responsible for providing administrative support, handling phone calls with proper etiquette, communication, executive administrative assistance, and utilizing clerical skills in a fast-paced office environment at Anka Foods.
Qualifications
- Administrative Assistance and Executive Administrative Assistance skills
- Excellent Phone Etiquette and Communication skills
- Strong Clerical Skills
- Experience in office administration
- Attention to detail and organizational skills
- Proficiency in Microsoft Office Suite
- Ability to multitask and prioritize tasks effectively
- Previous experience in the food or manufacturing industry is a plus
Administrative Assistant
Posted today
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Job Description
Job Title: Administrative Assistant
Hours: Full Time Position
Salary Range: Salary based on experience
Location: Larchmont, NY
Work Location: On-site/In Office
Thermal Systems Associates serves the heating/cooling, plumbing and mechanical industries as a leading manufacturer’s representative. We are seeking an individual to assist in the day-to-day activities of our company’s operations. Estimated compensation for this role is based on experience. Benefits offered.
Key Duties and Responsibilities:
- Manage daily administrative tasks, including answering phones, and scheduling
- Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval
- Liaise with vendors and clients, providing excellent customer service, maintaining professional communication , and support business operations
- Ordering office supplies, managing inventory levels, and coordinating equipment maintenance to ensure a well-stocked and efficient workspace
Required Skills and Proficiencies:
- Ability to work independently and as part of a team
- Ability to complete a high volume of work within deadlines
- Ability to work with little supervision and the ability to take initiative
- Excellent organizational and time management skills
- Excellent interpersonal, oral, and written communication skills
- Good problem-solving skills
- Experience writing and delivering communications to other departments
- Strong attention to detail
Preferred Work Related Experiences:
- Proven experience as an administrative assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
- Experience in Salesforce is helpful
Preferred Educational Background:
- High school diploma or equivalent; associate or bachelor’s degree preferred.
To apply, please include resume listing your education and work experience. Based on your credentials you will be offered a chance for an in-person interview with our management team.
Administrative Assistant
Posted today
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Job Description
Job Title
US Administrative Assistant- Temporary and Part Time Hours
Job Purpose
This role is expected to handle day-to-day administrative work, HR & Onboarding support, and ad hoc functions. You will act as the first point of contact for office administrative requests and queries. This position works with highly confidential information and the assistant must be a self-starter, dependable and disciplined employee who can multi-task and be a team player.
Duties and Responsibilities
- Main POC for all office management related queries/issues in coordination with Building Manager
- Answers phone calls, schedules meetings and supports visitors
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results
- Process expense report submissions and assist on coordination of expense management
- Coordinate and complete special projects for Operations, Compliance, Accounting and Human Resources departments
- Sensitivity to confidential matters
- Requires some accounting knowledge for tracking budgets and expenses
- Assist with development and submission of new business proposals
- Makes travel arrangements for senior staff and others as requested such as booking flights, cars, and hotel or restaurant reservations
- Exhibits polite and professional communication via phone, e-mail, and mail
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
- Main POC for all office management related queries/issues in coordination with Building Manager
- Responsible for logistical coordination with Hiring Manager, HR and IT of new hire setup or admin related issues of current employees
- Responsible for office program/event coordination, announcement & notifications
Qualifications
- High school diploma or equivalent education required
- Prior administrative experience required
- Experience supporting executive level positions preferred
- Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
- Must be comfortable speaking on the phone
- Exceptional communication and interpersonal skills
- Excellent analytical and assessment capability
- High level of attention to detail
- Ability to learn and utilize new skills and programs quickly
- Ability to multitask and meet tight deadlines
Additional Requirements:
- Must have basic understanding of travel logistics
- Possesses the understanding of customer service & coordination
- Has the ability to apply sense of urgency and verse in business acumen
- Excellent work ethic and able to work independently
- Valid driver’s license and current automobile insurance
Hours and Benefits:
This position requires an employee to work a schedule with a minimum of 3 days on site with flexibility should there be business need to modify.
25 hours a week, temporary, with potential to go full time.
Can look at the $20/hr range depending on experience.
IF/when full time - Mindlance offers its employees a comprehensive benefit package including, but not limited to: Major Healthcare insurance including medical, dental, vision, and pharmacy; Short Term Disability Insurance, Basic Life Insurance, Accident Insurance, Critical Illness Insurance, etc.
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.
Administrative Assistant
Posted 16 days ago
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Job Description
Job Summary:
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. Providing administrative support to ensure efficient operation of the bakery/kitchen. Someone who is upbeat and pleasant who would be a good addition to our growing team.
Ideally, we are looking for a responsible long-term employee who can learn and take on more responsibilities over time.
Duties:
Perform general clerical duties, including but not limited to:
- Make sales calls to potential new clients with appropriate follow up;
- Send and follow up on outstanding invoices;
- Filing necessary documents with entities in connection with food licenses, etc.;
- Answering and directing phone calls;
- Take and process new orders;
- Assist with project coordination; and
- Provide excellent customer service to clients and visitors.
Qualifications:
- Some experience as a secretary or administrative assistant;
- Proficient in Apple Software (Pages, Numbers) and other software applications;
- Strong organizational skills with the ability to prioritize tasks effectively;
- Excellent written and verbal communication skills;
- Attention to detail and problem-solving abilities;
- Ability to handle confidential information with discretion; and
- Experience with QuickBooks a plus.
If you are a motivated individual with strong administrative skills, we would love to hear from you.
Job Type: Part-time with flexible hours
Pay: $18.00 - $20.00 per hour
Work Location: In person
More detail about Claudio's Kitchen, please visitAdministrative Assistant
Posted 1 day ago
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Job Description
Job Description
We are seeking a dedicated Construction Admin Assistant with a keen eye for detail and excellent organizational skills to join our team. The ideal candidate will support office operations, manage data entry tasks, and assist in the documentation and tracking of invoice submittals, primarily using QuickBooks.
Responsibilities
+ Enter data from facility management into QuickBooks.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ Perform filing tasks throughout the day.
+ Follow up on multiple tasks and ensure deadlines are met.
+ Arrange and manage electronic files.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively in a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ At least 1 year of office experience, preferably with a construction company.
+ Detail-oriented and able to manage multiple tasks.
+ Strong communication skills and ability to work in a team.
+ Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
+ General computer savvy.
Additional Skills & Qualifications
+ Experience in an administrative role, preferably in the construction industry.
+ QuickBooks experience is a plus, though not required.
+ Customer service experience.
+ Recent high school, college, or vocational school graduates are welcome.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Oct 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Job Description
We are seeking a dedicated Construction Admin Assistant with a keen eye for detail and excellent organizational skills to join our team. The ideal candidate will support office operations, manage data entry tasks, and assist in the documentation and tracking of invoice submittals, primarily using QuickBooks.
Responsibilities
+ Enter data from facility management into QuickBooks.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ Perform filing tasks throughout the day.
+ Follow up on multiple tasks and ensure deadlines are met.
+ Arrange and manage electronic files.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively in a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ At least 1 year of office experience, preferably with a construction company.
+ Detail-oriented and able to manage multiple tasks.
+ Strong communication skills and ability to work in a team.
+ Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
+ General computer savvy.
Additional Skills & Qualifications
+ Experience in an administrative role, preferably in the construction industry.
+ QuickBooks experience is a plus, though not required.
+ Customer service experience.
+ Recent high school, college, or vocational school graduates are welcome.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Oct 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Job Description
We are seeking a dedicated Construction Admin Assistant with a keen eye for detail and excellent organizational skills to join our team. The ideal candidate will support office operations, manage data entry tasks, and assist in the documentation and tracking of invoice submittals, primarily using QuickBooks.
Responsibilities
+ Enter data from facility management into QuickBooks.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ Perform filing tasks throughout the day.
+ Follow up on multiple tasks and ensure deadlines are met.
+ Arrange and manage electronic files.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively in a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ At least 1 year of office experience, preferably with a construction company.
+ Detail-oriented and able to manage multiple tasks.
+ Strong communication skills and ability to work in a team.
+ Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
+ General computer savvy.
Additional Skills & Qualifications
+ Experience in an administrative role, preferably in the construction industry.
+ QuickBooks experience is a plus, though not required.
+ Customer service experience.
+ Recent high school, college, or vocational school graduates are welcome.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Oct 20, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Job Description
We are seeking a dedicated Construction Admin Assistant with a keen eye for detail and excellent organizational skills to join our team. The ideal candidate will support office operations, manage data entry tasks, and assist in the documentation and tracking of invoice submittals, primarily using QuickBooks.
Responsibilities
+ Enter data from facility management into QuickBooks.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ Perform filing tasks throughout the day.
+ Follow up on multiple tasks and ensure deadlines are met.
+ Arrange and manage electronic files.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively in a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ At least 1 year of office experience, preferably with a construction company.
+ Detail-oriented and able to manage multiple tasks.
+ Strong communication skills and ability to work in a team.
+ Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
+ General computer savvy.
Additional Skills & Qualifications
+ Experience in an administrative role, preferably in the construction industry.
+ QuickBooks experience is a plus, though not required.
+ Customer service experience.
+ Recent high school, college, or vocational school graduates are welcome.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Oct 20, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.