85 Administrative Staff jobs in Pembroke Park
Administrative Clerk
33329 Davie, Florida
Transdev
Posted today
Job Viewed
Job Description
We are Now Hiring an Office Clerk in Davie, FL!
Transdev in Davie, FL is hiring an Office Clerk. The Office Clerk performs all administrative functions for the location. We are seeking customer service-oriented professionals who are dedicated to safety.
Transdev is proud to offer:
+ Competitive compensation package of minimum $23.00 - maximum $24.00
Benefits include:
+ Vacation: minimum of two (2) weeks
+ Sick days: 5 days
+ Holidays: 12 days; 8 standard and 4 floating
+ Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.
Key Responsibilities:
+ Performs project clerical and administrative details to ensure that all contractual and legal mandates are met.
+ Maintain contract files and records.
+ Prepare contract correspondence, manager reports, and schedules.
+ Administer accounting data, payroll, and personnel records.
+ Schedule appointments and meetings for management.
+ Prepares agendas. Prepares and sends faxes, e-mail and mail as required.
+ Inputs and extracts data from fleet MIS system to provide data to management and the Client.
+ Answer phone and redirect calls.
+ Coordinate employee benefits.
Qualifications:
+ High School Diploma or equivalent.
+ Data entry and administrative experience
+ Computer literate; proficient in Microsoft Office
+ Ability to operate standard telephone system.
+ Excellent written and verbal communication skills
+ Subject to a DOT drug testing and physical if applicable. DOT Regulation 49 CFR Part 40 does not authorize the use of Schedule I drugs, including marijuana, for any reason.
Physical Requirements:
+ Must be able to work shifts or flexible work schedules as needed.
+ Sit for extended periods (up to 6-8 hours per day);
+ The employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact
Drug-free workplace:
Transdev maintains a drug-free workplace. Applicants must:
+ Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.).
+ Successfully pass a pre-employment drug screen.
About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.
Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thanks to safe, reliable, and innovative solutions that serve the common good. Find out more at or watch an overview video at above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
California applicants: PleaseClick Herefor CA Employee Privacy Policy.
Job Category: Administrative / Clerical / Payroll / HR / Accounting
Job Type: Full Time
Req ID: 6028
Pay Group: 1ET
Cost Center: 47350
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.
Drug-free workplace
If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.
California applicants: Please Click Here for CA Employee Privacy Policy.
About Transdev
Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.
Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at or watch an overview video.
Transdev in Davie, FL is hiring an Office Clerk. The Office Clerk performs all administrative functions for the location. We are seeking customer service-oriented professionals who are dedicated to safety.
Transdev is proud to offer:
+ Competitive compensation package of minimum $23.00 - maximum $24.00
Benefits include:
+ Vacation: minimum of two (2) weeks
+ Sick days: 5 days
+ Holidays: 12 days; 8 standard and 4 floating
+ Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.
Key Responsibilities:
+ Performs project clerical and administrative details to ensure that all contractual and legal mandates are met.
+ Maintain contract files and records.
+ Prepare contract correspondence, manager reports, and schedules.
+ Administer accounting data, payroll, and personnel records.
+ Schedule appointments and meetings for management.
+ Prepares agendas. Prepares and sends faxes, e-mail and mail as required.
+ Inputs and extracts data from fleet MIS system to provide data to management and the Client.
+ Answer phone and redirect calls.
+ Coordinate employee benefits.
Qualifications:
+ High School Diploma or equivalent.
+ Data entry and administrative experience
+ Computer literate; proficient in Microsoft Office
+ Ability to operate standard telephone system.
+ Excellent written and verbal communication skills
+ Subject to a DOT drug testing and physical if applicable. DOT Regulation 49 CFR Part 40 does not authorize the use of Schedule I drugs, including marijuana, for any reason.
Physical Requirements:
+ Must be able to work shifts or flexible work schedules as needed.
+ Sit for extended periods (up to 6-8 hours per day);
+ The employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact
Drug-free workplace:
Transdev maintains a drug-free workplace. Applicants must:
+ Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.).
+ Successfully pass a pre-employment drug screen.
About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.
Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thanks to safe, reliable, and innovative solutions that serve the common good. Find out more at or watch an overview video at above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
California applicants: PleaseClick Herefor CA Employee Privacy Policy.
Job Category: Administrative / Clerical / Payroll / HR / Accounting
Job Type: Full Time
Req ID: 6028
Pay Group: 1ET
Cost Center: 47350
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.
Drug-free workplace
If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.
California applicants: Please Click Here for CA Employee Privacy Policy.
About Transdev
Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.
Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at or watch an overview video.
View Now
0
Administrative Assistant
33126 Flagami, Florida
Robert Half
Posted today
Job Viewed
Job Description
Description
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Miami, Florida. This is a long-term contract position offering an opportunity to support daily office operations in a dynamic and organized environment. The ideal candidate will be bilingual and possess strong organizational and communication skills.
Responsibilities:
- Manage daily administrative tasks such as scheduling meetings, maintaining records, and handling correspondence.
- Assist with office organization and ensure all documents and files are properly maintained.
- Provide support for both internal and external communications, ensuring clear and effective interactions.
- Coordinate schedules, including adjustments for weekend work and time off during the week.
- Address and resolve inquiries promptly and efficiently, ensuring excellent customer service.
- Support the team by preparing reports, presentations, and other necessary documents.
- Handle bilingual communication needs, translating and interpreting as required.
- Ensure compliance with office policies and procedures to maintain smooth operations.
- Collaborate with colleagues to ensure all tasks and deadlines are met effectively.
Please send your resume to: and call Jacqueline @
Requirements
- Proven experience in administrative or office assistant roles.
- Bilingual proficiency, with the ability to communicate fluently in English and another language.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication abilities.
- Proficiency in using office software such as Microsoft Office Suite or similar tools.
- Ability to work flexible hours, including occasional Saturdays.
- High level of attention to detail and accuracy in all tasks.
- Strong interpersonal skills and a detail-oriented approach.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Miami, Florida. This is a long-term contract position offering an opportunity to support daily office operations in a dynamic and organized environment. The ideal candidate will be bilingual and possess strong organizational and communication skills.
Responsibilities:
- Manage daily administrative tasks such as scheduling meetings, maintaining records, and handling correspondence.
- Assist with office organization and ensure all documents and files are properly maintained.
- Provide support for both internal and external communications, ensuring clear and effective interactions.
- Coordinate schedules, including adjustments for weekend work and time off during the week.
- Address and resolve inquiries promptly and efficiently, ensuring excellent customer service.
- Support the team by preparing reports, presentations, and other necessary documents.
- Handle bilingual communication needs, translating and interpreting as required.
- Ensure compliance with office policies and procedures to maintain smooth operations.
- Collaborate with colleagues to ensure all tasks and deadlines are met effectively.
Please send your resume to: and call Jacqueline @
Requirements
- Proven experience in administrative or office assistant roles.
- Bilingual proficiency, with the ability to communicate fluently in English and another language.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication abilities.
- Proficiency in using office software such as Microsoft Office Suite or similar tools.
- Ability to work flexible hours, including occasional Saturdays.
- High level of attention to detail and accuracy in all tasks.
- Strong interpersonal skills and a detail-oriented approach.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
1
Administrative Assistant
33126 Flagami, Florida
Robert Half
Posted today
Job Viewed
Job Description
Description
Description of Position
We're looking for a reliable and detail-oriented Administrative Assistant to support daily office operations in a fast-paced environment. This role is ideal for someone who enjoys multitasking, staying organized, and being a helpful resource to both staff and visitors.
If you're bilingual, proactive, and professional, we encourage you to apply.
What You'll Be Responsible For
+ Answering phones and greeting visitors
+ Managing calendars, scheduling meetings, and coordinating appointments
+ Filing, scanning, and organizing documents (digital and physical)
+ Assisting with data entry, reporting, and basic recordkeeping
+ Supporting internal teams with clerical tasks and project coordination
+ Handling mail, deliveries, and office supply inventory
+ Communicating clearly with staff, clients, and vendors
+ Maintaining confidentiality and professionalism in all interactions
Requirements
What Makes You a Great Fit
+ Bilingual fluency in English and Spanish
+ Previous experience in an administrative or office support role
+ Strong organizational and multitasking skills
+ Proficient in Microsoft Office (Word, Excel, Outlook)
+ Excellent verbal and written communication
+ Bilingual (English & Spanish) is a strong plus
+ Friendly, dependable, and able to work independently or as part of a team
+ Comfortable in a dynamic, fast-paced environment
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Description of Position
We're looking for a reliable and detail-oriented Administrative Assistant to support daily office operations in a fast-paced environment. This role is ideal for someone who enjoys multitasking, staying organized, and being a helpful resource to both staff and visitors.
If you're bilingual, proactive, and professional, we encourage you to apply.
What You'll Be Responsible For
+ Answering phones and greeting visitors
+ Managing calendars, scheduling meetings, and coordinating appointments
+ Filing, scanning, and organizing documents (digital and physical)
+ Assisting with data entry, reporting, and basic recordkeeping
+ Supporting internal teams with clerical tasks and project coordination
+ Handling mail, deliveries, and office supply inventory
+ Communicating clearly with staff, clients, and vendors
+ Maintaining confidentiality and professionalism in all interactions
Requirements
What Makes You a Great Fit
+ Bilingual fluency in English and Spanish
+ Previous experience in an administrative or office support role
+ Strong organizational and multitasking skills
+ Proficient in Microsoft Office (Word, Excel, Outlook)
+ Excellent verbal and written communication
+ Bilingual (English & Spanish) is a strong plus
+ Friendly, dependable, and able to work independently or as part of a team
+ Comfortable in a dynamic, fast-paced environment
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
2
Administrative Assistant
33126 Flagami, Florida
Robert Half
Posted today
Job Viewed
Job Description
Description
We are looking for a detail-oriented Administrative Assistant to join our team in Miami, Florida. This position offers the potential for long-term employment and is ideal for someone who excels in managing office tasks, supporting executives, and maintaining smooth daily operations. If you have a passion for organization and efficiency, this role provides an excellent opportunity to grow professionally.
Responsibilities:
- Provide comprehensive administrative support to ensure efficient office operations.
- Answer and manage inbound calls, directing inquiries to the appropriate personnel.
- Perform accurate data entry tasks to maintain organized and up-to-date records.
- Serve as the receptionist by welcoming guests and managing front desk responsibilities.
- Coordinate schedules and meetings for executives, ensuring timely communication and preparation.
- Assist with document preparation, filing, and other clerical duties as needed.
- Monitor office supplies and place orders to ensure uninterrupted workflow.
- Support executives with various tasks, including correspondence and reporting.
- Maintain confidentiality and handle sensitive information with professionalism.
Please send your resume to: and call Jacqueline @
Requirements - Previous experience in administrative roles, including receptionist or office assistant duties.
- Proficiency in answering calls and managing communication effectively.
- Strong skills in data entry and maintaining accurate records.
- Familiarity with basic office equipment and software, such as Microsoft Office.
- Excellent organizational and multitasking abilities.
- A detail-oriented approach with strong interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information responsibly. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a detail-oriented Administrative Assistant to join our team in Miami, Florida. This position offers the potential for long-term employment and is ideal for someone who excels in managing office tasks, supporting executives, and maintaining smooth daily operations. If you have a passion for organization and efficiency, this role provides an excellent opportunity to grow professionally.
Responsibilities:
- Provide comprehensive administrative support to ensure efficient office operations.
- Answer and manage inbound calls, directing inquiries to the appropriate personnel.
- Perform accurate data entry tasks to maintain organized and up-to-date records.
- Serve as the receptionist by welcoming guests and managing front desk responsibilities.
- Coordinate schedules and meetings for executives, ensuring timely communication and preparation.
- Assist with document preparation, filing, and other clerical duties as needed.
- Monitor office supplies and place orders to ensure uninterrupted workflow.
- Support executives with various tasks, including correspondence and reporting.
- Maintain confidentiality and handle sensitive information with professionalism.
Please send your resume to: and call Jacqueline @
Requirements - Previous experience in administrative roles, including receptionist or office assistant duties.
- Proficiency in answering calls and managing communication effectively.
- Strong skills in data entry and maintaining accurate records.
- Familiarity with basic office equipment and software, such as Microsoft Office.
- Excellent organizational and multitasking abilities.
- A detail-oriented approach with strong interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information responsibly. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
3
Administrative Assistant
33313 Sunrise, Florida
Robert Half
Posted today
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to provide high-level support to the President in Fort Lauderdale, Florida. In this long-term contract role, you will play a key part in managing schedules, coordinating travel, and ensuring seamless organizational operations. This position offers an opportunity to work closely with senior leadership while contributing to the smooth functioning of office activities.
Responsibilities:
- Coordinate the President's calendar, including scheduling meetings, appointments, and events.
- Organize travel arrangements such as accommodations, transportation, and dining for the President.
- Maintain office records and files, ensuring all documents are organized and easily accessible.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
- Facilitate internal communications and plan meetings and events, including staff appreciation initiatives and retreats.
- Assist in managing donor records, processing acknowledgments, and conducting donor research.
- Support executive meetings by preparing presentations, scheduling, setting up rooms, and recording minutes.
- Act as a liaison with organizational members and committee representatives.
- Handle general office tasks, including ordering supplies, managing subscriptions, and maintaining both digital and physical records.
- Provide support for special projects and initiatives as assigned by the President. Requirements - Proven experience as an Administrative Assistant, preferably supporting senior executives.
- Strong organizational skills and the ability to manage multiple tasks efficiently.
- Proficiency in calendar management and scheduling tools.
- Demonstrated ability to coordinate travel arrangements effectively.
- Excellent written and verbal communication skills.
- Competence in maintaining records and preparing well-organized documents.
- Familiarity with donor database management and research is a plus.
- Ability to work independently while maintaining confidentiality and discretion. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Coordinate the President's calendar, including scheduling meetings, appointments, and events.
- Organize travel arrangements such as accommodations, transportation, and dining for the President.
- Maintain office records and files, ensuring all documents are organized and easily accessible.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
- Facilitate internal communications and plan meetings and events, including staff appreciation initiatives and retreats.
- Assist in managing donor records, processing acknowledgments, and conducting donor research.
- Support executive meetings by preparing presentations, scheduling, setting up rooms, and recording minutes.
- Act as a liaison with organizational members and committee representatives.
- Handle general office tasks, including ordering supplies, managing subscriptions, and maintaining both digital and physical records.
- Provide support for special projects and initiatives as assigned by the President. Requirements - Proven experience as an Administrative Assistant, preferably supporting senior executives.
- Strong organizational skills and the ability to manage multiple tasks efficiently.
- Proficiency in calendar management and scheduling tools.
- Demonstrated ability to coordinate travel arrangements effectively.
- Excellent written and verbal communication skills.
- Competence in maintaining records and preparing well-organized documents.
- Familiarity with donor database management and research is a plus.
- Ability to work independently while maintaining confidentiality and discretion. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
4
Administrative Assistant
33313 Sunrise, Florida
Robert Half
Posted today
Job Viewed
Job Description
Description We are looking for an Administrative Assistant to join our team in Fort Lauderdale, Florida. In this long-term contract role, you will play a key part in providing front office support and executive assistance, ensuring smooth day-to-day operations. This position offers an excellent opportunity to contribute to a dynamic work environment while honing your administrative skills.
Responsibilities:
- Serve as the first point of contact by answering inbound calls and directing them appropriately.
- Manage daily administrative tasks such as filing, data entry, and calendar management.
- Assist with timesheet tracking and ensure timely submission and accuracy.
- Handle email correspondence and maintain clear and effective communication standards.
- Provide support with building permits and ensure proper documentation, training provided if needed.
- Maintain office supplies inventory and place orders as necessary.
- Utilize Microsoft Office Suite, including Excel, Word, and Outlook, to create reports and manage data.
- Support executive team members with scheduling, travel arrangements, and other administrative needs.
- Perform receptionist duties, including greeting visitors and maintaining a welcoming front office environment.
- Aid in back-office functions to ensure efficient workflow and organization. Requirements - Proven experience in administrative assistance or office support roles.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Strong organizational skills and attention to detail.
- Excellent phone etiquette and experience managing multi-line phone systems.
- Ability to handle email communications professionally and efficiently.
- Experience with building permits is a plus but not mandatory; willingness to learn is essential.
- Effective time management skills to prioritize tasks and meet deadlines.
- Bright, trainable, and eager to adapt to new tools and processes. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Serve as the first point of contact by answering inbound calls and directing them appropriately.
- Manage daily administrative tasks such as filing, data entry, and calendar management.
- Assist with timesheet tracking and ensure timely submission and accuracy.
- Handle email correspondence and maintain clear and effective communication standards.
- Provide support with building permits and ensure proper documentation, training provided if needed.
- Maintain office supplies inventory and place orders as necessary.
- Utilize Microsoft Office Suite, including Excel, Word, and Outlook, to create reports and manage data.
- Support executive team members with scheduling, travel arrangements, and other administrative needs.
- Perform receptionist duties, including greeting visitors and maintaining a welcoming front office environment.
- Aid in back-office functions to ensure efficient workflow and organization. Requirements - Proven experience in administrative assistance or office support roles.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Strong organizational skills and attention to detail.
- Excellent phone etiquette and experience managing multi-line phone systems.
- Ability to handle email communications professionally and efficiently.
- Experience with building permits is a plus but not mandatory; willingness to learn is essential.
- Effective time management skills to prioritize tasks and meet deadlines.
- Bright, trainable, and eager to adapt to new tools and processes. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
5
Administrative Assistant
33126 Flagami, Florida
Robert Half
Posted today
Job Viewed
Job Description
Description
Description of the Role
An established organization is seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and ensure smooth workflow across departments. This role involves managing schedules, handling communications, and assisting with various administrative tasks. The ideal candidate is organized, dependable, and comfortable working in a fast-paced environment. Bilingual (English/Spanish) preferred to better serve a diverse team and clientele.
What You'll Be Responsible For
+ Providing administrative support to managers and staff, including scheduling meetings and managing calendars
+ Preparing and editing documents, reports, and presentations
+ Handling incoming calls, emails, and correspondence professionally
+ Maintaining organized filing systems and office records
+ Assisting with travel arrangements and expense reporting
+ Ordering office supplies and coordinating maintenance requests
+ Supporting onboarding and internal communications
+ Ensuring all administrative processes comply with company policies and procedures
Requirements
What Makes You a Great Fit
+ 2+ years of administrative or office support experience
+ Strong organizational and time management skills
+ Excellent written and verbal communication abilities
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
+ Ability to handle sensitive information with discretion
+ Bilingual (English/Spanish) skills are a plus
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Description of the Role
An established organization is seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and ensure smooth workflow across departments. This role involves managing schedules, handling communications, and assisting with various administrative tasks. The ideal candidate is organized, dependable, and comfortable working in a fast-paced environment. Bilingual (English/Spanish) preferred to better serve a diverse team and clientele.
What You'll Be Responsible For
+ Providing administrative support to managers and staff, including scheduling meetings and managing calendars
+ Preparing and editing documents, reports, and presentations
+ Handling incoming calls, emails, and correspondence professionally
+ Maintaining organized filing systems and office records
+ Assisting with travel arrangements and expense reporting
+ Ordering office supplies and coordinating maintenance requests
+ Supporting onboarding and internal communications
+ Ensuring all administrative processes comply with company policies and procedures
Requirements
What Makes You a Great Fit
+ 2+ years of administrative or office support experience
+ Strong organizational and time management skills
+ Excellent written and verbal communication abilities
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
+ Ability to handle sensitive information with discretion
+ Bilingual (English/Spanish) skills are a plus
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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6
Administrative Assistant
33126 Flagami, Florida
Robert Half
Posted today
Job Viewed
Job Description
Description
Robert Half is seeking a Bilingual Administrative Assistant to provide professional administrative support for a busy office environment. The ideal candidate will be fluent in both Spanish and English, highly organized, and capable of handling multiple tasks while maintaining a high level of accuracy and professionalism.
Responsibilities:
+ Perform general administrative tasks including answering phones, responding to emails, and managing correspondence in Spanish and English
+ Prepare, edit, and proofread documents, reports, and presentations
+ Schedule meetings, coordinate calendars, and arrange travel as needed
+ Maintain and organize physical and digital filing systems
+ Assist with data entry, record-keeping, and database management
+ Translate documents and facilitate communication between Spanish-speaking clients and staff
+ Support various departments with project coordination and administrative needs
+ Handle sensitive and confidential information with discretion
Requirements
+ Bilingual in Spanish and English (required)
+ High school diploma or equivalent (Associate's or Bachelor's degree preferred)
+ 2+ years of administrative or office support experience
+ Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other common office software
+ Strong organizational skills and exceptional attention to detail
+ Excellent written and verbal communication skills in both Spanish and English
+ Ability to manage multiple priorities in a fast-paced environment
+ Professional demeanor with strong customer service skills
+ Problem-solving abilities and a proactive approach to tasks
+ Reliable, punctual, and able to work independently and as part of a team
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Robert Half is seeking a Bilingual Administrative Assistant to provide professional administrative support for a busy office environment. The ideal candidate will be fluent in both Spanish and English, highly organized, and capable of handling multiple tasks while maintaining a high level of accuracy and professionalism.
Responsibilities:
+ Perform general administrative tasks including answering phones, responding to emails, and managing correspondence in Spanish and English
+ Prepare, edit, and proofread documents, reports, and presentations
+ Schedule meetings, coordinate calendars, and arrange travel as needed
+ Maintain and organize physical and digital filing systems
+ Assist with data entry, record-keeping, and database management
+ Translate documents and facilitate communication between Spanish-speaking clients and staff
+ Support various departments with project coordination and administrative needs
+ Handle sensitive and confidential information with discretion
Requirements
+ Bilingual in Spanish and English (required)
+ High school diploma or equivalent (Associate's or Bachelor's degree preferred)
+ 2+ years of administrative or office support experience
+ Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other common office software
+ Strong organizational skills and exceptional attention to detail
+ Excellent written and verbal communication skills in both Spanish and English
+ Ability to manage multiple priorities in a fast-paced environment
+ Professional demeanor with strong customer service skills
+ Problem-solving abilities and a proactive approach to tasks
+ Reliable, punctual, and able to work independently and as part of a team
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
7
Administrative Assistant
33126 Flagami, Florida
Robert Half
Posted today
Job Viewed
Job Description
Description
Administrative Assistant
If you're a talented, ambitious Administrative Assistant who's looking for a new challenge - RobertHalf has an exciting opportunity for you to check out. You will perform a number of different administrative and office support duties in this Administrative Assistant position. This Administrative Assistant opportunity is located in the Miami area.
Your responsibilities in this role:
Receive and direct visitors
Answer telephone calls (multi-line phone system) and return voicemails
Tend to word processing, filing, and faxing duties
Back various projects for other employees
Please send your resume to: And call Jacqueline @
Requirements
Customer service experience
Proficiency in Microsoft Word
Proven knowledge of customer service experience
Microsoft Office XP experience
Command of Microsoft Excel
Experience with navigating basic office equipment and protocols
At least 1 year of Administrative Assistant experience preferred
Internet research skills
Excellent written, verbal and social communication skills highly desired
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
If you're a talented, ambitious Administrative Assistant who's looking for a new challenge - RobertHalf has an exciting opportunity for you to check out. You will perform a number of different administrative and office support duties in this Administrative Assistant position. This Administrative Assistant opportunity is located in the Miami area.
Your responsibilities in this role:
Receive and direct visitors
Answer telephone calls (multi-line phone system) and return voicemails
Tend to word processing, filing, and faxing duties
Back various projects for other employees
Please send your resume to: And call Jacqueline @
Requirements
Customer service experience
Proficiency in Microsoft Word
Proven knowledge of customer service experience
Microsoft Office XP experience
Command of Microsoft Excel
Experience with navigating basic office equipment and protocols
At least 1 year of Administrative Assistant experience preferred
Internet research skills
Excellent written, verbal and social communication skills highly desired
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
8
Administrative Assistant
33166 Miami Springs, Florida
MasTec Advanced Technologies
Posted today
Job Viewed
Job Description
Overview
**Company Summary**
**MasTec Utility Services** delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.
MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.
MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.
**Job Summary**
The Administrative Assistant will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers.
Responsibilities
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Assist and support field management on projects and daily business needs.
Qualifications
**Minimum**
+ High school diploma or equivalent.
+ Must have experience in Advance Excel and pivot table.
+ 1 year of clerical or administrative experience related to work orders and invoice processing.
**Preferred**
+ Associate degree in business management or similar, including computer and accounting courses.
+ Experience in a construction or project environment.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description,_ _duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
**Minimum**
+ High school diploma or equivalent.
+ Must have experience in Advance Excel and pivot table.
+ 1 year of clerical or administrative experience related to work orders and invoice processing.
**Preferred**
+ Associate degree in business management or similar, including computer and accounting courses.
+ Experience in a construction or project environment.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description,_ _duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Assist and support field management on projects and daily business needs.
**Company Summary**
**MasTec Utility Services** delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.
MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.
MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.
**Job Summary**
The Administrative Assistant will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers.
Responsibilities
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Assist and support field management on projects and daily business needs.
Qualifications
**Minimum**
+ High school diploma or equivalent.
+ Must have experience in Advance Excel and pivot table.
+ 1 year of clerical or administrative experience related to work orders and invoice processing.
**Preferred**
+ Associate degree in business management or similar, including computer and accounting courses.
+ Experience in a construction or project environment.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description,_ _duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
**Minimum**
+ High school diploma or equivalent.
+ Must have experience in Advance Excel and pivot table.
+ 1 year of clerical or administrative experience related to work orders and invoice processing.
**Preferred**
+ Associate degree in business management or similar, including computer and accounting courses.
+ Experience in a construction or project environment.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description,_ _duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Assist and support field management on projects and daily business needs.
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