34 Administrative Staff jobs in Purcellville
Administrative Assistant
20151 Chantilly, Virginia
KBR
Posted 4 days ago
Job Viewed
Job Description
Title:
Administrative Assistant
Belong. Connect. Grow. with KBR!
KBR's National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country's most critical role - protecting our national security.
KBR is seeking an Administrative Assistant to perform a variety of administrative duties providing mission support in one or more functions or business areas within the customer offices. The nature of Administrative Assistant work encompasses various transactional activities and requires general knowledge of basic administrative processes, to moderately complex, and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.
Why Join Us?
+ Innovative Projects: KBR's work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions.
+ Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace.
+ Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense.
Work Environment:
+ Location: On-site
+ Travel Requirements: Minimal
+ Working Hours: Standard
Key Responsibilities:
+ Support the day-to-day business process and operations of the office.
+ Recommend innovative processes to improve the efficiency and effectiveness of the office
+ Compose written communication in response to complex customer queries
+ Prepare routine status reports and track office-related metrics
+ Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
+ Attend meetings, events, and forums
+ Assist in maintaining inventories, records, and receipts
+ Coordinate office renovations and relocation activities
+ Support action items and assist in the coordination of responses, to include:
+ Assign actions to appropriate personnel
+ Follow-up on open/pending actions
+ Coordinating responses in a clear, organized manner for senior management review
+ Provide status reports
+ Participate at customer TIER meetings
+ Maintain a 'Schedule of appointments for assigned personnel
+ Support daily office management functions, such as:
+ Place, answer, transfer, and screen phone calls to appropriate personnel
+ Follow-up on all messages to ensure adequate resolution of issues or concerns
+ Assist with ordering supplies/equipment and arranging for office equipment repairs
+ Support the management of mail within the assigned office by performing duties such as:
+ Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
+ Arrange for the delivery of outgoing mail/packages with the mailroom
+ Support USG travel requests and reporting
+ Notify appropriate leadership and other parties of personnel absences (e.g. Individuals who will be out of the office unexpectedly due to unexpected leave, illness, etc.)
+ Create and assist in the preparation and development of reports, briefings and presentations for various audiences
+ Assist with event planning, attend, and facilitate meetings, workshops, conferences and working group sessions, track stat.us and milestones, and provide summary of meetings and meeting minutes when requested.
Required Qualifications:
+ Active TS/SCI clearance + Poly is required
+ 3-5 years of experience working within an IC/DoD supporting daily business operations as an administrative assistant
+ High School Diploma OR GED Equivalent
+ Oral and written communication skills sufficient to compose and deliver clear and concise responses
+ Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
+ Experience in the use of Microsoft Office and standard computer applications
KBR Benefits
KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.
Belong, Connect and Grow at KBRAt KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team's philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver - Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
Administrative Assistant
Belong. Connect. Grow. with KBR!
KBR's National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country's most critical role - protecting our national security.
KBR is seeking an Administrative Assistant to perform a variety of administrative duties providing mission support in one or more functions or business areas within the customer offices. The nature of Administrative Assistant work encompasses various transactional activities and requires general knowledge of basic administrative processes, to moderately complex, and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.
Why Join Us?
+ Innovative Projects: KBR's work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions.
+ Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace.
+ Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense.
Work Environment:
+ Location: On-site
+ Travel Requirements: Minimal
+ Working Hours: Standard
Key Responsibilities:
+ Support the day-to-day business process and operations of the office.
+ Recommend innovative processes to improve the efficiency and effectiveness of the office
+ Compose written communication in response to complex customer queries
+ Prepare routine status reports and track office-related metrics
+ Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
+ Attend meetings, events, and forums
+ Assist in maintaining inventories, records, and receipts
+ Coordinate office renovations and relocation activities
+ Support action items and assist in the coordination of responses, to include:
+ Assign actions to appropriate personnel
+ Follow-up on open/pending actions
+ Coordinating responses in a clear, organized manner for senior management review
+ Provide status reports
+ Participate at customer TIER meetings
+ Maintain a 'Schedule of appointments for assigned personnel
+ Support daily office management functions, such as:
+ Place, answer, transfer, and screen phone calls to appropriate personnel
+ Follow-up on all messages to ensure adequate resolution of issues or concerns
+ Assist with ordering supplies/equipment and arranging for office equipment repairs
+ Support the management of mail within the assigned office by performing duties such as:
+ Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
+ Arrange for the delivery of outgoing mail/packages with the mailroom
+ Support USG travel requests and reporting
+ Notify appropriate leadership and other parties of personnel absences (e.g. Individuals who will be out of the office unexpectedly due to unexpected leave, illness, etc.)
+ Create and assist in the preparation and development of reports, briefings and presentations for various audiences
+ Assist with event planning, attend, and facilitate meetings, workshops, conferences and working group sessions, track stat.us and milestones, and provide summary of meetings and meeting minutes when requested.
Required Qualifications:
+ Active TS/SCI clearance + Poly is required
+ 3-5 years of experience working within an IC/DoD supporting daily business operations as an administrative assistant
+ High School Diploma OR GED Equivalent
+ Oral and written communication skills sufficient to compose and deliver clear and concise responses
+ Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
+ Experience in the use of Microsoft Office and standard computer applications
KBR Benefits
KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.
Belong, Connect and Grow at KBRAt KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team's philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver - Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
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0
Administrative Assistant
20189 Dulles, Virginia
EMCOR Group
Posted 4 days ago
Job Viewed
Job Description
**Description**
**Essential Duties and Responsibilities:**
The Administrative Assistant in the Special Projects - Service Department supports the Department Manager, Service Superintendents, Dispatcher, Service Estimators, Project Managers and Assistant Project Managers in the department.
+ Answering phones promptly in a professional manner and assisting Project Managers in handling their telephone overflow. This includes coordinating with the Dispatcher when leaving the area to ensure that the phones are covered at all times.
+ Supporting the Dispatcher as needed with customer service calls, calls from the field, and calls regarding deliveries. Also assisting with billings and tracking and filing of service calls.
+ Typing as needed. Most typing will be for the Department and Project Managers. Typing will include letters, quotes/scopes, memos, minutes of meetings, introduction packages, submittals, O&M manuals, estimating logs, contract forms, manpower and tool lists, and panel schedules.
+ Purchase Order control. Purchase Order numbers are obtained from the Purchasing Department and provided to the field as needed. The follow-up paperwork is then processed; this includes writing Temporary Purchase Orders, matching the vendors' packing slips and invoices with the appropriate TPO, logging information into the TPO log, contacting vendors to expedite their paperwork, turning completed TPOs in to Purchasing in a timely manner, and routing invoices in Construction Imaging either to the appropriate PM, or the AP Department.
+ Calendars: Updating/distributing of the departmental calendar and inputting pertinent appointments and entries into the Department Manager's Lotus Notes calendar.
+ Pulling work order numbers as needed for the Project Managers' field personnel.
+ Recreating forms and documents electronically as needed.
+ Assisting department personnel in expediting paperwork.
+ Creating and tracking IT service requests from department and field personnel.
+ Coordination of annual departmental Foremen's Meeting.
+ Data Management:
+ Archiving data
+ Scanning of documents and photos, downloading electronic files in various formats both from email and electronic equipment (digital camera, infrared camera, etc.)
+ Creating forms electronically (Microsoft Excel spreadsheets, Microsoft Project schedules, Microsoft PowerPoint presentations, Adobe documents, etc.)
+ Distribution of the Daily Report (notification to the department of absentee personnel and reminders of upcoming events)
+ Printing architectural/electrical drawings to local plotter or sending to off-site printing company.
+ Keeping the copier and printers filled with paper and toner and promptly reporting any problems which might arise to IT so they may be resolved. Ordering toner and other necessary supplies for the aforementioned machines through the proper channels.
+ Assisting other departments as needed including occasional switchboard relief.
+ Occasional receiving/logging-in of deliveries, sorting incoming mail, running outgoing mail through the postage meter.
+ Serving as back-up to the Executive Assistant, delegating tasks as necessary to maintain efficiency.
**Physical Requirements**
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Compensation Range: $50,000 - $65,000
Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.
**Equal Opportunity Employer Disabled Veteran**
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
**Essential Duties and Responsibilities:**
The Administrative Assistant in the Special Projects - Service Department supports the Department Manager, Service Superintendents, Dispatcher, Service Estimators, Project Managers and Assistant Project Managers in the department.
+ Answering phones promptly in a professional manner and assisting Project Managers in handling their telephone overflow. This includes coordinating with the Dispatcher when leaving the area to ensure that the phones are covered at all times.
+ Supporting the Dispatcher as needed with customer service calls, calls from the field, and calls regarding deliveries. Also assisting with billings and tracking and filing of service calls.
+ Typing as needed. Most typing will be for the Department and Project Managers. Typing will include letters, quotes/scopes, memos, minutes of meetings, introduction packages, submittals, O&M manuals, estimating logs, contract forms, manpower and tool lists, and panel schedules.
+ Purchase Order control. Purchase Order numbers are obtained from the Purchasing Department and provided to the field as needed. The follow-up paperwork is then processed; this includes writing Temporary Purchase Orders, matching the vendors' packing slips and invoices with the appropriate TPO, logging information into the TPO log, contacting vendors to expedite their paperwork, turning completed TPOs in to Purchasing in a timely manner, and routing invoices in Construction Imaging either to the appropriate PM, or the AP Department.
+ Calendars: Updating/distributing of the departmental calendar and inputting pertinent appointments and entries into the Department Manager's Lotus Notes calendar.
+ Pulling work order numbers as needed for the Project Managers' field personnel.
+ Recreating forms and documents electronically as needed.
+ Assisting department personnel in expediting paperwork.
+ Creating and tracking IT service requests from department and field personnel.
+ Coordination of annual departmental Foremen's Meeting.
+ Data Management:
+ Archiving data
+ Scanning of documents and photos, downloading electronic files in various formats both from email and electronic equipment (digital camera, infrared camera, etc.)
+ Creating forms electronically (Microsoft Excel spreadsheets, Microsoft Project schedules, Microsoft PowerPoint presentations, Adobe documents, etc.)
+ Distribution of the Daily Report (notification to the department of absentee personnel and reminders of upcoming events)
+ Printing architectural/electrical drawings to local plotter or sending to off-site printing company.
+ Keeping the copier and printers filled with paper and toner and promptly reporting any problems which might arise to IT so they may be resolved. Ordering toner and other necessary supplies for the aforementioned machines through the proper channels.
+ Assisting other departments as needed including occasional switchboard relief.
+ Occasional receiving/logging-in of deliveries, sorting incoming mail, running outgoing mail through the postage meter.
+ Serving as back-up to the Executive Assistant, delegating tasks as necessary to maintain efficiency.
**Physical Requirements**
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Compensation Range: $50,000 - $65,000
Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.
**Equal Opportunity Employer Disabled Veteran**
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
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1
Administrative Assistant
20189 Dulles, Virginia
EMCOR Group
Posted 4 days ago
Job Viewed
Job Description
**Description**
**Essential Duties and Responsibilities:**
The Job Site Administrative Assistant administratively supports the Project Managers, Assistant Project Managers, Superintendents and Foreman.
**Job Title:** Job Site Administrative Assistant
The ideal candidate will be responsible for assisting the Job Site with administrative support. The candidate must be able to efficiently manage their workload, have ability to multi-task. Must work well as a team with other Administrative Assistants and under pressure.
**Duties:**
+ Provide administrative support to the job site.
+ Answering Telephones
+ Ordering Office Supplies
+ Copying and Faxing
+ Updating Electrical Panel Inventories
+ Processing all payroll documents for the job site
+ Maintain all electronic and hard copy filing
+ Manage and organize all field paperwork as necessary.
+ Maintain confidentiality of company information
+ Print construction drawings or send to off-site printing company.
+ Prepare reports by collecting and analyzing information
+ Prepare documents and minutes for meetings
+ Must train others in Administrative Support Duties as needed
+ Work with other Administrative Assistants to cover each other's Duties when required.
**Qualifications:**
Proficient with Microsoft Excel, Microsoft Work, PowerPoint, Adobe, Blue Beam
**Preferred Skills and Abilities:**
+ Three to five years working in administrative support position
+ Working knowledge of the construction industry
+ Administrative writing and reporting skills
+ Excellent organization, communication and interpersonal skills
+ Scheduling and time management skills
+ Multi-tasking skills
**Physical Requirements**
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Compensation Range: $40,000 - $65,000
Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
**Essential Duties and Responsibilities:**
The Job Site Administrative Assistant administratively supports the Project Managers, Assistant Project Managers, Superintendents and Foreman.
**Job Title:** Job Site Administrative Assistant
The ideal candidate will be responsible for assisting the Job Site with administrative support. The candidate must be able to efficiently manage their workload, have ability to multi-task. Must work well as a team with other Administrative Assistants and under pressure.
**Duties:**
+ Provide administrative support to the job site.
+ Answering Telephones
+ Ordering Office Supplies
+ Copying and Faxing
+ Updating Electrical Panel Inventories
+ Processing all payroll documents for the job site
+ Maintain all electronic and hard copy filing
+ Manage and organize all field paperwork as necessary.
+ Maintain confidentiality of company information
+ Print construction drawings or send to off-site printing company.
+ Prepare reports by collecting and analyzing information
+ Prepare documents and minutes for meetings
+ Must train others in Administrative Support Duties as needed
+ Work with other Administrative Assistants to cover each other's Duties when required.
**Qualifications:**
Proficient with Microsoft Excel, Microsoft Work, PowerPoint, Adobe, Blue Beam
**Preferred Skills and Abilities:**
+ Three to five years working in administrative support position
+ Working knowledge of the construction industry
+ Administrative writing and reporting skills
+ Excellent organization, communication and interpersonal skills
+ Scheduling and time management skills
+ Multi-tasking skills
**Physical Requirements**
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Compensation Range: $40,000 - $65,000
Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
View Now
2
Administrative Assistant
20167 Sterling, Virginia
Adecco US, Inc.
Posted 5 days ago
Job Viewed
Job Description
**Job Title:** Administrative Assistant
**Location:** Sterling, VA
**Pay:** $18/hr
**Shift:** Monday-Friday, 8:30 AM-5:00 PM
Adecco is assisting a local client recruiting for **Administrative Assistant** opportunities in **Sterling, VA** . This is an excellent opportunity to join a winning culture and get your foot in the door with a company known for its innovative food production and strong team values. If **Administrative Assistant** sounds like something you'd be interested in, and you meet the qualifications listed below, apply now!
**Responsibilities for an Administrative Assistant include but are not limited to:**
- Schedule daily driver routes and manage volume-based planning
- Ensure compliance with DOT regulations and driver logs
- Communicate with 3rd party warehouse and track trailer usage
- Monitor truck temps, fuel usage, load security, and BOL/POD documentation
- Coordinate truck maintenance and handle accident follow-ups
**Candidates must meet the following requirements to be considered:**
- High school diploma or equivalent
- Prior experience in a logistics clerk role at a large warehouse
- Excellent Excel and data entry skills
- Strong communication, organizational, and teamwork skills
**What's in this Logistics Clerk position for you?**
- Pay: $8/hr
- Shift: Monday-Friday, 8:30 AM-5:00 PM
- Weekly paycheck
- Dedicated Onboarding Specialist & Recruiter
- Access to Adecco's Aspire Academy with thousands of free upskilling courses
This Administrative Assistant role is being recruited for by our Centralized Delivery Team and not your local branch. For instant consideration for this position and other opportunities with Adecco in Sterling, VA, apply today!
**MUST SEND UPDATED RESUME**
**Pay Details:** 18.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
**Location:** Sterling, VA
**Pay:** $18/hr
**Shift:** Monday-Friday, 8:30 AM-5:00 PM
Adecco is assisting a local client recruiting for **Administrative Assistant** opportunities in **Sterling, VA** . This is an excellent opportunity to join a winning culture and get your foot in the door with a company known for its innovative food production and strong team values. If **Administrative Assistant** sounds like something you'd be interested in, and you meet the qualifications listed below, apply now!
**Responsibilities for an Administrative Assistant include but are not limited to:**
- Schedule daily driver routes and manage volume-based planning
- Ensure compliance with DOT regulations and driver logs
- Communicate with 3rd party warehouse and track trailer usage
- Monitor truck temps, fuel usage, load security, and BOL/POD documentation
- Coordinate truck maintenance and handle accident follow-ups
**Candidates must meet the following requirements to be considered:**
- High school diploma or equivalent
- Prior experience in a logistics clerk role at a large warehouse
- Excellent Excel and data entry skills
- Strong communication, organizational, and teamwork skills
**What's in this Logistics Clerk position for you?**
- Pay: $8/hr
- Shift: Monday-Friday, 8:30 AM-5:00 PM
- Weekly paycheck
- Dedicated Onboarding Specialist & Recruiter
- Access to Adecco's Aspire Academy with thousands of free upskilling courses
This Administrative Assistant role is being recruited for by our Centralized Delivery Team and not your local branch. For instant consideration for this position and other opportunities with Adecco in Sterling, VA, apply today!
**MUST SEND UPDATED RESUME**
**Pay Details:** 18.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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3
Office Administrator
22603 Winchester, Virginia
Service Tire Truck Center Inc
Posted 12 days ago
Job Viewed
Job Description
Job Details
Job Location
Winchester - Winchester, VA
Description
Tire Business names Service Tire Truck Centers as one of the best Tire Companies to work for in the United States. STTC offers an excellent benefit package, very competitive pay, and a path for employees to grow within the organization and thrive in a customer centric environment.
Position Overview
Support branch functions by processing all paperwork, entering data into the computer system and answering and directing incoming phone calls in a polite and professional manner
Responsibilities include -
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee will sit for extended periods of time at a desk using a computer, use of hands. The employee must occasionally stoop and lift up to 50 pounds. Required to talk and hear, vision abilities.
Competency
STTC is an Equal Opportunity Employer.
Employee may perform other related duties to meet the ongoing needs of the organization
Job Location
Winchester - Winchester, VA
Description
Tire Business names Service Tire Truck Centers as one of the best Tire Companies to work for in the United States. STTC offers an excellent benefit package, very competitive pay, and a path for employees to grow within the organization and thrive in a customer centric environment.
Position Overview
Support branch functions by processing all paperwork, entering data into the computer system and answering and directing incoming phone calls in a polite and professional manner
Responsibilities include -
- Engaging walk-in customers
- Making collection phone calls
- Billing customers using multiple computer programs
- Preparing and reviewing AP slips/packing slips and inventory invoices
- Answering multi-line phones
- Data Entry
- Occasional office related clerical duties
- Computer experience (email & excel knowledge required)
- Strong interpersonal skills
- Commercial Billing Experience
- Some sales experience helpful
- The ability to work independently while handling multiple tasks in a fast pace setting
- This position can be very demanding at times, with a substantial volume of paperwork and heavy
- data entry
- Individual must be self-motivated with the ability to prioritize tasks
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee will sit for extended periods of time at a desk using a computer, use of hands. The employee must occasionally stoop and lift up to 50 pounds. Required to talk and hear, vision abilities.
Competency
- Positive attitude
- Problem Solving
- Customer Service
- Attention to detail / Quality
- Teamwork / Cooperation
- Timely and efficient
- Ability to prioritize multiple tasks
- Organizational Support
- Attendance / Punctuality
- Dependability
- Initiative
- Adaptability
- Top Industry Wages / Competitive pay
- Full health benefit package (includes Medical/Prescription, Dental, Vision, Life, FSA)
- Uniforms
- 401K with company match
- Paid Holidays and PTO days
STTC is an Equal Opportunity Employer.
Employee may perform other related duties to meet the ongoing needs of the organization
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4
Office Administrator
22075 Leesburg, Virginia
Conserva Irrigation
Posted 12 days ago
Job Viewed
Job Description
Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant.
As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity.
BENEFITS AND COMPENSATION
- Career advancement opportunities
- Competitive compensation
- A great work environment with a team atmosphere
- Benefits for qualified individuals
- Overseeing general office operation
- Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers
- Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc.
- Answer all incoming sales, service, and vendor phone calls
- Coordinate the installation and service department
- Maintain databases such as Contact Management System, Access, etc.
- Manage customer mailings, incoming mail, and email
- Manage calendar of events
- Update and manage various reports and programs (sales, phone, loyalty, etc.)
- Order inventory and supplies
- 2+ of experience in office administration
- Outstanding organizational skills manage multiple priorities in a timely fashion
- Exposure to customized Customer Relationship Manager (CRM) systems
- Excellent interpersonal and communication skills
- Proficiency in Microsoft Word, Excel, and Powerpoint
- Problem solver and systematic in approach
This is a remote position.
Compensation: $35,000.00 per year
Conserva Irrigation is constantly looking to add the best irrigation and sprinkler repair professionals to our team. We have open job positions all over the country for irrigation sales, field technicians, as well as office and administrative team members.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Conserva Irrigation Corporate.
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5
Sr. Administrative Assistant
22011 Ashburn, Virginia
Sharpened Image
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a Sr. Admin/Project Coordinator for a temp/perm opportunity located in Ashburn, VA . The ideal candidate must have at least 5-7 years of Sr. Admin experinece, preferably in the Construction industry space. Must have excellent advanced MS Office experience to include advanced Excel, Word and Powerpoint skills.
Summary: The Project Coordinator will assist in project planning development and specialize in project control. This position will also be expected to ensure that schedules and tasks are completed to meet milestone timelines as developed in the project plan.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
· Provides additional support to the Project Manager.
· Understands full project life-cycle, Project Management concepts, and how to create successful projects.
· Supports project oversight.
· Assists with project's execution and controls.
· Assists in the development of project plan/schedules.
· Contributes to project initiation, scope definition and scope control.
· Drives tasks to completion and maintain schedules.
· Plans, organizes, supports, and reviews status of project meetings.
· Drafts meeting agendas and meeting minutes.
· Generates and maintains mechanisms for tracking project status and processes.
· Provides customer support, shipment and installation coordination.
· Supervises project team to successful project completion.
· Implements project administrative tasks according to requirements.
· Assist with departmental administrative tasks as required.
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6
Administrative Assistant II
22075 Leesburg, Virginia
Loudoun County Public Schools
Posted 13 days ago
Job Viewed
Job Description
Job Overview
An employee in this class performs moderately difficult to semi-complex office operations requiring proficient office skills. The Administrative Assistant II is responsible for the efficient clerical operation of the office and for providing clerical services to staff. The employee composes routine and specific correspondence on matters for the supervisor's signature, prepares written correspondence from rough notes, and compiles and maintains a variety of information and data. Employees at this level perform a full range of duties as assigned, working independently and exercising judgment and initiative.
Roles and responsibilities
The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.
Qualifications
Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.
Education High School Diploma or GED required
Experience
Progressively responsible experience in performing general office clerical or administrative support work
Licenses and Certifications
NA
Knowledge, Skills and Abilities
Preferred Qualifications :
* Bookkeeping or financial technician experience preferred
Physical Requirements
The following provides a brief description of physical requirements for this job:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Reports to : Coordinator, Distribution Center
FLSA Status : Non-Exempt
Months/Days/Hours : 12 months/254 days/8 hours per day
Salary Level : Universal 6
Salary Scale :
Salary Range : $24.40-$31.32
An employee in this class performs moderately difficult to semi-complex office operations requiring proficient office skills. The Administrative Assistant II is responsible for the efficient clerical operation of the office and for providing clerical services to staff. The employee composes routine and specific correspondence on matters for the supervisor's signature, prepares written correspondence from rough notes, and compiles and maintains a variety of information and data. Employees at this level perform a full range of duties as assigned, working independently and exercising judgment and initiative.
Roles and responsibilities
The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.
- Responds to request for information made from the general public, staff, and or other interested parties.
- Answers questions within area of authority; directs callers/visitors to appropriate location or staff member.
- Provides administrative and program specific support to office staff.
- Provides general guidance and tier II support to Administrative Assistant Is.
- Prepares a variety of general and specific correspondence, logs, paperwork, invoices and purchase orders, forms and or other related information to ensure accuracy and completeness.
- Receives, sorts, and distributes a variety of correspondence, deliveries, and mail.
- Files electronic and hard copy documents of a routine and confidential nature alphabetically, numerically, or by other prescribed methods established with filing systems.
- Makes copies, and or sends documents electronically, by fax, or via mailing.
- Reviews and maintains calendars for the supervisor, and schedules appointments and or meetings.
- Assists with the organization and preparation of meeting space, procures refreshments and assists with technical support.
- Prepares information for inclusion in special reports and summaries, frequently checking against a variety of records in order to ensure complete and accurate information.
- Operates PC word processing programs producing correspondence, bulletins, technical and non-technical material, letters, memos, and reports.
- Operates office specific software programs including managing databases; monitoring activities, updating and verifying information.
- Maintains office files and records for information regarding administrative procedures and policies, regulations, personnel, organization, and reports relative to the department's activities.
- Makes travel arrangements for the supervisor including verifying itinerary, booking flights and lodging, collecting of receipts; submitting all required documents to the appropriate personnel, department or office.
- Inputs data from financial transactions documents into office accounting spreadsheets or systems.
- Monitors office supply levels and orders supplies as necessary.
Qualifications
Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.
Education High School Diploma or GED required
Experience
Progressively responsible experience in performing general office clerical or administrative support work
Licenses and Certifications
NA
Knowledge, Skills and Abilities
- Ability to post and maintain a set of accounts; to process varied accounting transactions; to reconcile accounts, including tracing errors and resolving discrepancies; to search for, select, compile, and summarize data; to interpret and apply instructions and guidelines to specific situations
- Ability to compose a variety of memoranda or letters from general instructions, maintain complex records, and to assemble, organize, and prepare data from records
- Ability to determine work priorities; to maintain confidentiality; to work independently; and to work effectively during periods of heavy workloads and tight deadlines
- Thorough knowledge of business English, spelling, general vocabulary, and arithmetic
- Considerable knowledge of standard office equipment, including desktop PCs, scanners, printers, photocopiers and facsimile machines, and software including Microsoft Access, Excel, Word, and PowerPoint
- Good human relations and communications skills
Preferred Qualifications :
* Bookkeeping or financial technician experience preferred
Physical Requirements
The following provides a brief description of physical requirements for this job:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Reports to : Coordinator, Distribution Center
FLSA Status : Non-Exempt
Months/Days/Hours : 12 months/254 days/8 hours per day
Salary Level : Universal 6
Salary Scale :
Salary Range : $24.40-$31.32
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7
Legal Administrative Assistant
22075 Leesburg, Virginia
Alliance Defending Freedom
Posted 21 days ago
Job Viewed
Job Description
Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose-to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you.
Locations: Lansdowne, VA
Key Responsibilities
- Act in a confidential capacity and anticipate the needs of assigned team members.
- Manage clerical tasks and projects under direct supervision.
- Proofread documents for grammar and sentence structure.
- Prepare binders for attorneys (e.g., pleadings, research notebooks).
- Maintain case file information in the Litigation database and electronic document management system.
- Prepare and send correspondence to clients, courts, and attorneys. File court documents via paper or CM/ECF.
- Draft basic legal forms (e.g., pro hac vice motions, court appearances, admissions paperwork).
- Coordinate and prepare attorney travel itineraries.
- Reconcile purchase card expenses and prepare invoice vouchers.
- Manage administrative needs (office supplies, IT support, etc.).
- Fax, scan, copy, and collate legal documents and exhibits.
- Prepare UPS/FedEx shipping labels, packages, and letters.
- Create and edit presentations, memos, reports, correspondence, graphs, org charts, and faxes.
- Create, maintain, and organize hard-copy files.
- Manage Outlook calendars and coordinate meetings, events, and office lunches.
- Assist with special projects as needed and serve as backup for other assistants.
- 1+ years of legal administrative experience.
Pay & Benefits
At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.
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8
Administrative Assistant - Logistics
20167 Sterling, Virginia
TAD PGS, Inc.
Posted 3 days ago
Job Viewed
Job Description
We have an outstanding career opportunity for anAdministrative Assistant - Logistics to join a leading Company located in theSterling, VA surrounding area.
We are currently seeking a detail-oriented Administrative Assistant to support logistics operations for a food production facility in Sterling, VA. The ideal candidate will have prior experience in logistics or warehouse coordination, strong Excel skills, and a clear understanding of DOT compliance and driver scheduling.
Job Responsibilities:
+ Coordinate daily routing activities related to production planning and shipping timelines
+ Monitor and track driver clock-ins/outs, breaks, and fuel usage
+ Communicate with third-party warehouses regarding trailer pickups and schedules
+ Ensure proper documentation: BOLs, PODs, trip reports, pre-trip inspections
+ Track and monitor leased equipment to optimize usage and minimize costs
+ Maintain temperature control and secure load requirements for all shipments
+ Schedule and organize preventive maintenance and truck cleaning
+ Hold weekly meetings with CDL drivers regarding DOT updates and assessments
+ Assist with accident reporting, roadside emergencies, and follow-ups
+ Submit daily BOLs and ensure RM/FG transfers between plants are completed
Basic Hiring Criteria
+ High school diploma or equivalent
+ Previous logistics or warehouse clerk experience (preferably in a high-volume environment)
+ Advanced Excel skills required
+ Strong communication, organizational, and problem-solving abilities
+ Understanding of DOT regulations and driver compliance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
We are currently seeking a detail-oriented Administrative Assistant to support logistics operations for a food production facility in Sterling, VA. The ideal candidate will have prior experience in logistics or warehouse coordination, strong Excel skills, and a clear understanding of DOT compliance and driver scheduling.
Job Responsibilities:
+ Coordinate daily routing activities related to production planning and shipping timelines
+ Monitor and track driver clock-ins/outs, breaks, and fuel usage
+ Communicate with third-party warehouses regarding trailer pickups and schedules
+ Ensure proper documentation: BOLs, PODs, trip reports, pre-trip inspections
+ Track and monitor leased equipment to optimize usage and minimize costs
+ Maintain temperature control and secure load requirements for all shipments
+ Schedule and organize preventive maintenance and truck cleaning
+ Hold weekly meetings with CDL drivers regarding DOT updates and assessments
+ Assist with accident reporting, roadside emergencies, and follow-ups
+ Submit daily BOLs and ensure RM/FG transfers between plants are completed
Basic Hiring Criteria
+ High school diploma or equivalent
+ Previous logistics or warehouse clerk experience (preferably in a high-volume environment)
+ Advanced Excel skills required
+ Strong communication, organizational, and problem-solving abilities
+ Understanding of DOT regulations and driver compliance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
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