Administrative Assistant

14231 Williamsville, New York Robert Half

Posted 4 days ago

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Job Description

Description We are looking for a detail-oriented Administrative Assistant to join our team in Williamsville, New York. In this Contract-to-permanent position, you will play a key role in supporting day-to-day operations, ensuring smooth administrative processes and excellent communication with clients and colleagues.
Responsibilities:
- Provide comprehensive administrative support for office operations, including managing schedules and organizing documentation.
- Answer incoming calls professionally, addressing inquiries and directing calls to the appropriate team members.
- Perform accurate data entry tasks to maintain and update records and databases.
- Coordinate receptionist duties, including welcoming visitors and ensuring a positive office experience.
- Utilize Microsoft Excel and Word to create, edit, and manage spreadsheets and documents.
- Prepare and format PDF documents as needed for internal and external use.
- Assist with general office tasks such as filing, scanning, and handling correspondence.
- Collaborate with team members to ensure efficient workflow and support project needs. Requirements - Proven experience in administrative assistance or a related role.
- Proficiency in answering inbound calls and providing excellent customer service.
- Strong organizational skills with attention to detail in data entry and record management.
- Familiarity with receptionist duties, including managing front desk operations.
- Advanced knowledge of Microsoft Excel and Word.
- Ability to work with PDF documents, including formatting and editing.
- Excellent communication skills, both verbal and written.
- Ability to multitask and prioritize tasks in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Administrative Assistant

14231 Williamsville, New York Robert Half

Posted 4 days ago

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Job Description

Description
Robert Half is partnering with a leading Property Appraisal company in the Buffalo, NY area on their search for an Administrative Assistant with top-tier attention to detail. This in-office role will support both company leadership and the appraisal staff in a wide variety of critical tasks. The ideal candidate will have prior administrative experience, preferably in real estate, property management, or appraisal services. This role requires excellent communication skills and the ability to work efficiently in a fast-paced, deadline-driven environment. If you like an industry and position where every day can be different, this could be a great opportunity!
Responsibilities include but not limited to:
+ Provide administrative support to appraisers, management, and other team members to ensure smooth daily operations
+ Prepare, format, and proofread appraisal reports and other documentation for accuracy and compliance with company and industry standards
+ Maintain and organize client files, property records, and confidential information in both physical and digital formats
+ Manage incoming calls, emails, and correspondence, ensuring prompt and professional responses
+ Enter data accurately into appraisal management systems and ensure timely submission of completed reports
+ Support compliance efforts by adhering to appraisal regulations, confidentiality protocols, and quality assurance procedures
Requirements
Skills and Requirements:
+ 3+ years of administrative experience preferred; prior experience in a property appraisal, real estate, or mortgage environment is a big plus!
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required
+ Excellent written and verbal communication skills
+ Familiarity with accounting / finance basics is a big plus but not required
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Administrative Specialist

14120 North Tonawanda, New York WestRock Company

Posted 23 days ago

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Job Description

Administrative Specialist
Hours: Monday-Friday 8am-4:30pm
Salary: $48K-$50K/year
Opportunity summary: As an Administrative Specialist, you will serve as the face of Smurfit Westrock for customers and visitors to the facility. You will serve and support the General Manager, Plant Manager and Customer Service Manager and other staff with administrative duties in a fast-paced and collaborative environment. In addition, you will perform other job duties as assigned, including project-related work to support various functions such as safety, quality, cost savings, continuous improvement, environmental, reliability, training, and data integrity.
How you will impact Smurfit Westrock
* Facilitate ordering and maintenance of department office supplies, maintaining proper inventory levels for designated areas
* Prepare and run monthly employee reports, including employee attendance, man-hour productivity/machine utilization, overtime hours, and daily booking orders
* Assist with customer visits to the facility, welcome all guests, receive and process all incoming mail and telephone calls
* Schedule, coordinate and manage meetings/conference calls and related activities including all on-site meeting logistics
* Prioritize daily routines and be flexible to accommodate changing priorities
* Assist in closing payroll on a weekly basis and report payroll and time entry discrepancies to department leads
What you need to succeed:
* High School diploma or G.E.D. with equivalent experience
* 2+ years of administrative support, customer service, sales support, HR and/or payroll experience, preferably in manufacturing environment
* Strong interpersonal and customer service skills
* Excellent written and verbal communication skills
* Demonstrated successful track record of effective problem-solving
* Possess strong collaboration skills with stakeholders across functions
* Ability to set priorities, achieve deadlines, and manage multiple tasks at the same time
* Demonstrates strong organizational and time management skills
* Possess strong written and verbal communication skills to deliver messages to customers and Smurfit Westrock employees
Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of safety, loyalty, integrity, and respect, we use leading science and technology to move fiber-based packaging forward.
Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.
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Office Administrator

14266 Buffalo, New York SelectOne

Posted 12 days ago

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Job Description

About the Company Hiring: Our client is a well-regarded professional services firm based in Western NY with a strong culture that values its employees.

About the Job: The Office Administrator will oversee daily operations, human resources administration, and IT/vendor management across two offices. This key role requires a detail-oriented, proactive professional with strong organizational skills and the ability to thrive in a fast-paced legal environment.

Key Responsibilities:
• Oversee day-to-day office operations across two locations, including vendor management, systems support, and facilities coordination
• Administer employee benefits and insurance programs for attorneys and staff
• Supervise front desk receptionist and support personnel
• Manage the purchasing of equipment and office supplies
• Partner with firm leadership to implement strategic initiatives, policies, and operational improvements
• Organize and execute internal firm events and employee engagement activities
• Support new hire onboarding and collaborate with staff to ensure smooth transitions
• Handle HR administration, including personnel recordkeeping, vacation tracking, and workflow coordination

Qualifications & Competencies:
• Bachelor's or Associate's degree preferred
• Minimum 3 years of office management or administration experience, ideally in a professional services or legal setting
• Strong attention to detail, with a focus on creating operational efficiencies
• Excellent interpersonal and communication skills
• Proactive problem-solver who enjoys creating value and supporting team success
• Comfortable working on-site in a collaborative, people-focused culture

Salary: $60,000 - $75,000 base salary plus bonus and great benefits

Job Type: On-Site

CODE : IND123
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Senior Administrative Assistant

14211 Buffalo, New York M&T Bank

Posted 2 days ago

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Job Description

**_This role offers_** **a** **_hybrid work schedule_**
**At M&T Tech** **, we're a team of makers, doers, and builders, working to create the most advanced technology solutions in banking. We're not your stereotypical suit and tie bankers: we're an innovative team of leading tech experts, pushing boundaries, and taking risks. We're building an agile team of the most skilled and creative workers to solve complex problems, architect solutions, write high-performance software, and chart our new path, all to make the lives of our customers, and the communities that we serve, better. Join us and be part of something new as we build tomorrow's bank, today.**
**Overview:**
**Provides high level, more complex** **secretarial/administrative** **support to senior management employees or groups in the Bank**
**Primary Responsibilities:**
**Serve as a liaison between manager and bank personnel, responding to questions and issues on departmental matters.**
**Creates non-routine correspondence and communications on behalf of manager.**
**Perform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department.**
**Prepare and arrange business presentations, management letters, and other communications to include agendas, meeting minutes.**
**Schedule appointments and maintain calendar for manager. Coordinate all travel arrangements.**
**Prepare disbursements and billings for approval. Maintains financial expense records.**
**Adhere to applicable** **compliance/operational** **risk controls in accordance with Company or regulatory standards and policies.**
**Promote an environment that supports diversity and reflects the M&T Bank brand.**
**Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.**
**Complete other related duties as assigned.**
**Education and Experience** **Required:**
**Associate's degree or equivalent in experience**
**4 years progressive** **secretarial/administrative** **support experience with demonstrated development of skills on-the-job**
**About M&T**
**M&T Bank is a Top 20 US bank holding company and one of the best performing and financial stable regional banks in the country, we offer our technology employees a wide range of performance-based career development opportunities. We have a strong commitment to our customers and the communities we serve, and we continue to grow with a focus on the future. So, when looking to advance your career, look to M&T. Grow with us.**
M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $18.57 - $30.95 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.
**Location**
Buffalo, New York, United States of America
M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer, including disabilities and veterans.
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Senior Administrative Assistant

14211 Buffalo, New York M&T Bank

Posted 24 days ago

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Job Description

**Overview:**
Serve as a liaison for their leader within the organization, responding to questions and issues on departmental and bank matters. Will be integral in time management prioritization, supporting major initiatives, and being an initiative-taking communicator on behalf of the manager.
**Primary Responsibilities:**
+ Creates non-routine correspondence and communications on behalf of manager.Perform elevated level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of teams they support.
+ A key focus will be to support advancing our work for The Way We Work 2-day workshops and managing communication, coordination (Food & Hotel) and prepare training sites with room set up.
+ Prepare and arrange business presentations, management letters, and other communications to include creating agendas, meeting minutes and actively tracking and driving follow up actions.
+ Advance calendar management and proactive scheduling. Ensuring high frequency meeting cadence around critical initiatives while prioritizing critical meetings and decisioning those appointments that should be postponed and/or canceled. Coordinate all travel arrangements.
+ Will utilize Microsoft suite including creating PowerPoint presentations in support of leadership and initiatives needs.
+ Prepare disbursements and billings for approval. Maintains financial expense records.Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
+ Promote an environment that supports belonging and reflects the M&T Bank brand.Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.Complete other related duties as assigned.
**Education and Experience Required:**
+ Associate's degree or equivalent in experience
+ 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job
+ Full knowledge and experience of activities and procedures of position
+ Proficiency with personal computers and pertinent software programs: word processing, spreadsheet, presentation creation in PowerPoint and outlook
+ Ability to maintain confidentiality and discretion, using sound judgment
M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $18.57 - $30.95 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.
**Location**
Buffalo, New York, United States of America
M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer, including disabilities and veterans.
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Senior Administrative & Accounting Associate

14211 Buffalo, New York Robert Half

Posted 2 days ago

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Job Description

Description Mark Tower from Robert Half is seeking a highly skilled and detail-oriented Administrative and Accounting Team Lead to join one of Buffalo's best employers located in the Larkinville area. This is a senior level position, and our great partner is looking for someone with high initiative who is comfortable with technology and project management. If you love to own your slice of the job, this could be an amazing position! Responsibilities include but not limited to: Accounts Payable & Receivable: Manage vendor payables, cash disbursements, check payments, client/company receipts, and related journal entries, including American Express reconciliation and check printing for premium and operating accounts Licensing Coordination: Maintain employee license records; ensure compliance with individual and corporate licensing requirements including continuing education and non-resident license renewals Vendor & Office Management: Oversee office vendor setup, contract maintenance, invoice review, and approval; manage vendor documentation including W-9s and certificates of insurance Expense Management: Review and approve employee expense reports; track charitable contributions, payments, and related tax documentation Budget & Audit Support: Assist with annual budgeting, monthly account status reporting, and preparation of financial documentation for audits Administrative Support: Provide backup for front desk associates, cross-train across departments, and assist with general administrative and accounting functions as needed Postal & Supply Oversight: Manage office supplies and postal equipment across multiple locations, including leases, supplies, postage, and maintenance Microsoft Office Proficiency: Utilize Microsoft Word for document processing and Excel for data management, tracking, and reporting tasks Project & Schedule Coordination: Support project management tasks, especially during acquisitions; maintain annual payment schedules for select vendors Quality & Compliance: Adhere to organizational standards and procedures, including the E& O Plus Quality Management Program. Requirements Associate's degree in Accounting or Finance required; Bachelor's degree in Business preferred Minimum of 2 years of accounting experience required, with prior financial experience in the insurance industry preferred Proficient in Microsoft Office applications with the ability to learn and navigate various computer systems and programs Strong written and verbal communication skills; able to explain, receive, interpret, and respond to complex information Demonstrated ability to interpret both concrete and abstract data and carry out complex tasks with accuracy Highly detail-oriented with a commitment to accuracy and precision in work Excellent time management, decision-making, and organizational skills with the ability to manage multiple priorities independently Strong interpersonal skills with the ability to foster a positive, detail oriented, and collaborative work environment Capable of processing written materials visually and effectively receiving detailed information through oral communication
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Office Administrator (Part-Time)

14266 Buffalo, New York StaffBuffalo

Posted 1 day ago

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Job Opportunity Details

Part Time Office Administrator (Part-Time)
$20 per hour
Buffalo, New York

Office Administrator (Part-Time)

Are you an organized, detail-oriented professional who enjoys being the go-to person in the office? Do you thrive in a role where every day brings a mix of structure and spontaneity - from greeting tenants to reconciling spreadsheets to keeping operations running smoothly? If you're looking for a part-time position with flexibility, stability, and purpose, this could be the perfect opportunity for you.

StaffBuffalo is actively hiring a Part-Time Office Administrator for an established real estate company based in Buffalo, NY. This is a fully on-site position with flexible daytime hours - averaging 20-30 hours/week. Pay is $0/hour and the role offers long-term potential for someone who wants to grow alongside a tight-knit, family-run business that manages a portfolio of residential rental and mixed-use properties.

You'll work closely with the current Office Manager to learn the ropes and gradually take on more responsibility, helping manage everything from rental logs/chart of accounts, managing bills and invoices to incoming tenant calls and unit documentation. If you're a quick learner, natural problem-solver, and someone who finds joy in routine, people-centered work - we want to hear from you!

This is an on-site position in the Buffalo area.

Responsibilities:

  • Greet tenants and visitors, manage incoming calls, and respond to voicemail messages
  • Process rent payments and match entries across paper logs and QuickBooks
  • Organize utility bills, invoices, and financial records; prepare for audits
  • Maintain and update Excel tracking sheets for long-term property data
  • Assist with preparing tenant notices, inspection letters, and rental paperwork
  • Support documentation and other housing-related paperwork
  • Keep physical files organized and up to date with detailed documentation
  • Attend daily team meetings and communicate updates to ownership and staff
  • Monitor cash flow, interpret trends in billing/utilities, and identify red flags
Qualifications:
  • 2+ years of administrative, bookkeeping, or office experience preferred
  • Strong attention to detail and a highly organized approach
  • Experience with QuickBooks and Microsoft Excel is a plus
  • Comfort working in a casual, both computer and paper-based, service-oriented office
  • Ability to follow established systems, think critically, and communicate clearly
  • Self-motivated and able to contribute ideas and improvements
  • Comfortable with candid office culture
Hours & Pay:
  • 20/hour
  • Averaging 20-30 hours/week
  • Flexible daytime scheduling
  • Casual dress code, street parking, and a welcoming team environment

The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.

First time working with a ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage.

StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.
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Law Office Administrator - Hybrid

14266 Buffalo, New York Selective Insurance

Posted 4 days ago

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Job Description

About Us

At Selective, we don't just insure uniquely, we employ uniqueness.

Selective is a midsized U.S. domestic property and casualty insurance company with a history of strong, consistent financial performance for nearly 100 years. Selective's unique position as both a leading insurance group and an employer of choice is recognized in a wide variety of awards and honors, including listing in Forbes Best Midsize Employers in 2024 and certification as a Great Place to Work in 2024 for the fifth consecutive year.

Employees are empowered and encouraged to Be Uniquely You by being their true, unique selves and contributing their diverse talents, experiences, and perspectives to our shared success. Together, we are a high-performing team working to serve our customers responsibly by helping to mitigate loss, keep them safe, and restore their lives and businesses after an insured loss occurs.

Overview

Selective Insurance is looking for a Law Office Administrator for our Workers Compensation Staff Counsel Program. Location: Farmington, CT; Buffalo, NY; Roseland, NJ; Marlton, NJ; Wayne, PA or Columbia, MD. This is a hybrid role with 3 days in office and 2 remote.

The individual in this position is responsible for managing the day-to day activities of the law office and for providing administrative support to a managing attorney and support team to ensure the effective and efficient operation of the offices. Serves as the direct report manager of legal assistants and paralegals (8-10 direct reports across 6 office locations). All job duties and responsibilities must be carried out in compliance with applicable legal and regulatory requirements.

Responsibilities

  • Provide direct and consistent oversight to legal professionals including daily support, real time feedback, and coordinated process improvement
  • Review substantive legal work being completed by legal assistants and paralegals to ensure maximum productivity and quality work product, identify knowledge gaps and ongoing training needs. Ensure office proficiency in all platforms utilized.
  • Collaborate with Legal Operations Manager and Managing Attorney on existing workflows, create/propose solutions, execute strategies
  • Develop and implement onboarding and training plans for legal support team and partner with Managing Attorney to develop the same for attorneys (with a focus on technology)
  • Proactively assess, request, interview, and hire additional legal support members upon requisite approvals, manage turnover as needed.
  • Participate in hiring of all new staff members. Evaluate applicants, conduct interviews, complete onboarding, train/orient/mentor new hires on office procedures, HR systems, assignments
  • Attend at WC meetings (state specific and program wide), identify areas for improvement, facilitate conversations, propose solutions, act upon takeaways.
  • Standardize administrative processes and ensure consistent file maintenance while honoring the nuance of workers' compensation
  • Lead performance conversations, encourage professional development, foster a culture of accountability and growth, work with HR as needed
  • Maintain supporting documents for performance issues as well as development opportunities and succession planning
  • Play an instrumental role in championing our case management system, leverage reports/dashboard to manage team
  • Carry out other responsibilities as needed by Legal Operations Manager and/or Managing Attorney including but limited to tasks pertaining to office supplies/equipment, facilities/maintenance, vendors, accounting, expense management, IT troubleshooting, team building employee activity committee events.

Qualifications

Knowledge and Requirements

  • Proficiency in Microsoft Word, Outlook and Excel required.
  • Typing/dictation skill required. Legal case management software experience required.
  • Excellent customer service, writing, and oral communication skill required.


Education and Experience

  • High school diploma or equivalent preferred.
  • College degree or business school desired.
  • Minimum of 10 years legal secretary or paralegal experience within the jurisdiction.
  • Supervisory/management experience is strongly preferred.
  • Experience in workers compensation is required.

Total Rewards

Selective Insurance offers a total rewards package that includes a competitive base salary, incentive plan eligibility at all levels, and a wide array of benefits designed to help you and your family stay healthy, achieve your financial goals, and balance the demands of your work and personal life. These benefits include comprehensive health care plans, retirement savings plan with company match, discounted Employee Stock Purchase Program, tuition assistance and reimbursement programs, and paid time off plans. Additional details about our total rewards package will be provided during the recruiting process.

The actual base salary is based on geographic location, and the range is representative of salaries for this role throughout Selective's footprint. Additional considerations include relevant education, qualifications, experience, skills, performance, and business needs.

Pay Range

USD $72,000.00 - USD $109,000.00 /Yr.
Additional Information

Selective is an Equal Employment Opportunity employer. That means we respect and value every individual's unique opinions, beliefs, abilities, and perspectives. We are committed to promoting a welcoming culture that celebrates diverse talent, individual identity, different points of view and experiences - and empowers employees to contribute new ideas that support our continued and growing success. Building a highly engaged team is one of our core strategic imperatives, which we believe is enhanced by diversity, equity, and inclusion. We expect and encourage all employees and all of our business partners to embrace, practice, and monitor the attitudes, values, and goals of acceptance; address biases; and foster diversity of viewpoints and opinions.

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Office Administrator - part time

14266 Buffalo, New York Coca-Cola Beverage Northeast

Posted 12 days ago

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Job Description

Office Administrator - part time

Date: Aug 8, 2025

Location:

Buffalo, NY , US, 14209

  • Compensation: $21 per hr

  • Schedule: Monday - Friday 12PM - 6:00 PM

Why Join Coke Northeast?

Culture - At Coca-Cola Beverages Northeast, we deliver more than your favorite beverages. We deliver on a promise – to live our values by investing in our people, focusing on our customers, and championing the communities we are fortunate to serve.

Career Development - At Coke Northeast, the career growth is truly endless. We continue to expand our territories through the Northeast bringing new opportunities to our employees to move up within our organization. Most of our Senior Leadership began as summer help!

Diversity - Our Sales Centers and Production Centers throughout the Northeast are filled with an array of personalities, cultures, and backgrounds. Our focus is to build a team that can bring refreshing new ideas and insights to the table and that begins with our diverse workforce.

Job Description

The Office Administrator performs settlement and/or cashiering duties within a Sales & Distribution Center in accordance with standard company procedures.

Essential Duties & Responsibilities

  • Review and verify end of day driver paperwork

  • Ensure proof of deliveries are included in driver paperwork

  • Prepare driver paperwork for imaging

  • Maintain missing documents log

  • Research and resolve driver overages and shortages

  • Run daily route status report to verify that all delivery routes have been settled

  • Review settlement exception report and resolve issues

  • Report settlement issues to accounting department

  • Troubleshoot handheld issues impacting settlement

  • Maintain cash reconciliation and driver deposit log

  • Perform cashiering duties including Fed-Ready status of deposit

  • Prepare deposit for pick-up by armored car service

  • Ensure security of route cash

  • Receive and verify full service bag count

  • Count full service cash and finalize handheld

  • Validate proper use of cash drop log

  • Research mail checks, print back-up and code in Payment Manager

  • Complete miscellaneous tasks such as answering phone calls, greeting visitors, printing, copying, laminating and other administrative duties as assigned

Job Requirements

  • High school diploma, GED or equivalent required

  • Associate’s degree or equivalent preferred

  • 2-5 years of experience in an office environment required

  • Experience in cash room environment preferred

  • Experience using BASIS route accounting system preferred

  • Strong analytical, organizational and problem solving skills

  • Strong attention to detail and accuracy skills

  • Basic proficiency in Microsoft Office applications including Outlook, Excel and Word

  • Valid driver’s license, driving record within policy guidelines, and insurance that meets company requirements.

  • Ability to occasionally travel, as business needs require.

About Coke Northeast:

We are Coca-Cola Beverages Northeast, one of the largest Coca-Cola bottlers in the US while maintain a small company feel. Our topnotch team focuses on producing, selling, and distributing iconic beverage brands to the communities we champion and serve. We pride ourselves on our unwavering dedication to our values: quality, integrity, commitment, resourcefulness, and diversity. We are focused on continued growth, there’s never been a better time to join our team!

Still interested in learning more about our company and culture? Take a few minutes to watch the videos below:

Day in the Life of Coca-Cola Employees:

  • Order Builders (Warehouse) (

  • Truck Driver (Distribution)

  • Merchandisers (

  • Fleet & Cooler Technicians

  • Machine Operator & Quality Assurance (

Coke Northeast Employees on Career Growth:

  • Paul (Human Resources) (

  • Rodney (District Sales Manager)

  • Susannah (Sr. Director of Public Affairs and Comm) (

BACKGROUND VERIFICATION:

Coke Northeast requires all applicants to undergo a criminal background verification process prior to commencing employment with the Company. Employment with Coke Northeast is contingent on the satisfactory completion of a pre-employment background check. Depending on position, drug screen results and/or driving records, including minor moving violations, will be evaluated according to Coke Northeast’s guidelines to determine eligibility for the position.

EQUAL OPPORTUNITY EMPLOYER STATEMENT:

Coke Northeast is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class.

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  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
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