211 Administrative Staff jobs in Reston

• Oversee and manage office functions, including scheduling and correspondence.
• Maintain organized records and handle confidential information.
• Support accounting with invoice management and payroll coordination.
• Assist with onboarding processes and document management.
• Serve as the point of contact for team and client inquiries.

• Minimum of 2 years' experience in a similar role.
• Excellent communication and multitasking abilities.
• Knowledge of Zoho CRM is a plus.
• Strong organizational and problem-solving skills.

R.A.S. Logistics is a leader in the logistics industry providing final mile delivery services and we continue to grow thanks to the experience and excellent customer service of our staff. We are currently recruiting for an Office Administrator in Manassas, VA.

Position Summary:
The Logistics Office Administrator is responsible for coordinating daily driver schedules, managing delivery routes, and ensuring timely, accurate communication between drivers, customers, and internal teams. This role plays a critical part in maintaining operational efficiency, resolving delivery issues, and ensuring compliance with company and regulatory requirements.

(Logistics Dispatch Office Administration Preferred)

Key Responsibilities:

• Schedule, assign, and monitor daily delivery routes for drivers to ensure timely and accurate deliveries.
• Serve as the primary point of contact for drivers, addressing questions, route changes, and delivery updates.
• Communicate proactively with customers regarding delivery status, delays, or special instructions.
• Maintain accurate dispatch logs, driver records, and delivery documentation in company systems.
• Coordinate with warehouse staff to ensure orders are staged and ready for dispatch.
• Monitor GPS tracking systems to ensure efficient route management and compliance with driving hours.
• Address and resolve operational issues quickly to minimize disruptions.
• Assist in onboarding new drivers, including providing route training and ensuring completion of necessary forms.
• Support compliance with DOT and safety regulations by maintaining accurate records and reporting requirements.
• Prepare and submit operational reports to management as required.

• High school diploma or equivalent
• Previous experience in dispatch, logistics, or transportation administration required.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and problem-solving abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and dispatch/logistics software.
• Ability to work effectively in a fast-paced, high-pressure environment.
• Knowledge of DOT regulations and transportation compliance is a plus.

• Office-based role with frequent communication with drivers, customers, and warehouse staff.
• May require occasional overtime or weekend work to meet operational needs.

• Ability to sit and work at a computer for extended periods.
• Light lifting of office materials and supplies may be required.

• Excellent base wage
• Insurance available 1st of month after 30 days; Retirement plan available 1st of month after 90 days; Retirement match provided after 1 year
• Affordable Medical, Dental and Vision Insurance.
• Company provided life insurance and additional voluntary life insurance available.
• Company provided short and long term disability.
• Excellent 401k match of 100% on first 3% then 50% on next 2%

Office Administrator

Job Category: Project and Program Management

Time Type: Full time

Minimum Clearance Required to Start: None

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Local

The Opportunity:

As an Office Administrator you will provide vital services in support of the TSA's mission of protecting the nation's air, rail, transit, and highway transportation systems to ensure freedom of movement for people and commerce. This partnership enables the TSA to continue serving approximately 1.9 million passengers every day at mass transit stations and airports nationwide.

You will assist with managing, tracking, and ensuring accountability of audio-visual equipment. Additionally, you will support the preparation of agendas, meeting minutes or notes, and memorandums. You will help compile and consolidate responses by coordinating with multiple stakeholders. Your role will also involve tracking, monitoring, and maintaining calendars and meeting schedules. You will assist in collecting inputs and supporting the preparation of reports as needed. Furthermore, you will coordinate logistics for leadership events and meetings, including booking conference rooms, preparing rooms, setting up audio-visual equipment, sending meeting invites to guest speakers and attendees, printing and distributing handouts, creating and tracking attendee lists, and taking minutes.

This position requires being on-site, either at TSA's HQ in Springfield, VA, or another location within the National Capital Region (NCR) (e.g., Annapolis Junction, MD).

Responsibilities:

As Office Administrator you will provide diverse secretarial and administrative duties. Specifically you will

• Initiating special reports

• Composing routine correspondence

• Compiling statistical and budget information

Qualifications:

Required:

• Ability to obtain DHS EOD (Entry on Duty)

• Bachelor's degree

• Two (2) years experience providing office administrator related duties

**This position is in support of future opportunities. As we get closer to filling this position, we will be contacting qualified candidates. If you are selected to interview, you will be contacted directly by a recruiter.

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What You Can Expect:

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.

Your potential is limitless. So is ours.

Learn more about CACI here. (

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Pay Range : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here ( .

The proposed salary range for this position is:

$45,900 - $91,900

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

• Work in partnership with the Office Managing Partner to manage, oversee and support day-to-day operations of the office
• Create and manage to the annual budget as well as drive financial results for the office
• Collaborate with human resources, payroll and benefits to provide local support in recruiting, onboarding and performance management
• Provide performance management including coaching, mentoring and assisting with professional development of local department support staff
• Supervise office support teams, including legal support assistants, paralegals, reception, office services, facilities, and coordinate with national managers in areas such as technology support and information governance
• Oversee facilities management, including general maintenance, repairs, space planning, design, renovations, purchasing and inventory control
• Plan social events and coordinate with the marketing team on local client events and marketing initiatives
• Demonstrate active participation in team assignments, law firm networking, and self-development opportunities
• Occasionally travel, including to other offices of the firm

• An undergraduate degree in Business Administration, Management, Human Resources or other related discipline strongly preferred
• A minimum of 7 years previous managerial and leadership experience in a legal professional services organization required
• Strong human resources and project management background preferred
• Advanced Microsoft Office suite and related technologies with working knowledge of Word, Excel and Power Point
• Excellent management/leadership skills, strong oral and written communication skills

• An undergraduate degree in Business Administration, Management, Human Resources or other related discipline strongly preferred
• A minimum of 7 years previous managerial and leadership experience in a legal professional services organization required
• Strong human resources and project management background preferred
• Advanced Microsoft Office suite and related technologies with working knowledge of Word, Excel and Power Point
• Excellent management/leadership skills, strong oral and written communication skills

On any given day, you will be working with firm leadership, Partners, local office personnel and business colleagues on a variety of requests and projects. You will:

• Work in partnership with the Office Managing Partner to manage, oversee and support day-to-day operations of the office
• Create and manage to the annual budget as well as drive financial results for the office
• Collaborate with human resources, payroll and benefits to provide local support in recruiting, onboarding and performance management
• Provide performance management including coaching, mentoring and assisting with professional development of local department support staff
• Supervise office support teams, including legal support assistants, paralegals, reception, office services, facilities, and coordinate with national managers in areas such as technology support and information governance
• Oversee facilities management, including general maintenance, repairs, space planning, design, renovations, purchasing and inventory control
• Plan social events and coordinate with the marketing team on local client events and marketing initiatives
• Demonstrate active participation in team assignments, law firm networking, and self-development opportunities
• Occasionally travel, including to other offices of the firm

Why You Want to Work Here:

You are the first and last impression for all visitors to our office - prospects, clients, and vendors. In addition to building and maintaining strong relationships with clients, you ensure consistent touches throughout the year (including birthdays). You are also responsible for managing and coordinating the office calendar and maintaining client records.

Job Responsibilities

• Provide a warm, welcoming environment for all prospective and current clients, visitors, and vendors.
• Host the front office, maintaining the hospitality center and serving in-office guests.
• Establish, build, deepen, and maintain client relationships through consistent touches (e.g., birthday cards/emails, flowers, gifts for anniversaries, funerals, relocations).
• Assist in planning, coordinating, and promoting public and private marketing or educational events, including tracking all event reservations.
• Open and close the front office daily.
• Answer the office phone, triage calls, and handle select service requests (shared responsibility).
• Maintain the CRM system and client records, ensuring complete and up-to-date information, including managing mass mailings/emails.
• Coordinate and manage the office calendar, including all client interactions (appointments, Zoom meetings, phone calls, events).
• Maintain office filing systems for client/prospect and vendor files (e.g., Xerox, Staples, subscriptions, phone systems).
• Track and manage software licensing and subscriptions.
• Maintain inventory control and order all supplies (office supplies, hospitality items, branded materials).
• Serve as the primary liaison between the office and service vendors, including the landlord, to troubleshoot and resolve issues.
• Handle all mail and packages according to established procedures.
• Coordinate staff meetings, take notes, and monitor action steps.
• Maintain an active Virginia Notary Public commission.

Qualifications

• Minimum 5 years of full-time, onsite office administration experience.
• University or college degree preferred.
• High competency with CRM and web-based systems, as well as Microsoft Office.
• Strong attention to detail.
• Highly organized.

Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant.

As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity.

BENEFITS AND COMPENSATION

• Career advancement opportunities
• Competitive compensation
• A great work environment with a team atmosphere
• Benefits for qualified individuals

• Overseeing general office operation
• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers
• Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc.
• Answer all incoming sales, service, and vendor phone calls
• Coordinate the installation and service department
• Maintain databases such as Contact Management System, Access, etc.
• Manage customer mailings, incoming mail, and email
• Manage calendar of events
• Update and manage various reports and programs (sales, phone, loyalty, etc.)
• Order inventory and supplies

• 2+ of experience in office administration
• Outstanding organizational skills manage multiple priorities in a timely fashion
• Exposure to customized Customer Relationship Manager (CRM) systems
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Word, Excel, and Powerpoint
• Problem solver and systematic in approach

• Benefits from day one: Immediately eligible for medical, dental and vision
• Industry Comparable Pay - Paid weekly and eligible for overtime
• Paid Vacation & Holidays - Can begin accruing day 1
• Career growth opportunities - we promote from within!
• A career for life: You'll gain hands-on experience within a production shop.

• 2+ years of experience within a customer facing environment
• 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred)
• Must have a valid driver's license and be eligible for coverage under our company insurance policy

• Effective verbal and written communication skills
• Ability to navigate multiple software systems, i.e., Microsoft Office Suite
• Work through competing priorities and adapt easily to a fast-paced environment
• Ability to provide personable, friendly customer service to internal and external customers

• Provide exceptional customer service via phone and in person to current and prospective clients.
• Create a welcoming environment for parents and students through adherence to customer service standards.
• Respond to client inquiries, provide information on the school operations
• Schedule meetings, maintain records and update the database
• Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc.
• Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office
• Help with special projects as assigned and needed.

• Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast paced environment
• Good written and verbal communication skills
• Professional phone presentation and quick learning skills
• Strong skills in MS Word and Excel
• Minimum Associates degree or 1-2 years of office experience

• 3 years of experience managing office materials
• 3 years working in an office environment with technical IT personnel
• 5 years+ of experience with Microsoft Office Tools such as Word, Power-Point, Excel, Project, and Forms

• Coordinate and facilitate meetings.
• Provide logical support for onboarding/offboarding of personnel including issuing assets.
• Maintain an inventory of issued assets and provide a monthly asset report.
• Coordinate communications materials.
• Manage office supply inventory and distribution.
• Generate feedback forms using tools such as Microsoft Forms.
• Provide other similar operational support services including drafting presentations; and editing/proofreading of documents, presentations or other meeting materials and miscellaneous research tasks.