68 Administrative Staff jobs in Ruskin
Administrative Assistant
33603 Tampa, Florida
Stantec
Posted today
Job Viewed
Job Description
At Stantec, we have some of the world's leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we're building a stronger, more resilient Stantec every day.
Your Opportunity
We are currently seeking an Administrative Assistant in our Tampa, FL office. This person is a highly motivated individual with office administration experience to provide front desk and administrative support to our networked office. The individual will also provide secondary administrative support to the other offices and staff of Stantec as required. This position will play a key role by providing support to the local team and assisting with all office operations. This is an in-office role, Monday through Friday work week, from 8:00 AM to 5:00 PM. There is flexibility to work early, late or weekends on occasional/as-needed basis, including on short notice.
Your Key Responsibilities
- Provide progressive administrative assistance within a fast-paced office environment.
- Perform general office duties including, but not limited to: - typing and formatting correspondence and meeting minutes
- use of company templates and ability to customize them for a particular use if needed
- coordinating travel arrangements
- scheduling meetings
- maintaining electronic logs
- organizing/maintaining office files
- scanning and copying
- processing and preparing mail and packages for shipment
- Assist with front desk coverage for lunch, breaks and when otherwise necessary.
- Handle all incoming calls on switchboard, directing and transferring calls, taking messages.
- Ensure reception area, conference rooms, and kitchen are kept clean and tidy.
- Assist outside vendors and clients with AV equipment connection in conference rooms.
- Assist with office maintenance and cleaning related issues, recycling, etc.
- Troubleshoot and/or schedule technicians for equipment when necessary (i.e., printer).
- Able to lift 15 - 20 lbs (office supplies, cases of paper).
- Passionate about safety and the desire to be the representative of the office safety program.
- Assist the administrative team and project managers with archiving project records, e.g., filing, photocopying, collating, etc.
- Miscellaneous administrative duties as required.
Your Capabilities and Credentials
- Excellent interpersonal skills and a strong commitment to excellence and high standards.
- Excellent writing and editing skills.
- High level of attention to detail in completion of tasks.
- Ability to multi-task and prioritize in a fast-paced environment and possess flexibility when juggling numerous projects simultaneously in a rapidly changing environment or frequently changing priorities.
- Ability to grasp instructions and information rapidly and apply them with varying degrees of supervision.
- Willing to help all levels of staff members and understand how to effectively coordinate timely assistance from other support staff to accomplish tasks in order to meet deadlines.
- Willing and able to take the initiative when needed.
- Strong organizational, problem-solving, and analytical skills.
- Professional, positive attitude is needed.
- Proficient in Microsoft Office Suite, including but not limited to Word, Excel and PowerPoint
- Familiarity with maintaining records and archiving processes.
- Valid driver's license and ability to make occasional office errands/deliveries
Education and Experience
Minimum 1-2 years reception/office administration experience in an office environment.
High School diploma required.
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
**Primary Location:** United States | FL | Tampa
**Organization:** BC-2163 Shared Services-US Tampa FL
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 03/07/2025 12:07:28
**Req ID:** 1001372
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.
Your Opportunity
We are currently seeking an Administrative Assistant in our Tampa, FL office. This person is a highly motivated individual with office administration experience to provide front desk and administrative support to our networked office. The individual will also provide secondary administrative support to the other offices and staff of Stantec as required. This position will play a key role by providing support to the local team and assisting with all office operations. This is an in-office role, Monday through Friday work week, from 8:00 AM to 5:00 PM. There is flexibility to work early, late or weekends on occasional/as-needed basis, including on short notice.
Your Key Responsibilities
- Provide progressive administrative assistance within a fast-paced office environment.
- Perform general office duties including, but not limited to: - typing and formatting correspondence and meeting minutes
- use of company templates and ability to customize them for a particular use if needed
- coordinating travel arrangements
- scheduling meetings
- maintaining electronic logs
- organizing/maintaining office files
- scanning and copying
- processing and preparing mail and packages for shipment
- Assist with front desk coverage for lunch, breaks and when otherwise necessary.
- Handle all incoming calls on switchboard, directing and transferring calls, taking messages.
- Ensure reception area, conference rooms, and kitchen are kept clean and tidy.
- Assist outside vendors and clients with AV equipment connection in conference rooms.
- Assist with office maintenance and cleaning related issues, recycling, etc.
- Troubleshoot and/or schedule technicians for equipment when necessary (i.e., printer).
- Able to lift 15 - 20 lbs (office supplies, cases of paper).
- Passionate about safety and the desire to be the representative of the office safety program.
- Assist the administrative team and project managers with archiving project records, e.g., filing, photocopying, collating, etc.
- Miscellaneous administrative duties as required.
Your Capabilities and Credentials
- Excellent interpersonal skills and a strong commitment to excellence and high standards.
- Excellent writing and editing skills.
- High level of attention to detail in completion of tasks.
- Ability to multi-task and prioritize in a fast-paced environment and possess flexibility when juggling numerous projects simultaneously in a rapidly changing environment or frequently changing priorities.
- Ability to grasp instructions and information rapidly and apply them with varying degrees of supervision.
- Willing to help all levels of staff members and understand how to effectively coordinate timely assistance from other support staff to accomplish tasks in order to meet deadlines.
- Willing and able to take the initiative when needed.
- Strong organizational, problem-solving, and analytical skills.
- Professional, positive attitude is needed.
- Proficient in Microsoft Office Suite, including but not limited to Word, Excel and PowerPoint
- Familiarity with maintaining records and archiving processes.
- Valid driver's license and ability to make occasional office errands/deliveries
Education and Experience
Minimum 1-2 years reception/office administration experience in an office environment.
High School diploma required.
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
**Primary Location:** United States | FL | Tampa
**Organization:** BC-2163 Shared Services-US Tampa FL
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 03/07/2025 12:07:28
**Req ID:** 1001372
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.
View Now
0
Administrative Assistant
33603 Tampa, Florida
Republic Services
Posted today
Job Viewed
Job Description
**POSITION SUMMARY:** An Administrative Assistant provides administrative support to the manager(s) and others in the Company by supplying information to callers, maintaining files, organizing and keeping schedules and appointments, generating standard reports, and producing correspondence.
**PRINCIPAL RESPONSIBILITIES:**
+ Answer telephones and provide information to callers and/or route calls to appropriate person; place outgoing calls as required.
+ Greet visitors, ascertain nature of business, and escort to manager or other appropriate person.
+ Read and route incoming mail.
+ Respond to requests regarding information, materials or business needs.
+ Compose and prepare routine correspondence.
+ File correspondence and other records.
+ Schedule appointments for manager and other staff members.
+ Compile and maintain standard reports and other statistical reports or data compilations.
+ Maintain highest level of confidentiality at all times.
+ Perform other job-related duties as assigned.
**QUALIFICATIONS:**
+ Some college level coursework.
**MINIMUM REQUIREMENTS:**
+ High school diploma or G.E.D.
+ A minimum of 2 years of prior experience in an office environment.
+ Word, Excel, PowerPoint skills.
**Rewarding Compensation and Benefits**
Eligible employees can elect to participate in:
- Comprehensive medical benefits coverage, dental plans and vision coverage.
- Health care and dependent care spending accounts.
- Short- and long-term disability.
- Life insurance and accidental death & dismemberment insurance.
- Employee and Family Assistance Program (EAP).
- Employee discount programs.
- Retirement plan with a generous company match.
- Employee Stock Purchase Plan (ESPP).
_The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company._
EEO STATEMENT:Republic Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.
**ABOUT THE COMPANY**
Republic Services, Inc. (NYSE: RSG) is a leader in the environmental services industry. We provide customers with the most complete set of products and services, including recycling, waste, special waste, hazardous waste and field services. Our industry-leading commitments to advance circularity and support decarbonization are helping deliver on our vision to partner with customers to create a more sustainable world.
In 2023, Republic's total company revenue was $14.9 billion, and adjusted EBITDA was $4.4 billion. We serve 13 million customers and operate more than 1,000 locations, including collection and transfer stations, recycling and polymer centers, treatment facilities, and landfills.
Although we operate across North America, the collection, recycling, treatment, or disposal of materials is a local business, and the dynamics and opportunities differ in each market we serve. By combining local operational management with standardized business practices, we drive greater operating efficiencies across the company while maintaining day-to-day operational decisions at the local level, closest to the customer.
Our customers, including small businesses, major corporations and municipalities, want a partner with the expertise and capabilities to effectively manage their multiple recycling and waste streams. They choose Republic Services because we are committed to exceeding their expectations and helping them achieve their sustainability goals. Our 41,000 team members understand that it's not just what we do that matters, but how we do it.
Our company values guide our daily actions:
+ **Safe** : We protect the livelihoods of our colleagues and communities.
+ **Committed to Serve** : We go above and beyond to exceed our customers' expectations.
+ **Environmentally Responsible:** We take action to improve our environment.
+ **Driven** : We deliver results in the right way.
+ **Human-Centered:** We respect the dignity and unique potential of every person.
We are proud of our high employee engagement score of 86. We have an inclusive and diverse culture where every voice counts. In addition, our team positively impacted 4.6 million people in 2023 through the Republic Services Charitable Foundation and local community grants. These projects are designed to meet the specific needs of the communities we serve, with a focus on building sustainable neighborhoods.
**STRATEGY**
Republic Services' strategy is designed to generate profitable growth. Through acquisitions and industry advancements, we safely and sustainably manage our customers' multiple waste streams through a North American footprint of vertically integrated assets.
We focus on three areas of growth to meet the increasing needs of our customers: recycling and waste, environmental solutions and sustainability innovation.
With our integrated approach, strengthening our position in one area advances other areas of our business. For example, as we grow volume in recycling and waste, we collect additional material to bolster our circularity capabilities. And as we expand environmental solutions, we drive additional opportunities to provide these services to our existing recycling and waste customers.
**Recycling and Waste**
We continue to expand our recycling and waste business footprint throughout North America through organic growth and targeted acquisitions. The 13 million customers we serve and our more than 5 million pick-ups per day provide us with a distinct advantage. We aggregate materials at scale, unlocking new opportunities for advanced recycling. In addition, we are cross-selling new products and services to better meet our customers' specific needs.
**Environmental Solutions**
Our comprehensive environmental solutions capabilities help customers safely manage their most technical waste streams. We are expanding both our capabilities and our geographic footprint. We see strong growth opportunities for our offerings, including PFAS remediation, an increasing customer need.
**SUSTAINABILITY INNOVATION**
Republic's recent innovations to advance circularity and decarbonization demonstrate our unique ability to leverage sustainability as a platform for growth.
The Republic Services Polymer Center is the nation's first integrated plastics recycling facility. This innovative site processes rigid plastics from our recycling centers, producing recycled materials that promote true bottle-to-bottle circularity. We also formed Blue Polymers, a joint venture with Ravago, to develop facilities that will further process plastic material from our Polymer Centers to help meet the growing demand for sustainable packaging. We are building a network of Polymer Centers and Blue Polymer facilities across North America.
We continue to advance decarbonization at our landfills. As demand for renewable energy continues to grow, we have 70 landfill gas-to-energy projects in operation and plan to expand our portfolio to 115 projects by 2028.
**RECENT RECOGNITION**
+ Barron's 100 Most Sustainable Companies
+ CDP Discloser
+ Dow Jones Sustainability Indices
+ Ethisphere's World's Most Ethical Companies
+ Fortune World's Most Admired Companies
+ Great Place to Work
+ Sustainability Yearbook S&P Global
**PRINCIPAL RESPONSIBILITIES:**
+ Answer telephones and provide information to callers and/or route calls to appropriate person; place outgoing calls as required.
+ Greet visitors, ascertain nature of business, and escort to manager or other appropriate person.
+ Read and route incoming mail.
+ Respond to requests regarding information, materials or business needs.
+ Compose and prepare routine correspondence.
+ File correspondence and other records.
+ Schedule appointments for manager and other staff members.
+ Compile and maintain standard reports and other statistical reports or data compilations.
+ Maintain highest level of confidentiality at all times.
+ Perform other job-related duties as assigned.
**QUALIFICATIONS:**
+ Some college level coursework.
**MINIMUM REQUIREMENTS:**
+ High school diploma or G.E.D.
+ A minimum of 2 years of prior experience in an office environment.
+ Word, Excel, PowerPoint skills.
**Rewarding Compensation and Benefits**
Eligible employees can elect to participate in:
- Comprehensive medical benefits coverage, dental plans and vision coverage.
- Health care and dependent care spending accounts.
- Short- and long-term disability.
- Life insurance and accidental death & dismemberment insurance.
- Employee and Family Assistance Program (EAP).
- Employee discount programs.
- Retirement plan with a generous company match.
- Employee Stock Purchase Plan (ESPP).
_The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company._
EEO STATEMENT:Republic Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.
**ABOUT THE COMPANY**
Republic Services, Inc. (NYSE: RSG) is a leader in the environmental services industry. We provide customers with the most complete set of products and services, including recycling, waste, special waste, hazardous waste and field services. Our industry-leading commitments to advance circularity and support decarbonization are helping deliver on our vision to partner with customers to create a more sustainable world.
In 2023, Republic's total company revenue was $14.9 billion, and adjusted EBITDA was $4.4 billion. We serve 13 million customers and operate more than 1,000 locations, including collection and transfer stations, recycling and polymer centers, treatment facilities, and landfills.
Although we operate across North America, the collection, recycling, treatment, or disposal of materials is a local business, and the dynamics and opportunities differ in each market we serve. By combining local operational management with standardized business practices, we drive greater operating efficiencies across the company while maintaining day-to-day operational decisions at the local level, closest to the customer.
Our customers, including small businesses, major corporations and municipalities, want a partner with the expertise and capabilities to effectively manage their multiple recycling and waste streams. They choose Republic Services because we are committed to exceeding their expectations and helping them achieve their sustainability goals. Our 41,000 team members understand that it's not just what we do that matters, but how we do it.
Our company values guide our daily actions:
+ **Safe** : We protect the livelihoods of our colleagues and communities.
+ **Committed to Serve** : We go above and beyond to exceed our customers' expectations.
+ **Environmentally Responsible:** We take action to improve our environment.
+ **Driven** : We deliver results in the right way.
+ **Human-Centered:** We respect the dignity and unique potential of every person.
We are proud of our high employee engagement score of 86. We have an inclusive and diverse culture where every voice counts. In addition, our team positively impacted 4.6 million people in 2023 through the Republic Services Charitable Foundation and local community grants. These projects are designed to meet the specific needs of the communities we serve, with a focus on building sustainable neighborhoods.
**STRATEGY**
Republic Services' strategy is designed to generate profitable growth. Through acquisitions and industry advancements, we safely and sustainably manage our customers' multiple waste streams through a North American footprint of vertically integrated assets.
We focus on three areas of growth to meet the increasing needs of our customers: recycling and waste, environmental solutions and sustainability innovation.
With our integrated approach, strengthening our position in one area advances other areas of our business. For example, as we grow volume in recycling and waste, we collect additional material to bolster our circularity capabilities. And as we expand environmental solutions, we drive additional opportunities to provide these services to our existing recycling and waste customers.
**Recycling and Waste**
We continue to expand our recycling and waste business footprint throughout North America through organic growth and targeted acquisitions. The 13 million customers we serve and our more than 5 million pick-ups per day provide us with a distinct advantage. We aggregate materials at scale, unlocking new opportunities for advanced recycling. In addition, we are cross-selling new products and services to better meet our customers' specific needs.
**Environmental Solutions**
Our comprehensive environmental solutions capabilities help customers safely manage their most technical waste streams. We are expanding both our capabilities and our geographic footprint. We see strong growth opportunities for our offerings, including PFAS remediation, an increasing customer need.
**SUSTAINABILITY INNOVATION**
Republic's recent innovations to advance circularity and decarbonization demonstrate our unique ability to leverage sustainability as a platform for growth.
The Republic Services Polymer Center is the nation's first integrated plastics recycling facility. This innovative site processes rigid plastics from our recycling centers, producing recycled materials that promote true bottle-to-bottle circularity. We also formed Blue Polymers, a joint venture with Ravago, to develop facilities that will further process plastic material from our Polymer Centers to help meet the growing demand for sustainable packaging. We are building a network of Polymer Centers and Blue Polymer facilities across North America.
We continue to advance decarbonization at our landfills. As demand for renewable energy continues to grow, we have 70 landfill gas-to-energy projects in operation and plan to expand our portfolio to 115 projects by 2028.
**RECENT RECOGNITION**
+ Barron's 100 Most Sustainable Companies
+ CDP Discloser
+ Dow Jones Sustainability Indices
+ Ethisphere's World's Most Ethical Companies
+ Fortune World's Most Admired Companies
+ Great Place to Work
+ Sustainability Yearbook S&P Global
View Now
1
Administrative Assistant
33747 Saint Petersburg, Florida
Raymond James Financial, Inc.
Posted today
Job Viewed
Job Description
Responsibilities:
+ Conduct data entry into company systems, and review and verify the information to ensure accuracy and accessibility.
+ Open and distribute mail, and use form letters or emails to respond to routine requests.
+ Maintain appointment calendars and reserve meeting rooms, following detailed instructions to arrange business meetings efficiently.
+ Organize own work schedule each day in line with changing priorities.
+ Receive visitors and assist with various requests for information, referring more complex matters to colleagues.
+ Support in using the internal communications system to access specific information on request.
+ Maintain files and records.
+ Use standard office software to carry out basic formatting of letters, memoranda, and routine reports.
+ Ensure a positive experience for clients by having courteous interactions with them.
+ Ensure a positive experience for internal clients by having courteous interactions with them.
+ Extract relevant data from information provided by others, and input it into spreadsheets or standard formats.
+ Support others by working on a variety of data management tasks.
Skills:
+ Uses clear and effective verbal communications skills with guidance (but not constant supervision) to express ideas, request actions and formulate plans or policies.
+ Supports business processes with guidance but not constant supervision by understanding and effectively using standard office equipment and standard software packages.
+ Works with guidance (but not constant supervision) to plan, organize, prioritize and oversee activities to efficiently meet business objectives.
+ Works with guidance (but not constant supervision) to develop, monitor, interpret and understand policies and procedures, while making sure they match organizational strategies and objectives.
+ Works under guidance (but not constant supervision) to analyze data trends for use in reports to help guide decision making.
+ Works under guidance (but not constant supervision) to acquire, organize, protect and process data to fulfill business objectives.
+ Works at a basic level to navigate customer conversations by leveraging the four parts of a service conversation: open, learn, reply, and close. Typically works under close supervision.
+ Uses an elementary understanding of numerical concepts to perform mathematical operations such as report analysis under supervision.
+ Works at a basic level to connect with customers to strengthen the relationship, meeting personal needs through positive customer experiences. Typically works under close supervision.
+ Works under supervision at an elementary level to analyze data from multiple sources to draw appropriate conclusions and make suitable recommendations.
+ Works at a basic level to make every customer interaction positive by leaving the customer feeling understood, appreciated, and confident in the organization's ability. Typically works under close supervision.
+ Works at an elementary level under supervision to select, deploy and get the best results from the most appropriate office system.
+ Conduct data entry into company systems, and review and verify the information to ensure accuracy and accessibility.
+ Open and distribute mail, and use form letters or emails to respond to routine requests.
+ Maintain appointment calendars and reserve meeting rooms, following detailed instructions to arrange business meetings efficiently.
+ Organize own work schedule each day in line with changing priorities.
+ Receive visitors and assist with various requests for information, referring more complex matters to colleagues.
+ Support in using the internal communications system to access specific information on request.
+ Maintain files and records.
+ Use standard office software to carry out basic formatting of letters, memoranda, and routine reports.
+ Ensure a positive experience for clients by having courteous interactions with them.
+ Ensure a positive experience for internal clients by having courteous interactions with them.
+ Extract relevant data from information provided by others, and input it into spreadsheets or standard formats.
+ Support others by working on a variety of data management tasks.
Skills:
+ Uses clear and effective verbal communications skills with guidance (but not constant supervision) to express ideas, request actions and formulate plans or policies.
+ Supports business processes with guidance but not constant supervision by understanding and effectively using standard office equipment and standard software packages.
+ Works with guidance (but not constant supervision) to plan, organize, prioritize and oversee activities to efficiently meet business objectives.
+ Works with guidance (but not constant supervision) to develop, monitor, interpret and understand policies and procedures, while making sure they match organizational strategies and objectives.
+ Works under guidance (but not constant supervision) to analyze data trends for use in reports to help guide decision making.
+ Works under guidance (but not constant supervision) to acquire, organize, protect and process data to fulfill business objectives.
+ Works at a basic level to navigate customer conversations by leveraging the four parts of a service conversation: open, learn, reply, and close. Typically works under close supervision.
+ Uses an elementary understanding of numerical concepts to perform mathematical operations such as report analysis under supervision.
+ Works at a basic level to connect with customers to strengthen the relationship, meeting personal needs through positive customer experiences. Typically works under close supervision.
+ Works under supervision at an elementary level to analyze data from multiple sources to draw appropriate conclusions and make suitable recommendations.
+ Works at a basic level to make every customer interaction positive by leaving the customer feeling understood, appreciated, and confident in the organization's ability. Typically works under close supervision.
+ Works at an elementary level under supervision to select, deploy and get the best results from the most appropriate office system.
View Now
2
Administrative Assistant
33603 Tampa, Florida
PCL Construction
Posted today
Job Viewed
Job Description
Administrative Assistant
**The future you want is within reach.**
At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.
We're also looking at what's next for you and how we can help you build a career you're proud of.
Here's how an Administrative Assistant for our Civil Infrastructure office contributes to our team:
**Responsibilities**
+ Supports day-to-day operations by performing administrative tasks for manager, department, or team.
+ Develops and maintains customer-focused relationships with all stakeholders.
+ Answers telephone calls and takes messages for manager, department, or team members.
+ Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
+ Manages email and calendars on behalf of others.
+ Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
+ Arranges travel, hotel, and car reservations and preparing travel itinerary.
+ Orders office supplies for department as requested.
+ Supports mail distribution and courier requests. (if applicable).
+ Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable).
+ Mentors and coaches entry level administrative support staff. (if applicable)
**Qualifications**
+ High school diploma.
+ Associates or bachelor's degree, diploma or certificate in office administration program considered an asset.
+ 3 years of experience as an administrative assistant.
+ Excellent verbal, written and interpersonal communication skills.
+ Ability to prioritize tasks and adapt to change.
+ Ability to act with discretion when handling confidential information.
+ Ability to effectively handle difficult situations and remain calm under pressure.
+ Ability to develop and maintain effective stakeholder relationships.
+ Ability to create, edit, proofread, and format documents/presentations.
+ Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.
PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.
The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.
PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.
Should you require an accommodation during the application process, please contact us ( ) with the position and location you are interested in.
Together, we can build success and a better future. Let's get started!
**Employee Status:** Regular Full-Time
**Company:** PCL Construction, Inc.
**Primary Location:** Tampa, Florida
**Job:** Administrative Assistant
**Requisition** : 9513
**The future you want is within reach.**
At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.
We're also looking at what's next for you and how we can help you build a career you're proud of.
Here's how an Administrative Assistant for our Civil Infrastructure office contributes to our team:
**Responsibilities**
+ Supports day-to-day operations by performing administrative tasks for manager, department, or team.
+ Develops and maintains customer-focused relationships with all stakeholders.
+ Answers telephone calls and takes messages for manager, department, or team members.
+ Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
+ Manages email and calendars on behalf of others.
+ Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
+ Arranges travel, hotel, and car reservations and preparing travel itinerary.
+ Orders office supplies for department as requested.
+ Supports mail distribution and courier requests. (if applicable).
+ Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable).
+ Mentors and coaches entry level administrative support staff. (if applicable)
**Qualifications**
+ High school diploma.
+ Associates or bachelor's degree, diploma or certificate in office administration program considered an asset.
+ 3 years of experience as an administrative assistant.
+ Excellent verbal, written and interpersonal communication skills.
+ Ability to prioritize tasks and adapt to change.
+ Ability to act with discretion when handling confidential information.
+ Ability to effectively handle difficult situations and remain calm under pressure.
+ Ability to develop and maintain effective stakeholder relationships.
+ Ability to create, edit, proofread, and format documents/presentations.
+ Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.
PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.
The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.
PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.
Should you require an accommodation during the application process, please contact us ( ) with the position and location you are interested in.
Together, we can build success and a better future. Let's get started!
**Employee Status:** Regular Full-Time
**Company:** PCL Construction, Inc.
**Primary Location:** Tampa, Florida
**Job:** Administrative Assistant
**Requisition** : 9513
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3
Administrative Assistant
34237 Kensington Park, Florida
Adecco US, Inc.
Posted today
Job Viewed
Job Description
**Adecco is currently hiring Administrative Assistant in Sarasota, FL at one of our Premier Customers. Is this the job for you?**
Here's a preview of what you'll be working on as a Administrative Assistant :
+ Working in an **activity center environment** , you'll be making the magic happen by supporting administrative and clerical functions such as answering phones, greeting visitors, and maintaining calendars.
+ Coordinating building and equipment maintenance, and assisting with event setup and teardown.
+ Managing office operations including supplies, cleanliness, and mail sorting/delivery.
You'll also receive the following perks with this job:
+ **Pay** : $23.44 hourly rate
+ **Shifts** : Monday, Wednesday, and Friday from 9:00 AM to 2:00 PM (5hrs per day, 3 days per week)
+ **Weekly paycheck**
+ **Access to Adecco's Aspire Academy** with thousands of free upskilling courses
+ **Work-life balance** with part-time hours
Required Qualifications:
+ Highschool Diploma/GED
+ 2+ years of customer and/or clerical experience
+ 1+ year of experience managing and coordinating travel arrangements, lunch orders, RSVPs and sorting/delivering mail
+ 1+ year experience managing an office to include open/close, office supplies, checking printers, organization, and cleanliness
+ Knowledge of customer service principles and practices
+ Good verbal and written communication skills
+ Bilingual (Spanish)
Prefered Qualifications:
+ 1+ year experience of proficient use of Microsoft Office to include Excel and Word
+ 2+ year call center phone experience or receptionist experience
+ Ability to multitask
+ lift up to 30 lbs
Interested? Here's what it takes to apply:
+ Apply now and be sure to include your most recent resume if you have one - if not, that's okay! We can help!
+ One of our recruiters will call and review the full details and qualifications and submit you to the Customer right away!
This role is being recruited for by one of our Centralized Delivery Team and not your local Branch. To be considered, please follow the steps included upon your application. For instant consideration for this **Administrative Assistant** position with Adecco in **Sarasota, FL** , apply today!
**Pay Details:** $23.44 per week
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
Here's a preview of what you'll be working on as a Administrative Assistant :
+ Working in an **activity center environment** , you'll be making the magic happen by supporting administrative and clerical functions such as answering phones, greeting visitors, and maintaining calendars.
+ Coordinating building and equipment maintenance, and assisting with event setup and teardown.
+ Managing office operations including supplies, cleanliness, and mail sorting/delivery.
You'll also receive the following perks with this job:
+ **Pay** : $23.44 hourly rate
+ **Shifts** : Monday, Wednesday, and Friday from 9:00 AM to 2:00 PM (5hrs per day, 3 days per week)
+ **Weekly paycheck**
+ **Access to Adecco's Aspire Academy** with thousands of free upskilling courses
+ **Work-life balance** with part-time hours
Required Qualifications:
+ Highschool Diploma/GED
+ 2+ years of customer and/or clerical experience
+ 1+ year of experience managing and coordinating travel arrangements, lunch orders, RSVPs and sorting/delivering mail
+ 1+ year experience managing an office to include open/close, office supplies, checking printers, organization, and cleanliness
+ Knowledge of customer service principles and practices
+ Good verbal and written communication skills
+ Bilingual (Spanish)
Prefered Qualifications:
+ 1+ year experience of proficient use of Microsoft Office to include Excel and Word
+ 2+ year call center phone experience or receptionist experience
+ Ability to multitask
+ lift up to 30 lbs
Interested? Here's what it takes to apply:
+ Apply now and be sure to include your most recent resume if you have one - if not, that's okay! We can help!
+ One of our recruiters will call and review the full details and qualifications and submit you to the Customer right away!
This role is being recruited for by one of our Centralized Delivery Team and not your local Branch. To be considered, please follow the steps included upon your application. For instant consideration for this **Administrative Assistant** position with Adecco in **Sarasota, FL** , apply today!
**Pay Details:** $23.44 per week
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
View Now
4
Administrative Coordinator
33601 Tampa, Florida
$45000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is looking for a meticulous and efficient Administrative Coordinator to support their operations remotely from anywhere in the US. This role is key to ensuring the seamless execution of daily administrative tasks and providing essential support to our teams. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. Excellent organizational and communication skills are vital for this position, as you will be liaising with internal departments and external partners. The ideal candidate will have proven experience as an Administrative Assistant or in a similar administrative role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is required. Strong attention to detail, time management skills, and the ability to work independently in a remote setting are essential. If you are a highly organized individual with a strong work ethic and a desire to contribute to a dynamic team, we invite you to apply.
Apply Now
5
Office Administrator
33646 Tampa, Florida
LaborMax Staffing
Posted today
Job Viewed
Job Description
We are looking for an enthusiastic office administrator with acconting experience. You will be working with a construction company as the office administrator as well as taking on accounting duties to assist the client with ap/ar issues.
Requirements:
Accounting expereince, Construction compnay experience
To apply for this position, click the link below or contact the local office at (
View Now
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About the latest Administrative staff Jobs in Ruskin !
6
Office Administrator
34664 Pinellas Park, Florida
Insight Global
Posted today
Job Viewed
Job Description
Job Description
Insight Global is seeking an Office Administrator for our client, a family-owned, nationwide distributor of high-quality fencing products, located in Clearwater, FL. This Office Admin will be working in a fast-paced distribution center environment, interacting directly with customers to answer questions, disseminate or explain information, take orders, and address complaints. He/She will answer phones, direct calls, take messages and assist with managing calendars and the general office email inbox. Qualified candidates will have experience with an ERP system (Acumatica is a plus), managing invoices, light bookkeeping, and inventory management/tracking. Work hours are 7AM-4PM.
Additional Responsibilities Include:
-
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
-
Compute, record, and proofread data and other information, such as records or reports.
-
Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
-
Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
-
Review files, records, and other documents to obtain information to respond to requests.
-
Deliver messages and run errands.
-
Inventory and order materials, supplies, and services.
-
Complete work schedules, manage calendars, and arrange appointments.
-
Type, format, proofread, and edit correspondence and other documents
-
Other duties as assigned
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
-
1-3+ years of Office Administrator or Management experience
-
Invoicing, taking payments, and light bookkeeping experience
-
Comfortable interacting directly with customers, typically contractors and builders
-
Experience supporting a sales team with customer service, ordering, recording business transactions, etc.
-
Experience with an ERP system - Bilingual in Spanish
-
Acumatica ERP experience
-
HR experience - processing onboarding/new hire paperwork null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
View Now
7
Office Administrator
33646 Tampa, Florida
Vaco
Posted today
Job Viewed
Job Description
The Office Administrator provides high-level administrative support to ensure the efficient operation of the office. Key responsibilities include:
- Manage executive calendars, schedule meetings, book conference rooms and make travel arrangements
- Greet visitors and answer incoming phone calls in a professional manner
- Prepare reports, memos, letters and other correspondence
- Order and maintain inventory of office supplies
- Copy, scan, file and retrieve office records and documents as needed
- Provide administrative support for special projects and events as required
- Coordinate with IT department for troubleshooting and maintenance of office equipment
- Perform other clerical duties as assigned by managers
Requirements:
- High school diploma, some college preferred
- 2-3 years of relevant administrative experience
- Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent verbal and written communication abilities
- Strong attention to detail and organizational skills
- Professional attitude with ability to handle confidential information
- Flexibility to multitask and work in a fast-paced environment
View Now
8
Office Administrator
33781 Pinellas Park, Florida
Insight Global
Posted today
Job Viewed
Job Description
Job Description
Insight Global is seeking an Office Administrator for our client, a family-owned, nationwide distributor of high-quality fencing products, located in Clearwater, FL. This Office Admin will be working in a fast-paced distribution center environment, interacting directly with customers to answer questions, disseminate or explain information, take orders, and address complaints. He/She will answer phones, direct calls, take messages and assist with managing calendars and the general office email inbox. Qualified candidates will have experience with an ERP system (Acumatica is a plus), managing invoices, light bookkeeping, and inventory management/tracking. Work hours are 7AM-4PM.
Additional Responsibilities Include:
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
- Compute, record, and proofread data and other information, such as records or reports.
- Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
- Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
- Review files, records, and other documents to obtain information to respond to requests.
- Deliver messages and run errands.
- Inventory and order materials, supplies, and services.
- Complete work schedules, manage calendars, and arrange appointments.
- Type, format, proofread, and edit correspondence and other documents
- Other duties as assigned
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
- 1-3+ years of Office Administrator or Management experience
- Invoicing, taking payments, and light bookkeeping experience
- Comfortable interacting directly with customers, typically contractors and builders
- Experience supporting a sales team with customer service, ordering, recording business transactions, etc.
- Experience with an ERP system - Bilingual in Spanish
- Acumatica ERP experience
- HR experience - processing onboarding/new hire paperwork null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
Insight Global is seeking an Office Administrator for our client, a family-owned, nationwide distributor of high-quality fencing products, located in Clearwater, FL. This Office Admin will be working in a fast-paced distribution center environment, interacting directly with customers to answer questions, disseminate or explain information, take orders, and address complaints. He/She will answer phones, direct calls, take messages and assist with managing calendars and the general office email inbox. Qualified candidates will have experience with an ERP system (Acumatica is a plus), managing invoices, light bookkeeping, and inventory management/tracking. Work hours are 7AM-4PM.
Additional Responsibilities Include:
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
- Compute, record, and proofread data and other information, such as records or reports.
- Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
- Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
- Review files, records, and other documents to obtain information to respond to requests.
- Deliver messages and run errands.
- Inventory and order materials, supplies, and services.
- Complete work schedules, manage calendars, and arrange appointments.
- Type, format, proofread, and edit correspondence and other documents
- Other duties as assigned
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
- 1-3+ years of Office Administrator or Management experience
- Invoicing, taking payments, and light bookkeeping experience
- Comfortable interacting directly with customers, typically contractors and builders
- Experience supporting a sales team with customer service, ordering, recording business transactions, etc.
- Experience with an ERP system - Bilingual in Spanish
- Acumatica ERP experience
- HR experience - processing onboarding/new hire paperwork null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
View Now
9