What Jobs are available for Administrative Staff in Salt Lake City?

**About this role:**
Wells Fargo is seeking a **Senior Administrative Assistant** to support the Utah Commercial Banking Division. This position will report directly into the Market Executive. Learn more about the career areas and lines of business at wellsfargojobs.com ( this role, you will:**
+ Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks
+ Be responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accounts
+ Perform complex administrative, transactional, operational, or customer support tasks
+ Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables and pulling routine reports
+ Assist with selectively referring callers, and answering questions regarding business unit policies and procedures
+ Provide subject matter expertise and interpretation of administrative procedures to less experienced staff
+ Provide administrative supervision and support to managers in the areas of reporting, offsites, and/or business documentation
+ Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks
+ Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization
**Required Qualifications:**
+ 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
**Desired Qualifications:**
+ Experience within the Financial Services Industry
+ Ability to manage changing travel itineraries, schedule events, assist with internal and external presentations, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
+ Experience with on-boarding new hires
+ Ability to manage logistics for offsites and/or business operations related events
+ Ability to follow policies, procedures, and regulations
+ Ability to handle confidential material in a professional manner
+ Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills
+ Highly proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling
+ High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change
+ Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment
+ Ability to provide strong customer service while actively listening and responding in an appropriate manner
+ Ability to work effectively, as well as independently, in a team environment
+ Demonstrated leadership in identifying and implementing process efficiencies and sharing best practices with others in order to improve the overall effectiveness of the team
+ Excellent technical skills
+ Excellent verbal, written, and interpersonal communication skills
**Job Expectations:**
+ This role will report into the office 5 days a week
+ Relocation assistance is not available for this position
+ This position is not eligible for Visa sponsorship
**Posting Location:**
+ 299 S Main St. SALT LAKE CITY, UT 84111
@RWF22
**Posting End Date:**
3 Nov 2025
**_*Job posting may come down early due to volume of applicants._**
**We Value Equal Opportunity**
Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.
Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.
**Applicants with Disabilities**
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo ( .
**Drug and Alcohol Policy**
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy ( to learn more.
**Wells Fargo Recruitment and Hiring Requirements:**
a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.
**Req Number:** R-

**About Us**
We specialize in the design, installation, service, and maintenance of commercial and industrial projects. As a design-build leader, our team has constructed and maintained mechanical systems for a wide variety of high-profile clients, including hospitals, data centers, manufacturers, hotels, universities, office buildings, and more.
**Job Summary**
An Executive Assistant is a professional responsible for managing an executive's calendar, scheduling meetings, handling phone calls, making travel arrangements, coordinating administrative tasks, and acting as a primary point of contact, often requiring strong organizational skills, excellent communication, and the ability to handle confidential information with discretion; essentially serving as a trusted right-hand to the executive to streamline their daily operations
**Essential Duties & Responsibilities**
**DUTIES INCLUDE BUT ARE NOT LIMITED TO**
+ Practice and adhere to the "CCI Way"
+ Scheduling meetings, appointments, and managing executive leadership calendars effectively.
+ Answering and screening phone calls, managing email correspondence, and routing inquiries appropriately.
+ Booking flights, accommodations, and transportation for business trips.
+ Preparing meeting agendas and taking minutes.
+ Planning and overseeing corporate events such as fundraisers (Golf tournament to benefit the Children's Center), summer party, holiday party, and other events.
+ Organizing and filing important documents, preparing reports, and handling correspondence.
+ Manage office supplies, interior office maintenance, janitorial services, corporate apparel orders, annual service awards, and executive leadership expense reports.
+ Maintain discretion when handling sensitive information.
+ Maintain corporate business and contractors licensing.
+ Facilitate annual certificate of insurance (COI) renewals and bonding duties.
+ Perform corporate environmental reporting requirements.
+ Prepare monthly newsletter.
+ Utah Notary.
+ Assist with daily mail and cash receipts preparation procedures.
**Qualifications**
**REQUIRED SKILLS:**
**Excellent Communication Skills**
+ Strong verbal and written communication to interact with internal and external stakeholders effectively.
**Organizational Skills:**
+ Ability to prioritize tasks, manage multiple projects simultaneously, and work efficiently under pressure.
**Time Management**
+ Proficient in managing schedules and meeting deadlines.
+ Proficiency in Microsoft Office Suite
+ Expertise in applications like Outlook, Word, Excel, and PowerPoint
**Attention to Detail**
+ Ability to ensure accuracy in all tasks and deliverables.
**Problem-solving Skills**
+ Identifying issues and finding solutions proactively.
+ Perform other duties as required
**KNOWLEDGE, SKILLS, & ABILITIES:**
**Proficient in Microsoft, PowerPoint, Outlook, Excel, Project and Word.**
**EDUCATION:** High School diploma
**EXPERIENCE** **:** Minimum of 5 years' experience as a high-level Administrative Assistant.
**CERTIFICATE/LICENSE:** None
**PHYSICAL DEMANDS/WORKING CONDITIONS** -
Requires prolonged sitting, some bending, stooping and stretching. Requires normal range of hearing and eyesight to record, prepare and communicate reports. Requires lifting up to 75 pounds occasionally. Work is performed in the office onsite.
#CCI
#LI-DC1
#LI-Onsite
**Equal Opportunity Employer**
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
**Notice to Prospective Employees**
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
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**Job Locations** _US-UT-Salt Lake City_
**ID** _ _
**Company** _CCI Mechanical, Inc._
**Category** _Administrative Services_
**Position Type** _Full-Time_
**Location Type** _Onsite_
**Posted Date** _1 day ago_ _(10/28/2025 2:50 PM)_

Become an integral part of U.S. Private Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Administrative Assistant within the U.S. Private Bank, you will need to work well in a team environment, represent your team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with both your team and the office's activities and goals. The ability to communicate confidently and accurately with high-net-worth clients in a fast-paced, deadline driven team environment will be a key skill to possess along with attention to detail, high energy and flexibility.
**Job Responsibilities**
+ Maintain complex and detailed calendars while adhering to client confidentiality regulations
+ Handle heavy call volumes from both external clients and internal colleagues/management
+ Organize all aspects for offsite conferences and external events, including catering and transportation. Manage the coordination and logistics of both internal and external meetings and events (including meeting room reservations, event organization/follow-up, RSVP tracking, ticket allocation)
+ Arrange and coordinate complicated domestic travel arrangements (air, hotel accommodations and ground accommodation)
+ Process invoices, T&E expense claims and sponsorship requests for assigned team members, ensuring all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
+ Assist with staff on-boarding and off-boarding, which includes partnering with team members for equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain current organizational charts and Executive Bio's
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
+ Work efficiently with the fellow assistants in positive partnership to support each other including sharing tasks for entire office
**Required qualifications, capabilities and skills**
+ At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong ability to multi-task and prioritize
+ Strong proficiency in Microsoft Office and Concur
+ Excellent telephone etiquette and ability to manage competing priorities i.e., calendar management
+ Excellent written and oral communication with both external clients and internal colleagues is a must
**Preferred qualifications, capabilities and skills**
College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

Our client is seeking a highly organized and proactive Senior Administrative Assistant to support our executive team at our offices in Salt Lake City, Utah, US . This role is crucial in ensuring the smooth operation of administrative functions and providing comprehensive support to senior management. The ideal candidate will possess excellent communication skills, a meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This hybrid role requires a blend of in-office collaboration and remote flexibility, ensuring seamless support for the team.

Responsibilities:

• Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and manage logistics for internal and external meetings, including setting up meeting rooms, arranging catering, and preparing materials.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, redirecting inquiries as appropriate.
• Maintain and organize confidential files and records with a high degree of accuracy.
• Assist with expense reporting and budget tracking for the executive office.
• Conduct research and prepare reports on various topics as requested.
• Act as a liaison between executives and internal/external stakeholders.
• Manage office supplies and equipment, ensuring adequate inventory levels.
• Provide support for special projects and initiatives as needed.
• Contribute to the development and implementation of administrative procedures.
• Ensure smooth day-to-day operations of the executive office.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or in a similar role supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Proactive approach to problem-solving and task management.
• Experience with virtual meeting platforms and remote collaboration tools is beneficial.
• A professional and courteous demeanor.

This is an excellent opportunity for a skilled administrative professional to contribute significantly to a dynamic organization and work in a flexible hybrid setting.

Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team in Salt Lake City, Utah, US . This role is crucial in ensuring the smooth and efficient day-to-day operations of the office. The ideal candidate will possess exceptional multitasking abilities, a keen eye for detail, and a professional demeanor. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. A significant part of your role will involve acting as a liaison between executives, employees, and external stakeholders, ensuring clear and timely communication. You will also be expected to handle confidential information with the utmost discretion and maintain organized filing systems, both physical and digital.

Key responsibilities include screening and directing incoming calls and correspondence, managing office supplies and inventory, processing expense reports, and assisting with event planning and execution. The successful candidate will have a proven track record of anticipating needs and proactively resolving issues. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, and experience with project management software is a plus. This position offers a challenging yet rewarding environment where your contributions will be highly valued. We are looking for someone who is a natural problem-solver and can thrive in a fast-paced setting. If you are a detail-oriented individual with a passion for supporting executive functions and ensuring operational excellence, we encourage you to apply. This role requires a commitment to professionalism and a dedication to providing top-tier administrative support. The hybrid work model allows for a balance between in-office collaboration and remote flexibility.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial for ensuring the smooth operation of daily activities and efficient communication within the executive office. The successful candidate will manage calendars, schedule meetings, coordinate travel arrangements, and prepare reports and presentations. You will be responsible for handling confidential information with discretion and professionalism.

Responsibilities:

• Manage complex and dynamic calendars for multiple executives, prioritizing appointments and resolving conflicts.
• Coordinate and arrange domestic and international travel, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Process expense reports and manage office budgets.
• Serve as a primary point of contact for internal and external stakeholders, managing communications effectively.
• Organize and facilitate executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Maintain and organize physical and digital filing systems, ensuring information is accessible and secure.
• Assist with special projects and initiatives as assigned by the executive team.
• Handle sensitive and confidential information with the utmost discretion.
• Perform general office duties, such as answering phones, managing mail, and ordering supplies.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar role.
• Excellent organizational and time management skills with a strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and work independently under pressure.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Discretion and a high level of professionalism.

This is a fantastic opportunity to join a dynamic team and contribute to the success of our leadership. The position is based in **Salt Lake City, Utah, US**, with a hybrid work arrangement, offering a blend of in-office and remote work flexibility. Join us and make a significant impact.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their organization. This role is based in our Salt Lake City, Utah, US office and operates on a hybrid work model, offering a blend of in-office collaboration and remote flexibility.

The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail. You will be instrumental in ensuring the smooth operation of executive functions, managing schedules, coordinating meetings, preparing correspondence, and handling various administrative tasks with discretion and efficiency.

Key Responsibilities:

• Manage complex calendars, including scheduling internal and external meetings, conference calls, and appointments, proactively resolving conflicts.
• Arrange and coordinate domestic and international travel, including flights, accommodation, visas, and ground transportation.
• Prepare and edit correspondence, presentations, and reports, ensuring accuracy and professional presentation.
• Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate individuals.
• Process expense reports and manage reimbursements in a timely and accurate manner.
• Act as a point of contact for internal and external stakeholders, providing professional and courteous assistance.
• Maintain confidential files and records with utmost discretion.
• Assist with event planning and logistics for team meetings, off-sites, and company events.
• Conduct research and gather information as needed for various projects and assignments.
• Support onboarding processes for new team members.
• Anticipate the needs of the executives and proactively address them.
• Continuously identify opportunities to improve administrative processes and efficiency.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with video conferencing tools (Zoom, Teams).
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and the ability to handle sensitive information.
• Excellent problem-solving skills and a proactive approach to challenges.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience with travel and expense management systems is a plus.
• Associate's or Bachelor's degree in Business Administration or a related field is preferred.

This is an excellent opportunity to support key leaders and contribute to the success of a thriving organization in Salt Lake City, Utah, US .

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This fully remote position is critical in ensuring the smooth and efficient operation of executive functions. The Executive Administrative Assistant will manage complex calendars, coordinate meetings and travel arrangements, prepare presentations and reports, and act as a primary point of contact for internal and external stakeholders. You will handle confidential information with discretion and professionalism, anticipating the needs of executives and proactively addressing them. This role requires exceptional communication, organizational, and time-management skills, coupled with a high level of proficiency in standard office software and virtual collaboration tools. The ideal candidate is a resourceful problem-solver who thrives in a remote work environment and is committed to providing high-level support that enables executives to focus on strategic initiatives. This is an excellent opportunity for an experienced administrative professional looking to contribute to a dynamic organization while enjoying the benefits of a fully remote work arrangement.

Key Responsibilities:

• Manage complex and dynamic executive calendars, scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Serve as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion.
• Organize and manage virtual meetings and conference calls.
• Conduct research and prepare briefing materials for meetings.
• Process expense reports and manage budgets for executive office.
• Anticipate needs and proactively offer solutions to support executives.
• Maintain electronic and physical filing systems.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Proven experience supporting executives in a fully remote capacity.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive attitude.
• Ability to handle multiple priorities and meet deadlines in a fast-paced environment.
• High degree of professionalism and discretion.

Our client is looking for a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This position is fully remote, offering the flexibility to work from home within the US. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. This role requires a professional demeanor and a commitment to anticipating the needs of the executives you support.

Responsibilities:

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and conference calls across different time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, ensuring all logistics are seamless.
• Prepare and edit correspondence, presentations, reports, and other documents with a high degree of accuracy and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses and efficient information flow.
• Organize and manage meeting logistics, including preparing agendas, taking minutes, and distributing action items.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Assist with the preparation and tracking of expense reports.
• Conduct research and gather information as needed for projects and meetings.
• Serve as a liaison between executives and internal/external stakeholders.
• Manage office supplies and equipment needs for the remote work environment.
• Proactively identify and address potential issues or conflicts before they arise.
• Support ad-hoc projects and initiatives as assigned by the executives.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Minimum of 5 years of experience providing executive-level administrative support, preferably in a remote setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Exceptional organizational and time management skills, with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Experience with calendar management tools and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Ability to maintain confidentiality and exercise sound judgment.
• Proactive approach to problem-solving and a high level of initiative.
• Experience coordinating travel and expense reporting.
• Adaptable and able to thrive in a remote work environment.

This role is based in Salt Lake City, Utah, US but is a remote position, allowing you to work from anywhere within the United States. Join our client's team and contribute to their continued success.