86 Administrative Staff jobs in Seffner

**Administrative Assistant**
PeopleReady of Lakeland, FL is now hiring Administrative Assistants in Lakeland, FL!
Apply today and you could start as soon as this week.
**As a PeopleReady associate you'll benefit from:**
+ Connections and experience with some of the top companies in your area
+ Great benefit package options
+ Get matched to jobs quickly
+ Competitive pay and steady schedule
+ The ability to see your schedule and track your hours right from our easy-to-use app, JobStack!
**Pay Rate:**
_The pay rate for this job is $15 - $15 / hour*_
**What you'll be doing as a Administrative Assistant:**
+ Answer and direct phone calls professionally
+ Create, update, and maintain Excel spreadsheets and reports
+ Schedule appointments, meetings, and coordinate daily activities
+ Provide excellent customer service to clients and team members
+ Perform general administrative support and office organization
+ Assist with various clerical tasks as needed
**Available shifts:**
Shift timings - 1st Shift (Day)
**Job requirements:**
+ Previous experience in administration or office support
+ Strong organizational and scheduling skills
+ Proficiency in Microsoft Excel and other office software
+ Excellent communication and customer service skills
+ High attention to detail and accuracy
**Ready to take control of the way you work?**
Complete our application to join the PeopleReady team today.
**Please contact our Lakeland, FL branch for more information:**
**Branch #1347**
**Address: 2121 & 2125 South Combee Rd. ,Lakeland ,FL 33801**
**Email Address: **
*Hourly pay rates are a good-faith estimate based on factors such as relevant skills, experience, education, training, geographic location and other considerations permitted by law. An employee's pay history will not be a contributing factor where prohibited by local law. Applications are accepted on an ongoing basis unless a deadline is otherwise stated.
Employees and their eligible dependents are offered Medical/Dental/Vision insurance and short term disability, in addition to other programs ,as well as number of paid days off and/or more generous paid sick leave days). More details about our benefits can be found by copying and pasting this URL into your browser: Associate Benefits Guide ( considers all applicants for employment regardless of background, in compliance with applicable laws regarding fair hiring practices. PeopleReady is an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristics protected by law. We consider qualified applicants with arrest and conviction records in accordance with applicable law.
TrueBlue, Inc. and its brands welcome and encourage applications from candidates with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require disability-related accommodation during the recruitment process, please contact your Recruiter or Employee Relations at or . TrueBlue, Inc. and its brands will consult with all applicants who request disability-related accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs.
#PriL
PeopleReady is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religious affiliation, color, national origin, gender, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other basis protected by law. We will get to know you and connect you with jobs that match your skills, experience and preferences. We work hard every single day to find jobs so each employee has opportunity and variety in their work.

At Stantec, we have some of the world's leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we're building a stronger, more resilient Stantec every day.
Your Opportunity
We are currently seeking an Administrative Assistant in our Tampa, FL office. This person is a highly motivated individual with office administration experience to provide front desk and administrative support to our networked office. The individual will also provide secondary administrative support to the other offices and staff of Stantec as required. This position will play a key role by providing support to the local team and assisting with all office operations. This is an in-office role, Monday through Friday work week, from 8:00 AM to 5:00 PM. There is flexibility to work early, late or weekends on occasional/as-needed basis, including on short notice.
Your Key Responsibilities
- Provide progressive administrative assistance within a fast-paced office environment.
- Perform general office duties including, but not limited to: - typing and formatting correspondence and meeting minutes
- use of company templates and ability to customize them for a particular use if needed
- coordinating travel arrangements
- scheduling meetings
- maintaining electronic logs
- organizing/maintaining office files
- scanning and copying
- processing and preparing mail and packages for shipment
- Assist with front desk coverage for lunch, breaks and when otherwise necessary.
- Handle all incoming calls on switchboard, directing and transferring calls, taking messages.
- Ensure reception area, conference rooms, and kitchen are kept clean and tidy.
- Assist outside vendors and clients with AV equipment connection in conference rooms.
- Assist with office maintenance and cleaning related issues, recycling, etc.
- Troubleshoot and/or schedule technicians for equipment when necessary (i.e., printer).
- Able to lift 15 - 20 lbs (office supplies, cases of paper).
- Passionate about safety and the desire to be the representative of the office safety program.
- Assist the administrative team and project managers with archiving project records, e.g., filing, photocopying, collating, etc.
- Miscellaneous administrative duties as required.
Your Capabilities and Credentials
- Excellent interpersonal skills and a strong commitment to excellence and high standards.
- Excellent writing and editing skills.
- High level of attention to detail in completion of tasks.
- Ability to multi-task and prioritize in a fast-paced environment and possess flexibility when juggling numerous projects simultaneously in a rapidly changing environment or frequently changing priorities.
- Ability to grasp instructions and information rapidly and apply them with varying degrees of supervision.
- Willing to help all levels of staff members and understand how to effectively coordinate timely assistance from other support staff to accomplish tasks in order to meet deadlines.
- Willing and able to take the initiative when needed.
- Strong organizational, problem-solving, and analytical skills.
- Professional, positive attitude is needed.
- Proficient in Microsoft Office Suite, including but not limited to Word, Excel and PowerPoint
- Familiarity with maintaining records and archiving processes.
- Valid driver's license and ability to make occasional office errands/deliveries
Education and Experience
Minimum 1-2 years reception/office administration experience in an office environment.
High School diploma required.
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
**Primary Location:** United States | FL | Tampa
**Organization:** BC-2163 Shared Services-US Tampa FL
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 09/09/ :09:21
**Req ID:**
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
+ Supports the execution of strategic initiatives; includes tracking metrics and milestones.
+ Builds effective relationships with internal/external stakeholders.
+ Analyzes data and information to provide insights and recommendations.
+ Leads the planning, coordinating and implementing department events.
+ Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group.
+ Coordinates and monitors budgets and reporting on results vs. budget.
+ Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
+ Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
+ Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
+ Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
+ Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
+ Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
+ Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
+ Makes travel arrangements, booking flight/hotel reservations as needed.
+ Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
+ Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
+ Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
+ Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
+ Collaborates with internal and external stakeholders in order to deliver on business objectives.
+ Organizes work information to ensure accuracy and completeness.
+ Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees.
+ Analyzes issues and determines next steps.
+ Broader work or accountabilities may be assigned as needed.
**Qualifications:**
+ Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable.
+ Specialized knowledge.
+ Verbal & written communication skills - Good.
+ Organization skills - Good.
+ Collaboration & team skills - Good.
+ Analytical and problem solving skills - Good.
**Salary:**
$41,714.00 - $65,000.00
**Pay Type:**
Salaried
The above represents BMO Financial Group's pay range and type.
Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position.
BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: Us**
At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.
To find out more visit us at is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.
BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information.
Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Our associates celebrate lives. We celebrate our associates.
Consider the possibilities of joining a Great Place to Work!
Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.
**JOB RESPONSIBILITIES**
+ Prepares death certificates, prayer cards and related documents
+ Completes required permits and or certificates
+ Prepares and processes Veteran's Paperwork
+ Prepares marker monument placement paperwork
+ Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules
+ Prepares and distributes daily schedules, reports, and documents
+ Receives and processes payments and contracts
+ Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers
+ Orders office supplies
+ Oversees the processing of installation orders to grounds and maintenance departments
+ Processes accounts payable transactions
+ Assists with the preparation of obituaries
+ Assists Location Management, Sales, Family Service Counselors and payroll as needed
+ Acts as backup to Receptionist
+ Greets family members and friends
+ Communicates client family's needs promptly and accurately to the appropriate staff member
+ Conveys a sense of concern and empathy with client family members at all times
+ Responds to customer inquiries via telephone, internet and in person
+ Maintains professional and cooperative relationships with county clerk, medical examiner and physicians
**MINIMUM** **REQUIREMENTS**
**Education**
+ High School or equivalent
**Experience**
+ 1 - 2 years of experience in an office clerical or customer service capacity required
+ Experience working in a customer-focused and fast-paced professional environment required
**Knowledge, Skills & Abilities**
+ Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience
+ MS Office Suite experience preferred
+ Basic mathematics skills required
+ Good verbal and written communication skills
+ Strong organizational skills and detail oriented
+ High level of compassion and integrity
+ Ability to maintain confidentiality
Postal Code: 33614
Category (Portal Searching): Administration and Clerical
Job Location: US-FL - Tampa
Job Profile ID: F00216
Time Type: Full time
Location Name: Gonzalez Funeral Home

**Description**
**Introduction**
Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Administrative Assistant with HCA Florida South Shore Hospital you can be a part of an organization that is devoted to giving back!
**Benefits**
HCA Florida South Shore Hospital offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the HCA Florida South Shore Hospital family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Administrative Assistant to help us reach our goals. Unlock your potential!
**Job Summary and Qualifications**
Performs diversified clerical duties for executives, management, and staff within the Hospital while maintaining a professional environment. This includes Outlook calendar management, greeting guests, answering phones, making travel arrangements, planning, and scheduling meetings, consolidating status reports, and other projects as needed. Teamwork and organizational skills are essential. Provide administrative support to the department including document preparation and record management. Manages individual and group scheduling needs. Coordinates communication flow within the team and the department via telephone, email, and intranet. Maintains supplies and equipment to meet team needs. Displays extraordinary customer service skills in person, telephone, and written communications. Manage special projects as identified through the initiative. Organize and coordinate small and large meetings with various degrees of complexity (outside location, travel, food, and logistics) Ability to manage multiple projects with multiple owners at one time.
**Qualifications:**
+ High School Graduate/Equivalent with 3-7 years of experience.
+ Ability to handle confidential information appropriately.
+ Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
+ High degree of flexibility is required.
+ Good interpersonal skills.
+ Good organizational skills.
+ Ability to multi-task and work independently with minimum supervision.
+ Detail oriented.
+ Ability to effectively communicate.
+ Tasks initiative.
+ Ability to work and participate in a team environment within and across departments.
HCA Florida South Shore Hospital is a 138 bed community hospital. We provide care to the residents of Hillsborough and Manatee County. We have been recognized by the Joint Commission for heart failure, sepsis, stroke and total hip and knee. We have an American College of Radiology accreditation in CT, mammography, MRI, nuclear medicine and ultrasound. We received the Healthgrades top 10% in the nation for patient safety. We are a five star recipient for gallbladder removal and small intestine surgeries. Also for hip fracture treatment and pacemaker procedures. We have 24-hour emergency services, cardiology, general surgery and orthopedics. We provide advanced medical services. We have experienced healthcare providers and a dedicated care team. HCA Florida South Shore Hospital was named a top workplace in Tampa Bay for the fourth year in a row.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
Be a part of an organization that invests in you! We are reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

**All the benefits and perks you need for you and your family** **:**
Benefits from Day One
Paid Days Off from Day One
Student Loan Repayment Program
Career Development
Whole Person Wellbeing Resources
Mental Health Resources and Support
**Our promise to you** **:**
Joining AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better.
**Schedule** **:** Full Time
**Shift** :Days - Monday through Thursday 8AM to 5PM, Fridays 8AM-3PM
**Location** **:** 14055 RIVEREDGE DR, STE 250, Tampa, 33637 - Fully In Person
**The community you'll be caring for** **:** AdventHealth Medical Group West Florida
Rollover PDO with service year increases in accrual
Comprehensive benefits package; including tuition reimbursement and matching 403b plan
Patient facing positions receiving company paid initial sets of scrubs
Company Discount programs
Growing Organization
Reimbursement for clinical position certifications
**The role you'll contribute** **:**
Performs a variety of administrative duties to support the designated department. Will provide clerical support to the department and leadership staff. Records and distributes meeting minutes. Prepares and distributes meeting agendas/materials. Schedules, coordinates and maintains meetings/appointment calendar(s) as needed. Provides support for front office areas/reception.
**The value you'll bring to the team** **:**
Provides administrative support to assigned departments including but not limited to: scheduling meetings, receiving calls, taking messages, maintaining email and calendars, meeting and greeting visitors.
Performs other duties such as timekeeping, staff email distribution lists, routing, mail distribution, and other office service functions.
Qualifications
**The expertise and experiences you'll need to succeed** **:**
High School graduate or equivalent Required
2 Years Front Desk Experience - Required
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
**Category:** Physician Services
**Organization:** AdventHealth Medical Group West FL
**Schedule:** Full-time
**Shift:** 1 - Day
**Req ID:**
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.

Our client is seeking a proactive and organized Administrative Assistant to join their team in Tampa, Florida, US . This role is crucial for ensuring the smooth and efficient day-to-day operations of the office. You will be responsible for a wide range of administrative tasks, providing essential support to management and staff. The ideal candidate possesses excellent communication skills, strong attention to detail, and the ability to manage multiple priorities effectively. This position requires a professional demeanor and a commitment to providing high-quality administrative support.

Key Responsibilities:

• Manage and maintain executive schedules, appointments, and travel arrangements.
• Answer and direct phone calls, manage correspondence, and respond to emails in a professional manner.
• Prepare reports, presentations, and other documents as needed.
• Organize and maintain physical and digital filing systems.
• Coordinate and schedule meetings, conferences, and events.
• Assist with onboarding new employees, including preparing necessary paperwork and introductions.
• Manage office supplies inventory and order supplies as needed.
• Greet visitors and provide assistance as required.
• Handle confidential information with discretion and integrity.
• Provide general administrative support to various departments.
• Assist with basic bookkeeping and expense tracking.
• Maintain office equipment and ensure it is in good working order.
• Support the implementation of new administrative processes.
• Act as a point of contact for internal and external inquiries.
• Contribute to a positive and efficient office environment.

The ideal candidate will have prior experience in an administrative support role, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and excellent organizational skills. Strong written and verbal communication skills are essential. The ability to multitask, prioritize effectively, and work independently with minimal supervision is required. This role offers a great opportunity to be an integral part of a busy office environment and contribute to the overall success of the organization.

Job Description

Job Description

Benefits:

• Bonus based on performance
• Competitive salary
• Free uniforms
• Opportunity for advancement
• Paid time off
• Training & development

About Our Company:
At Soccer Shots Jackson, we know that a well-organized office is the backbone of success. Located in Brandon, MS (Reservoir area), our team thrives on collaboration, diversity, and innovation. We are committed to creating an energetic workplace where every team member and every effort is valued. At Soccer Shots Jackson, every team member has the tools to grow and succeed.

Job Description:
Were looking for a highly organized and detailed administrative assistant to join our team. In this role, youll ensure the office runs smoothly and efficiently. From fostering a positive office culture, to coordinating essential administrative functions, to helping our customers, youll play a pivotal role in shaping our companys success.

Job Responsibilities and Tasks:

Customer Service

• Provide excellent customer service to parents/guardians and school partners over the phone and by email
• Utilize enrollment system to enroll children, process refunds, open new locations and set up new seasons
• Oversee inventory management.
• Provide administrative assistance to leadership and staff, ensuring everyone has what they need to excel.
• Act as a central point for internal communications, ensuring team alignment and effective collaboration.

Program Coordination

• Maintaining program seasons including master calendar and enrollment system
• Collaborating with Owner and Director of Coaching in scheduling, training and evaluating initiatives as needed; participate in planning & preparation for the seasonal instructor meetings
• Collaborating with the Owner and Director of Coaching to maintain the master coach schedule, handling cancellations and reschedules, as needed.

Marketing and Communications

• Represent Soccer Shots at events, open houses, etc.
• Scheduling and preparing all materials to promote the upcoming Soccer Shots season
• Participate in preparing and distributing registration forms, final reminders and not too late forms.
• Assist with social media channels as needed
• Provide ideas to effectively market Soccer Shots to current schools as well as potential other locations.

Skills and Qualifications:
Must-have:

• Experience as an office manager or in a comparable administrative leadership role, with a track record of success in maintaining efficient operations.
• Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment.
• Excellent verbal and written communication skills for fostering collaboration, resolving conflicts, and building team morale.
• Advanced knowledge of Microsoft Office Suite and familiarity with scheduling tools, project management platforms, and CRM systems.
• Quick thinker with a knack for identifying issues and implementing creative, practical solutions.
• Ability to motivate and guide team members while fostering a culture of accountability and excellence.

Our client is seeking a detail-oriented and proactive Office Administrator to manage daily operations for their bustling office in Tampa, Florida, US . This role is crucial for ensuring the smooth and efficient functioning of the workplace. You will be responsible for a wide range of administrative tasks, including managing schedules, coordinating meetings, handling correspondence, and maintaining office supplies. The ideal candidate possesses excellent organizational skills, strong communication abilities, and a friendly, professional demeanor. You will serve as the first point of contact for visitors and callers, providing exceptional customer service. Key duties include managing the reception area, processing mail and deliveries, maintaining filing systems, and supporting various departments with administrative needs. Proficiency in Microsoft Office Suite and a knack for problem-solving are essential. This position offers a stable work environment and the opportunity to be an integral part of a dedicated team. We are looking for an individual who can anticipate needs, multitask effectively, and maintain a high level of organization even during peak periods. Your contributions will directly impact the overall productivity and efficiency of the office. If you are a reliable and efficient administrative professional looking to contribute your skills in a supportive setting, we encourage you to apply.

Responsibilities:

• Manage the reception area and greet visitors in a professional manner.
• Answer and direct phone calls, manage incoming and outgoing mail and deliveries.
• Maintain office supplies inventory and place orders as needed.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Organize and maintain physical and digital filing systems.
• Assist with the preparation of reports, presentations, and correspondence.
• Provide administrative support to various departments as required.
• Ensure the office is tidy and presentable.
• Handle basic office equipment maintenance and troubleshooting.
• Assist with onboarding new employees by preparing necessary documents and workspace.

Qualifications:

• High school diploma or equivalent; Associate's degree preferred.
• Proven experience as an Office Administrator or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Professional and courteous demeanor.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality when handling sensitive information.