42 Administrative Staff jobs in Seffner

We are looking for an enthusiastic office administrator with acconting experience. You will be working with a construction company as the office administrator as well as taking on accounting duties to assist the client with ap/ar issues.
Requirements:
Accounting expereince, Construction compnay experience

To apply for this position, click the link below or contact the local office at (

The Office Administrator provides high-level administrative support to ensure the efficient operation of the office. Key responsibilities include:

• Manage executive calendars, schedule meetings, book conference rooms and make travel arrangements
• Greet visitors and answer incoming phone calls in a professional manner
• Prepare reports, memos, letters and other correspondence
• Order and maintain inventory of office supplies
• Copy, scan, file and retrieve office records and documents as needed
• Provide administrative support for special projects and events as required
• Coordinate with IT department for troubleshooting and maintenance of office equipment
• Perform other clerical duties as assigned by managers

• High school diploma, some college preferred
• 2-3 years of relevant administrative experience
• Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication abilities
• Strong attention to detail and organizational skills
• Professional attitude with ability to handle confidential information
• Flexibility to multitask and work in a fast-paced environment

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

Office Administrator (Office Administration)

Company:
The Boeing Company

Boeing Defense, Space & Security (BDS) is seeking an Experienced Office Administrator to join the Commercial Crew Program located in Kennedy Space Center, FL.
The ideal candidate will possess a unique blend of business sense and the ability to build rapport with key partners and customers. Additionally, you should be able to thrive in a fast-paced, evolving, agile organization and be a positive leader to others.

Position Responsibilities:

• Performs the following tasks for managers on the executive payroll: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
• Collects and compiles data to provide visibility of status for traveler's review and/or signature.
• Assists with site administrative needs
• Creates, edits and maintains electronic and written communication.
• Tracks and maintains information relative to department and business operations.
• Verbally communicates a wide variety of information to multiple audiences.
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Prioritizes and schedules management-level employee time and availability for efficient use of time.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
• Orders and maintains office supplies.
• Plans and implements logistics for senior executive level internal and external events. Provides guidance for less experienced employees.
• Works under limited supervision.

• Strong organizational skills
• Able to work in a dynamic environment
• Show strong initiative
• Skilled with Microsoft Office
• 5 or more years of Experience as an executive Assistant/Office Administrator

• An understanding of Boeing internal IT tools

• E-Verify (English)
• E-Verify (Spanish)

• Right to Work (English)
• Right to Work (Spanish)

• Oversight of contract management systems, including monitoring user access, establishing contract records, and closing contract workflows
• Tracking and version control of complex contracts and documents, final review of documents prior to signature, and managing the signature process
• General secretarial skills, including creating new files in Legal Department's practice management system, electronic filing, and other general secretarial duties, and
• Supporting the Vice President of Legal in producing reports for system executives and Board members.

• Demonstrated willingness and ability to be flexible function as a team player
• Ability to multitask and prioritize assignments to meet time deadlines in a corporate legal department with a high volume workload
• Ability to accurately and efficiently input and manage data within the Legal Department's contract management systems, including workflow and document management
• An understanding of and commitment to the unique confidentiality and privilege requirements of the Legal Department.
• Courteous and professional communication skills in dealing with all internal and external contacts with the Legal Department, including Board Members/ corporate officers, Headquarters Staff, Hospital personnel, and outside counsel.

• Provides administrative support to group paralegals as time permits. Prepares form letters, document review prior to signature, file maintenance as directed. - 10%

• Answers inquiries from healthcare facilities regarding a variety of different issues, including, but not limited to, contract management database, contract status, reassignment agreements, and other issues that may arise within the Legal Department. - 5%

• Responsible for proper entry and updating various types of information in Department's contract management database, including managing contract workflows and user access. Ensures invoices for service fees and costs for outside counsel and other vendors are accurately reviewed, processed , tracked and records updated. Enters meetings and conferences into Attorneys' calendars and database as appropriate. Enters, tracks and follows up relative to established deadlines. Manages reimbursement requests for conferences and other approved travel. Manages licensure renewals and continuing legal education credits for Attorneys. - 10%

• Places documents in chronological order in digital contract management systems. Establish electronic files, creates and maintains working files on various subject matters and/or subcommittees in which Attorney(s) may participate. Prepares, maintains, and updates various reports. - 20%

• Coordinates and arranges all necessary travel arrangements for Attorney, and arranges meetings when required. Prepares agendas and reports; provides assistance to Attorney and paralegal(s) upon request. Gathers and distributes general information as required. - 5%

• 4 years of legal administrative assistant experience in a high volume legal practice
• 4 years of contracts and transactional legal work experience
• High School Diploma/GED

Job Description

Small law firm seeks entry level legal assistant for estate planning caseload. Willing to train appropriate candidate within this legal area. Position has primary responsibility for routing incoming calls, scheduling/managing senior attorneys' calendar, as well as case management for cases assigned to the position, including client contact, transcription, drafting documents & correspondence, file closure, etc. Applicants must be able to work with minimal supervision within a time-sensitive environment to prioritize tasks, independently set and accomplish goals, monitor progress and communicate effectively with supervising attorneys, and demonstrate initiative to move cases forward. Applicant must be congenial and have ability to communicate clearly, effectively and politely with customers/clientele.

Proficiency with Microsoft Word is mandatory. Experience with LEAP legal software is a significant plus. Real estate legal background also a plus. All applicants should have excellent organizational skills, grammar skills, high attention to detail, and suitable typing skills (50wpm min). Exceptional computer skills are mandatory as firm management system is largely paperless.

Small firm environment means all new team members must work well with others, focusing on the best interests of the firm.

“Entry level” anticipates some training will be necessary, yet sufficient background skills and intellectual ability for rapid assimilation of position requirements required. Full time employee salary range begins at $45,000, yet is commensurate with experience and qualifications. Full time permanent employee benefits include: access to group health insurance; 401k match, Paid two week vacation, 10 annual holidays, and Christmas Eve through New Years Day office closure.

Company Description

Hemness Faller Elder Law

Hemness Faller Elder Law

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking a Legal Administrative Assistant for its client's Tampa office.
Qualified candidates will have a minimum of five years of litigation experience. Experience in Labor & Employment is a plus. The candidate must be experienced with State and Federal court procedures/requirements and e-filing. This position will support Shareholders and Associates in a fast-paced work environment.

Qualified candidates must demonstrate professionalism, confidentiality, flexibility, organizational skills, and the ability to be proactive. Strong written and verbal communication skills are required. Qualified candidates must be proficient in or have advanced knowledge of Microsoft Word, Excel and Outlook as well as electronic document management systems. Experience with iManage is preferred.

Duties of the position include, but are not limited to:

• Assisting attorneys in preparing, proofreading, revising and filing of documents
• Assisting with trial preparation
• Calendaring of court deadlines
• Scheduling of travel, appointments and maintenance of calendars
• Maintenance of files and records
• Submission of in-take and conflicts requests
• Time entry and client billing
• Provisional assistance to other assistants and attorneys as needed

• Administratively support attorneys in all aspects of litigation.
• Perform general administrative duties such as managing correspondence, handling phone calls, and scheduling meetings.
• Create, edit, and distribute documents, reports, and presentations. Maintain accurate records and files in both physical and electronic formats.
• Coordinate and manage appointments, meetings, and events. Arrange conference rooms and equipment as necessary.
• Type and file basic legal documents and correspondence.
• Answer and direct phone calls.
• Perform other duties, as assigned.

• High School diploma required.
• Associate degree or bachelor's degree preferred.
• 6 months-2 years' experience as Administrative Assistant or Secretary required.
• 6 months + experience in legal dept or law office preferred.

• Familiarity with law, legal procedures and protocols, and court systems.
• Knowledge of day-to-day operations of a legal office.
• Proficient in MSO/365 applications such as Microsoft Teams, SharePoint, Word, PowerPoint and Outlook.
• Ability to prioritize effectively.
• Excellent organizational and time management skills.
• Working knowledge of case management software is a plus.
• Ability to multi-task and work under pressure.
• Desire to live Slide's Core Values.