6 Administrative Staff jobs in Selma

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

   Under general supervision, follows established company policies and procedures and applies acquired job skills to:

 Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:

• Answering telephone & routing calls to the appropriate person
• Professionally greet all patients and guests.
• Maintain a professional environment at all times. Monitors the reception and waiting areas.
• Distributing incoming mail.
• Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies  and procedures.
• Ensure all aspects of patient confidentiality are maintained at all times

 Scheduling and Registration - Responsibilities may include the following based on location and business need:

• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
  • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
  • Organizes travel for patients by contacting and providing requested medical records.
  • Coordinates with transient patient paperwork.
  • Coordinates transfer placements and confirmations along with Clinical Manager.
  • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
  • Assist with medical appointment referrals and scheduling.
  • Assist with transportation coordination and referrals.

• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
• Monthly insurance card scanning

Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:

• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
• Maintaining inventory of the necessary office supplies
• Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
• Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
• Assemble, file and maintain patient medical records
• Print patient schedule and pull patient charts daily.
• Arrange for package pickup and delivery.
• Assists with month-end reporting requirements.
• Participate in collaboration sessions such as center/team huddles and staff meetings.
• Attend education and training sessions as appropriate and apply key learnings.

SKILLS:

• Knowledge of office procedures required.
• Proficient in Microsoft office applications
• Ability to adapt to supporting software applications.
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Strong organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

PHYSICAL DEMANDS AND WORKING CONDITIONS :

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

SUPERVISION:

• None

  EDUCATION :

• High School Diploma or GED required

EXPERIENCE AND REQUIRED SKILLS :

• Minimum 6 months relevant experience without a degree.
• 1-2 years related experience preferred.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies. 

$

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave. 

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

*Administrative Assistant 2 - Parlier, CA, Job ID 79695 University of California Agriculture and Natural Resources* *Job Description* Under the direction of the Business Officer, performs a wide range of daily business operations in the KARE Business Office. Responsibilities include: preparing and reconciling purchasing card reports, entering timesheets, and processing purchasing transactions. Processes financial activities such as cash collections, recharges, invoices, and accounts receivable. Conducts online ledger reviews and certifies financial transactions for accuracy and compliance. Manages key distribution and inventory control. Maintains Rate and Recharge records and data entry. Coordinates reservations for conferences, tours, and temporary housing facilities. Provides administrative support to the Center Director, Business Manager, and KARE Superintendents. Assists walk-in visitors and offers general support to KARE staff. This position is a career appointment that is 100% fixed. *Pay Scale: *$25.45/hour to $29.52/hour *Job Posting Close Date: * This job is open until filled. The first application review date will be 07/30/2025. The next application review date will be 08/15/2025. Key Responsibilities: 50% ADMINISTRATIVE SUPPORT: * Audit and verify employee timesheets and contract labor time and enter in the labor program. * Resolve discrepancies with employees and/or supervisors. * Prepare labor reports for charges and hours usage. Keep research project information current in ClickUp program. * Provide support and meeting preparation for Research Advisory Committee (RAC). * Copy and distribute updated research project proposals. * Schedule and maintain meeting room reservations, tours, and field days. * Review all appropriate forms for meeting rooms, field days/tours, and dorms for completeness and accuracy. * Maintain and coordinate dorm schedules. * Work with managers, faculty, campus departments, and outside agencies to answer questions and resolve problems. * Distribute, collect, and track all center facility keys in an electronic key database and maintain files. * Place approved orders with a locksmith. * Independently resolve program issues with the on-site computer programmer and/or management. * Answer calls from multi-line phones, direct calls, or take messages. * Assist walk-in visitors. * Distribute incoming mail, sort packages and prepare outgoing mail. * Maintain comprehensive filing systems, including both electronic and hard copy records. * Provide support to the Center Director and Managers for: Correspondence, special projects, meetings, travel, mass mailings, filing, P-Card reports, and staff training. * Assist with coordination and provide support for events at KARE. * Communicate with research faculty, staff, and the general public in a positive atmosphere. 40% FINANCIAL & BUSINESS SERVICES * Supports daily business operations under the direction of the Business Officer at KARE. * Assists withpreparing and reconciling Purchasing Card reports; entering internal billing and Intercampus Orders (IOC) into tracking spreadsheets; and processing invoices, travel and entertainment reports, accounts receivable, and deposits. * Manages reservations and payments for conference rooms, dormitories, and tours. Tracks all KARE vehicles and monitors fuel usage for compliance and reporting. * Manages the procurement tasks including vendor creation, generating requisitions and purchase orders in Oracle (Aggie Enterprise), and collecting required vendor documentation such as Small Business Waivers, Contracting Out Forms, Sole Source * Justifications, and insurance certificates. Audits and reconciles vendor invoices and resolves discrepancies. * Conducts online ledger reviews and certifies financial transactions for accuracy and compliance. Verifies income checks, issues receipts, and processes deposits. * Maintains comprehensive electronic and physical filing systems for financial and administrative records. Maintains Rate and Recharge records and related data. * Assists in the preparation of detailed accounting and labor program reports. * Oversees office supply inventory and manages the annual hay inventory, including revenue tracking. * Manages key distribution and inventory control, and provides administrative support to the Center Director, Business Manager, and KARE Superintendents. 10% CENTER DIRECTOR / BUSINESS SUPPORT * Under the direction of the Business Officer, this position provides administrative and business support with a focus on assisting the Center Director, who oversees both the Kearney Agricultural Research and Extension (KARE) Center and the West Side Research and Extension Center. * Responsibilities include preparing and submitting travel and entertainment reports on behalf of the Director; generating labor reports and summary data; drafting professional correspondence and internal communications; and creating and maintaining spreadsheets to track budgets, schedules, and project-related information. * The position also supports meeting and conference room logistics by coordinating with maintenance supervisors and staff, and by purchasing supplies, materials, and refreshments as needed. * This role requires flexibility to travel to the West Side Research and Extension Center on an as-needed basis to provide onsite administrative assistance. The incumbent may also be called upon to perform other duties as assigned in support of administrative, operational, and programmatic functions led by the Director and Business Officer across both locations. *Requirements:* * High school diploma or equivalent experience. * Working knowledge in administrative procedures and processes including word processing, spreadsheet and database applications. * Requires verbal and written communication skills, active listening, critical thinking, multi-task and time management skills. * Ability to maintain accurate and complete electronic and hard copy records, including key control, inventory logs, and filing systems. * Excellent interpersonal skills to interact professionally and effectively with a diverse group of faculty, staff, campus departments, external agencies, and the general public. * Strong analytical skills to identify, research, and resolve financial, payroll, and administrative problems; ability to reconcile internal records with ledger reports. * Demonstrated ability to work independently with minimal supervision, take initiative, and adapt to changing needs and assignments. * Willingness to take on unfamiliar tasks and projects, with the ability to learn new systems and responsibilities in a dynamic environment. *Preferred Skills:* * Familiarity with university meeting and event coordination, including facility reservations, purchasing supplies, and supporting logistics. * Knowledge of University of California policies, procedures, and systems related to financial services, procurement, and key control (e.g., ClickUp, UCPath, Oracle). * Experience using UC financial and HR systems, such as Oracle Aggie Enterprise or similar platforms. *Special Conditions of Employment:* * Direct access to and/or responsibility for protected, personal, or other sensitive institutional information, including information on students, faculty, staff, or other University constituents, and IT resources that process, transmit or store restricted or sensitive institutional information. * Direct access to or responsibility for cash, cash equivalents, checks, or University property, disbursements or receipts (as defined in BUS-49, Section III.C.). * Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies. * Travel including travel outside normal business hours may be requested. * Overtime and occasional weekend work as needed, usually on short notice to meet operational needs may be requested. * The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities. * As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. * *Misconduct Disclosure Requirement: *As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: * (UC Sexual Violence and Sexual Harassment Policy )( * (UC Anti-Discrimination Policy )( * (Abusive Conduct in the Workplace )( *To apply, please visit: ( Copyright ©2025 Jobelephant.com Inc. All rights reserved. (Posted by the FREE value-added recruitment advertising agency)( jeid-8826a3db385f40439b94f6adad0fa5ef