Office Administrator

06828 Fairfield, Connecticut Conserva Irrigation

Posted today

Job Viewed

Tap Again To Close

Job Description

Full-Time or Part-Time, M-F, Flexible Hybrid Work Model (option to start remote)

Come join the team that is redefining the irrigation industry.

As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory.

BENEFITS AND COMPENSATION
  • $15.00 - $0.00 per hour based on experience
  • Career advancement opportunities
  • Competitive compensation
  • A great work environment with a team atmosphere
RESPONSIBILITIES
  • Overseeing general office operation
  • Answering a high-volume of incoming phone calls and delivering world-class service to our customers
  • Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc.
  • Answer all incoming sales, service, and vendor phone calls
  • Coordinate the installation and service department
  • Maintain databases such as Contact Management System, Access, etc.
  • Manage customer mailings, incoming mail, and email
  • Manage calendar of events
  • Update and manage various reports and programs (sales, phone, loyalty, etc.)
  • Order inventory and supplies
REQUIREMENTS
  • 2+ of experience in office administration
  • Outstanding organizational skills manage multiple priorities in a timely fashion
  • Exposure to customized Customer Relationship Manager (CRM) systems
  • Excellent interpersonal and communication skills
  • Problem solver and systematic in approach


Flexible work from home options available.

Compensation: 15.00 - 20.00 per hour

Conserva Irrigation is constantly looking to add the best irrigation and sprinkler repair professionals to our team. We have open job positions all over the country for irrigation sales, field technicians, as well as office and administrative team members.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Conserva Irrigation Corporate.
View Now

Office Administrator

06860 Norwalk, Connecticut National Express , Inc.

Posted today

Job Viewed

Tap Again To Close

Job Description

National Express companies share a strong commitment to provide the highest level of transportation safety, quality transportation, outstanding customer service and positive employee relations. Our corporate headquarters, located in Lisle, Illinois, houses the administrative and corporate support functions for the organization. Our 250+ local customer service centers (CSCs) are supported by regional operations teams located throughout North America. Learn more at nellc.com.

Responsibilities:

  • Effectively facilitating and managing the flow of information within the CSC

  • Entering data from time sheets on a daily basis

  • Performing daily audits and entering corrections

  • Entering employee and billing information into various computer systems/applications

  • Completing Accounts Receivable, Accounts Payable and Payroll Tasks

  • Generating reports as needed

  • Encouraging compliance with company policies and procedures

  • Maintaining accurate, orderly and up to date filing systems for all administrative records

  • Maintaining security of all files and records

  • Performing various administrative tasks

  • Exhibits the highest ethical best practices and personal integrity; Shares concerns about suspicious or inappropriate behavior with their supervisor or manager

  • Other duties as assigned

Company name is: Durham School Services

Qualifications

  • High School graduate or equivalent

  • Excellent computer skills with knowledge of Word, Excel, and Outlook; and knowledge of basic office equipment

  • Demonstrated ten-key and data entry skills; with ability to maintain accuracy and speed

  • Basic clerical and math skills

  • Excellent oral and written communication skills with excellent interpersonal skills

  • Computer literacy, preferably in word processing and spreadsheets,

  • Excellent oral communication skills to respond and present professionally to callers and visitors.

  • Prioritization, organization, coordination and time management skills to develop and maintain manual and computerized filing systems, coordinate and prioritize multiple tasks to meet deadlines and apply protocols to coordinate flow of materials and correspondence in the Department.

  • Demonstrated ability to effectively and diplomatically handle a wide range of demanding inquiries from a variety of internal and external sources.

We offer medical, dental, vision, basic life insurance coverage, holiday pay, and PTO accrual. Additionally, employees are able to enroll in a retirement savings plan. The pay rate range, along with most all of the other terms and conditions of employment, vary between different sites, geographical markets, customer/ contractual terms and positions.

National Express has a zero-tolerance policy on conduct that is incompatible with its policies and values, including sexual exploitation and abuse, harassment, abuse of authority, and discrimination. National Express is committed to promoting the protection and safeguarding of all children and passengers.

At National Express our goal is to be a diverse workforce that is representative of the communities we serve. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law

National Express LLC's independent subsidiaries and affiliates are an equal employment opportunity (EEO) employer

The pay rate range, along with most all of the other terms and conditions of employment, vary between different sites, geographical markets, customer/ contractual terms and positions.

Company name is: Durham School Services

View Now

Office Administrator

06820 Darien, Connecticut HomeServices of America Inc

Posted today

Job Viewed

Tap Again To Close

Job Description

Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

  1. Direct and coordinate the administrative activities in support of the real estate office. Oversee, maintain and perform the day-to-day sales office operations, including: payment of bills, answering phones, record keeping, invoicing, marketing, filing, assisting sales/branch manager, tracking expenses, greeting clients, building and equipment maintenance and maintenance of office supply and marketing material inventories. (35-45%)
  2. Oversee the processing and verifying of new listings and sales, which may include entering the listings and sales into the system. Ensure the accuracy and timely preparation of purchase agreements, record and maintain all sold records, and prepare monthly reports. Calculate advertising, proof and submit ads for local newspapers. Distribute work to the office staff. May handle correspondence, mail and support appointment setting. (20-30%)
  3. May maintain escrow account and monitor the upcoming sales transactions for completeness and compliance and ensure necessary information has been ordered and is accurate, i.e. payoff, abstract, title evidence, reports, mortgage documentation, and other pertinent information. (15-20%)

  1. Provide support to the sales associates which may include, processing license applications for new, renewing and transferring sales associates, ensuring all paperwork is completed and processed in a timely manner, conducting orientation for new sales associates, assisting sales associates with billings, advertising, paperwork and training. Remain available and act as the first point of contact for sales associates. (15-20%)
  2. Recruit, train, schedule and supervise office personnel. Act as liaison between staff, managers, and sales associates. Perform supervisory activities, including training, employee safety, selection and development of employees, employee counseling and motivation, and salary administration. Perform annual merit reviews and evaluate subordinates’ job performance. Assist in the preparation and administration of the department budget. Provide backup support for staff as needed. (10-15%)
  3. Coordinate special events, collateral material, flyers, handouts and brochures. (0-5%)
  4. Provide telecommunication support, including notice of phone number changes, coordinate long distance codes with long distance carrier as needed; assign voice mail and DID numbers for new agents; maintain voice mail computer system adding and deleting agents as required. (0-5%)
  5. Perform any additional responsibilities as requested or assigned. (0 – 5%)


Performance Expectations

  • Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
  • Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
  • Establish and maintain positive and productive work relationships with all staff, customers and business partners.
  • Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
  • Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.
Qualifications

Education:
  • Bachelor’s degree in business administration or related field; or equivalent work experience and knowledge.
Experience:
  • Three to five plus years of related experience and demonstrated supervisory skills.
Knowledge and Skills:
  • Knowledge of real estate, title and /or mortgage business strongly preferred.
  • Strong computer skills; proficient in Microsoft Office products, including Word, Excel, Publisher and Access.
  • Excellent oral and written communication skills.
  • Effective interpersonal skills and leadership abilities. A strong customer-service focus.
  • Effective analytical, problem-solving and decision-making skills; initiative, attention to detail, and a team player.
  • Project management skills; ability to prioritize and handle multiple tasks and projects concurrently.
  • Ability to handle stress and work under pressure.
  • Ability to work evenings and weekends.
Other (licenses, certifications, schedule flexibility/OT, travel, etc.):
  • Real estate license preferred.


Wage: $33.00 - $38.29 hourly; actual wage is based upon education and experience.

Benefits: Full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
View Now

Office Administrator

06857 Norwalk, Connecticut National Express

Posted 2 days ago

Job Viewed

Tap Again To Close

Job Description

National Express companies share a strong commitment to provide the highest level of transportation safety, quality transportation, outstanding customer service and positive employee relations. Our corporate headquarters, located in Lisle, Illinois, houses the administrative and corporate support functions for the organization. Our 250+ local customer service centers (CSCs) are supported by regional operations teams located throughout North America. Learn more at nellc.com.
**Responsibilities:**
+ Effectively facilitating and managing the flow of information within the CSC
+ Entering data from time sheets on a daily basis
+ Performing daily audits and entering corrections
+ Entering employee and billing information into various computer systems/applications
+ Completing Accounts Receivable, Accounts Payable and Payroll Tasks
+ Generating reports as needed
+ Encouraging compliance with company policies and procedures
+ Maintaining accurate, orderly and up to date filing systems for all administrative records
+ Maintaining security of all files and records
+ Performing various administrative tasks
+ Exhibits the highest ethical best practices and personal integrity; Shares concerns about suspicious or inappropriate behavior with their supervisor or manager
+ Other duties as assigned
Company name is: Durham School Services
**Qualifications**
+ High School graduate or equivalent
+ Excellent computer skills with knowledge of Word, Excel, and Outlook; and knowledge of basic office equipment
+ Demonstrated ten-key and data entry skills; with ability to maintain accuracy and speed
+ Basic clerical and math skills
+ Excellent oral and written communication skills with excellent interpersonal skills
+ Computer literacy, preferably in word processing and spreadsheets,
+ Excellent oral communication skills to respond and present professionally to callers and visitors.
+ Prioritization, organization, coordination and time management skills to develop and maintain manual and computerized filing systems, coordinate and prioritize multiple tasks to meet deadlines and apply protocols to coordinate flow of materials and correspondence in the Department.
+ Demonstrated ability to effectively and diplomatically handle a wide range of demanding inquiries from a variety of internal and external sources.
_We offer medical, dental, vision, basic life insurance coverage, holiday pay, and PTO accrual. Additionally, employees are able to enroll in a retirement savings plan. The pay rate range, along with most all of the other terms and conditions of employment, vary between different sites, geographical markets, customer/ contractual terms and positions._
_National Express has a zero-tolerance policy on conduct that is incompatible with its policies and values, including sexual exploitation and abuse, harassment, abuse of authority, and discrimination. National Express is committed to promoting the protection and safeguarding of all children and passengers._
_At National Express our goal is to be a diverse workforce that is representative of the communities we serve. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law_
_National Express LLC's independent subsidiaries and affiliates are an equal employment opportunity (EEO) employer_
_The pay rate range, along with most all of the other terms and conditions of employment, vary between different sites, geographical markets, customer/ contractual terms and positions._
Company name is: Durham School Services
View Now

Administrative Assistant

06857 Norwalk, Connecticut Aston Carter

Posted today

Job Viewed

Tap Again To Close

Job Description

Administrative Assistant
We're seeking a detail-oriented and highly organized Administrative Assistant to support our team with day-to-day operations. The ideal candidate will have strong communication skills, a proactive mindset, and the ability to manage multiple priorities efficiently. Experience in a legal administrative setting is a plus, but not required.
Key Responsibilities:
+ Provide general administrative support including scheduling, document preparation, and data entry
+ Maintain organized filing systems (digital and physical)
+ Assist with correspondence and internal communications
+ Support special projects and team initiatives as needed
Preferred Qualifications:
+ 1-3 years of administrative experience
+ Familiarity with legal documents or legal admin processes is a bonus
+ Proficiency in Microsoft Office and strong attention to detail
If you're a reliable team player with a knack for keeping things running smoothly, we'd love to hear from you!
Pay and Benefits
The pay range for this position is $25.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Norwalk,CT.
Application Deadline
This position is anticipated to close on Aug 1, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
View Now

Administrative Assistant

06611 Trumbull, Connecticut Robert Half

Posted 1 day ago

Job Viewed

Tap Again To Close

Job Description

Description
We are looking for an Administrative Assistant to join our team on a contract to permanent basis. This role involves providing support across multiple departments, including Career Services, Admissions, Financial Aid, and Nursing. You will perform a variety of administrative tasks, assist students with paperwork, and contribute to the smooth operation of departmental functions.
Responsibilities:
- Provide administrative support across various departments, ensuring efficient workflow and communication.
- Answer incoming calls courteously and address inquiries or direct them to the appropriate personnel.
- Perform data entry tasks with accuracy and maintain organized records.
- Assist students with completing required paperwork and provide guidance as needed.
- Proctor entrance exams, ensuring a secure and organized testing environment.
- Collaborate with team members to streamline administrative processes and enhance departmental operations.
- Manage receptionist duties, including greeting visitors and maintaining a welcoming environment.
- Support cross-training initiatives to enhance versatility and foster growth within the organization.
- Handle general office tasks, such as filing, scheduling, and correspondence.
- Uphold confidentiality and professionalism in handling sensitive information.
Requirements - Proven experience in administrative roles, demonstrating strong organizational skills.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- Proficiency in data entry and familiarity with office software applications.
- Excellent communication skills, both verbal and written.
- Strong attention to detail and a commitment to accuracy in all tasks.
- Customer service experience with a focus on providing support and assistance.
- Ability to work collaboratively in a team-oriented environment.
- High level of professionalism and discretion when handling sensitive information. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now

Administrative Clerk

06608 Bridgeport, Connecticut Transdev

Posted 2 days ago

Job Viewed

Tap Again To Close

Job Description

Administrative Clerk
Transdev in Bridgeport, CT is hiring an Admin Clerk. The Clerk performs all administrative functions for the location. We are seeking customer service-oriented professionals who are dedicated to safety.
Transdev is proud to offer:
+ Competitive starting wage of $20.00/hour.
+ Comprehensive health, dental, and vision insurance offerings.
+ Retirement savings (401K) plan.
+ Paid time off and sick days.
+ Opportunities for professional growth and advancement.
Key Responsibilities:
+ Perform project clerical and administrative details according to contractual and legal mandates
+ Prepare contract correspondence, manager reports, and schedules.
+ Administer accounting data, payroll, personnel records.
+ Coordinate employee benefits at the contract level.
+ Other duties as required.
Qualifications:
+ High School Diploma or equivalent.
+ Office, data entry, or administrative experience a plus.
+ Experience with MS office products.
+ Excellent written and verbal communication skills.
+ Subject to a DOT drug testing and physical if applicable. DOT Regulation 49 CFR Part 40 does not authorize the use of Schedule I drugs, including cannabis, for any reason.
Physical Requirements:
+ Must be able to work shifts or flexible work schedules as needed.
+ The employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen.
+ Work environment will be a combination of both indoors and outdoors.
Transdev US is the largest private sector operator of multiple modes of transit in the United States, providing bus, rail, paratransit, shuttle, sedan and taxi services. We manage over 300 transportation contracts for cities, transit authorities and airports, providing safe and sustainable mobility solutions. Our mission is to improve public transportation, to enhance quality of life and combat global warming. above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
California applicants:Please Click Here for CA Employee Privacy Policy.
Job Category: Administrative / Clerical / Payroll / HR / Accounting
Job Type: Full Time
Req ID: 3722
Pay Group: QQP
Cost Center: 150
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.
Drug-free workplace
If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.
California applicants: Please Click Here for CA Employee Privacy Policy.
About Transdev
Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.
Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at or watch an overview video.
View Now
Be The First To Know

About the latest Administrative staff Jobs in Shelton !

Administrative Assistant

06460 Woodmont, Connecticut Robert Half

Posted 2 days ago

Job Viewed

Tap Again To Close

Job Description

Description
A trusted healthcare organization in Milford, Connecticut is seeking a highly organized and proactive Administrative Assistant to support daily office operations and help ensure a positive experience for patients and staff alike. This role involves managing administrative tasks, coordinating schedules, and assisting various departments in maintaining seamless operations. If you thrive in a fast-paced healthcare environment and have a knack for multitasking, we invite you to apply!
Key Responsibilities:
+ Office Administration:
+ Manage daily office responsibilities, including phone calls, correspondence, and record keeping.
+ Process and maintain accurate patient files, medical records, and other administrative documents.
+ Scheduling:
+ Coordinate schedules for healthcare providers, patient appointments, and staff meetings.
+ Manage appointment confirmations and rescheduling requests promptly and courteously.
+ Data Management:
+ Input and retrieve data from electronic medical records (EMR) systems with accuracy and efficiency.
+ Prepare reports and communications for internal review or external distribution.
+ Patient and Staff Support:
+ Serve as the first point of contact for patients, greeting them with professionalism and empathy.
+ Support healthcare personnel with administrative needs such as forms preparation, supply organization, and coordination of care processes.
+ Compliance:
+ Ensure compliance with HIPAA regulations, healthcare standards, and organizational policies.
+ Assist in maintaining office documentation required for audits or regulatory reviews.
+ Problem-Solving:
+ Address patient concerns or administrative issues with professionalism and escalate urgent matters to the appropriate person.
Requirements
+ Education:
+ High school diploma or equivalent required; Associate's degree in Business Administration, Healthcare Administration, or a related field preferred.
+ Experience:
+ 2+ years of experience in an administrative support role, preferably within a healthcare or medical office setting.
+ Technical Skills:
+ Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and scheduling platforms.
+ Experience with electronic medical records (EMR) systems is highly desirable.
+ Organizational and Time Management Skills:
+ Ability to prioritize responsibilities, manage deadlines, and multitask in a dynamic healthcare environment.
+ Communication Skills:
+ Strong written and verbal communication skills to interact effectively with patients, staff, and external partners.
+ Interpersonal Skills:
+ Professional demeanor with excellent customer service skills and the ability to build relationships with patients and team members.
+ Detail Orientation:
+ High level of accuracy in managing information and records processing.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now

Administrative Assistant

06488 Southbury, Connecticut Robert Half

Posted 2 days ago

Job Viewed

Tap Again To Close

Job Description

Description
A reputable law firm in Southbury, Connecticut is seeking a highly organized and detail-oriented Administrative Assistant to support their daily operations. In this role, you will play a central part in ensuring the office runs smoothly, assisting attorneys and legal staff, and delivering excellent service to clients. If you thrive in administrative roles and have an interest in the legal field, this is an excellent opportunity to grow your career in a prestigious environment.
Key Responsibilities:
+ General Office Administration:
+ Handle phone calls, emails, and correspondence professionally, and route messages to appropriate staff members.
+ Maintain office supplies, organize filing systems, and ensure administrative processes are efficient.
+ Document Management:
+ Prepare, proofread, and format legal documents including contracts, briefs, and memos.
+ Manage client files both electronically and physically, ensuring compliance with firm standards.
+ Scheduling and Coordination:
+ Manage attorneys' calendars, schedule client meetings, and coordinate court dates.
+ Assist in organizing firm events, meetings, and appointments.
+ Client Interaction:
+ Serve as the first point of contact for clients, providing a friendly and professional experience.
+ Assist with client intake forms, document collection, and communications.
+ Billing and Invoicing:
+ Assist the accounting department in preparing invoices and tracking billable hours.
+ Support attorneys in reconciliation processes and follow-ups on outstanding client balances.
+ Team Support:
+ Work collaboratively with attorneys and paralegals to provide administrative project support.
+ Provide assistance during trial preparation with documentation, logistics, and court-ready materials.
Requirements
Qualifications and Skills Required:
+ Education:
+ High school diploma or equivalent required. An Associate's degree or certification in legal studies is a plus.
+ Experience:
+ 2+ years of experience as an administrative assistant, preferably in a legal or professional services environment.
+ Familiarity with legal terminology, processes, and documentation is highly desirable.
+ Technical Skills:
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Experience with legal software such as Time Matters, Clio, or similar platforms is a plus.
+ Organizational Skills:
+ Exceptional time management and multitasking abilities to manage a busy office environment.
+ Communication Skills:
+ Strong written and verbal communication skills to interface effectively with clients and legal staff.
+ Interpersonal Skills:
+ Courteous, professional demeanor with a focus on client service and confidentiality.
+ Attention to Detail:
+ High level of accuracy in document preparation, scheduling, and file management.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
 

Nearby Locations

Other Jobs Near Me

Industry

  1. request_quote Accounting
  2. work Administrative
  3. eco Agriculture Forestry
  4. smart_toy AI & Emerging Technologies
  5. school Apprenticeships & Trainee
  6. apartment Architecture
  7. palette Arts & Entertainment
  8. directions_car Automotive
  9. flight_takeoff Aviation
  10. account_balance Banking & Finance
  11. local_florist Beauty & Wellness
  12. restaurant Catering
  13. volunteer_activism Charity & Voluntary
  14. science Chemical Engineering
  15. child_friendly Childcare
  16. foundation Civil Engineering
  17. clean_hands Cleaning & Sanitation
  18. diversity_3 Community & Social Care
  19. construction Construction
  20. brush Creative & Digital
  21. currency_bitcoin Crypto & Blockchain
  22. support_agent Customer Service & Helpdesk
  23. medical_services Dental
  24. medical_services Driving & Transport
  25. medical_services E Commerce & Social Media
  26. school Education & Teaching
  27. electrical_services Electrical Engineering
  28. bolt Energy
  29. local_mall Fmcg
  30. gavel Government & Non Profit
  31. emoji_events Graduate
  32. health_and_safety Healthcare
  33. beach_access Hospitality & Tourism
  34. groups Human Resources
  35. precision_manufacturing Industrial Engineering
  36. security Information Security
  37. handyman Installation & Maintenance
  38. policy Insurance
  39. code IT & Software
  40. gavel Legal
  41. sports_soccer Leisure & Sports
  42. inventory_2 Logistics & Warehousing
  43. supervisor_account Management
  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
View All Administrative Staff Jobs View All Jobs in Shelton