Administrative Coordinator

08933 New Brunswick, New Jersey Rutgers University

Posted today

Job Viewed

Tap Again To Close

Job Description

Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator (Real Estate Coordinator) for the Division of Institutional Planning & Operations (IP&O). Under the direction of the Assistant Vice President of Planning and Develo Administrative, Coordinator, Real Estate, Property Tax, Benefits
View Now

Administrative Coordinator

08854 Piscataway, New Jersey Rutgers University

Posted 13 days ago

Job Viewed

Tap Again To Close

Job Description

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator Job Category URA-AFT Administrative Department IPO-Planning Dev & Design Overview

The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator (Real Estate Coordinator) for the Division of Institutional Planning & Operations (IP&O).Under the direction of the Assistant Vice President of Planning and Development and the Acting Director of Real Estate, this position is responsible for administrative support for Planning and Development and the Real Estate Administration Office, including, but not limited to the following: general administrative support; lease review and abstracting; database input and management; payment of property taxes and rents; and other duties as assigned.

FLSA Nonexempt Grade 04 Salary Details Minimum Salary 59893.480 Mid Range Salary 73909.480 Maximum Salary 87925.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

* Medical, prescription drug, and dental coverage
* Paid vacation, holidays, and various leave programs
* Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
* Employee and dependent educational benefits
* Life insurance coverage
* Employee discounts programs

For detailed information on benefits and eligibility, please visit: Status Full Time Working Hours (per week) Standard Hours 37.50 Daily Work Shift Work Arrangement Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

* Bachelor's degree in business administration or related field; or an equivalent combination of education and/or experience.
* A minimum of two years of relevant experience working with real estate issues and documents and knowledge of real estate property transactions, lease and contract drafting necessary.

Certifications/Licenses Required Knowledge, Skills, and Abilities

* Excellent organizational, written and verbal communication skills and computers skills.

Preferred Qualifications

* Paralegal certification is desired.
* Three to five years experience working with real estate.

Equipment Utilized

* Requires excellent skills with all Microsoft Office applications, including Excel.

Physical Demands and Work Environment

* Ability to sit for long hours at a desk reviewing and drafting lengthy legal documents; concentrate for long periods of time; and needs to be able to work on several different matters on a daily basis.

Special Conditions

Posting Details

Posting Number 25ST0101 Posting Open Date 01/27/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Off Campus City Piscataway State NJ Location Details

33 Knightsbridge Rd.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: Questions

Required fields are indicated with an asterisk (*).

* * Do you have a minimum of a Bachelor's degree in business administration or related field; or an equivalent combination of education and/or experience?
* Yes
* No


* * Do you have a minimum of two years of relevant experience working with real estate issues and documents and knowledge of real estate property transactions, lease and contract drafting.
* Yes
* No



Applicant Documents

Required Documents

* Resume/CV
* Cover Letter/Letter of Application

Optional Documents

* List of Professional References (contact Info)
View Now

Administrative Assistant

11213 Brooklyn, New York Concern Housing

Posted 13 days ago

Job Viewed

Tap Again To Close

Job Description

Concern Housing offers a generous benefit package which includes; Medical Insurance (Agency pays 80% of the premium), Affordable Voluntary Dental and Vision Insurance, Flexible Spending Accounts, Agency Sponsored Retirement Plan, Employee Sponsored 403(b) Retirement Plan, Agency Sponsored Life Insurance Coverage and an Excellent Paid Time Off Package. Concern encourages employee growth, offering Educational Assistance and Scholarship Programs, Licensure Reimbursement and Possible Internship/Clinical Supervision. Referral Bonuses are also available!

Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.

Position: Administrative Assistant
Location: Brooklyn, NY (Rochester Ave.)
Schedule: Monday - Friday; 9am - 5pm
Salary: $41,600/yr.

Duties and Responsibilities:

- Answers agency phones and greets visitors.
- Opens, screens, date stamps, and distributes incoming mail upon receipt. Stamp/ mail outgoing mail daily.
- Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the
order, as necessary.
- Type documents, letters, etc. and makes copies as needed by SRO staff.
- Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit
audits and OMH supported housing review.
- Assists the Program Director with administrative needs as necessary.
- Collaborate with Property Maintenance department to maintain up to date work order system in YARDI.
- Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier, fax machine, shredder).
- Ensures that all office and other supplies in open, common areas are stocked at all times (i.e. paper in fax machine and printer,
stationary, restrooms).
- Primary person responsible for keeping the office neat and orderly (e.g., reception area, waiting room, office equipment room,
conference room, kitchenette, and all other
common areas).
- Oversees rent payment system, including copying and logging all cash receipts and processing tenant check payments.
- Transfer and copy all check information onto Excel spreadsheet.
- Work with Director and Supervisor to track health care outcomes and develop/ update care coordination database for ongoing community collaboration.
- Remain current with all Agency required compliance documents and trainings.

Requirements: Minimum High School Diploma with minimum four years administrative experience. Word and Excel required.

Click here to apply: Administrative Assistant, receptionist, clerk, non profit
View Now

Administrative Coordinator

08544 Princeton, New Jersey Robert Half

Posted 4 days ago

Job Viewed

Tap Again To Close

Job Description

Description
We are looking for a detail-oriented Administrative Coordinator to join our team on a Part Time (25 hours a week) contract basis in Princeton, New Jersey. In this role, you will play a key part in ensuring smooth day-to-day operations by managing administrative tasks, facilitating effective communication, and supporting organizational needs. This is an excellent opportunity for someone with strong organizational skills and a proactive approach to problem-solving.
Responsibilities:
- Manage daily administrative tasks, including scheduling appointments.
- Respond promptly to email correspondence and handle inbound calls professionally.
- Coordinate events, meetings, and other organizational activities to ensure seamless execution.
- Operate multi-line phone systems efficiently to direct inquiries to the appropriate departments.
- Facilitate interdepartmental communication and act as a liaison to support organizational goals.
- Maintain accurate records and documentation to ensure compliance with company standards.
- Assist in organizing and tracking office supplies to maintain inventory.
- Support special projects and provide administrative assistance as needed.
- Ensure all communications are handled with professionalism and attention to detail.
Requirements
- Proven experience in administrative assistance or a similar role.
- Strong proficiency in managing email correspondence and scheduling.
- Skilled in operating multi-line phone systems and answering inbound calls.
- Exceptional organizational abilities and attention to detail.
- Effective communication skills, both written and verbal.
- Familiarity with event coordination and office management practices.
- Ability to multitask and prioritize tasks in a fast-paced environment.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now

Administrative Assistant

07308 Jersey City, New Jersey Brookfield Properties

Posted 4 days ago

Job Viewed

Tap Again To Close

Job Description

Location
VYV - 474 Warren Street
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
Provides operational and administrative support to the Property Manager for assigned communities. Coordinates, enhances and maintains positive resident relations. Oversees portions of building operations, including resident ledgers, bill pay and vendor management. Monitors regulatory compliance and company policies and procedures related to property management.
Essential Job Functions
1. Enhance Resident Relations: Fosters good tenant relations by managing requests/complaints. Receives tenant services requests and takes appropriate action to resolve issues. Manage resident service using property management systems, directing inquiries as required to the appropriate building operations departments.
2. Maintains a working knowledge of all maintenance programs to ensure the proper and efficient operation of systems, preventive maintenance programs, housekeeping functions, and responses to resident maintenance requests. Prepares service orders when residents call and distributes to appropriate associates for completion. Follows up on forwarded maintenance requests and makes sure that all residents are notified if there must be a delay. Ensures completion of resident service requests.
3. Maintains working knowledge of leasing policies and procedures and performs functions related to leasing and lease renewals. Ensures effective and appropriate implementation in accordance with Corporate Office and Fair Housing policies and procedures. Makes follow-up calls, sends follow-up literature and pursues rental status.
4. Conducts move-in and move-out inspections of apartments to determine applicable charges for damages. Conducts inspections to determine market readiness and implements high quality standards of cleanliness and aesthetic appearance. May perform interim unit inspections.
5. Collects rent from residents, verifies amount paid, accounts for discrepancies, deposit rent checks, sends verifying information to Corporate Office and follows up on any delinquent rents, initiating eviction procedures as necessary.
6. Records and files: Maintain records and files of building office operations including contracts, purchasing records, notifications, permit renewals and violations. May prepare purchase orders, code and process vendor invoices for payment, send documentation to Corporate Office and follow up on vendor payment inquiries.
7. Maintain Certificates of Insurance: Ensure all tenant and vendors working within the building meet certificate of insurance requirements. Review and file all certificate of insurances submitted to building office.
8. May perform other duties as necessary.
Education
This position requires a(n) High school diploma / GED
Additional degree(s) that are preferred for this position include:
Associate Degree in Property management
Work experience
1-2 Years Leasing, Bookkeeping, Operations
Compensation
Commensurate with Experience
$20.48 - 28.67 hourly
Great Incentives!
Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:
+ Full benefits package
+ Generous paid time off
+ 401(k) with company match
+ Growth and advancement opportunities
+ Lucrative referral bonus program
+ Incredible associate rental discount if you choose to live on-site! Who wouldn't want to live at one of our beautiful properties (especially at a discounted rate)!
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace
#LI-DG24
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPMF
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.
View Now

Administrative Assistant

07308 Jersey City, New Jersey JPMorgan Chase

Posted 4 days ago

Job Viewed

Tap Again To Close

Job Description

Become an integral part of JP Morgan Health and Wellness Center team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Administrative Assistant in JP Morgan Health and Wellness Center, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job Responsibilities**
+ Greet employees as they enter the Health and Wellness Center, assess and assign priority referral to professional staff as appropriate
+ Communicate effectively with nurses to ensure efficient response times
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Maintain complex and detailed calendars
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Support Ergonomics program under the guidance of nurse case managers by ordering equipment and following up to ensure that equipment has been delivered and installed
+ Provide assistance and coverage for other health services administrative team members working in the NY-NJ health centers as needed
+ Maintain confidentiality of personal information
**Required qualifications, capabilities, and skills**
+ At least three years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Knowledge of the following systems: EURC, TEEMS, OTP, ePurchase, and Travel Express is a plus
+ College degree is a plus
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Brooklyn,NY $28.32 - $8.46 / hour; Jersey City,NJ 28.32 - 38.46 / hour
View Now

Administrative Assistant

07188 Newark, New Jersey Tutor Perini

Posted 4 days ago

Job Viewed

Tap Again To Close

Job Description

The salary for this position is between $60,000 and $80,000 depending on experience
Tutor Perini Corporation is seeking an **Administrative Assistant** to join our project site at **Newark International Airport.**
**_Extraordinary Projects, Exceptional Performance_**
The world relies on infrastructure - to ensure public safety, maintain a quality of life and support a healthy economy. For more than a century, Tutor Perini Corporation's family of civil construction companies has supported the development and maintenance of infrastructure across our great nation.
We construct and rehabilitate highways, bridges, tunnels, mass-transit systems, and water management and wastewater treatment facilities. In short, we help our clients make "public works" work. Our corporate integrity, financial strength and outstanding record of performance makes us an attractive partner on large, sophisticated infrastructure projects.
From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects. At Tutor Perini Civil you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.
**_Extraordinary Projects need Exceptional Talent_**
**DESCRIPTION:**
As an **Administrative Assistant** at Tutor Perini Corp., reporting to the **Project Executive** you will have the opportunity to:
+ Field office - assist safety manager
+ Compose and/or edit letters, memos, reports, procedures, etc., as required.
+ Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, safety documentation, etc.) per supervisor's authorization
+ Manage Safety needs for training documentation purposes
+ Monitors all accidents and maintains appropriate file records
+ Sets up drug testing appointments for new craft employees
+ Maintains Safety audits
**REQUIREMENTS:**
+ Educational and experience requirements include: High School diploma. A technical degree a plus.
+ Minimum 2 years administrative experience or equivalent combinations training and related experience.
+ Working knowledge of general office procedures plus ability to organize and coordinate group work efforts required.
+ Proficient in web based research and Microsoft Office software
+ Excellent written and verbal skills
**Equal Opportunity Employer**
View Now
Be The First To Know

About the latest Administrative staff Jobs in South Plainfield !

Administrative Assistant

07940 Madison, New Jersey Insight Global

Posted 4 days ago

Job Viewed

Tap Again To Close

Job Description

Job Description
Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
-High School Degree; Associates or Bachelors degree preferred
-2+ years experience in an administrative/operational support role
-Proficient in the entire Microsoft Suite
-Advanced data entry and documentation skills
-Must be a problem solver and detail oriented null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
View Now

Administrative Assistant

07701 Red Bank, New Jersey Robert Half

Posted 9 days ago

Job Viewed

Tap Again To Close

Job Description

Description
We are looking for an Administrative Assistant to join a team in the Red Bank, NJ area for a short-term coverage. Looking for someone with at least 3 years of admin experience and proficient with Excel/Word. Strong communication skills, friendly, self-starter, knowledge with Outlook and detail oriented.
Job description:
- Answering phones
- Handling of mail and packaging and record all packages into log
- Date Entry for material invoices
- Certificate of Insurance, W-9, and Subcontractor Agreements
- Enter timesheets
- Providing purchase orders
- Filing
- Lead calls
- Fleet Maintenance
- Order supplies
- New job binders
- Closeout Binder - Client selections for project
- Keeping track of clothing inventory and order as needed
- Provide clothing to field personnel 2 times a year, fall & summer
- Coordinate company outings
- Special projects
Requirements Answering Inbound Calls, Customer Service, Data Entry, Email Correspondence, Inbound Outbound Calls, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Schedule Appointments TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now

Administrative Assistant

07030 Jersey City, New Jersey ManpowerGroup

Posted 10 days ago

Job Viewed

Tap Again To Close

Job Description

Our client, major consumer packaged goods industry company, is seeking an **Administrative Assistant (contract)** to join their team. In the division of R&D kitchen coordination management, this role will assist the office VP and Directors. The ideal candidate will be self-motivated, strong multi-tasking skills and a genuine desire to meet the needs of others to help the team succeed!
**Job Title:** **Administrative Assistant** **(Executive level)**
**Location: Hoboken NJ (Hybrid: 2 days onsite/3 days from home)**
**Pay Range: $38 - $45 hourly (W2)**
**Contract: 3 Months (extension possible)**
**Full Time**
**What's the Job?**
+ In the division of R&D kitchen coordination management, this role will assist the office VP and Directors- calendar, expenses, travel, meeting planning, leadership mtg + agenda and special projects.
+ Work with and be the contact tech liaison for any work required in the office including replacing equipment, contacting IT when we have an office IT problem etc.
+ Work with the R&D team to order food, samples, etc. for the kitchen facility.
+ Schedule, help to set up room, screens, anything needed.
+ General office work: Contact for shipping bills, changes to account, supplies; Ordering and organizing all office meals; Helping the Directors/ Employees - with special projects when requested.
**What's Needed?**
+ **Minimum 5 years of Administrative Assistant experience (to include Executive Level Assistance)**
+ Multi-tasker with excellent communication skills, attention to details and an upbeat attitude.
+ Motivated self-starter with the ability to manage an office and provide polite and professional support to managers, other team members, and office visitors by handling a variety of tasks to ensure that all interactions between the organization and external stakeholders are positive and productive.
+ Great organizational skills and familiarity with shared calendar planning, excellent computer skills, general office tasks, and excel at both verbal and written communication.
+ Think a step ahead on what needs could come up and be proactive and ready to resolve and most importantly, have a genuine desire to meet the needs of others and help the TEAM succeed.
**What's in it for me?**
+ Medical, Dental, Vision, 401k
+ Weekly pay with direct deposit
+ Consultant Care support
+ Free Training to upgrade your skills
+ Dedicated Career Partner to help you achieve your career goals
If this is a role that interests you and you'd like to learn more, **click apply now** and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.
View Now
 

Nearby Locations

Other Jobs Near Me

Industry

  1. request_quote Accounting
  2. work Administrative
  3. eco Agriculture Forestry
  4. smart_toy AI & Emerging Technologies
  5. school Apprenticeships & Trainee
  6. apartment Architecture
  7. palette Arts & Entertainment
  8. directions_car Automotive
  9. flight_takeoff Aviation
  10. account_balance Banking & Finance
  11. local_florist Beauty & Wellness
  12. restaurant Catering
  13. volunteer_activism Charity & Voluntary
  14. science Chemical Engineering
  15. child_friendly Childcare
  16. foundation Civil Engineering
  17. clean_hands Cleaning & Sanitation
  18. diversity_3 Community & Social Care
  19. construction Construction
  20. brush Creative & Digital
  21. currency_bitcoin Crypto & Blockchain
  22. support_agent Customer Service & Helpdesk
  23. medical_services Dental
  24. medical_services Driving & Transport
  25. medical_services E Commerce & Social Media
  26. school Education & Teaching
  27. electrical_services Electrical Engineering
  28. bolt Energy
  29. local_mall Fmcg
  30. gavel Government & Non Profit
  31. emoji_events Graduate
  32. health_and_safety Healthcare
  33. beach_access Hospitality & Tourism
  34. groups Human Resources
  35. precision_manufacturing Industrial Engineering
  36. security Information Security
  37. handyman Installation & Maintenance
  38. policy Insurance
  39. code IT & Software
  40. gavel Legal
  41. sports_soccer Leisure & Sports
  42. inventory_2 Logistics & Warehousing
  43. supervisor_account Management
  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
View All Administrative Staff Jobs View All Jobs in South Plainfield