53 Administrative Staff jobs in Springfield

Description
We are looking for an experienced Administrative Coordinator to join our client's team in Holyoke, Massachusetts. This is a long-term contract position where you will play a critical role in providing organizational and administrative support to ensure smooth day-to-day operations. The ideal candidate will excel in managing schedules, handling communications, and maintaining accurate records.
Responsibilities:
- Coordinate and manage calendars, appointments, and schedules to optimize efficiency.
- Respond to inbound calls professionally while addressing inquiries and directing them appropriately.
- Provide administrative assistance to support daily operations, including preparing documents and correspondence.
- Maintain and update records with accuracy to ensure seamless tracking and reporting.
- Generate monthly reports using Microsoft Excel to support decision-making processes.
- Collaborate with team members to ensure timely completion of administrative tasks.
- Assist in organizing meetings, preparing agendas, and documenting minutes.
- Support home health operations with administrative tasks and communication.
- Identify and implement improvements to streamline administrative processes.
Requirements - Proven experience in administrative assistance or a similar role.
- Proficiency in Microsoft Excel, including the ability to create and manage reports.
- Strong organizational and time-management skills.
- Excellent verbal and written communication abilities.
- Attention to detail and accuracy in record-keeping.
- Ability to handle multiple tasks and prioritize effectively.
- Familiarity with home health operations is a plus.
- Detail-oriented approach and ability to work collaboratively in a team environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Now Hiring: Administrative Assistant
Location: Hartford, CT
Job Type: Contract to Hire
Industry: Nonprofit / Human Services
Are you a master multitasker with a passion for helping others? Do you thrive in dynamic environments where every day brings new challenges and opportunities to make a difference? We're looking for a rockstar Administrative Assistant to join our team in Hartford and play a vital role in supporting programs that change lives.
For immediate consideration, reach out directly to: !
What You'll Do
As our Administrative Assistant, you'll be the friendly face and organized mind behind the scenes, ensuring smooth operations and exceptional service. Your day-to-day will include:
+ Welcoming clients and visitors with warmth and professionalism
+ Managing phone calls, appointment reminders, and scheduling logistics
+ Coordinating intake and admissions, verifying client information
+ Supporting translation services and client assessments
+ Handling referrals, distributing communications, and maintaining records
+ Monitoring the reception area for safety and cleanliness
+ Assisting with data entry, supply orders, and program materials
+ Providing backup support across departments and sites
+ Tackling special projects and keeping everything running smoothly
What You Bring to the Table
+ 2-3 years of customer service or administrative experience
+ Excellent communication and phone etiquette
+ Strong Microsoft Office skills (Outlook, Word, Excel)
+ Familiarity with Electronic Health Records (EHR) a plus
+ Bilingual (English/Spanish) preferred
+ Detail-oriented, organized, and able to juggle multiple tasks
+ Culturally competent and comfortable working with diverse populations
+ Thick skin and a calm demeanor when handling tough situations
+ Knowledge of HIPAA regulations and confidentiality standards
+ Ability to travel between sites and adapt to changing priorities
Why You'll Love It Here
+ Make an Impact: Support programs that directly improve lives in your community
+ Fast-Paced & Rewarding: No two days are the same, and your work truly matters
+ Team-Oriented Culture: Work alongside passionate professionals who care
+ Growth Potential: Contract-to-hire opportunity with room to advance
Ready to Join Us?
If you're organized, compassionate, and ready to be the backbone of a mission-driven team, we want to hear from you!
Apply today and help us make Hartford a better place-one client at a time.
Pay and Benefits
The pay range for this position is $17.00 - $17.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Hartford,CT.
Application Deadline
This position is anticipated to close on Sep 30, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.

Hiring for an Administrative Assistant in Hartford!
Job Description
Provide general administrative support and customer service to organizational programs. Maintain confidentiality and ensure timely handling of requests. Support managers and employees in various tasks while communicating efficiently and effectively to ensure proper delivery and transfer of information.
Responsibilities
+ Greet clients and visitors professionally and courteously, notifying appropriate staff of arrivals and providing assistance and directions as needed.
+ Answer calls for assigned programs and provide reminder calls before appointments.
+ Receive and process referrals, facilitate scheduling, and set up translation services if needed.
+ Complete the Intake and Admissions process, coordinating all new admission paperwork for clients and verifying and recording necessary personal information.
+ Manage the check-in/check-out process for clients and schedule client assessments and appointments.
+ Interact professionally with clients to provide and process information in response to inquiries and concerns, including requests for additional information related to agency programs and services.
+ Disseminate and distribute all agency faxes and other forms of communication.
+ Monitor the reception/waiting area to ensure cleanliness and client safety.
+ Provide information to service providers and maintain communication with the Records department regarding medical records.
+ Perform monthly data entry for program evaluation and quality assurance.
+ Create assessment packets and other materials.
+ Order program supplies.
+ Provide administrative support and back-up for other agency departments and sites.
+ Perform any other tasks or special projects as assigned.
Essential Skills
+ A minimum of two to three years of customer service experience.
+ Excellent telephone and verbal communication skills.
+ Sound knowledge of office/telephone etiquette and customer service principles and practices.
+ Proficiency in Microsoft Office suite (Outlook, Word, Excel).
+ Familiarity with Electronic Health Records (EHR) and client-based applications.
+ Bilingual proficiency in English/Spanish is preferred.
+ Ability to adapt to change and meet demands of the work environment.
+ Detail-oriented with the ability to multitask and handle a large volume of work.
+ Accurate typing skills and ability to create grammatically correct written correspondence.
+ Ability to work in a team environment and maintain confidentiality of information.
+ Cultural competence to work with diverse populations.
+ Sound judgment and punctuality.
+ Flexibility and ability to travel between various sites.
+ Physically able to perform essential functions with or without reasonable accommodations.
Additional Skills & Qualifications
+ General office skills including filing, organizing, and scheduling.
+ Knowledge of federal HIPAA laws.
+ Thick skin to handle interactions with irate individuals.
Work Environment
The work environment is fast-paced, requiring the ability to multitask effectively. You will need to manage client check-ins, verify insurance, and handle scheduling for appointments, including Zoom calls with psychiatrists. Strong interpersonal skills are essential for dealing with challenging interactions. The organization is a non-profit, offering rewarding opportunities to help people.
Job Type & Location
This is a Contract to Hire position based out of Hartford, Connecticut.
Pay and Benefits
The pay range for this position is $17.00 - $17.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Hartford,CT.
Application Deadline
This position is anticipated to close on Oct 8, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.

Description:

The Executive Office Administrator is the voice and face of the Kinsley Group. This individual must possess excellent communication and customer service skills, a solid understanding of administrative processes, and the ability to multitask effectively in a fast-paced environment.
 

Key Functions:

• Manage high volume of incoming calls, emails, and visitors with professionalism; direct inquiries promptly and accurately.
• Maintain calendars, coordinate meetings and travel (including working with a travel agent for the President’s arrangements), and support reminders for birthdays, milestones, and key events.
• Keep reception and common areas organized; order and restock office, breakroom, and janitorial supplies; handle mail and shipping needs.
• Assist with scheduling and logistics for company-wide events, leadership meetings, and town halls; manage invitations, catering, and meeting space preparation.
•  Serves as the primary point of contact for executive-level support needs including complex travel arrangements 
• Reconcile expenses, track basic lead and contact data, handle confidential information, and perform general support tasks as needed.
• Assist with managing COIs, especially during peak periods.
• President Support: Occasionally assist with personal errands or tasks as requested.
• Other Duties: Participate in emergency-response protocols and take on additional duties as assigned.
   

Preferred Experience:

• High school diploma or equivalent required; additional education or administrative experience preferred.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Strong organizational skills, attention to detail, and the ability to multitask.
• Professional demeanor and strong sense of discretion.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. 

Requirements:

Compensation details: 24-28 Hourly Wage

PI20f5e5238b6e-

_This position is National Remote. You'll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges._
Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start **Caring. Connecting. Growing together.**
This position is full-time Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 7:00am - 5:00pm. It may be necessary, given the business need, to work occasional overtime.
We offer weeks of on-the-job training. The hours of training will be aligned with your schedule.
**Primary Responsibilities:**
+ Assist the clinical staff with setting up documents/triage cases for Clinical Coverage Review
+ Other duties as assigned
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
**Required Qualifications:**
+ High School Diploma / GED OR equivalent work experience
+ Must be 18 years of age OR older
+ 2+ years of experience in a health care setting/industry
+ Experience with Microsoft Word (creating documents or editing existing documents) Excel (creating, editing, saving spreadsheets), and Outlook.
+ Ability to work full-time Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 7:00am - 5:00pm. It may be necessary, given the business need, to work occasional overtime.
**Preferred Qualifications:**
+ Experience working in a hospital, physician's office or medical clinic setting.
+ Clerical or administrative support background
+ Knowledge of ICD-10 and CPT codes
+ Experience with Facets and Macess
**Telecommuting Requirements:**
+ Ability to keep all company sensitive documents secure (if applicable)
+ Required to have a dedicated work area established that is separated from other living areas and provides information privacy.
+ Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service
*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The salary for this role will range from $17.74 - $31.63 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
**_Application Deadline:_** _This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants._
_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission._
_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._
_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._
#RPO

_This position is National Remote. You'll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges._
**Optum** is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start **Caring. Connecting. Growing together.**
This position is full-time (40 hours/week) Monday - Friday. Employees are required to work 8-hour shift schedules during our normal business hours of 9:00am - 5:30pm EST. It may be necessary, given the business need, to work occasional overtime or weekends.
We offer 2 weeks of on-the-job training. The hours during training will be 9:00am to 5:30pm EST, Monday - Friday. Training will be conducted virtually from your home.
**Primary Responsibilities:**
+ Manage administrative intake of members
+ Work with hospitals, clinics, facilities and the clinical team to manage requests for services from members and/or providers
+ Process incoming and outgoing referrals, and prior authorizations, including intake, notification and census roles
+ Assist the clinical staff with setting up documents/triage cases for Clinical Coverage Review
+ Handle resolution/inquiries from members and/or providers via email or telephone
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
**Required Qualifications:**
+ High School Diploma / GED OR equivalent work experience
+ Must be 18 years of age OR older
+ 1+ years of experience with ICUE
+ Knowledge and/or experience processing clinical requests from providers
+ 1+ years of experience in health insurance OR medical billing
+ Familiarity with computer and Windows PC applications, which includes the ability to navigate and learn new and complex computer system applications
+ Ability to work full-time (40 hours/week) Monday - Friday. Employees are required to work 8-hour shift schedules during our normal business hours of 9:00am - 5:30pm EST. It may be necessary, given the business need, to work occasional overtime or weekends.
**Preferred Qualifications:**
+ Professional experience in a clerical OR administrative support related role
+ 1+ years of experience working with ICD - 9 / 10 and CPT codes
+ Experience working with Microsoft Word (creating, editing, saving documents) and Microsoft Excel (creating, editing, saving spreadsheets)
+ Knowledge of medical terminology
**Telecommuting Requirements:**
+ Ability to keep all company sensitive documents secure (if applicable)
+ Required to have a dedicated work area established that is separated from other living areas and provides information privacy.
+ Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service.
**Soft Skills:**
+ Experience working with key performance indicators (average handle time, call volume, etc)
*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $17.74 - $31.63 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
**_Application Deadline:_** _This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants._
_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission._
_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._
_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._
#RPO

_This position is National Remote. You'll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges._
Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start **Caring. Connecting. Growing together.**
This position is full-time (40 hours/week) Monday - Friday. Employees are required to work 8-hour shift schedules during our normal business hours of 9:00am - 5:30pm EST. Schedule will alternate each week per the following:
1st week : 9:00am-5:30pm EST, Monday to Friday
2nd week: Same schedule but will work for 8:00am - 12:00pm EST on Saturday OR Sunday.
Candidate will select which day during the week they will shorten their shift to 4 hours. Hiring Manager will go over specifics during the interview. It may be necessary, given the business need, to work occasional overtime or weekends.
We offer 2 weeks of on-the-job training. The hours during training will be 9:00am to 5:30pm EST, Monday - Friday. **Training will be conducted virtually from your home.**
**Primary Responsibilities:**
+ Manage administrative intake of members
+ Work with hospitals, clinics, facilities and the clinical team to manage requests for services from members and/or providers
+ Process incoming and outgoing referrals, and prior authorizations, including intake, notification and census roles
+ Assist the clinical staff with setting up documents/triage cases for Clinical Coverage Review
+ Handle resolution/inquiries from members and/or providers via email or telephone
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
**Required Qualifications:**
+ High School Diploma / GED OR equivalent work experience
+ Must be 18 years of age OR older
+ 1+ years of experience with ICUE
+ Knowledge and/or experience processing clinical requests from providers
+ 1+ years of experience in health insurance OR medical billing
+ Familiarity with computer and Windows PC applications, which includes the ability to navigate and learn new and complex computer system applications
+ Ability to work full-time (40 hours/week) Monday - Friday. Employees are required to work 8-hour shift schedules during our normal business hours of 9:00am - 5:30pm EST. Schedule will alternate each week per the following: 1st week : 9:00am-5:30pm EST, Monday to Friday, 2nd week: Same schedule but will work for 8:00am - 12:00pm EST on Saturday OR Sunday. Candidate will select which day during the week they will shorten their shift to 4 hours. Hiring Manager will go over specifics during the interview. It may be necessary, given the business need, to work occasional overtime or weekends.
**Preferred Qualifications:**
+ Professional experience in a clerical OR administrative support related role
+ 1+ years of experience working with ICD - 9 / 10 and CPT codes
+ Experience working with Microsoft Word (creating, editing, saving documents) and Microsoft Excel (creating, editing, saving spreadsheets)
+ Knowledge of medical terminology
**Telecommuting Requirements:**
+ Ability to keep all company sensitive documents secure (if applicable)
+ Required to have a dedicated work area established that is separated from other living areas and provides information privacy.
+ Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service.
**Soft Skills:**
+ Experience working with key performance indicators (average handle time, call volume, etc)
*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $17.74 - $31.63 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
**_Application Deadline:_** _This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants._
_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission._
_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._
_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._
#RPO

**Job Description**
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required. 
Anticipating and solving problems proactively is essential. 
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.