20 Administrative Staff jobs in Springfield

Hiring for an Administrative Assistant in Enfield!
For immediate consideration, please email your resume and availability to !
Job Description
We are looking for a motivated and detail-oriented Administrative Assistant to join our team. This role offers an excellent opportunity to build foundational experience in accounting, finance, and business operations. Ideal for someone eager to grow professionally, this position blends transactional accounting with inside sales support, providing exposure to customer communication, internal collaboration, and data management.
Responsibilities
+ Communicate with customers regarding billing inquiries and general support.
+ Process invoices and accurately input billing data into internal systems.
+ Collaborate with internal departments to manage and maintain sales information.
+ Support the operations team with administrative tasks and reporting.
+ Assist in generating and maintaining reports related to sales and operations.
Essential Skills
+ Strong verbal and written communication skills.
+ Proficiency in Microsoft Excel and basic MS Office applications.
+ Customer service experience with a focus on responsiveness and professionalism.
+ Analytical and problem-solving mindset with attention to detail.
Preferred Qualifications
+ Exposure to or interest in accounting, finance, or business operations.
+ Ability to work well in a team-oriented environment and communicate effectively with colleagues.
Pay and Benefits
The pay range for this position is $20.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Enfield,CT.
Application Deadline
This position is anticipated to close on Jul 30, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.

Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.

Carlton Fields is seeking a Legal Administrative Assistant for its Hartford office.

Qualified candidates will have a minimum of five to seven years of litigation experience. The candidate must be experienced with State and Federal court procedures/requirements and e-filing. This position will support Shareholders and Associates in a busy downtown office.

Qualified candidates must demonstrate professionalism, confidentiality, flexibility, organizational skills, and the ability to be proactive. Qualified candidates must be proficient in or advanced knowledge of Microsoft Word, Excel and Outlook as well as electronic document management systems. Experience with Filesite is preferred.

Duties of the position include, but are not limited to:

• Assisting attorneys in preparing, proofreading, revising and filing of documents
• Assisting with trial preparation
• Calendaring of court deadlines
• Scheduling of travel, appointments and maintenance of calendars
• Maintenance of files and records
• Submission of in-take and conflicts requests
• Time entry and client billing
• Provision of assistance to other assistants and attorneys if necessary

The salary range for this role in Connecticut is $68,000 - $75,000. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.

Location Detail: 80 Seymour Street (10008)

Description:

Under the direction of a Registered Nurse or Unit Manager, the Patient Administrative Associate performs delegated functions as a member of a patient care team by providing administrative support and communicating with members of the health care team, patients and families. This role contributes to the successful operation of the work area and functions in accordance with all existing regulatory and hospital standards, policies and procedures. Reports to Manager, Patient Unit.

Qualifications

Qualifications:

• High school graduate or equivalent required.
• Minimum of one year hospital based or physician office work experience preferred.
• Knowledge of medical terminology preferred.
• Basic computer skills required.
• CPR validation may be required within three months of hire depending upon work area specific requirement.
• Physical effort as required by Position Physical Requirements and Occupational Exposures Form.
• Effective communication and interpersonal skills required.

As an Equal Opportunity Employer/Affirmative Action employer, the organization will not discriminate in its employment practices due to an applicants race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

Description:
Under the direction of a Registered Nurse or Unit Manager, the Patient Administrative Associate performs delegated functions as a member of a patient care team by providing administrative support and communicating with members of the health care team, patients and families. This role contributes to the successful operation of the work area and functions in accordance with all existing regulatory and hospital standards, policies and procedures. Reports to Manager, Patient Unit.

Qualifications:

Qualifications:

• High school graduate or equivalent required.
• Minimum of one year hospital based or physician office work experience preferred.
• Knowledge of medical terminology preferred.
• Basic computer skills required.
• CPR validation may be required within three months of hire depending upon work area specific requirement.
• Physical effort as required by Position Physical Requirements and Occupational Exposures Form.
• Effective communication and interpersonal skills required.

As an Equal Opportunity Employer/Affirmative Action employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

**Optum** is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start **Caring. Connecting. Growing together.**
Like you, UnitedHealth Group is strong on innovation. And like you, we'll go the distance to deliver high-quality care. As part of our clinical support team, you will be a key component in customer satisfaction and have a responsibility to make every contact informative, productive and positive for our members and providers. You'll have the opportunity to do live outreach, educating members about program benefits and services while also helping to manage member cases. Bring your skills and talents to a role where you'll have a chance to make an impact.
Positions in this function includes those responsible for initial triage of members, administrative intake of members or managing the admission/discharge information post-notification, working with hospitals and the clinical team. Includes managing incoming calls, managing requests for services from providers/members, providing information on available network services and transferring members as appropriate to clinical staff. Manages the referrals process, processes incoming and outgoing referrals, and prior authorizations. This function includes intake, notification and census roles. *Employees in jobs labeled with 'SCA' must support a government Service Contract Act (SCA) agreement.
+ Moderate work experience within own function.
+ Some work is completed without established procedures.
+ Basic tasks are completed without review by others.
+ Supervision/guidance is required for higher level tasks.
This position is full-time, Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 7:00am - 7:00pm local time. It may be necessary, given the business need, to work occasional overtime.
We offer 2 weeks of training. The hours during training will be 8:00am to 5:00pm, Monday - Friday.
You'll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.
**Primary Responsibilities:**
+ Manage administrative intake of members
+ Work with hospitals, clinics, facilities and the clinical team to manage requests for services from members and/or providers
+ Process incoming and outgoing referrals, and prior authorizations, including intake, notification and census roles
+ Assist the clinical staff with setting up documents/triage cases for Clinical Coverage Review
+ Handle resolution/inquiries from members and/or providers
This is high volume, customer service environment. You'll need to be efficient, productive and thorough dealing with our members over the phone. You also must be able to work a flexible schedule that includes evening hours.
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
**Required Qualifications:**
+ High School Diploma / GED
+ Must be 18 years of age OR older
+ 2+ years of customer service experience
+ Experience with MS Word, Excel and Outlook
+ Experience working within the health care Industry and with health care insurance
+ Experience working in a hospital, physician's office or medical clinic setting
+ Ability to work full-time, Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 7:00am - 7:00pm local time.
**Preferred qualifications:**
+ Clerical or administrative support background
+ Knowledge of ICD-10 and CPT codes
+ Experience working in a call center
**Telecommuting Requirements:**
+ Ability to keep all company sensitive documents secure (if applicable)
+ Required to have a dedicated work area established that is separated from other living areas and provides information privacy.
+ Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service.
*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $17.74 - $31.63 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
**_Application Deadline:_** _This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants._
_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission._
_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._
_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._
#RPO

**About Lumen**
Lumen connects the world. We are igniting business growth by connecting people, data and applications - quickly, securely, and effortlessly. Together, we are building a culture and company from the people up - committed to teamwork, trust and transparency. People power progress.
We're looking for top-tier talent and offer the flexibility you need to thrive and deliver lasting impact. Join us as we digitally connect the world and shape the future.
**The Role**
This role provides high-level administrative support to the SVP of Strategy, Pricing, GTM, and Marketing Operations, as well as at least one additional VP. The Executive Assistant will operate with minimal supervision and a high degree of autonomy, often handling confidential matters and navigating complex organizational dynamics.
We're looking for someone who brings more than just administrative expertise-someone who is:
+ Responsive and adaptable, able to shift gears quickly in a fast-paced, evolving environment.
+ A clear and confident communicator, skilled at coordinating across multiple stakeholders and ensuring alignment.
+ Proactive and detail-oriented, taking full ownership of logistics and planning to keep priorities on track and leaders focused.
**Location**
This is a work from home position within the U.S.
**The Main Responsibilities**
+ Organizes and maintains calendars, arranging, coordinating, and prioritizing scheduling and logistics.
+ Coordinates activities across departments and possibly business units.
+ Utilizes critical thinking skills and thorough knowledge of the business and organization to prioritize advanced-level executive administrative work.
+ Accurately and professionally handles multiple simultaneous high-priority issues.
+ Conducts normal administrative tasks such as scheduling travel schedules, processing expense reports, meal arrangements, etc.
+ Drives priorities and critical items through task lists and manages short-term and long-term schedules.
+ Ensures cross-training of other administrative staff for backup support.
+ Other duties as required.
**What We Look For in a Candidate**
+ Bachelor's degree or equivalent.
+ 5+ years of recent experience working with or supporting a senior executive, or equivalent experience.
+ Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency.
+ Effective organizational skills with a focus on confidentiality, accuracy, and attention to detail.
+ Excellent verbal and written communication skills.
+ Ability to anticipate and proactively resolve potential issues, demonstrating sound judgment and decision-making.
+ Demonstrates a positive attitude, resourcefulness, and maintains composure in high-pressure situations.
+ Experience working for a global company and coordinating between various time zones.
+ Proficient in Microsoft Office products - Outlook, Word, Excel, PowerPoint, etc.
+ Experience with Teams, Zoom, or other collaborative meeting forums.
+ Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
+ Schedule flexibility to work outside of routine hours.
+ Availability for occasional travel to offsite meetings.
**Compensation**
This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.
Location Based Pay Ranges:
$48,700 - $5,000 in these states: AL, AR, AZ, FL, GA, IA, ID, IN, KS, KY, LA, ME, MO, MS, MT, ND, NE, NM, OH, OK, PA, SC, SD, TN, UT, VT, WI, WV, and WY.
51,188 - 68,250 in these states: CO, HI, MI, MN, NC, NH, NV, OR, and RI.
53,625 - 71,500 in these states: AK, CA, CT, DC, DE, IL, MA, MD, NJ, NY, TX, VA, and WA.
Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and/or sales compensation) as you move through the selection process.
Learn more about Lumen's:
+ Benefits ( Bonus Structure
#LI-MB1
Requisition #: 338797
**Background Screening**
If you are selected for a position, there will be a background screen, which may include checks for criminal records and/or motor vehicle reports and/or drug screening, depending on the position requirements. For more information on these checks, please refer to the Post Offer section of our FAQ page ( . Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
**Equal Employment Opportunities**
We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.
**Disclaimer**
The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.
In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.
**Application Deadline**
07/19/2025

Job Description

Job Description

Benefits:

• Competitive salary
• Opportunity for advancement
• Training & development

Job Summary:
The Administrative Assistant/Scheduler is responsible for overall office agency operations coordination activities and providers services in accordance with agency policies. The Scheduler/Receptionist is responsible for the scheduling of all clinicians as well as answering and redirecting incoming calls to the agency.

Reports To: CEO, CFO, Administrator, Supervisor of Clinical Services, Therapy Manager, and HHA Program Supervisor.

Qualifications:

• Must have a high school diploma or equivalent, typing, clerical skills and be competent with computers/agency utilized software.
• Minimum of two years experience in the health care industry and one year experience in home healthcare (preferred)
• Possess an understanding of the issues related to the delivery of home health services and the ability to problem solve effectively.
• Possess a knowledge of Medicare guidelines governing home health agencies (preferred)
• The ability to communicate with a diverse population of individuals is required.
• Must have exceptional customer service skills and be able to communicate well with all incoming callers.
• Must be organized and detail oriented and possess effective communication skills both orally and in writing.
• Must be able to utilize communication channels established by agency: phone lines and TigerConnect.
• Proficiency/basic knowledge in software use such as Microsoft Word, PowerPoint and Excel.
• Must have exceptional customer service skills and be able to communicate well with referral sources, patients, family members and agency employees.
• Must possess a valid state drivers license and automobile liability insurance.

Physical/ Environmental Demands:

1. Requires the ability to sit, stand, pivot, twist and change position frequently
2. Requires the ability to lift, push, pull, and carry 20-50 lbs. frequently.
3. Requires the ability to climb stairs, navigate all types of residences and access means.
4. Requires the ability to utilize telephone, laptop computer and clinical equipment.
5. Requires the ability to travel to/from Agency, client homes and other professional appointments on a frequent daily basis.

Duties:

The Administrative Assistant/Scheduler responsibilities includes but are not limited to:

• Direct and coordinate referrals, patient information and verify insurance eligibility.
• Coordinate scheduling of client admissions within 48 hours of approved referral.
• Schedule employee visits in EVV system.
• Confirm visits in EVV
• Human Resource duties as assigned.
• Develop and maintain monthly employee in-service calendar and update department heads as to status of employee in-services.
• Triage phone calls.
• Report client complaints/concerns to Administrator/Assistant Administrator or designee.
• Scan documents into client medical records.
• Office Administrative Assistant duties such as answering phones a courteous , customer-friendly manner.
• Prepare patient assessment packets, including admission, re-certification, and post-hospitalization packets.
• Maintain office supplies.
• Process signed, unsigned order and 485s
• Maintain Order Tracking Report weekly.
• Date stamp all received documents
• Send the discharge/transfer summary/episode detail summary and case conference/ 60-day summary to the physician.
• Assist with ADP preparation.
• Support Billing team by verifying paper visits notes.
• Attend meetings
• Coordinates with the administrative team to complete audits to ensure Agency compliance with regulations.
• Adhere to and participate in the Agencys mandatory HIPAA/Privacy Program and Employee Compliance Program.
• Read and adhere to all Agency Policies and Procedures and follow Employees Handbook guidelines.
• Follows established line of communication and authority.
• Participate in clerical on-call rotation.

Description

Kirschbaum Law Group, LLC is seeking to hire a paralegal - legal administrative assistant. The paralegal-legal administrative assistant will be required to work full-time in the firm's office in Manchester.

Compensation. The compensation for the position is $41,600 to $2,400 per year ( 20 to 30 per hour) with opportunities for significant growth for high performers.

Benefits. The benefits include medical insurance, disability insurance, dental insurance, vision insurance, and a retirement plan with contributions made by the firm.

Instructions for How to Apply for the Position. Please submit a cover letter and a resume in PDF format by sending them to with an explanation that you saw the job posting on this platform. Your cover letter should explain in detail why the position is appealing to you, and why you think that you would be a good fit for the position. Please do not call us, do not send us anything through the mail, and do not visit our office without being invited. Please trust that all materials submitted will be received and reviewed. We will contact you if we think that you might be a good fit for the position.

Responsibilities

• Helping the managing attorney with marketing and sales projects and tasks
• Helping the director of finance and administration with finance and administration projects and tasks
• Helping the managing attorney and the director of finance with managing the office
• Helping the attorneys manage their cases
• Helping the attorneys gather and organize materials from clients and other sources
• Helping the attorneys with incoming and outgoing correspondence
• Helping the attorneys prepare and file court documents
• Helping the attorneys with other projects and tasks related to providing legal services for the firm's clients

Qualifications

• Honest and trustworthy
• Highly intelligent
• Highly conscientious (organized and industrious)
• Strong computer skills
• Strong reading and writing skills
• Strong verbal communication skills