4 Administrative Staff jobs in Springfield

• Supports a strong commitment to world class customer service and ensures a pleasant and productive shopping experience for all customers.
• Assists the HR Manager with the following:
  • Completes all "new hire" paperwork for all new associates,
  • Conducts orientation for all new associates,
  • Coordinates the S.T.A.R. Program to include scheduling, training and reporting,
  • Coordinates and schedules Associate training in all areas,
  • Completes Data entry for new associates, pay increases, associate reviews, etc.
  • Assists with planning and implementing Associate activities.
• Gathers data & information, and prepares certain reports as needed by the General Manager.
• Maintains strict confidentiality.
• Processes and codes invoices & maintain Expense Tracking Worksheet.
• Maintains store checkbook register & P-card log.
• Maintains the Competitive Shop program & the decoy list.
• Orders & monitors store supplies.
• Coordinates travel advances and expense forms.
• Submits IT Help Desk requests promptly.
• Handles customer and associate questions and requests.
• Files, types and makes copies as needed.
• Remains aware of advertised sales.
• Keeps work area clean, neat and well stocked with supplies.
• Follows all Company Policies and Procedures.
• Provides a legendary experience for every customer, every time by assisting customers in making buying decisions by:
  • identifying and evaluating customers' needs,
  • making product recommendations based off of this analysis,
  • promoting programs including, but not limited to CLUB Membership, VOC and In-Store Pick-up.
• ALL OTHER DUTIES AS ASSIGNED

• Minimum Degree Required: High School education or equivalent experience

• Ability to calculate figures such as discounts and make change to customers
• Ability to communicate in a friendly and professional manner to our customers and other associates.
• Must possess above average communication skills.
• Ability to facilitate training to groups of up to 25
• Able to stand & sit for extended periods
• Ability to establish and maintain effective working relationships with Management, co-workers, and customers.
• Ability to operate computerized Point of Sale register system and computerized Phone system
• Ability to use Microsoft Office Word Processor and Spreadsheet software

• N/A

• Regularly performs computer work and sits
• Occasionally walks and stands
• Seldom/never lifts up to 50lbs

• Performs tasks and duties under general supervision, using established procedures and innovation. Chooses from limited alternatives to resolve problems. Occasional independent judgment is required to complete work assignments. Often makes recommendations to work procedures, policies, and practices.

• Medical
• Dental
• Vision
• Health Savings Account
• Flexible Spending Account
• Voluntary benefits
• 401k Retirement Savings
• Paid holidays
• Paid vacation
• Paid sick time
• Bass Pro Cares Fund
• And more!

Job Type

Full-time

Description

Job Summary

Under the supervision of the Human Resources Director; the Human Resources Administrative Assistant will be responsible for administrative support of day-to-day Human Resource office and administrative support to the Human Resources Director. Assisting in other various duties as assigned by the Director to further advance the ministry. This position is available starting July 28th 2025.

Essential Responsibilities & Duties

General:

• General clerical duties including photocopying, fax, and mailing.
• Maintain a digital and hard copy file system.
• Create or revise systems and documents, as necessary.
• Complete reports as requested.
• Order supplies for office.
• Crossed trained to fill in for other HR roles.
• Maintain that the office stays neat and orderly.

• Assist Human Resources Director with email management and communications.
• Primary management point for Human Resources inbox.
• Monitoring all emails, responding on Director's behalf, ensuring that inbox stays up-to-date and items are followed thru within a timely manner.
• Answer and screen incoming calls and emails.
• Schedule and coordinate meetings, agendas, appointments, and travel.
• Communicating meetings and appointments with all parties involved.
• Assist in project management and send follow-up reminders to all team members who have action steps with them.

• Create agendas for meetings led
• Take detailed notes and send out notes and action items from all meetings attended
• Follow thru with assignments given to team ensuring deadlines are met
• Follow thru on additional communication or tasks needed to be complete following meetings
• Attend meetings on behalf of Director when assigned, taking detailed notes, and following up.

• Enter invoices, process monthly bankcard statements, mileage reimbursements, and balance credit card statements.
• Provide as backup to the detailed MetLife self-bill.

• Assist in Poster Compliance.
• Family Medical Leave Act:
• Prepare FMLA documents and coordinate meetings.
• FMLA management in HRIS software system and employee files.
• Manage LOA status in HRIS.
• Update payroll manual adjustments sheet for benefits invoices
• Process STD or LTD paperwork.
• Yearly FMLA paperwork audit.
• Open Enrollment:
• Participate in Open Enrollment reconciliation.
• Coordinates and setups NEO.
• Provides back-up for other functional areas of Human Resources Department.
• Performs other duties assigned by Human Resources Director.

• Assist with Career Fair coordination, facilitation, and projects as needed.
• Daily tags in recruiting for new applicants and giftings.
• Obtain and manage job descriptions, position codes, and employee groups in HIRS.
• Upkeep and manage Positions module in Human Resource Information System (HRIS).
• Manage positions on James River website and Recruiting Module (ATS).
• Update of Yearly HR report.
• Assist in interviews and other recruiting activities as directed.

• Process and maintain driver applications for employees.
• Process insurance needs for Kids & Youth camps.
• Assist in Workers Comp claims as needed.
• Processing and recording of incident reports.

• Coordinate exit interviews, and prepare termination, exit paperwork, and update payroll manual adjustments sheet as needed.
• Assist with I9 record keeping; to remain in legal compliance.
• Assist in updating FellowshipOne Go employment status.

• Have a basic understanding of payroll processing
• Aid in Payroll as needed and provide as backup for payroll processing.
• Update Manual Adjustment sheet as needed for employee changes.

• High school diploma, Associates degree preferred.
• Two (2) years of administrative experience.
• HR experience is preferred but not required.
• Any equivalent combination of training and experience.
• PC skills including Microsoft Office Suite (Excel, Outlook, Publisher, Word, Planner, and Teams).
• Called to support ministry.

• Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
• Ability to work in a fast-paced environment while meeting critical deadlines.
• Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation.
• Ability to get along well with others and handle confidential matters.
• Ability to manage time and multiple priorities to meet deadlines.
• Ability to communicate effectively and professionally orally and in writing.
• Must be punctual, pleasant, and tactful with professional appearance and conduct.
• Exhibit professionalism and always maintain confidentiality.
• Capacity to interact positively with and provide service to others at all levels within James River Church.
• Ability to establish and maintain effective working relationships with supervising personnel, coworkers, civic organizations, business professionals, and the public.
• Must have strong analytical skills and critical thinking skills.
• Exhibit a spirit of unity.

• "Rejoice in the Lord always. I will say it again: Rejoice!" Phil 4:4 (NIV)
• "In your presence there is fullness of joy; at your right hand are pleasures forevermore." Ps 16:11 (ESV)

• "Zeal for your house has consumed me." Ps 69:9 (ESV)
• "I was overjoyed when they said, 'Let's go up to the house of the Lord.'" Ps 122:1 (TPT)

• "So encourage each other and build each other up." 1 Thess 5:11 (NLT)
• ".Look for the best in each other, and always do your best to bring it out." 1 Thess 5:15 (MSG)

• "Dear friends, let us continue to love one another, for love comes from God." 1 John 4:7 (NLT)
• "Love each other. Just as I have loved you, you should love each other." Jn 13:34 (NLT)

• "God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another." 1 Pt 4:10 (NLT)
• "For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many." Mt 20:28 (NLT)
• ".Through love serve and seek the best for one another." Ga 5:13 (AMP)