93 Administrative Staff jobs in St. Paul
Administrative Manager
Posted today
Job Viewed
Job Description
Overview
Founded in 1973, Inter-Con Security Systems, Inc. is a leading global security company, providing a full range of physical security services to government and commercial customers on four continents. Inter-Con specializes in providing customized security services to clients whose needs exceed the capabilities of traditional guard firms. Clients include the Departments of State, Justice, Homeland Security, Energy, and Defense, as well as Fortune 500 companies, major public utilities, and ultra-high net worth individuals.
Inter-Con employs over 35,000 security personnel world-wide, trained and managed by a team of professionals with unsurpassed military, law enforcement, and security experience. Inter-Con remains 100% family owned and managed and operates as the industry leader in the field of customized, high-requirement security solutions.
Inter-Con is Everywhere Security Matters.
Job Summary
Under the direction of the Account Manager, this full-time position will be responsible for supporting the operation through a variety of administrative tasks, with a major focus on researching and requesting contractually allowed billable items, managing employee incentives and various projects or assignments as needed for client support. The selected individual must be available to work from the Memphis office and will be responsible for ensuring that all tasks are completed accurately and delivered with high quality and in a timely manner.
Responsibilities
- Review new “cold start” jobs and submit billable items request for client approval and maintain a tracker for all approved items.
- Track all “dark post” activity and submit weekly / monthly reports to the VP of operations.
- Assist in developing weekly and monthly operational reports for the client
- Understand the nature of shift operations and scheduling for a 24x7 operation.
- Assist with scheduling duties when the demand exceeds the current scheduling team’s capacity.
- Provide Administrative support in resolving problems as directed by the Regional Manager
- Provide payroll and billing support as needed.
- Become familiar with Salesforce and utilize to submit cases as needed.
- Reconcile expense reports for company credit card(s).
- Prepare correspondence, reports, special projects, and spreadsheets as required.
- Must respond quickly to phone calls and emails.
- Must be able to perform data input on a large scale and in a timely manner.
- Availability must be flexible; irregular schedules may be required from time to time.
Qualifications
- Be able to hold a high level of professionalism and respond in a calm and polite manner always.
- Must be able to meet strict deadlines.
- Must be able to maintain a high level of confidentiality.
- High level of proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
- Excellent organizational skills; detail oriented.
- Strong interpersonal and communication skills, and a positive team player.
- Salesforce experience preferred; however, training will be provided.
Education and Experience:
- High School Diploma or GED.
- Minimum of (2) years prior administrative support or related experience required.
- Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers.
Duties, responsibilities, and activities may change at any time with or without notice.
Inter-Con Security Systems, Inc. is an Equal Opportunity Employer - Disability/Veteran.
Administrative Assistant
Posted today
Job Viewed
Job Description
We are looking for a motivated and detail-oriented Administrative Assistant to support a well-established non-profit organization based in Richfield, Minnesota. This is a long-term contract opportunity where you will not only play a key role in facilitating day-to-day administrative functions but also contribute to the organization's meaningful mission. This position offers a chance to make a difference while honing your administrative expertise in a collaborative and supportive environment.
Responsibilities:
- Process and organize administrative documents, forms, and correspondence to ensure accuracy and timely completion.
- Track deadlines and follow up on outstanding tasks to maintain operational efficiency.
- Perform data entry and maintain records using relevant software and databases.
- Generate reports to support organizational needs and compliance efforts.
- Address inquiries regarding paperwork and documentation with professionalism and clarity.
- Collaborate with various departments to facilitate information sharing and streamline processes.
- Assist with receptionist duties, including answering inbound calls and managing front-office tasks.
- Support additional administrative efforts as needed to enhance overall workflow.
Requirements - Proven experience in administrative roles, particularly handling high volumes of paperwork.
- Exceptional organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Strong time-management skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication abilities.
- Familiarity with database systems and recordkeeping practices.
- Experience working in or with non-profit organizations is an advantage but not required. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted today
Job Viewed
Job Description
Now Hiring: Administrative Assistant (Contract) | Eden Prairie, MN
Location: Onsite | Eden Prairie, MN
Schedule: Monday-Friday, 8:00 AM - 5:00 PM
We're looking for a detail-oriented Administrative Assistant to join our front office team on a temporary basis to cover a maternity leave. This hands-on role supports our sales and design teams and requires strong Excel skills, math aptitude, and a knack for organization.
Key Responsibilities:
+ Prepare customer proposals in Excel using formulas and calculations
+ Ensure accuracy in data entry and maintain alpha-numeric precision
+ Greet visitors, answer and route phone calls professionally
+ Order office and janitorial supplies; coordinate company lunches
+ Arrange courier deliveries and manage service vendors (e.g., cleaning, copiers)
+ Maintain a clean and organized office environment
+ Manage the company calendar and track employee time off
Essential Skills:
+ Intermediate to advanced Excel skills (formulas, functions, formatting)
+ Strong math aptitude and attention to detail
+ Reliable, organized, and able to juggle priorities in a fast-paced setting
+ Friendly and professional communication style
Pay and Benefits
The pay range for this position is $21.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Eden Prairie,MN.
Application Deadline
This position is anticipated to close on Oct 23, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Administrative Assistant
Posted today
Job Viewed
Job Description
Overview:
We are seeking a detail-oriented and proactive Administrative Assistant to provide essential support to our departmental leaders and team members. This role is ideal for someone who thrives in a fast-paced environment and enjoys ensuring smooth operations through strong organizational and communication skills.
Key Responsibilities:
+ Provide comprehensive administrative support to department leaders and team members.
+ Prepare, edit, and format reports, presentations, and correspondence.
+ Maintain organized filing systems and ensure accurate record-keeping.
+ Collaborate with cross-functional teams to streamline administrative workflows.
+ Monitor and manage office supplies and equipment inventory.
Qualifications:
+ High school diploma or equivalent required; Associate or Bachelor's degree preferred.
+ Minimum of 2 years of administrative experience in a corporate or industrial setting.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Excellent written and verbal communication skills.
+ Strong time management and organizational abilities.
+ Ability to work independently and collaboratively within a team.
Pay and Benefits
The pay range for this position is $22.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Minneapolis,MN.
Application Deadline
This position is anticipated to close on Oct 23, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Job Description:
We are looking for an organized and detail-oriented Administrative Assistant to provide efficient support to our team. The ideal candidate will play a crucial role in maintaining seamless day-to-day operations, ensuring processes run smoothly while demonstrating professionalism and adaptability. If you enjoy multitasking, problem-solving, and keeping things organized, we'd love to hear from you!
Key Responsibilities:
+ Manage schedules, calendars, and appointments for multiple team members.
+ Prepare reports, presentations, meeting agendas, and other business documentation.
+ Handle correspondence via email, phone, and mail in a professional manner.
+ Maintain accurate records and file systems for easy access and reference.
+ Coordinate workplace events, meetings, and travel arrangements as needed.
+ Assist with invoice processing, expense reports, and other administrative tasks.
+ Track office supplies inventory and facilitate reorders to ensure optimal functionality.
Requirements
Qualifications:
+ High school diploma or equivalent; Associate's degree or certification in administrative support is a plus.
+ Proven experience as an administrative assistant or in a similar role.
+ Strong organizational skills, with exceptional attention to detail.
+ Familiarity with office management systems (e.g., Microsoft Office Suite, Google Workspace, etc.).
+ Excellent communication skills, both written and verbal.
+ Ability to handle multiple deadlines and prioritize tasks effectively.
+ A positive attitude and willingness to assist wherever needed.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
**Job details**
**General information**
**Entity**
Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 100,000 employees and sales of 27.3 billion euros in 2024, and holds, alone or in partnership, world or regional leadership positions in its core markets.
Safran is in the 2nd place in the aerospace and defense industry in TIME magazine's "World's best companies 2024" ranking.
As a worldwide leader in its sector, Safran Aero Boosters designs, develops and produces modules, equipment and test cells for aircraft and space engines. Based in Belgium, Safran Aero Boosters has two subsidiaries in the United States and employs 1,700 people.
**Reference number**
**Job details**
**Domain**
Performance and Support
**Job field / Job profile**
Administrative - Administrative
**Job title**
Administrative Assistant
**Employment type**
Permanent
**Professional category**
Employees / Staff
**Part time / Full time**
Full-time
**Job description**
Summary:
Working under the direction of the Director of HR, the Administrative Assistant is responsible for creating a warm and welcoming environment while managing the Safran Test Cells, screening calls, coordinating activities, and preparing and maintaining meeting spaces within the building. The Administrative Assistant will contribute to the organization by preparing complex documents, maintaining organizational charts supporting upper management and proactively maintain and order company supplies.
Essential Duties and Responsibilities:
- Screening calls, conference or meeting planning, preparing complex documents or coordinating activities.
- Support HR department with HR functions as needed to include training, on boarding of new employees, and maintaining company organization charts and employee directory.
- Assist with coordination of travel for leadership, track travel schedules, update travel documents and act as subject matter expert as needed.
- Proactively maintain and order all company supplies.
- Pleasantly greet employees, contractors and guests arriving through the front door.
- Responsible for the organization and clean-up of company activities, such as project celebrations and/or company sponsored activities.
- Coordinate lunches, dinners, beverages and snacks for guests or company meetings as required.
- Maintain and clean-up conference room, training room after meetings, kitchen and sink areas.
- Responsible for following through with various tasks requested by the President and CEO, upper management and others requesting assistance.
- Actively participate in a continuous improvement culture providing recommendations and implementing enhancements to current methods and procedures.
- Other duties as assigned.
**Candidate skills & requirements**
Education/Experience:
- High School diploma or GED required.
- 2+ years of related experience required.
Qualifications:
- Demonstrated ability to take initiative to support the business and anticipate upcoming needs.
- Self-motivated, driven, organized, detail oriented, able to multi-task, prioritize and excel in a fast-paced environment.
- Ability to communicate effectively and professionally, with sensitivity, and discretion.
- Excellent interpersonal skills, the ability to manage complex and varied interpersonal relationships to successfully complete projects.
- Ability to set priorities, exercise initiative and judgment as well as make decisions within scope of assigned authority.
- Demonstrated proficiency with scheduling, telephone systems and Microsoft Office - Outlook, PowerPoint, Word and Excel.
- Demonstrate accuracy and thoroughness; actively seeks opportunities to improve and promote quality and monitors own work to ensure quality is met.
**Annual salary**
25.00
**Job location**
**Job location**
North America, United States, Minnesota, Minneapolis
**City (-ies)**
651 Campus Drive Suite 100, New Brighton, MN 55112
**Applicant criteria**
**Minimum education level achieved**
High School Diploma/GED Equivalent
**Minimum experience level required**
More than 3 years
**ITAR Controlled Position: Select "Yes" if role requires U.S. citizenship/permanent residency**
Yes
Administrative Assistant
Posted 3 days ago
Job Viewed
Job Description
Are you an organized, detail-oriented administrative professional ready to make an impact in the dynamic world of higher education? We're seeking an Administrative Assistant for a full-time contract role, starting in December and running through the spring season. This opportunity is ideal for individuals who thrive in a fast-paced environment, can handle heavy scheduling demands with precision, and bring a proactive approach to their work.
+ Coordinate and maintain complex schedules for various academic and administrative needs.
+ Provide support for administrative tasks, such as document preparation, data entry, and correspondence.
+ Assist with calendar management, ensuring seamless alignment of priorities.
+ Handle incoming inquiries professionally, either answering questions directly or routing them to appropriate contacts on the team.
+ Support event scheduling, logistics, and execution for academic or administrative functions as needed.
+ Maintain accurate records and documentation, ensuring adherence to compliance standards and institutional policies.
+ Collaborate with faculty, staff, and external partners to coordinate administrative tasks in a timely manner.
Requirements
+ 2+ years in an administrative support role, preferably in higher education or similar professional setting.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with scheduling or project management software (e.g., Google Calendar, Asana, or similar tools).
+ Proven ability to manage complex, multi-calendar scheduling with an eye for detail and accuracy.
+ Excellent verbal and written communication skills.
+ Strong ability to multitask, prioritize, and handle high-pressure situations while meeting deadlines.
+ Proactive, resourceful, and capable of adapting to shifting priorities in a fast-paced academic environment.
+ Full-time position (M-F, 8:00 a.m. - 5:00 p.m. or similar).
+ Contract duration: December through Spring.
Why Join Us?
+ Immerse yourself in the vibrant higher education sector.
+ Contribute to impactful academic and administrative initiatives.
+ Work in a highly collaborative and mission-driven environment.
If you're a motivated administrative professional who loves scheduling and thrives in a fast-paced role, we'd love to hear from you!
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Administrative Assistant
Posted 3 days ago
Job Viewed
Job Description
**Job details**
**General information**
**Entity**
Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 100,000 employees and sales of 27.3 billion euros in 2024, and holds, alone or in partnership, world or regional leadership positions in its core markets.
Safran is in the 2nd place in the aerospace and defense industry in TIME magazine's "World's best companies 2024" ranking.
As a worldwide leader in its sector, Safran Aero Boosters designs, develops and produces modules, equipment and test cells for aircraft and space engines. Based in Belgium, Safran Aero Boosters has two subsidiaries in the United States and employs 1,700 people.
**Reference number**
**Job details**
**Domain**
Performance and Support
**Job field / Job profile**
Administrative - Administrative
**Job title**
Administrative Assistant
**Employment type**
Permanent
**Professional category**
Employees / Staff
**Part time / Full time**
Full-time
**Job description**
Summary:
Working under the direction of the Director of HR, the Administrative Assistant is responsible for creating a warm and welcoming environment while managing the Safran Test Cells, screening calls, coordinating activities, and preparing and maintaining meeting spaces within the building. The Administrative Assistant will contribute to the organization by preparing complex documents, maintaining organizational charts supporting upper management and proactively maintain and order company supplies.
Essential Duties and Responsibilities:
- Screening calls, conference or meeting planning, preparing complex documents or coordinating activities.
- Support HR department with HR functions as needed to include training, on boarding of new employees, and maintaining company organization charts and employee directory.
- Assist with coordination of travel for leadership, track travel schedules, update travel documents and act as subject matter expert as needed.
- Proactively maintain and order all company supplies.
- Pleasantly greet employees, contractors and guests arriving through the front door.
- Responsible for the organization and clean-up of company activities, such as project celebrations and/or company sponsored activities.
- Coordinate lunches, dinners, beverages and snacks for guests or company meetings as required.
- Maintain and clean-up conference room, training room after meetings, kitchen and sink areas.
- Responsible for following through with various tasks requested by the President and CEO, upper management and others requesting assistance.
- Actively participate in a continuous improvement culture providing recommendations and implementing enhancements to current methods and procedures.
- Other duties as assigned.
**Candidate skills & requirements**
Education/Experience:
- High School diploma or GED required.
- 2+ years of related experience required.
Qualifications:
- Demonstrated ability to take initiative to support the business and anticipate upcoming needs.
- Self-motivated, driven, organized, detail oriented, able to multi-task, prioritize and excel in a fast-paced environment.
- Ability to communicate effectively and professionally, with sensitivity, and discretion.
- Excellent interpersonal skills, the ability to manage complex and varied interpersonal relationships to successfully complete projects.
- Ability to set priorities, exercise initiative and judgment as well as make decisions within scope of assigned authority.
- Demonstrated proficiency with scheduling, telephone systems and Microsoft Office - Outlook, PowerPoint, Word and Excel.
- Demonstrate accuracy and thoroughness; actively seeks opportunities to improve and promote quality and monitors own work to ensure quality is met.
**Annual salary**
25.00
**Job location**
**Job location**
North America, United States, Minnesota, Minneapolis
**City (-ies)**
651 Campus Drive Suite 100, New Brighton, MN 55112
**Applicant criteria**
**Minimum education level achieved**
High School Diploma/GED Equivalent
**Minimum experience level required**
More than 3 years
**ITAR Controlled Position: Select "Yes" if role requires U.S. citizenship/permanent residency**
Yes
Administrative Assistant
Posted 3 days ago
Job Viewed
Job Description
Monday - Friday from 8am - 4:30pm | Long-Term Opportunity | Excellent Room for Growth
About the Role:
We are seeking a detail-oriented and proactive Administrative Assistant to support our service operations team.
This role is ideal for someone who thrives in a fast-paced environment, enjoys working with both internal teams and customers, and is passionate about keeping things organized and running smoothly.
Key Responsibilities:
+ Use internal software systems to quote and order parts.
+ Ensure all necessary parts and documentation are prepared for scheduled jobs.
+ Support service technicians with parts orders and directions, without overlapping their responsibilities.
+ Manage front desk operations and perform accurate data entry.
+ Handle 8-10 customer calls daily, providing excellent service and support.
+ Collaborate with internal teams to coordinate scheduling and job dates.
Required Skills & Experience:
+ Minimum of 1 year of office experience in administrative support, customer service, data entry, order entry, or office management.
+ Strong communication skills with the ability to interact effectively with customers and internal staff.
+ Proficiency in data entry and front desk management.
Work Environment & Perks:
+ Newly renovated office located in Brooklyn Park.
+ Family-oriented culture with flexible working arrangements, especially supportive of parents.
+ Performance recognition program where employees earn points redeemable for rewards like gift cards and sports tickets.
Pay and Benefits
The pay range for this position is $21.00 - $22.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Minneapolis,MN.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Administrative Assistant
Posted 3 days ago
Job Viewed
Job Description
Day Shift | Office Setting | Offers Benefits
Description
We are looking for a detail-oriented Administrative Assistant to join our front office team. This is a hands-on role supporting our sales and design staff, with a strong focus on Excel formulas, calculations, and Alpha-Numerical accuracy.
Responsibilities:
+ 70-80% of the role is preparing customer proposals in Excel (using formulas and calculations).
+ Greet visitors and answer/route phone calls.
+ Order office supplies and coordinate company lunches.
+ Arrange courier deliveries and support office service vendors (cleaning, copiers, etc.).
+ Keep the office tidy and organized.
+ Maintain the company calendar, including employee time off.
Skills
administrative support, data entry, excel data entry
Additional Skills & Qualifications
+ Intermediate to advanced Excel skills - confident using formulas, functions, and calculations
+ Applicants must be comfortable with formulas and formatting in Excel. Additional key skills are: data entry, math aptitude, and detail-oriented.
Pay and Benefits
The pay range for this position is $21.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Eden Prairie,MN.
Application Deadline
This position is anticipated to close on Oct 20, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.