126 Administrative Staff jobs in Staten Island

The Administrative Assistant  is responsible for supporting the warehouse by assisting with its administrative tasks. This person will partner with warehouse management, vendors and the Citarella administrative team daily on all relevant warehouse needs. The ideal candidate will have high attention to detail, time management skills and relentless organization acting as a behind the scenes conductor for administrative store flow.  

• Audit and enter schedules into ADP following management approval.
• Process and enter store orders and DSD orders in partnership with management.
• Report manifest discrepancies to management.
• Daily log, food log, and checks to ensure complete per company standards, escalating issues to management.
• Compile, review, and distribute daily documents to the warehouse team.
• Printing signs to support the department management.
• Communicate within different warehouse departments.
• Collect and distribute manifests from delivery trucks and distribute them to appropriate departments for review.
• Maintain accurate inventory through daily counts.
• Open tickets after management approval and follow through on their resolution.
• Fill out weekly KPIs and send out recap emails reflecting the patterns of the business.
• Review and print daily newsletter and distribute to department managers.
• Update warehouse communication boards.
• Key turning support for the warehouse team when needed, following company guidelines and policies.

Qualifications and Requirements 

• 3-4 years in an operations or administrative role
• Experience in Microsoft Suite
• Strong written and verbal communication skills
• Bilingual (Spanish-English is plus)
• High attention to detail
• Meticulous organization
• Ability to lift up to 30lbs

IN RETURN, WE OFFER! 

Competitive Wages, Medical/Dental/Vision /Company sponsored life insurance benefits, Flexible Spending Accounts, Employee Discounts, Paid Time Off, 401k Retirement Savings Plan with Company Match! 

Citarella is an Equal Opportunity Employer (EOE)

More detail about Citarella - Bronx part of Citarella, please visit

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at Function:**
Business Support
**Job Sub** **Function:**
Administration & Secretarial
**Job Category:**
Business Enablement/Support
**All Job Posting Locations:**
New Brunswick, New Jersey, United States of America
**Job Description:**
**We are searching for the best talent for an** **Administrative Assistant in New Brunswick, NJ.**
_Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week._
**About Innovative Medicine**
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at this position you will provide outstanding administrative support and assistance to one Vice President and multiple Senior Directors as well as Directors, and will be responsible to:
+ Know and adhere to the Johnson & Johnson Code of Business Conduct and all other requirements relevant to the role and demonstrate behaviors consistent with Our Credo values.
+ Be fully aware of and current with the supervisors' responsibilities.
+ Communicate effectively and with discretion with internal and external partners at all levels, including on confidential and critical matters.
**Key responsibilities:**
Perform administrative tasks for Vice President, Senior Directors, Directors and the entire SOSS team (~40 heads), as requested, including:
+ **Calendar & Meeting Administration** : proactively and thoughtfully manage Vice President's and Senior Directors' / Directors' calendars and contacts in MS Outlook; schedule business-related meetings/conferences including web-based Zoom and Microsoft Teams; coordinate availability with attendees; reserve conference rooms; verify and arrange for needed A/V equipment; organize food/catering arrangements; and proactively resolve meeting conflicts.
+ **Travel Coordination** : organize thoughtful and efficient business-related domestic and international travel and handle logistics of all travel-related activities (flight, hotel and transportation)-including application for travel visas.
+ **Business Expense Reporting** : collect receipts, enter expenses into expense reporting system (Concur) and maintain documentation for submitted expenses in compliance with J&J company policies.
+ **Procurement** : assist with preparation of contracts with outside consultants and vendors, submit purchase orders and/or check requisitions (Health Care Compliance GO-EX, International Contracts Database, eMarketplace) as needed, in compliance with J&J company policies.
+ **Document Preparation & Maintenance** : draft correspondence, and/or memos as needed. Appropriately handle documents and matters of a highly confidential nature with discretion. Coordinate electronic file management of documents to ensure version control and organization of files (Microsoft Teams, SharePoint).
+ **Project Management** : track deliverables, due dates and ensure follow-up as needed on projects and assignments.
+ **Team Culture:** assist with planning and executing team culture events, such as offsites, team meetings, celebrations and CREDO activities.
**Qualifications** **:**
+ A High School diploma is required
+ A minimum of 4 years of previous administrative support experience is required
+ Demonstrate flexibility and the ability to independently handle and respond to multiple priorities and shifting demands while maintaining the sense of urgency and intensity that the office requires.
+ Proven ability to communicate effectively and articulately with all levels of the organization is required.
+ Must be able to think analytically, exercise sound judgment and discretion- Assemble relevant data, compile statistics or information as directed.
+ Master use of all technology associated with your support of the Vice President's and Senior Directors' roles.
+ Proactively anticipate the needs of the Vice President, Senior Directors and Directors you support.
+ Must be able to think ahead and plan short, medium and long term.
+ Ability to handle a workload that may involve critical deadlines is required.
+ Demonstrate strong attention to detail and follow-through on all assigned tasks is required.
+ Build and maintain effective relationships and trusted partnerships with internal and external partners is required.
+ Develop in-depth knowledge of department objectives, policies and procedures. Acquire knowledge of department organizational structure.
+ Ability to effectively collaborate with Head of External Scientific Innovation Stacy Feld's assistant as required.
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.
**The anticipated base pay range for this position is :**
$51,450 - $82,000
Additional Description for Pay Transparency:
This position is eligible for overtime. Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation -120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year Holiday pay, including Floating Holidays -13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave - 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave - 10 days Volunteer Leave - 4 days Military Spouse Time-Off - 80 hours Additional information can be found through the link below.

Job Title: Construction Administrative Assistant
Job Description
We are seeking a detail-oriented Administrative Assistant with a passion for organization and a knack for multitasking. The ideal candidate will have experience in managing administrative tasks, preferably within a construction company, and demonstrate proficiency in various software tools to ensure seamless office operations.
Responsibilities
+ Enter data from facility management into QuickBooks efficiently.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in documenting and tracking invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are used.
+ Perform filing tasks throughout the day to maintain organization.
+ Follow up on multiple tasks to ensure completion and accuracy.
+ Understand and meet deadlines to keep projects on track.
+ Arrange and manage electronic files effectively.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively within a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ Customer service proficiency.
+ Computer literacy and tech-savviness.
+ Experience with filing systems.
+ Proficiency in Microsoft Suite, including Word, Excel, and Outlook.
+ Minimum of 1 year of office experience, with a preference for experience in the construction industry.
+ Strong data entry skills.
Additional Skills & Qualifications
+ QuickBooks experience is a plus.
+ Experience in an administrative role, preferably in the construction industry.
+ Recent high school, college, or vocational school education is acceptable.
Work Environment
The work environment is dynamic and requires an individual who can adapt quickly to changing priorities. The role involves a significant amount of computer work, using software such as Microsoft Office and QuickBooks. The dress code is business casual, and the office promotes a collaborative atmosphere where communication and teamwork are highly valued.
Job Type & Location
This is a Contract to Hire position based out of New Hyde Park, New York.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Oct 31, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Title: Construction Administrative Assistant
Job Description
We are seeking a detail-oriented Administrative Assistant with a passion for organization and a knack for multitasking. The ideal candidate will have experience in managing administrative tasks, preferably within a construction company, and demonstrate proficiency in various software tools to ensure seamless office operations.
Responsibilities
+ Enter data from facility management into QuickBooks efficiently.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in documenting and tracking invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are used.
+ Perform filing tasks throughout the day to maintain organization.
+ Follow up on multiple tasks to ensure completion and accuracy.
+ Understand and meet deadlines to keep projects on track.
+ Arrange and manage electronic files effectively.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively within a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ Customer service proficiency.
+ Computer literacy and tech-savviness.
+ Experience with filing systems.
+ Proficiency in Microsoft Suite, including Word, Excel, and Outlook.
+ Minimum of 1 year of office experience, with a preference for experience in the construction industry.
+ Strong data entry skills.
Additional Skills & Qualifications
+ QuickBooks experience is a plus.
+ Experience in an administrative role, preferably in the construction industry.
+ Recent high school, college, or vocational school education is acceptable.
Work Environment
The work environment is dynamic and requires an individual who can adapt quickly to changing priorities. The role involves a significant amount of computer work, using software such as Microsoft Office and QuickBooks. The dress code is business casual, and the office promotes a collaborative atmosphere where communication and teamwork are highly valued.
Job Type & Location
This is a Contract to Hire position based out of New Hyde Park, New York.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Oct 24, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

**The expected salary range for this position is $30/hr to 35/hr depending on experience**
***NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION***
***Applicants must be eligible to work in the United States without visa sponsorship now or in the future***
**TPC- Building Projects** , A Tutor Perini Company, is the company selected to execute construction of the **Brooklyn Jail Project** in New York. TPC- Building Projects is seeking an **Administrative Assistant** to join the project in **Brooklyn, NY**
**About Brooklyn Jail Project**
**_Extraordinary Projects, Exceptional Performance_**
The approximate $3B project scope includes design and construction of a new state-of-the-art facility. The facility will contain 1,040 beds for men, programmatic elements such as a gymnasium, multi-purpose rooms, and educational and workforce development spaces.
In addition, the facility will provide 30,000 square feet of community facility space, a below-grade tunnel connection to the Kings County Criminal Court building, a secured entry (sally port), and 100 accessory below-grade parking spaces for all staff and service providers.
**_Extraordinary Projects need Exceptional Talent_**
**Job Summary:**
The Administrative Assistant will provide vital administrative and clerical support to ensure efficient operation of the construction office. The ideal candidate will be highly organized, capable of multitasking in a fast-paced environment, and possess excellent communication and problem-solving skills.
**Job Description:**
+ Perform general office duties including answering phones, handling correspondence, filing, and data entry.
+ Support project managers and site supervisors with document preparation, meeting coordination, and reporting.
+ Maintain project documentation, including contracts, permits, change orders, and schedules.
+ Track and order office and site supplies to ensure adequate inventory.
+ Coordinate with subcontractors and suppliers regarding deliveries, paperwork, and job site logistics.
+ Assist with payroll processing, timekeeping, and invoice tracking.
+ Help maintain safety records, training logs, and compliance documentation.
+ Schedule meetings, appointments, and travel as needed.
+ Support bid preparation and project proposal submissions.
**Requirements:**
+ Proven experience as an administrative assistant, preferably in a construction or related industry.
+ Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
+ Familiarity with construction management software (e.g., Procore, Buildertrend, PlanGrid) is a plus.
+ Strong organizational and time management skills.
+ Excellent written and verbal communication abilities.
+ Ability to work independently and as part of a team.
+ High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
**Equal Opportunity Employer**

**Overview**
The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism.
**Pay: $21.86 per hour.**
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data.
**Benefit Information:**
ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM
ABM Employee Benefits | Staff & Management ( Responsibilities:**
+ **Administrative Support:** Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.
+ **Document Management:** Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems.
+ **Communication:** Serve as a liaison between different departments, handling information requests and queries from internal and external parties.
+ **Office Coordination:** Order office supplies, handle office equipment maintenance, and ensure the workplace is clean and organized.
+ **Data Entry and Reporting:** Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information.
+ **Project Assistance:** Support special projects and provide assistance to various departments as needed.
**Qualifications:**
+ **Valid driver's license required.**
+ **Education:** High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
+ **Experience:** Minimum of 2 years of administrative or office management experience.
+ **Skills:**
+ Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Excellent organizational and time management skills.
+ Strong written and verbal communication skills.
+ Ability to multitask and prioritize workload effectively.
+ Attention to detail and problem-solving skills.
+ Ability to work independently and as part of a team.
**Working Conditions:**
+ **Environment:** Office setting, Monday to Friday.
+ **Physical Requirements:** Ability to sit for extended periods, use a computer, and perform light physical tasks such as lifting up to 25 pounds.
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

Description We are looking for a detail-oriented Administrative Assistant to join our team in Paterson, NJ. This long-term contract position is ideal for a proactive individual with strong organizational skills and a focused demeanor. The role offers an opportunity to contribute to a fast-paced service industry environment while managing various administrative tasks.
Responsibilities:
- Handle inbound and outbound phone calls with care and ensure excellent phone etiquette at all times.
- Maintain and update records with accurate data entry using Microsoft SharePoint and other tools.
- Provide courteous and efficient customer service over the phone, ensuring a pleasant experience for callers.
- Assist with coordinating schedules and managing appointments to support team operations.
- Compile, organize, and manage documentation to ensure accessibility and compliance.
- Support team members by performing general administrative tasks as needed.
- Monitor and respond to emails promptly, ensuring effective communication.
- Maintain confidentiality while handling sensitive information and documents.
- Collaborate with colleagues to streamline processes and improve workflow efficiency.
- Prepare reports and summaries based on collected data for internal use. Requirements - Proven experience managing inbound and outbound telephone communications with professionalism.
- Strong knowledge of phone etiquette and a pleasant phone manner.
- Proficiency in data entry tasks with a high degree of accuracy.
- Familiarity with Microsoft SharePoint for document management and collaboration.
- Excellent organizational skills to handle multiple tasks and prioritize effectively.
- Ability to maintain confidentiality and handle sensitive information responsibly.
- Strong communication skills, both written and verbal.
- Previous experience in administrative roles within the service industry is an advantage. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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