118 Administrative Staff jobs in Staten Island

Position Details

Position Information

Recruitment/Posting Title Administrative Assistant Job Category Staff & Executive - Healthcare - Administrative Services Department NJMS-Emergency Medicine Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, the State University of New Jersey, is seeking an Administrative Assistant for the Emergency Medicine Department within New Jersey Medical School.

The Department of Emergency Medicine at Rutgers New Jersey Medical School is seeking a full-time (1.0 FTE) staff member to serve as a Program Assistant and provide departmental support. In this dual role, 60% of the position will focus on assisting the Residency Coordinator with the coordination and implementation of activities related to the residency and post-graduate education programs, including administrative support for resident training and documentation. The remaining 40% of the role will involve assisting the department with reviewing and managing billing reports to ensure accuracy and support operational efficiency.

Among the key duties of the position are the following:

* Assist in implementing and coordinating the operation of the Residency Education Office, ensuring compliance with documentation and management standards set by institutional, regional, and national oversight bodies.
* Work under the supervision of the Director of Administration and Residency Program Director, and receive direction from the Program Coordinator to meet all internal and external compliance and documentation requirements in coordination with the NJMS GME Office.
* Assist in gathering, interpreting, and formulating GME data to ensure all program deadlines are met.
* Assist with the planning and coordination of recruitment, credential verification, and resident documentation in consultation with the Emergency Residency Coordinator.
* Under the Residency Coordinator's supervision, prepare and process Resident verification forms/letters, contracts, evaluations, semi-annual evaluation files, surveys, certifications, and NJ permit packages.
* Assist in creating and maintaining files in the New Innovations database, ensuring the accuracy and organization of residency records

FLSA Nonexempt Grade 192 Salary Details A maximum of $50,680.50 is budgeted for this position. Minimum Salary 27.800 Mid Range Salary 28.300 Maximum Salary 29.150 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

* Medical, prescription drug, and dental coverage
* Paid vacation, holidays, and various leave programs
* Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
* Employee and dependent educational benefits
* Life insurance coverage
* Employee discounts programs

For detailed information on benefits and eligibility, please visit: Status Full Time Working Hours (per week) Standard Hours 37.50 Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position requires a fully on-site work arrangement and may be eligible for a compressed workweek or a flex workday schedule. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the Application System.

Union Description Teamsters 97 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience

* Associate's Degree plus two (2) years of administrative/secretarial experience.
* Equivalent experience, education and/or training may be substituted for the education requirements

Certifications/Licenses Required Knowledge, Skills, and Abilities

* Must have superior written and verbal skills along with excellent interpersonal communication skills.

Preferred Qualifications

* Grants budget and accounting experience desired, bilingual desired.

Equipment Utilized Physical Demands and Work Environment

PHYSICAL DEMANDS:

* No significant physical demands aside from routine office work.
* Must be able to lift or exert a force up to thirty-five (35) pounds.

WORK ENVIRONMENT;

* Office environment.
* Moderate noise level.

Special Conditions

Posting Details

Posting Number 25ST1359 Posting Open Date 06/17/2025 Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: Questions

Required fields are indicated with an asterisk (*).

* * Do you have an Associate's Degree and at least two (2) years of administrative or secretarial experience, or equivalent education, experience, and/or training that meets this requirement?
* Yes
* No



Applicant Documents

Required Documents

* Resume/CV

Optional Documents

* Cover Letter/Letter of Application

Position Details

Position Information

Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department SAS - Physics & Astronomy Overview

The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.

SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.

The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Physics & Astronomy department within the School of Arts and Sciences. Under the supervision of the Senior Department Administrator, responsible for various administrative services.

Among the key duties of this position are the following:

* Prepares and processes documents necessary for appointments.
* Assists with travel, reimbursements, seminars, appointment schedules, website updates and a variety of other tasks.
* Assists in the hiring processes for various employee types.
* Handles confidential documents and addresses and resolves problems as appropriate.
* Assists in the preparation of various department reports and databases.
* Prepares purchase requisitions and journal entries as necessary.
* May be required to assist with processing visa paperwork.

FLSA Nonexempt Grade 03 Salary Details Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

* Medical, prescription drug, and dental coverage
* Paid vacation, holidays, and various leave programs
* Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
* Employee and dependent educational benefits
* Life insurance coverage
* Employee discounts programs

For detailed information on benefits and eligibility, please visit: Status Full Time Working Hours (per week) Standard Hours 37.50 Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the Application System.

Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

* A bachelor's degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, etc.

Certifications/Licenses Required Knowledge, Skills, and Abilities

* Must demonstrate strong interpersonal and computer skills, along with the ability to thrive in a fast-paced environment managing multiple competing priorities.
* Strong oral and written communication skills are important.
* Must be organized and able to take initiative with minimal supervision.

Preferred Qualifications

* Five years working experience in an academic environment and/or experience that demonstrates knowledge and understanding of office administration.

Equipment Utilized Physical Demands and Work Environment

* Must possess the ability to work effectively in a hectic environment of multiple concurrent tasks.

Special Conditions

* This position is eligible for a hybrid work arrangement where the successful candidate may work 1-2 day(s) per week at an alternate work location.

Posting Details

Posting Number 25ST1535 Posting Open Date 07/22/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: Questions

Required fields are indicated with an asterisk (*).

* * Do you have a bachelor's degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, etc?
* Yes
* No


* * Have you worked in a college or university setting in any capacity (e.g., administrative, academic, research, student services, etc.)?
* Yes
* No


* * Are you comfortable working in a fast-paced environment where you must manage multiple tasks, deadlines, and interruptions throughout the day?
* Yes
* No


* * This position requires daily use of many digital platforms. Are you confident in your ability to quickly learn and master multiple software systems and use them as your primary tools to perform job responsibilities?
* Yes
* No



Applicant Documents

Required Documents

* Resume/CV
* Cover Letter/Letter of Application
* Transcript (Unofficial)
* List of Professional References (contact Info)

Optional Documents

Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator (Real Estate Coordinator) for the Division of Institutional Planning & Operations (IP&O). Under the direction of the Assistant Vice President of Planning and Develo Administrative, Coordinator, Real Estate, Property Tax, Benefits

Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Physics & Astronomy department within the School of Arts and Sciences. Under the supervision of the Senior Department Administrator, responsible for various a Administrative Assistant, Administrative, Assistant, Benefits

About the Organization
Concern Housing is a non-profit agency committed to helping individuals and families to live in the community with dignity and enhanced opportunities through the provision of housing and support services. We are one of the largest housing agencies of this kind in New York State, currently serving approximately 1,300 individuals and families in over 240 locations. Concern offers a variety of housing options with individualized support services designed to support personal growth and independence. Our workplace culture thrives by embracing diversity and rewarding innovative ideas. Diversity at our agency means fostering a workplace in which individual differences are recognized, appreciated, respected and responded to in ways that fully develop and utilize each person's talent and strengths.

Position
Administrative Assistant

Full-Time/Part-Time
Full-Time

Location
Pitkin Ave., Brooklyn (Logan)

Salary
$41,600

Days/Hours
Monday - Friday; 9am - 5pm

Description

Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.

Duties and Responsibilities:

• Answers agency phones and greets visitors.
• Opens, screens, date stamps, and distributes incoming mail upon receipt. Stamp/ mail outgoing mail daily.
• Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the order, as necessary.
• Type documents, letters, etc. and makes copies as needed by SRO staff.
• Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit audits and OMH supported housing review.
• Assists the Program Director with administrative needs as necessary.
• Collaborate with Property Maintenance department to maintain up to date work order system in YARDI.
• Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier, fax machine, shredder). Ensures that all office and other supplies in open, common areas are stocked at all times (i.e. paper in fax machine and printer, stationary, restrooms).
• Primary person responsible for keeping the office neat and orderly (e.g., reception area, waiting room, office equipment room, conference room, kichenette, and all other
• common areas).
• Oversees rent payment system, including copying and logging all cash receipts and processing tenant check payments.
• Transfer and copy all check information onto Excel spreadsheet.
• Work with Director to track health care outcomes and develop/ update care coordination database for ongoing community collaboration.
• Remain current with all Agency required compliance documents and trainings.

Salary: $41,600

Position Requirements

Minimum High School Diploma with minimum four years administrative experience. Word and Excel required.

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator Job Category URA-AFT Administrative Department IPO-Planning Dev & Design Overview

The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator (Real Estate Coordinator) for the Division of Institutional Planning & Operations (IP&O).Under the direction of the Assistant Vice President of Planning and Development and the Acting Director of Real Estate, this position is responsible for administrative support for Planning and Development and the Real Estate Administration Office, including, but not limited to the following: general administrative support; lease review and abstracting; database input and management; payment of property taxes and rents; and other duties as assigned.

FLSA Nonexempt Grade 04 Salary Details Minimum Salary 59893.480 Mid Range Salary 73909.480 Maximum Salary 87925.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

* Medical, prescription drug, and dental coverage
* Paid vacation, holidays, and various leave programs
* Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
* Employee and dependent educational benefits
* Life insurance coverage
* Employee discounts programs

For detailed information on benefits and eligibility, please visit: Status Full Time Working Hours (per week) Standard Hours 37.50 Daily Work Shift Work Arrangement Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

* Bachelor's degree in business administration or related field; or an equivalent combination of education and/or experience.
* A minimum of two years of relevant experience working with real estate issues and documents and knowledge of real estate property transactions, lease and contract drafting necessary.

Certifications/Licenses Required Knowledge, Skills, and Abilities

* Excellent organizational, written and verbal communication skills and computers skills.

Preferred Qualifications

* Paralegal certification is desired.
* Three to five years experience working with real estate.

Equipment Utilized

* Requires excellent skills with all Microsoft Office applications, including Excel.

Physical Demands and Work Environment

* Ability to sit for long hours at a desk reviewing and drafting lengthy legal documents; concentrate for long periods of time; and needs to be able to work on several different matters on a daily basis.

Special Conditions

Posting Details

Posting Number 25ST0101 Posting Open Date 01/27/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Off Campus City Piscataway State NJ Location Details

33 Knightsbridge Rd.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: Questions

Required fields are indicated with an asterisk (*).

* * Do you have a minimum of a Bachelor's degree in business administration or related field; or an equivalent combination of education and/or experience?
* Yes
* No


* * Do you have a minimum of two years of relevant experience working with real estate issues and documents and knowledge of real estate property transactions, lease and contract drafting.
* Yes
* No



Applicant Documents

Required Documents

* Resume/CV
* Cover Letter/Letter of Application

Optional Documents

* List of Professional References (contact Info)

Concern Housing offers a generous benefit package which includes; Medical Insurance (Agency pays 80% of the premium), Affordable Voluntary Dental and Vision Insurance, Flexible Spending Accounts, Agency Sponsored Retirement Plan, Employee Sponsored 403(b) Retirement Plan, Agency Sponsored Life Insurance Coverage and an Excellent Paid Time Off Package. Concern encourages employee growth, offering Educational Assistance and Scholarship Programs, Licensure Reimbursement and Possible Internship/Clinical Supervision. Referral Bonuses are also available!

Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.

Position: Administrative Assistant
Location: Brooklyn, NY (Rochester Ave.)
Schedule: Monday - Friday; 9am - 5pm
Salary: $41,600/yr.

Duties and Responsibilities:

- Answers agency phones and greets visitors.
- Opens, screens, date stamps, and distributes incoming mail upon receipt. Stamp/ mail outgoing mail daily.
- Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the
order, as necessary.
- Type documents, letters, etc. and makes copies as needed by SRO staff.
- Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit
audits and OMH supported housing review.
- Assists the Program Director with administrative needs as necessary.
- Collaborate with Property Maintenance department to maintain up to date work order system in YARDI.
- Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier, fax machine, shredder).
- Ensures that all office and other supplies in open, common areas are stocked at all times (i.e. paper in fax machine and printer,
stationary, restrooms).
- Primary person responsible for keeping the office neat and orderly (e.g., reception area, waiting room, office equipment room,
conference room, kitchenette, and all other
common areas).
- Oversees rent payment system, including copying and logging all cash receipts and processing tenant check payments.
- Transfer and copy all check information onto Excel spreadsheet.
- Work with Director and Supervisor to track health care outcomes and develop/ update care coordination database for ongoing community collaboration.
- Remain current with all Agency required compliance documents and trainings.

Requirements: Minimum High School Diploma with minimum four years administrative experience. Word and Excel required.

Click here to apply: Administrative Assistant, receptionist, clerk, non profit

Job Details

Job Location
Long Island City - Long Island City, NY

Position Type
Full-Time Non-Exempt

Salary Range
$26.37 - $6.37 Hourly

Description

Title: Receptionist

Unit: Admissions

Reports: Director of Admissions

Salary: 26.37 per hour(Approximately 48,000 annually)

Status : Full- Time; Regular; Non-Exempt

Location: Long Island City, NY

Position Summary:

Responsible for greeting our participant's and visitors. Logging in current participants in and out of system. Assuring all new participants completed a Tier 1 form and Informing Admissions Supervisor that we have new Intakes waiting to be processed. Overseeing the reception area.

Essential Duties and Responsibilities:

• Greet agency clients, volunteers and visitors in a friendly and respectful manner, determine their purpose for coming to the agency and refer them to appropriate staff;
• Maintain daily logs of clients, volunteers/interns and visitors;
• Operate agency switchboard, responding to incoming telephone calls, providing information in response to caller inquiries, routing calls to appropriate staff and taking clear, detailed written telephone messages where appropriate;
• Distribute Tier 1 Assessment forms to incoming clients and escort them to Admissions;
• Operate fax machine, copier and agency postage machine;
• Ensure agency mail delivery/pick-ups to and from agency's two locations;
• Date stamp and route incoming mail to appropriate staff;
• Maintain and update staff telephone directory and mailboxes;
• Maintain and update reception area bulletin boards; and
• Monitor the weapon detection system to ensure safety and compliance, promptly identifying any incidents involving detected weapons. Notify the supervisor immediately of any incidents and communicate with the individual possessing the weapon to address the situation appropriately.
• Perform other related duties as needed.

Qualifications

Qualifications:

• High school diploma, GED/HSE and/or appropriate education, training or experience preferred;
• Basic skills using a computer in a professional environment, including using Microsoft Office;
• Excellent verbal communication skills, Bi-lingual English/Spanish a plus;
• Excellent interpersonal skills and telephone manner; and
• Ability to stay calm in a fast paced environment and always maintain a courteous manner.

The Fortune Society encourages individuals to apply who have successfully made the transition from incarceration and/or substance abuse into a stable, productive lifestyle in the community.

Physical Demands:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience and/or ability required. Reasonable accommodations may be made to enable intervals with disabilities to perform the essential functions of the job.

The Fortune Society is an Equal Opportunity Employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.

**Position Purpose:**
This position will provide administrative support to one or more District Managers and/or district. They will perform a broad range of administrative and clerical duties to support the daily business operations including filing, data entry, fielding calls and scheduling meetings. In addition, this position must be able to manage confidential business, associate, and candidate information.
**Key Responsibilities:**
+ Administrative Duties: Handles District Manager calendar, processes expenses, maintain files and department supplies. Researches and compiles information for weekly, monthly and yearly reports.
+ Performs other administrative duties as assigned.
+ Project Coordination: Handles meeting schedule, agenda, preparation, and presentation ensuring that all meeting materials are prepared in advance and accessible to the leaders. Coordinates the on-boarding process for new associates.
+ Event Planning: Coordinates and executes internal and external events; including securing locations, handling logistics, meeting set up and catering as needed.
+ Travel Planning: Assists with internal and external event planning; including securing locations, handling logistics, meeting set up and catering as needed.
**Direct Manager/Direct Reports:**
+ May support one or more District Managers and/or districts
+ Duties are broad in nature and require exercise of sound judgment related to assignments
+ No direct reports.
**Travel Requirements:**
+ Typically requires overnight travel less than 10% of the time.
**Physical Requirements:**
+ Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
**Working Conditions:**
+ Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
**Minimum Qualifications:**
+ Must be eighteen years of age or older.
+ Must be legally permitted to work in the United States.
**Preferred Qualifications:**
+ Previous experience supporting District Manager and above, preferably within a larger corporate professional environment.
+ Ability to work well under pressure with composure.
+ High-level proficiency in Microsoft Office suite of products.
+ Strong teamwork skills and a strong ability to offer suggestions to improve processes.
+ Ability to work collaboratively with others.
+ Ability to be flexible and adaptable in responses to changing Priorities and needs
**Minimum Education:**
+ The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.
**Preferred Education:**
+ No additional education
**Minimum Years of Work Experience:**
+ 2
**Preferred Years of Work Experience:**
+ No additional years of experience
**Minimum Leadership Experience:**
+ None
**Preferred Leadership Experience:**
+ None
**Certifications:**
+ None
**Competencies:**
+ None
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. - $25.00 - $30.00