70 Administrative Staff jobs in Vandergrift
Administrative Assistant
Posted 2 days ago
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Job Description
We are seeking a contract Administrative Assistant/Service Dispatcher to provide coverage during a medical leave. This client is located in East Pittsburgh area, free parking. We are wanting the candidate to start on November 3rd. This role will run for approximately 16 weeks to ensure there is room for cross training before this individual goes out on leave. The ideal candidate will be detail-oriented, organized, and comfortable handling clerical and dispatch-related tasks in a fast-paced service environment. Pay: $18-20 depending on experience. Hours: 7:30AM-4:30PM with 1 hour lunch unpaid.
Responsibilities:
Manage service dispatch functions, including scheduling and coordinating service calls.
Enter and maintain accurate information in company software systems.
Prepare and update quotes and other clerical documentation.
Assist with general administrative duties such as filing, data entry, and correspondence.
Ensure all records and reports are completed in a timely and accurate manner.
Communicate effectively with technicians, customers, and internal team members.
Requirements
Qualifications:
Previous administrative, scheduling, or dispatch experience preferred.
Strong organizational skills and attention to detail.
Proficiency with standard office software and comfort learning company-specific systems.
Excellent written and verbal communication skills.
Ability to multitask and adapt to changing priorities
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 14 days ago
Job Viewed
Job Description
Responsibilities:
- Manage inbound and outbound calls with professionalism and efficiency.
- Coordinate schedules and appointments using calendar management tools.
- Perform data entry and maintain accurate records of administrative tasks.
- Handle email correspondence and respond promptly to inquiries.
- Assist with ordering office supplies and maintaining inventory.
- Provide receptionist support by greeting visitors and managing front desk duties.
- Scan and organize documents for easy access and record-keeping.
- Support business development efforts by preparing materials and coordinating meetings.
- Maintain basic office functions, ensuring a well-organized and productive environment.
- Collaborate with team members to streamline administrative processes. Requirements - Bachelor's degree in a related field.
- Proven experience in administrative assistance, preferably in a healthcare setting.
- Proficiency in Microsoft Outlook and other office software applications.
- Strong skills in calendar management and scheduling.
- Excellent communication abilities, both written and verbal.
- Ability to handle multiple tasks with attention to detail and accuracy.
- Self-starter with the ability to work independently and take initiative.
- Familiarity with receptionist duties and office organization.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 16 days ago
Job Viewed
Job Description
Location: Onsite, Oakland, PA
Schedule: M-F 8:30 am-5 pm
Type: Direct/Permanent
Overview:
A distinguished research university is currently in search of an Administrative Assistant to play a key role in scheduling meetings and managing calendars in coordination with others, provide logistical support during meetings and events; record and distribute meeting notes, and arrange special events. If you are intrigued and would like to learn more, we encourage you to submit your application!
Responsibilities
+ Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
+ Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
+ Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
+ Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
+ Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
+ Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
+ Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
Requirements
+ Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
+ At least an Associate degree is highly preferred
+ At least 3 years of applicable and proven Administrative Support experience
#M3
Ref: #558-Scientific
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Administrative Assistant
Posted 16 days ago
Job Viewed
Job Description
Responsibilities:
- Provide administrative support to the team, ensuring smooth daily operations within the on-site field trailer.
- Manage and organize data using tools such as Microsoft Excel and Microsoft Access.
- Create and edit documents and visual content using Adobe Photoshop and Adobe editing tools.
- Collaborate with team members on construction-related tasks, utilizing Bluebeam Revu software when applicable.
- Maintain clear communication and coordination through Microsoft Teams and Outlook.
- Assist in preparing reports, presentations, and other materials as needed.
- Ensure accurate record-keeping and documentation to support project workflows.
- Troubleshoot minor technical issues with software and provide basic support to the team.
- Adapt to evolving project needs and prioritize tasks effectively. Requirements - Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
- Experience with Adobe Photoshop and basic editing tools.
- Familiarity with data management systems such as Microsoft Access.
- Ability to learn and use construction-related software, with knowledge of Bluebeam Revu being a plus.
- Strong organizational and multitasking skills in a fast-paced environment.
- Excellent communication skills, both written and verbal.
- Attention to detail and a proactive attitude towards problem-solving.
- Previous experience in an administrative role is preferred. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted today
Job Viewed
Job Description
Administrative Assistant -Dr. Robert Ketterer Charter School Adelphoi is looking for a dedicated individual with excellent communication and organizational skills to join our team as an Administrative Assistant! This position is responsible for supporting the operations of the Admissions Department in our charter school. This is a school environment. DUTIES AND RESPONSIBILITIES of our Administrative Assistant : Interview new youth by completing intake forms. Request documents from county and/or school such as court orders, social summaries, etc Produce Handbook, County Letter and Medical/Dental Consent packets. Prepare client documentation. Verify Youth Insurance Coverage on EVS system. Enter client intake data into the Electronic Health Records system. Scan external information into the appropriate systems and help to report out missing information. Complete data entry and data reports. Pull, prepare, and send release of information by communicating with internal/external individuals requesting client information. Prepare documentation needed for the educational enrollment of residential, foster care youth. Document required information and complete required reports in a timely manner. REQUIREMENTS of the Administrative Assistant: High School Diploma A minimum of three years of experience in an office setting Proficient with Microsoft Word and Excel pursureexcellence Compensation details: 17-17 Hourly Wage PI68137e79a3ca-
Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking a Administrative Assistant to join our Professional Services Industries, Inc. (Intertek-PSI) team at our Pittsburgh, PA office . This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.
Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing.
What are we looking for?
The Administrative Assistant will support the Building & Construction Business by performing dispatching and scheduling of Field Technicians for various projects, as well as a full range of administrative duties.
Salary & Benefits Information
In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.
What you'll do:
- Receive calls from clients and perform dispatching by scheduling Technicians for various projects
- Create various documents, spreadsheets, etc. utilizing Microsoft Office Software.
- Perform various general office duties including faxing, copying, mailing, filing, etc.
- Assisting with end of month billing, Accounts Receivable, Collections, and Invoice payments
- May assist with developing, updating and/or reviewing local operating procedures and/ or work instructions
Minimum Requirements & Qualifications:
- High School Diploma/GED required
- Minimum of 1+ year experience in an Administrative role required
- Experience dispatching and scheduling field personnel is preferred
- Excellent communication skills, both verbal and written
- Excellent prioritization, organization, and time management skills
- Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
- Ability to analyze and solve problems
- Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames
Intertek: Total Quality. Assured.
Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.
Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.
We Value Diversity
Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.
For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email or call (option #5) to speak with a member of the HR Department.
#LI-HB1 CA-HB
* Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.
Administrative Assistant, Associate
Posted 6 days ago
Job Viewed
Job Description
Schedule/Shift: This position works Monday through Friday, daylight hours from 7:30am - 4:00pm. No evenings, weekends, or holidays are required!
Why Choose Us?
+ Meaningful Work: Every task you perform contributes directly to patient care.
+ Collaborative Environment: Work alongside compassionate professionals who share your commitment.
+ Growth Opportunities: Expand your skills and advance your career in the field of oncology.
+ Patient-Centered Approach: Be part of a team that prioritizes patient well-being above all else.
If you are detail-oriented, organized, and committed to providing excellent administrative support, we encourage you to apply for this position. Join our team and contribute to our mission of delivering exceptional patient care and support in the field of oncology!
Purpose:
Under direct supervision, provides general administrative support to a department or group of professionals.
Responsibilities:
+ Under direct supervision, provides general administrative support to a department or group of professionals.
+ Orders office supplies and maintains office equipment.
+ Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
+ Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
+ Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
+ Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
+ Answers, screens, and routes incoming calls and messages. Responds to routine questions.
+ Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
+ Greets, screens, and directs visitors to appropriate staff member.
+ High School diploma or equivalent.
+ Up to one year administrative experience preferred.
+ Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
+ Ability to use applicable MS Suite products
+ Knowledge of business processes and procedures
+ Ability to use basic reasoning skillsLicensure, Certifications, and Clearances:
+ Act 34UPMC is an Equal Opportunity Employer/Disability/Veteran
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Administrative Assistant - Pittsburgh
Posted 16 days ago
Job Viewed
Job Description
See job details below, if interested, submit your resume by clicking the **APPLY NOW** tab.
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**Job Title:** Administrative Assistant
**Location** : Onsite at Pittsburgh office
**Pay Rate:** $21/ Hour
**Why you should apply to be an Administrative Assistant:**
- Work in a casual dress attire environment that promotes comfort and productivity
- 1st shift hours, Monday to Friday, from 8:00am to 4:30pm
- Work with a collaborative team with strong communication and interpersonal skills
**As our Administrative Assistant, here's what you'll do:**
- Answer phones, type documents, order office supplies, maintain department files, and report to the department manager.
- Utilize computer software, MS Word, Excel, and SAP for reports and presentations.
- Handle incoming customer inquiries and communicate cross-functionally with customers, vendors, and contractors.
- Support the Restoration process, placing PA on calls, analyze data, and track data using SharePoint.
- Process invoice requisitions, reconcile purchase and card statements, and make travel arrangements.
**What's required for this position:**
- HS School diploma or GED
- Excellent computer software skills, Microsoft Office and proficiency using SAP.
- Strong interpersonal and communication skills, both written and verbal.
- Able to collect and compile data and make administrative decisions on your findings.
- Demonstrated multi-tasking and time management skills.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
Administrative Coordinator
Posted 9 days ago
Job Viewed
Job Description
Our client in East Pittsburgh is seeking an Administrative Coordinator role to report to the CEO to represent and support the CEO's duties and responsibilities. The role will contribute to the efficiency of our client's Business Office and Administration by establishing, organizing, and coordinating office procedures and processes. Pay ranges $23-$26 hourly. A background check and clearances will be required.
Job Qualifications:
● High School Diploma/GED required, Associate's or Bachelor's Degree preferred
● Minimum 3 years experience as an executive assistant/office manager
● Work experience in a school or non-profit environment is helpful
● Grant writing experience preferred
Competencies
● Excellent interpersonal skills
● Strong written and verbal communication skills; ability to effectively communicate and coordinate actions with CEO, leadership team, Board of Trustees, and other staff and third party vendors/contractors
● Superior knowledge of punctuation and grammar
● Strict adherence to confidentiality and ability to handle sensitive information
● Attention to detail and accuracy
● Ability to perform multiple assignments without immediate supervision
● Time Management; ability to prioritize tasks to meet deadlines
● Superlative organizational and planning skills
● Able to perform basic arithmetic and use basic numeric concepts to perform job tasks
● Expertise using spreadsheet, word processing, e-mail, database, and presentation software
Responsibilities will include:
● Acting as a representative of the organization's chief executive in interactions with third parties.
● Assuming the role of Secretary to the organization's governing board.
● Conducting and directing specialized research projects for top-level management and board members.
● Assisting with the production and curation of public speaking or panel discussion materials.
● Overseeing the creation, editing, prioritization, and proofreading of sensitive documents.
● Implementing and maintaining organizational administrative and office procedures.
● Coordinating the various needs and schedules of board meetings.
● Supporting the work of a youth-focused initiative.
● New staff onboarding duties.
● Overseeing ordering needs for the office and facilities.
● Managing the executive's calendar.
● Coordinating travel and event arrangements for staff.
● Assisting with duties such as filing, tracking, correspondence, reports, and research.
● A valid driver's license may be required for running certain errands.
Requirements
In regards to meetings and events, the individual should also be available for:
● Regular check-ins with the chief executive.
● Regular meetings with the chief executive.
● Smooth coordination of various internal and external events.
● Providing hospitality to all visitors, internal and external stakeholders.
● Assisting in the organization and documentation of board meetings.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant - contingent worker
Posted today
Job Viewed
Job Description
Carpenter Technology Corporation is a leading producer and distributor of premium specialty alloys, including titanium alloys, nickel and cobalt based superalloys, stainless steels, alloy steels and tool steels. Carpenter Technology’s high-performance materials and advanced process solutions are an integral part of critical applications used within the aerospace, transportation, medical and energy markets, among other markets. Building on its history of innovation, Carpenter Technology’s wrought and powder technology capabilities support a range of next-generation products and manufacturing techniques, including novel magnetic materials and additive manufacturing. Carpenter’s Latrobe Specialty Metals operations, based in Latrobe, PA., was acquired by Carpenter Technology in 2012 and manufactures high-performance specialty alloys serving aerospace, energy and other demanding markets.
ADMINISTRATIVE ASSISTANT
PRIMARY RESPONSIBILITIES FOR THE ADMINISTRATIVE ASSISTANT
- Under general direction, provides general administrative and staff support to a department or group of professionals.
- Collects, compiles, moderately complex and information to enter into the system (SAP).
- Requires the ability to exercise independent judgment and employ basic reasoning skills.
- Write up orders for outside testing.
- Deliver samples to mail room to be sent to outside testing labs.
- Facilitate order expediates and retests.
- Create production orders for intercompany testing.
- Record test results from outside testing into lab system.
- Primary contact for outside testing vendors to request results and follow ups
- Hand delivering and receiving documents between departments within the Company.
- File and scan documents to other Carpenter facilities.
- Perform all other duties and special projects as assigned.
REQUIRED FOR THE ADMINISTRATIVE ASSISTANT
- High school diploma required
- Three or more years administrative experience.
- Quality experience is a plus.
Carpenter Technology Company offers a competitive salary and a comprehensive benefits package including life, medical, dental, vision, flexible spending accounts, disability coverage, 401k with company contributions as well as many other options to employees.
Carpenter Technology Corporation’s policy is to fully and effectively maintain a program of equal employment opportunity and nondiscrimination for all employees, to employ affirmative action for all protected classes, and to recruit and develop the best qualified persons available regardless of age, race, color, religion, sex, gender identity, sexual orientation, marital status, national origin, political affiliation or any other characteristic protected by law. The Company also will recruit, develop and provide opportunities for qualified persons with disabilities and protected veterans.