129 Administrative Staff jobs in Washington

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Administrative Fellowship Program at Fred Hutch Cancer Center is a comprehensive two-year experiential program designed for early careerists in healthcare administration. This fellowship offers a unique opportunity for recent graduates to develop their leadership style and build upon their skills while immersing themselves in a fast-paced environment. Fellows will engage closely with executive leaders, gaining direct exposure to strategic initiatives, operational processes, and organizational governance. The fellowship is open to candidates who will complete a master's degree in the 12 months prior to the start date of the fellowship.

Your Application Packet should include:• Resume/CV• Personal Statement (one-page limit)• 3 Letters of Recommendation (one academic, one professional, and one other)• Unofficial graduate transcriptIncomplete applications will not be considered.

All applications are due through our application portal by August 25, 2025 at 5 PM PDT

Additional info regarding the fellowship program can be seen on our website.

We will be hosting three webinars to provide more information regarding the fellowship program at Fred Hutch.

• June 11, 5pm PDT
• July 10, 3pm PDT
• August 11, 12pm PDT

Click here to register to attend a webinar.

Responsibilities

• Participate in rotational assignments across various departments to gain a broad understanding of hospital operations.
• Collaborate with executive and senior leaders on strategic initiatives and complex projects.
• Develop and implement process improvement strategies to enhance operational efficiency.
• Conduct data analysis and research to support decision-making and policy development.
• Engage in leadership development activities and attend executive meetings to gain insights into organizational governance.
• Contribute to the planning and execution of strategic goals related to clinical operations, patient care, and research.

Program Structure: The program is both rotational and project-based, consisting of Executive and Service Line Rotations. This structure ensures that fellows receive comprehensive exposure to various aspects of hospital administration and cancer care. Key components of the program include:

• Teaching and Mentoring Environment: Fellows are supported through a robust teaching and mentoring framework, providing guidance and insights from experienced healthcare leaders.
• Experiential Career Learning and Talent Development: The program emphasizes hands-on learning experiences, allowing fellows to transition from graduate academics to real-life application in hospital administrative management.
• Executive and Senior Level Leadership Rotations: Fellows will participate in rotations across cross-organizational departments, gaining insights into diverse functional areas and complex project assignments.
• Comprehensive Exposure to Clinical Operations, Strategy, and Research: Fellows will engage in projects and initiatives that relate to clinical operations, strategic planning, and research, all aimed at delivering exceptional cancer care.
• Project-Based Experience: Projects are tailored to align with the fellow's interests and the needs of the enterprise, providing a well-rounded understanding of the organization and disease-specific programs. Service line exposure may include Blood and Marrow Transplant, Breast, Cellular Immunotherapy, Endocrine, Gastrointestinal, Genitourinary, Gynecologic, Head and Neck, Immunotherapy, Heme/Heme Malignancies, High-Risk Prevention, Imaging, Melanoma/Skin, Neurologic, Phase I Clinical Trials, Procedure Suite, Renal, Sarcoma, Screening, Supportive Care, and Thoracic Programs. There may be opportunities to focus more time within certain groups to foster deeper stakeholder relationship-building and service line expertise.
• Service Line Management Experience: The fellowship offers an opportunity to work on initiatives that are cross-institutional and cross-departmental in nature, focusing on the core processes of Service Line Management: strategic planning, long-term capacity planning, new service and business development, and program-level data analytics and reporting. Through their partnership with the Service Line Manager preceptor along with other Service Line Managers and stakeholders, the fellow is exposed to different managerial and leadership styles, helping to promote development and understanding of their own personal style.

Qualifications

MINIMUM QUALIFICATIONS:

• Applicants must have received or be expected to receive an MHA, MPH, MBA, or similar master’s degree in a related field of study from an accredited or eligible graduate program prior to the expected start date.
• Healthcare experience (preferably within a healthcare system).
• Strong academic record.
• Experience and general proficiency in Microsoft Suite
• Strong communication skills (both oral and written).
• Ability to work on multiple projects at once.
• Ability to be flexible, intuitive, and inventive.
• Proactive, engaged, and inquisitive
• Self-motivated and team-oriented.
• Conducts self in a professional manner.
• A keen desire to learn and grow as a leader in healthcare.

PREFERRED QUALIFICATIONS:

• Internship healthcare experience.
• Hospital administrative experience.

Please upload the following documents with your application:• Resume/CV• Personal Statement (one-page limit)• 3 Letters of Recommendation (one academic, one professional, and one other)• Unofficial graduate transcriptIncomplete applications will not be considered.

The annual base salary range for this position is $78,000.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).

Additional Information We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at or by calling .

You Belong Here.

At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve.

Application Materials must be compiled in ONE complete PDF document that includes information below. Please upload in the "Resume" section.

• Cover Letter (why you are interested in MultiCare and why you're an excellentcandidate for the Administrative Fellowship)
• Resume
• Statement of purpose (reasons for pursuing a career in health administration, and expectations for the fellowship experience at MultiCare)
• Two letters of recommendation
• Official or unofficial graduate transcript.
• For external candidates' graduation dates must be between September 1, 2025, - June 30, 2026

Graduate students whose program requires a fellowship prior to graduation will also be considered; Coursework must be completed before the start of the fellowship. Graduation date must be before June 2024 .

DISCLAIMER: PLEASE IGNORE ANY AUTOMATED INTERVIEW REQUESTS FROM OLIVIA AT THIS TIME. You will hear directly from MultiCare by the end of the week of September 12.

FTE: 1.0 , Shift: Day Schedule: Day

Position Summary

The Administrative Fellowship position is an 18-month, full-time, temporary position with benefits. The program includes a 12-month project-based experience followed by 6 months in an interim leadership role. During the first 12 months of the fellowship, the fellow will learn about system-wide hospital and ambulatory administration through a variety of projects in operations, strategy, finance, etc. The interim leadership role will provide experience and guidance in people leadership.

Requirements

External Candidates:

• Master's degree - typically an MHA, MBA, MPH, MHSA, MSHA or MSN

• Graduation date must be between September 1 and June 30

Internal Candidates:

• Master's degree in any field

• Employed at MultiCare for at least a year at the time of application.

Application Materials must be compiled in ONE complete PDF document that includes:

• Cover Letter (why you are interested in MultiCare and why you are an excellent candidate for the Administrative Fellowship)

• Resume

• Statement of purpose

• Two letters of recommendation

• Official or unofficial graduate transcript

Our Values

As a MultiCare employee, we'll rely on you to reflect our core values of Respect, Integrity, Stewardship, Excellence, Collaboration, Kindness and Joy. Our values serve as our guiding principles and impact every aspect of our organization, including how we provide patient care and what we expect from each other.

Why MultiCare?

• Belonging: We work to create a true sense of belonging for all our employees
• Mission-driven: We are dedicated to our mission of partnering for healing and a healthy future and the patients and communities we serve
• Market leadership: Washington state's largest community-based, locally governed health system
• Employee-centric: Named Forbes "America's Best Employers by State" for several years running
• Technology: "Most Wired" health care system 15 years in a row
• Leading research: MultiCare Institute for Research & Innovation, 40 years of ground-breaking, clinical and health services research in our communities
• Lifestyle: Live and work in the Pacific Northwest - offering breathtaking water, mountains and forest at every turn

Pay and Benefit Expectations

Associated benefit information can be viewed here.

You Belong Here.

At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve.

Application Materials must be compiled in ONE complete PDF document that includes information below. Please upload in the "Resume" section.

• Cover Letter (why you are interested in MultiCare and why you're an excellentcandidate for the Administrative Fellowship)
• Resume
• Statement of purpose (reasons for pursuing a career in health administration, and expectations for the fellowship experience at MultiCare)
• Two letters of recommendation
• Official or unofficial graduate transcript.
• For external candidates' graduation dates must be between September 1, 2025, - June 30, 2026

Graduate students whose program requires a fellowship prior to graduation will also be considered; Coursework must be completed before the start of the fellowship. Graduation date must be before June 2024 .

DISCLAIMER: PLEASE IGNORE ANY AUTOMATED INTERVIEW REQUESTS FROM OLIVIA AT THIS TIME. You will hear directly from MultiCare by the end of the week of September 12.

FTE: 1.0 , Shift: Day Schedule: Day

Position Summary

The Administrative Fellowship position is an 18-month, full-time, temporary position with benefits. The program includes a 12-month project-based experience followed by 6 months in an interim leadership role. During the first 12 months of the fellowship, the fellow will learn about system-wide hospital and ambulatory administration through a variety of projects in operations, strategy, finance, etc. The interim leadership role will provide experience and guidance in people leadership.

Requirements

External Candidates:

• Master's degree - typically an MHA, MBA, MPH, MHSA, MSHA or MSN

• Graduation date must be between September 1 and June 30

Internal Candidates:

• Master's degree in any field

• Employed at MultiCare for at least a year at the time of application.

Application Materials must be compiled in ONE complete PDF document that includes:

• Cover Letter (why you are interested in MultiCare and why you are an excellent candidate for the Administrative Fellowship)

• Resume

• Statement of purpose

• Two letters of recommendation

• Official or unofficial graduate transcript

Our Values

As a MultiCare employee, we'll rely on you to reflect our core values of Respect, Integrity, Stewardship, Excellence, Collaboration, Kindness and Joy. Our values serve as our guiding principles and impact every aspect of our organization, including how we provide patient care and what we expect from each other.

Why MultiCare?

• Belonging: We work to create a true sense of belonging for all our employees
• Mission-driven: We are dedicated to our mission of partnering for healing and a healthy future and the patients and communities we serve
• Market leadership: Washington state's largest community-based, locally governed health system
• Employee-centric: Named Forbes "America's Best Employers by State" for several years running
• Technology: "Most Wired" health care system 15 years in a row
• Leading research: MultiCare Institute for Research & Innovation, 40 years of ground-breaking, clinical and health services research in our communities
• Lifestyle: Live and work in the Pacific Northwest - offering breathtaking water, mountains and forest at every turn

Pay and Benefit Expectations

Associated benefit information can be viewed here.

**Responsibilities**
Provides highly responsible administrative and secretarial services to relieve a VMFH executive of day-to-day administrative details so that he/she can concentrate on the significant aspects of his/her own position. Work involves applying knowledge of the executive's work objectives and viewpoints and representing the executive within delegated scope of authority. Ensures optimal time management for executive through oversight of schedule and calendar, travel arrangements, meeting support, and answering/prioritizing communications/correspondence. Although responsible for providing significant assistance to a key executive, this position does not have independent executive authority.
The VMFH executive supported is typically President-Foundation, Vice-President or Associate Vice President. Incumbents are exposed to sensitive information involving not just a specific department, but the entire organization. Assignments vary considerably as to volume of work, specific duties performed and overall scope of responsibility, depending on the delegation style of the manager.
The position requires considerable knowledge of company organization, policies and practices in making routine administrative decisions and in the approach to take to handle non-routine situations. An incumbent may function in a "lead" role with regard to ongoing work or special project- or team-oriented assignments. An incumbent may be responsible for office coordination and/or oversight of lower level administrative/clerical employees. Work involves the development of moderately complex PC databases, spreadsheets, presentation or graphic materials.
Key Responsibilites Include:
Provides administrative support to executive, including complex scheduling and calendaring support, travel arrangements, expense reports, budget support, answering and prioritizing communications/ correspondence, and other secretarial tasks that support efficient organization of the executive's time.
May coordinate budget preparation and consolidation activities for executive; monitors and maintains accurate account of budget and department sub-accounts.
Interacts with both internal and external customers on executive's behalf.
Provides meeting and special event support for executive and department, including scheduling, invitations, creating agendas, preparing materials (such as presentations and reports), arranging catering/floral, setting up A/V, and taking/preparing/distributing minutes.
Acts as a liaison between executive and staff, communicating assignments, tracking project status, getting updates, answering questions within scope of responsibility, and ensuring optimal and efficient communication flow throughout department.
Researches, drafts, edits and presents a variety of documents, reports, data and other metrics.
May produce and maintain contracts/agreements and monitor compliance with applicable terms and provisions.
Provides office management for department and may provide oversight/direction to lower-level administrative staff.
Performs related duties as required.
**Qualifications**
Education/Work Experience Requirements:
Five or more years of progressively responsible related office or secretarial work experience that demonstrates attainment of the requisite job knowledge skills/abilities. Experience in a healthcare environment is preferred.
**Overview**
Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area.
Today, as Virginia Mason Franciscan Health, we remain deeply committed to healing the whole person - body, mind, and spirit - in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth.
Our dedicated providers offer a full spectrum of health care services, from routine wellness to complex disease management, all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care.
We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health, you become part of a team that delivers top-quality, professional healthcare in modern, well-equipped facilities, and contributes to a legacy of service built on collaboration and shared purpose.
**Pay Range**
$25.25 - $36.61 /hour
We are an equal opportunity/affirmative action employer.

Adecco is assisting one of their top clients with their search to fill an Administrative Assistant role in Redmond, WA.
This Administrative Assistant role is paying $35.21/hr. and is hybrid.
Responsibilities:
- Provide comprehensive support to 2 managers, including calendar management, travel arrangements, and expense reports.
- Assist with their direct reports as needed.
- Offering larger team support, including organizing morale events, onboarding and offboarding new hires, and procuring goods and services such as computer equipment, office supplies, and reference materials.
- Manage asset tracking and facility requests.
- Exercise sound judgment, tact, diplomacy, integrity, confidentiality, and professionalism in all communications and interactions.
- Build and maintain strong business relationships with executive-level and counterpart administrative staff both internally and externally.
Top 3 Hard Skills Required + Years of Experience
1. Team/Manager Support Experience: Minimum 2 years supporting multiple managers or large teams in a fast-paced environment.
2. Administrative/Customer Service/Recruiting Background: Minimum 2 years in roles requiring high interaction, agility, and service orientation.
3. Proficiency in MS Office.
The pay rate for this Administrative Assistant role is $5.21/hr. As a reminder, this role is being recruited for by one of our National Recruitment Teams and not your local Branch. In order to be considered, please follow the steps included upon your application. If you are interested in this Administrative Assistant role **APPLY NOW** for instant consideration!
**Pay Details:** 35.21 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Adecco is assisting one of their top clients with their search to fill an Administrative Assistant role in Redmond, WA.
This Administrative Assistant role is paying $ 37.62/hr.
Duties include: Data processing, pulling reports, creating and updating legal matters.
Managing budgets, expense reports, and travel arrangements.
Heavy calendar management for leadership and managers.
Event coordination, especially when the main admin is off-site.
Fast-paced environment with a need for prioritization and organization.
Candidate Requirements for the Administrative Assistant:
2-4 years in a similar admin or office role.
Degrees or Certifications Required: None required; experience in a corporate office setting is most important.
Top 3 Hard Skills Required + Years of Experience
1. Outlook - Minimum 2 years (heavy calendar management and communication).
2. Excel - Minimum 2 years (data processing, reporting, budget management).
3. SharePoint - Minimum 2 years (document management and collaboration). PowerPoint is a plus.
The pay rate for this Administrative Assistant role is $7.62/hr. As a reminder, this role is being recruited for by one of our National Recruitment Teams and not your local Branch. In order to be considered, please follow the steps included upon your application. If you are interested in this Administrative Assistant role **APPLY NOW** for instant consideration!
**Pay Details:** 37.62 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Description
We are looking for a skilled Administrative Coordinator to join our team on a part-time contract basis in Redmond, Washington. In this role, you will play a key part in supporting daily operations by managing schedules, coordinating logistics, and providing exceptional customer service. This position offers a dynamic opportunity to contribute to the success of our team while honing your organizational and administrative skills.
Responsibilities:
- Manage and maintain calendars, ensuring efficient scheduling for team members and leadership.
- Coordinate logistics for meetings, events, and other activities to ensure smooth execution.
- Answer inbound calls professionally, addressing inquiries and providing accurate information.
- Organize and oversee event planning activities as needed.
- Handle administrative tasks such as document management and correspondence.
- Support the team with scheduling needs and prioritize tasks to meet deadlines.
- Collaborate with various departments to ensure seamless communication and operations.
- Provide excellent customer service by addressing client and team member needs promptly.
Requirements - Proven experience in administrative assistance or coordination roles.
- Strong proficiency in managing calendars and scheduling meetings.
- Ability to handle inbound calls with professionalism and clarity.
- Excellent organizational skills with attention to detail.
- Familiarity with event planning and logistics coordination.
- Strong communication skills, both written and verbal.
- Customer service-oriented mindset with problem-solving abilities. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Title: Administrative Assistant
Location: Hybrid - Bellevue, WA (Local Candidates Only)
Employment Type: Full-Time, Contract
Pay rate range: $26 - $35
Position Overview:
System One is seeking a proactive and highly organized Administrative Assistant to support a fast-paced project team leading the development of a cutting-edge advanced manufacturing facility. This role is critical during an aggressive hiring ramp-up and focuses heavily on interview coordination, calendar management, and project support.
The ideal candidate thrives in fast-moving environments, communicates effectively, and demonstrates ownership with minimal oversight. Prior experience supporting recruiting teams or working in regulated industries (engineering, life sciences, or advanced manufacturing) is a strong plus.
Key Responsibilities:
+ Coordinate and schedule candidate interviews across multiple stakeholders and time zones
+ Manage project team calendars; handle rescheduling and resolve conflicts promptly
+ Track interview progress and maintain candidate documentation
+ Prepare and distribute meeting agendas, notes, and action items
+ Support onboarding logistics for new hires
+ Assist with document formatting, version control, and file organization (SharePoint, Teams, etc.)
+ Provide light project coordination, including maintaining trackers and summarizing tasks
Required Qualifications:
+ 3+ years of experience in administrative, recruiting coordination, or project support roles
+ Strong scheduling and calendar management skills across diverse stakeholders
+ Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
+ Familiarity with video conferencing platforms (e.g., Teams, WebEx)
+ Excellent verbal and written communication skills
+ Strong grammar, editing, and proofreading ability
+ Detail-oriented with strong organizational skills and the ability to multitask
+ High level of professionalism, reliability, and integrity
+ Comfortable working independently and proactively following up
System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Ref: #161-Managed Staffing Charlotte
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Description
THIS IS AN ONSITE POSITION
MONDAY - SATURDAY SHIFTS
-
We are looking for a dedicated Administrative Coordinator to join our team in Federal Way, Washington. In this long-term contract role, with potential to hire. you will play a pivotal part in ensuring smooth communication and administrative support within our healthcare operations. This position requires strong organizational skills, attention to detail, and the ability to deliver excellent customer service in a dynamic environment.
Responsibilities:
- Respond to inbound inquiries and provide clear, accurate information about services, appointments, and processes.
- Conduct outbound calls to collect necessary information, remind customers of upcoming appointments, and assist with completing forms or applications.
- Address and troubleshoot issues related to background checks, I-9 forms, fingerprinting, and training requirements.
- Guide customers through various processes while adhering to established policies and procedures.
- Document all interactions and updates in the customer relationship management system to maintain accurate records.
- Ensure strict confidentiality and compliance with regulations related to patient information and data privacy.
- Collaborate with internal teams to escalate and resolve complex issues promptly.
- Utilize deep knowledge of healthcare programs and services to assist customers effectively.
- Provide constructive feedback to enhance service delivery and improve customer experience.
Requirements - Minimum of 1 year of experience in administrative or customer service roles.
- Strong communication skills with the ability to address inquiries empathetically and professionally.
- Proficiency in troubleshooting and resolving customer issues related to healthcare processes.
- Familiarity with customer relationship management systems and data entry practices.
- Ability to maintain confidentiality and comply with regulations regarding sensitive information.
- Organizational skills to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Knowledge of healthcare services and programs is preferred.
- Demonstrated ability to work collaboratively in a team setting while handling individual responsibilities. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .