12 Administrative Staff jobs in West Des Moines

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.**
At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals.
**Job Overview**
**Position Schedule:** Full-Time
Branch Address: 3606 Northeast Otterview Cir, Suite 101, Ankeny, IA
This job posting is anticipated to remain open for 30 days, from 14-Jul-2025. The posting may close early due to the volume of applicants.
**If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.
**Role Summary:**
As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.
**We'll give you the support you need. Our team will be there every step of the way, providing:**
+ Comprehensive 6-month training including an experienced peer to help mentor you
+ A wide support network that extends from your branch office to your region to the home office
+ You'll often work independently but will have a team of thousands backing you every step of the way
**Can you see yourself.**
+ Delivering exceptional personalized service to ensure clients feel understood and informed
+ Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year
+ Actively listen for situations in the clients' lives that may indicate a need for additional services
+ Driving marketing activities such as planning and executing events
**You can also expect.**
+ A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions
+ An inclusive environment where everyone's different viewpoints are valued and help to achieve results.
+ We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being
+ Full-time Associates receive the following benefits:
+ Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page ( .
**You'll be competitively compensated.**
+ Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.
+ Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
+ The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
**Hiring Minimum:** $22.50
**Hiring Maximum:** $23.91
Read More About Job Overview
**Skills/Requirements**
**What skills would make you a successful BOA?**
+ Analytical Thinking
+ Attention to Detail
+ Adaptability
+ Conversational Skills
+ Digital Tool Utilization
+ Team Collaboration
**Role Requirements**
+ **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.
+ **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.
+ **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
+ **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
Read More About Skills/Requirements
**Awards & Accolades**
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones ( out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones ( More About Awards & Accolades
**About Us**
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report ( .
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Description
We are looking for an organized and proactive Administrative Assistant to join our team in Des Moines, Iowa. This Contract-to-permanent position offers an excellent opportunity to support front desk operations while assisting with sales-related administrative tasks. The ideal candidate will bring a blend of customer service expertise and strong organizational skills.
Responsibilities:
- Serve as the first point of contact by answering inbound calls and welcoming visitors.
- Provide exceptional customer service by addressing inquiries and resolving issues promptly.
- Perform accurate data entry to maintain and update records.
- Manage email correspondence efficiently, ensuring timely responses.
- Handle both inbound and outbound calls to support sales and administrative functions.
- Assist with sales-related administrative duties, such as preparing reports and tracking data.
If you are looking to grow in your administrative career, this could be the job for you! Please apply today through our Robert Half website or call .
Requirements
Requirements:
- Minimum of 2 years of experience in administrative or receptionist roles.
- Excellent communication skills, both written and verbal.
- Ability to manage multiple tasks efficiently and prioritize workload.
- Experience in answering inbound calls and handling customer inquiries.
- Demonstrated skill in data entry with a high level of accuracy.
- Familiarity with sales support tasks is highly desirable.
If you are looking to grow in your administrative career, this could be the job for you! Please apply today through our Robert Half website or call .
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Job Title: Administrative Assistant
Location: John Deere Des Moines Works - Ankeny, IA
Work Hours: First Shift, 7:00 AM - 4:00 PM (Some flexibility with start time)
Work Arrangement: Hybrid - 3 days onsite / 2 days remote each week
Note: Fully remote candidates and visa sponsorship are not available for this position.
Position Summary:
As an Administrative Assistant, you'll play a key role in keeping daily operations running smoothly. You will support the engineering team by coordinating travel, scheduling meetings, handling light project paperwork, and providing general administrative support. Your organizational skills and attention to detail will make a real impact in helping the team stay efficient and focused.
Key Responsibilities:
+ Travel Coordination: Arrange domestic and international travel for team members, including flights, lodging, transportation, and detailed itineraries.
+ Meeting Support: Schedule and coordinate meetings, prepare agendas, and ensure all meeting logistics are handled.
+ Expense Reporting: Compile and submit travel and expense reports in line with company policies.
+ Project Support: Assist with routine forms, route documents for signatures, and help track basic project-related tasks.
+ Calendar Management: Manage calendars for team leaders and key staff, ensuring alignment on meetings and deadlines.
+ General Administrative Tasks: Order supplies, manage shared resources, and assist with onboarding logistics for new team members.
Additional Information:
+ This position is hybrid: you must be able to work onsite in Ankeny, IA three days per week.
+ Visa sponsorship is not available, now or in the future, for this role.
Ready to Take the Next Step?
If you're an organized administrative professional who enjoys helping teams stay on track, apply today!
Requirements
Required Skills & Experience:
+ 1-3 years of experience in an administrative role, ideally supporting multiple team members.
+ Proficiency in Microsoft Office tools, especially Outlook, Word, Excel, and Teams.
+ Strong written and verbal communication skills.
+ Proven experience with calendar management and coordinating travel arrangements.
+ Excellent attention to detail and organizational skills.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Administrative Coordinator
Des Moines, IA
**Company Description**
We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities, and our people make it possible.
Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us - and will continue to allow us - to grow. The result? Inspired people, amazing designs, and projects with purpose.
**Job Description**
We are seeking a detail-oriented and organized Administrative Coordinator to play a crucial part in providing routine office support to our Des Moines office and ensure smooth operations across some of our field service teams. Your responsibilities will include responding to inquiries from both internal staff and external clients with standard correspondence and directing inquiries to the appropriate individual or department as needed. The ideal candidate will have experience working with various tools and platforms, including SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel.
Additional responsibilities may include:
+ Providing administrative support to our field service teams, including scheduling, documentation, and communication.
+ Assisting with front desk tasks such as answering and directing phone calls and mail preparation
+ Utilizing SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel to manage and organize data and workflows.
+ Assisting in coordinating and supporting activities related to the field services teams and ensuring timely and efficient completion of tasks.
+ Maintaining and updating project documentation, reports, and other relevant materials.
+ Facilitating communication between technical teams and other departments to ensure alignment and resolve any issues.
+ Greeting visitors, maintaining visitor logs and badges, and ensuring a welcoming environment.
+ Ability to drive for business purposes to off-site locations, including pickups and deliveries of documents, supplies, or other materials
_We have one position available and will consider candidates interested in working in our Des Moines location._
**Qualifications**
**You are passionate about:**
+ Working collaboratively with others.
+ Having ownership in the work you do.
+ Using your talents to positively affect communities.
**You bring to the team:**
+ Associate degree in business or a related area preferred
+ Minimum three years' experience in a related position
+ Strong communication skills
+ Ability to contribute and work well on a team
+ Skills in organizing, writing, and paying strong attention to details
+ Develop and foster effective professional relationships internally and externally
+ Exhibit good interpersonal and problem-solving skills
**Additional Information**
Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we're here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.
As an Olsson employee, you'll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you'll:
+ Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)
+ Engage in work that has a positive impact on communities
+ Receive an excellent 401(k) match
+ Participate in a wellness program promoting balanced lifestyles
+ Benefit from a bonus system that rewards performance
+ Have the possibility for flexible work arrangements
**Please note:** The benefits listed above apply to full-time employees. If you're applying for an internship, you can learn more about internship-specific offerings and experiences at Olsson by visiting .
Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.
Olsson understands the importance of privacy and is committed to protecting job applicants' personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the "CCPA"), this notice explains Olsson's practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.
For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Noticehere ( .
Create a Job Alert
Interested in building your career at Olsson? Get future opportunities sent straight to your email.

**Summary:**
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
**Required Skills:**
Administrative Specialist Responsibilities:
1. Provide remote high-volume calendaring, travel, and expense support
2. Provide Administrative services during designated support hours
3. Manage complex calendars for multiple clients
4. Schedule internal and external meetings for multiple clients
5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
6. Learn and utilize internal and external tools to provide calendar support
7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support
8. Partner with clients and other Administrative Assistants for meeting coordination
9. Provide proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements via Concur
11. Prepare and submit corporate card expense reports
12. Maintain program scope of support within agreed-upon service level agreements
13. Educate and inform clients on program goals, scope and service level agreements
14. Draft and send communications to clients about transitions or changes in support
15. Provide coverage support for Admin Specialist colleagues
16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
**Minimum Qualifications:**
Minimum Qualifications:
17. 3+ years of relevant high-volume coordination experience
18. 3+ years of relevant experience providing administrative support to 2 or more executives
19. 3+ years of relevant experience managing calendars for 2 or more executives
20. Experience prioritizing multiple tasks and activities
21. Experience with Microsoft Office, Google Suite, Concur or similar programs
22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
**Preferred Qualifications:**
Preferred Qualifications:
23. Experience supporting 3+ or more executives simultaneously
24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
25. 3+ years of experience managing expense reports
26. Experience building relationships across a larger company
27. Demonstrated customer focus, preferably in a customer service or front of house environment
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

Location: Des Moines, IA

Work Arrangement: In-office

A Day in the Life:

A typical day as a Tax Administrative Assistant might include the following:

• Provide operational administrative support to the tax department that optimizes efficiency organization and client satisfaction.
• Process and assemble tax returns, extensions, e-filings, and tax organizers.
• Prepare, send, and track tax engagement letters.
• Prepare correspondence, proofread, and format documents.
• Assist in maintaining databases, new client setup, spreadsheets, project tracking, due date reports, etc. to be current and accurate.
• Work collaboratively to provide overflow and backup support for other team members.
• Arrange various meetings via conference calls, video conference and webcasts.
• Process office expenses as needed.
• Assist with processing outgoing mail. Organize incoming mail for partners as directed.
• Ability to professionally interact and effectively communicate with partners, managers, and staff.
• Be a positive influence for the administrative team and the tax department.
• Perform other duties as assigned by the Department Head and Manager.
• Utilize tax and accounting software to complete a wide range of tasks.
• Regular and predictable attendance in office.
• Demonstrate an ability to multi-task and meet deadlines.
• Open to new challenges and assist with special projects as requested.
• Assist other admin as needed with events and meeting catering.
• Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients.
• Support with office errands as needed.
• The ideal candidate must be able to work overtime and Saturdays during the busy tax filing periods.

Who You Are:

• You thrive in a high-volume, fast-paced work environment.
• You are a multi-tasking master, and there has never been a deadline you could not meet.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You love collaborating and being part of a team, but also enjoy working alone with limited supervision.
• Flexibility to work additional hours if needed during peak periods of the year.
• You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.
• Familiarity with CCH Access Tax, Document, CCH Engagement, 1040 Scan. Experience with Autoflow and Microsoft Dynamics, a plus.
• You are proficient in:
• Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
• Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
• DocuSign: including creating, sending, and tracking documents for e-signature.
• Adobe Acrobat: including creating, editing, and commenting on PDFs.
• Microsoft Outlook and Teams.
• You have a high school diploma and 3+ or more years of experience in administrative support.
• Experience in public accounting administration is a plus.
• You have strong written and verbal communication skills.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.

Compensation

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Next Steps

We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us onFacebook,Twitter,Instagram,LinkedInor ourAbout Uspage.

For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options.

Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

**About Lumen**
Lumen connects the world. We are igniting business growth by connecting people, data and applications - quickly, securely, and effortlessly. Together, we are building a culture and company from the people up - committed to teamwork, trust and transparency. People power progress.
We're looking for top-tier talent and offer the flexibility you need to thrive and deliver lasting impact. Join us as we digitally connect the world and shape the future.
**The Role**
This role provides high-level administrative support to the SVP of Strategy, Pricing, GTM, and Marketing Operations, as well as at least one additional VP. The Executive Assistant will operate with minimal supervision and a high degree of autonomy, often handling confidential matters and navigating complex organizational dynamics.
We're looking for someone who brings more than just administrative expertise-someone who is:
+ Responsive and adaptable, able to shift gears quickly in a fast-paced, evolving environment.
+ A clear and confident communicator, skilled at coordinating across multiple stakeholders and ensuring alignment.
+ Proactive and detail-oriented, taking full ownership of logistics and planning to keep priorities on track and leaders focused.
**Location**
This is a work from home position within the U.S.
**The Main Responsibilities**
+ Organizes and maintains calendars, arranging, coordinating, and prioritizing scheduling and logistics.
+ Coordinates activities across departments and possibly business units.
+ Utilizes critical thinking skills and thorough knowledge of the business and organization to prioritize advanced-level executive administrative work.
+ Accurately and professionally handles multiple simultaneous high-priority issues.
+ Conducts normal administrative tasks such as scheduling travel schedules, processing expense reports, meal arrangements, etc.
+ Drives priorities and critical items through task lists and manages short-term and long-term schedules.
+ Ensures cross-training of other administrative staff for backup support.
+ Other duties as required.
**What We Look For in a Candidate**
+ Bachelor's degree or equivalent.
+ 5+ years of recent experience working with or supporting a senior executive, or equivalent experience.
+ Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency.
+ Effective organizational skills with a focus on confidentiality, accuracy, and attention to detail.
+ Excellent verbal and written communication skills.
+ Ability to anticipate and proactively resolve potential issues, demonstrating sound judgment and decision-making.
+ Demonstrates a positive attitude, resourcefulness, and maintains composure in high-pressure situations.
+ Experience working for a global company and coordinating between various time zones.
+ Proficient in Microsoft Office products - Outlook, Word, Excel, PowerPoint, etc.
+ Experience with Teams, Zoom, or other collaborative meeting forums.
+ Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
+ Schedule flexibility to work outside of routine hours.
+ Availability for occasional travel to offsite meetings.
**Compensation**
This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.
Location Based Pay Ranges:
$48,700 - $5,000 in these states: AL, AR, AZ, FL, GA, IA, ID, IN, KS, KY, LA, ME, MO, MS, MT, ND, NE, NM, OH, OK, PA, SC, SD, TN, UT, VT, WI, WV, and WY.
51,188 - 68,250 in these states: CO, HI, MI, MN, NC, NH, NV, OR, and RI.
53,625 - 71,500 in these states: AK, CA, CT, DC, DE, IL, MA, MD, NJ, NY, TX, VA, and WA.
Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and/or sales compensation) as you move through the selection process.
Learn more about Lumen's:
+ Benefits ( Bonus Structure
#LI-MB1
Requisition #: 338797
**Background Screening**
If you are selected for a position, there will be a background screen, which may include checks for criminal records and/or motor vehicle reports and/or drug screening, depending on the position requirements. For more information on these checks, please refer to the Post Offer section of our FAQ page ( . Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
**Equal Employment Opportunities**
We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.
**Disclaimer**
The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.
In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.
**Application Deadline**
07/19/2025

Job Description

The Corporate Receptionist and Administrative Assistant serves as the first point of contact for visitors and callers to the corporate office while providing high-level administrative support to ensure efficient day-to-day operations.

This position works in collaboration with another Corporate Receptionist/Administrative Assistant to ensure front reception desk is covered at all times while providing back up to each other when one is absent from the office. This is an in-office role, five days a week.

Experience is Everything;

At LCS, experience is everything. We provide you the opportunity to use your talents in a progressive, growing organization that makes a positive difference in the lives of the seniors we serve. If you are seeking an organization that gives back, you'll love working here. Our principles and hospitality promises define our company culture. LCS employees can be found participating in volunteer activities, getting involved in our committees or collaborating with team members in our innovative work space. You'll find several opportunities to grow as a professional, serve the community, and enhance the lives of the seniors.

The Role:

• Receptionist Duties:
  • Greet and welcome visitors in a professional, courteous, and timely manner.
  • Responsible for digital signage upload at front reception desk to welcome guests.
  • Answer and direct phone calls using a multi-line phone system.
  • Maintain a clean and organized front desk and lobby area.
  • Receive and distribute mail, packages, and deliveries.
  • Manage visitor logs, issue badges, and enforce security protocols.
  • Coordinate meeting room scheduling and ensure readiness of meeting spaces.
  • Stock conference rooms in conference center with beverages for meetings.
  • Order and maintain office stationery and collaterals.
  • Works with other receptionist to ensure front desk is covered at all times. Provides back-up to other receptionist for breaks, lunches and appointments as needed. Secures phone coverage with other office administrative assistants when absent from office.
• Administrative Support:
  • Provide administrative support to corporate staff and departments, including calendar management, travel arrangements, and expense reporting.
  • Prepare correspondence, reports, and presentations with accuracy and confidentiality.
  • Assist in planning and organizing corporate events, meetings, and luncheons.
  • Maintain office supplies inventory and organization, place orders, and monitor invoice charges.
  • Support facilities coordination including office maintenance requests, vendor communication and office moves.
  • Perform data entry, filing, document organization, audits, and records management.
  • Assists with large mailing projects for the LCS Foundation, tax filings and other company mailings as needed
  • Assists with maintaining corporate minute books.

Experience:

• Required qualifications
  • High school diploma or equivalent required; associate or bachelor's degree preferred.
  • 2+ years of receptionist or administrative assistant experience in a professional office environment.
  • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Excellent verbal and written communication skills.
  • Strong organizational and time management abilities.
  • Professional appearance and demeanor.
  • Ability to handle confidential information with discretion.
• Preferred qualifications:
  • Experience supporting senior-level executives or multiple departments.
  • Familiarity with office management systems and procedures.
  • Customer service or hospitality background is a plus.
  • Ability to multitask and prioritize in a dynamic environment.

Physical Demands:

While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard. This job requires adequate hearing and verbal abilities to communicate effectively in person, by telephone, and other methods of online collaboration. Specific vision abilities required by this job include close vision requirements due to computer work for extended periods of time. This job may require occasional lifting of light objects up to 50 pounds. While performing the duties of this job, the employee may be regularly required to move within the office environment, including walking to meetings, navigating office space, and accessing different areas. Frequent standing, moving around, bending, reaching, or stretching to access files and equipment.

The incumbent must be able to perform all job duties and essential functions with or without reasonable accommodation.

The job description above is not an exhaustive list of all duties and responsibilities required by the incumbent; as such the position may be required to perform additional duties as appropriate. As with any organization, as LCS grows and changes over time, the functions of this position may also require change.

Daily work schedule is as follows:

8:00 to 10:30 a.m. Morning administrative support

10:30 to 10:45 a.m. Provide break coverage to other receptionist

10:45 a.m. to 11:30 a.m. Morning administrative support

11:30 a.m. to 12:30 p.m. Lunch

12:30 to 1:30 p.m. Provide lunch coverage to other receptionist

1:30 to 2:30 p.m. Planned receptionist coverage at front desk

2:30 p.m. to 3:00 p.m. Break

3:00 to 5:00 p.m. Planned receptionist coverage at front desk

Why LCS

Industry leader. The Nation's third-largest senior living operator ranked number one in customer satisfaction among senior living communities.

Inclusive and collaborative culture . We're dedicated to diversity, equity, and inclusion and have an engaged Diversity and Inclusion Council focused on creating awareness and educating employees on inclusivity. In addition, LCS creates a collaborative culture that provides an exceptional experience for every employee.

Top Workplace USA: LCS has earned the Top Workplaces USA award for several consecutive years and is recognized for our strong company culture and engaged workforce. In addition, LCS earned ten culture excellence awards in areas such as DE&I practices, top managers, professional development, and clued-in leaders, to name a few.

Top Workplace Iowa : LCS employees truly believe we are an employer choice. This recognition, for 4 years running, is in large part due to the culture of excellence that our employees help deliver every single day.

Competitive pay, great benefits and vacation time. We are an equal opportunity employer with benefits including medical, dental, life insurance, disability, 401(k) with company match and paid parental leave.

Charity and community involvement. We are recognized as a national team for the Alzheimer's Association and consistently a top contributor to United Way. We also support our employee's individual community contributions and provide opportunities to get involved at our corporate locations and in our communities.

Outstanding advancement opportunities. LCS is growing and we think you should too. Our company growth allows for internal growth opportunities across all of our business lines.

Ongoing career development. Onsite education opportunities, education assistance, and continuing education credits allow LCS employees to keep their knowledge of current industry changes relevant.

LCS creates living experiences that enhance the lives of seniors. You'll see this commitment in our people. They're talented, dedicated professionals who truly care about residents, with each conducting his or her work with integrity, honesty, and transparency according to the principles of LCS. We strive to help every community succeed-strengthening available resources, establishing proven practices that lead to long-term growth and creating lasting value for those living in, working for and affiliated with the community. Check us out on our website:

Travel Frequency: 0-10%

Estimated Salary Range: $48,800 - $61,000

The actual title and salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and other relevant factors.

A POST-OFFER BACKGROUND CHECK, INCLUDING REFERENCES, IS REQUIRED

LCS IS AN EQUAL OPPORTUNITY EMPLOYER