46 Administrative Staff jobs in West Des Moines

Description
We are looking for an Administrative Assistant to join a dynamic finance consulting team in Clive, Iowa. In this Contract to permanent position, you will play a key role in supporting advisors, coordinating meetings, and managing essential documentation. This is a fantastic opportunity for someone who thrives in a fast-paced team environment and enjoys delivering exceptional customer service.
Responsibilities:
- Provide administrative support to advisors, ensuring seamless operations and timely completion of tasks.
- Organize and coordinate meetings, including scheduling and preparation of necessary materials.
- Manage and maintain accurate records and documentation for various business needs.
- Deliver outstanding customer service by addressing inquiries and resolving issues promptly.
- Utilize Microsoft Word, Excel, and Outlook to create, edit, and manage documents and communications.
- Perform data entry tasks with precision and efficiency, ensuring high-quality results.
- Handle incoming and outgoing mail, including processing, sorting, and distribution.
If you are looking to strengthen your experience in the administrative assistant capacity, please APPLY TODAY! Please call or go to our Robert Half website.
Requirements
Requirements:
- Minimum of 1 year of experience in an administrative or support role.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Strong organizational and time management skills with attention to detail.
- Excellent customer service skills and the ability to interact with clients professionally.
- Effective communication skills, both written and verbal.
If you are looking to strengthen your experience in the administrative assistant capacity, please APPLY TODAY! Please call or go to our Robert Half website.
TalentMatch®
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Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Our client is seeking a detail-oriented and organized Office Administrator to manage their operations in **Des Moines, Iowa, US**. This on-site position is crucial for ensuring the smooth and efficient day-to-day functioning of the office. The Office Administrator will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meetings and appointments, handling correspondence, and maintaining office records. You will serve as the first point of contact for visitors and callers, providing a professional and welcoming demeanor. Key responsibilities include scheduling and coordinating travel arrangements, managing the reception area, assisting with event planning, and overseeing the maintenance of office equipment and facilities. You will also support the HR department with onboarding new employees and maintain employee records. The ideal candidate will possess excellent organizational and time management skills, with a strong ability to multitask and prioritize effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential. Prior experience in an administrative or office management role is required. Strong communication and interpersonal skills are necessary to interact effectively with staff, clients, and vendors. We are looking for a reliable, proactive individual who can work independently and as part of a team, contributing to a positive and productive work environment. This role offers a stable schedule and the opportunity to be an integral part of our client's success. If you are a highly organized professional with a commitment to excellence in administrative support, we encourage you to apply.

Administrative Services Coordinator
Job ID

Posted
09-Oct-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
West Des Moines - Iowa - United States of America
**About The Role:**
As a CBRE Administrative Services Coordinator, you will provide administrative support to a department or manager. You'll answer, screen and forward telephone calls, greet customers and resolve customer complaints.
This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.
**What You'll Do:**
+ Maintain neat appearance reception area, conference rooms café and other common areas. Requests building and housekeeping services as needed. Periodically inspect common area equipment to ensure good operating condition. Arrange equipment service as needed.
+ Responsible for opening, sorting, prioritizing and distributing inbound mail. Coordinate services for outbound mail.
+ Carry out special projects and assignments as requested. May be responsible for coordination/planning and execution of office events.
+ Maintain and conduct regular real estate licensing audits for Iowa sales professionals while abiding by company policies as well as state laws.
+ Order office supplies and other common use items for the office/location.
+ Manage relationships with vendors that provide services and goods to the office.
+ Provides assistance to the Client Services Team by printing/binding existing templates to produce marketing materials including flyers, proposals, and tour books.
+ Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.
+ Answer and route calls to appropriate personnel or voicemail. Respond to routine inquiries and provide information about the organization. Maintain confidentiality of all calls and information.
+ Issue visitor's passes, validate parking and maintain guest logs.
+ Assist with scheduling meetings and preparing conference rooms. Maintain reception area, conference rooms, and kitchen areas.
+ Interact with vendors for events and coordinate setup in conference rooms.
+ Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors.
+ Use existing procedures to tackle straightforward problems while having a limited opportunity to exercise discretion.
+ Impact through clearly defined duties, methods, and tasks are described in detail.
+ Deliver own output by following defined procedures and processes under close supervision and mentorship.
**What You'll Need:**
To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
+ High School Diploma or GED with up to 2 years of job-related experience.
+ Ability to follow basic work routines and standards in the application of work.
+ Communication skills to exchange straightforward information.
+ Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with an inquisitive mindset.
+ Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
**Why CBRE:**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
**Our Values in Hiring:**
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
**Disclaimers:**
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
**Applicant AI Use Disclosure:**
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
**About CBRE Group, Inc.**
CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at (U.S.) and (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

**Job Description**
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required. 
Anticipating and solving problems proactively is essential. 
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

Our client is looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership in their busy office located in Des Moines, Iowa, US . This role is critical in ensuring the smooth operation of the executive office, requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities efficiently. The successful candidate will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling sensitive and confidential information with discretion.

Key responsibilities include: acting as the primary point of contact for internal and external stakeholders, preparing meeting agendas and taking minutes, managing travel logistics (flights, hotels, ground transportation), processing expense reports, organizing and maintaining physical and digital filing systems, and conducting research as needed. You will also be expected to anticipate the needs of the executives and proactively address them, streamline administrative processes, and provide general administrative support to the team. This role requires a high degree of professionalism, initiative, and problem-solving skills.

Qualifications: Proven experience as an Executive Administrative Assistant or a similar role is essential, typically 5+ years. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software is required. Excellent written and verbal communication skills are a must. Strong organizational and time-management abilities, with the capacity to multitask and prioritize tasks effectively, are crucial. Experience with calendar management for multiple executives and coordinating complex travel arrangements is highly desirable. The ability to work independently, exercise sound judgment, and maintain confidentiality is paramount. A professional demeanor and a strong work ethic are expected. Familiarity with database management and project coordination is a plus. This position requires a candidate who is adaptable, reliable, and committed to providing high-level support.

Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in **Des Moines, Iowa, US**. This role is crucial in ensuring the smooth and efficient operation of executive offices, requiring a polished professional with exceptional communication and interpersonal skills. The ideal candidate will manage complex calendars, schedule meetings, coordinate travel arrangements (both domestic and international), and prepare detailed itineraries. You will be responsible for managing incoming and outgoing correspondence, drafting professional communications, and preparing presentations and reports. Maintaining confidential files and records with utmost discretion is paramount. This position requires a strong ability to anticipate needs, prioritize tasks effectively, and manage multiple projects simultaneously in a fast-paced environment. The Executive Administrative Assistant will also play a key role in event planning, coordinating logistics for meetings, conferences, and corporate functions. A high degree of professionalism, resourcefulness, and problem-solving capability is expected. This role offers a hybrid work arrangement, allowing for a blend of in-office presence and remote work flexibility. The ability to adapt to changing priorities and maintain a positive attitude is essential. Responsibilities include:

• Managing and coordinating executive calendars and appointments.
• Arranging complex domestic and international travel logistics.
• Preparing meeting agendas, minutes, and action items.
• Drafting correspondence, memos, and presentations.
• Screening and prioritizing communications and incoming calls.
• Maintaining confidential files and records with strict adherence to privacy policies.
• Coordinating and planning executive events and meetings.
• Acting as a liaison between executives and internal/external stakeholders.
• Managing office supplies and vendor relationships.
• Assisting with ad-hoc projects as required.

Qualifications include a Bachelor's degree or equivalent experience, with a minimum of 5 years of executive-level administrative support. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and travel booking tools are required. Excellent organizational skills, strong written and verbal communication abilities, and a high level of discretion are essential for success in this role.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Des Moines, Iowa, US . This role is integral to the smooth functioning of the executive office, requiring a high degree of professionalism, discretion, and efficiency. You will manage complex calendars, coordinate domestic and international travel arrangements, and prepare meeting materials. This position demands excellent communication skills, both written and verbal, as you will often serve as a liaison between executives and internal/external stakeholders.

Key responsibilities include managing and prioritizing incoming communications, screening calls, and responding to inquiries. You will be responsible for preparing reports, presentations, and correspondence, ensuring accuracy and adherence to company branding guidelines. Expense report preparation and management, as well as budget tracking for the executive office, will be part of your duties. This role also involves planning and coordinating executive meetings, including logistics, agendas, and follow-up actions. You may also be tasked with special projects and research initiatives as assigned by the executives. Maintaining confidentiality and exercising sound judgment in handling sensitive information is paramount.

The ideal candidate will have an Associate's or Bachelor's degree in Business Administration or a related field, or equivalent practical experience. A minimum of 5-7 years of experience providing administrative support to C-level executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with virtual meeting platforms (e.g., Zoom, Teams) and calendar management tools is necessary. Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment, are critical. Strong problem-solving abilities and a proactive, can-do attitude are highly valued. This is an excellent opportunity to work closely with influential leaders and contribute significantly to the operational efficiency of a respected organization in Des Moines. Discretion and a commitment to maintaining strict confidentiality are non-negotiable.

Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership in Des Moines, Iowa, US . This role is critical in ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. Confidentiality and professionalism are paramount.

Key Responsibilities:

• Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.
• Coordinate and manage domestic and international travel logistics, including flights, accommodations, and itineraries.
• Screen and prioritize incoming communications, ensuring timely responses and follow-ups.
• Organize and prepare materials for board meetings, executive retreats, and other key events.
• Conduct research and compile information as needed for various projects and reports.
• Handle confidential information with the utmost discretion and integrity.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Manage office supplies, equipment, and vendor relationships as required.
• Anticipate the needs of executives and proactively address them to ensure seamless workflow.
• Provide administrative support across the team, contributing to the overall efficiency of operations in Des Moines, Iowa, US .

Required Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
• Demonstrated ability to handle sensitive information with confidentiality and discretion.
• Proactive problem-solving abilities and a resourceful approach.
• Experience with calendar management and travel booking systems.
• This is a hybrid position, requiring regular in-office presence in Des Moines, Iowa, US , with flexibility for remote work on designated days.

Our client is seeking a highly organized and efficient Remote Administrative Assistant to provide comprehensive support to their executive team. This is a fully remote position, enabling you to manage your workload from anywhere within the designated operating region. You will be responsible for a wide range of administrative tasks, including managing calendars, scheduling appointments and meetings, coordinating travel arrangements, and preparing correspondence. Duties also encompass managing electronic filing systems, preparing reports and presentations, and handling incoming and outgoing communications. The ideal candidate possesses exceptional organizational and time management skills, strong proficiency in office software suites (e.g., Microsoft Office, Google Workspace), and excellent written and verbal communication abilities. A proactive approach to problem-solving and the ability to multitask effectively are essential. You will act as a key point of contact, requiring professionalism and discretion in handling confidential information. This role demands meticulous attention to detail and a commitment to providing high-quality administrative support. You will work closely with executives to streamline operations and enhance productivity. Training on specific remote work tools and communication platforms will be provided. This is an excellent opportunity to contribute to the smooth functioning of a busy executive office while enjoying the flexibility of remote work. The ability to anticipate needs and take initiative is highly valued. You will be responsible for maintaining an organized and efficient virtual workspace. Clear and timely communication with team members and external contacts is crucial. This position requires a dependable individual with a strong sense of responsibility and a dedication to supporting the success of the leadership team. Your role is integral to ensuring that daily operations run seamlessly, allowing executives to focus on strategic priorities. You will also be tasked with managing projects, tracking deadlines, and ensuring follow-up actions are completed in a timely manner, demonstrating your capability in remote project coordination.