16 Administrative Staff jobs in Willow Spring

LHH is currently seeking a Litigation Legal Administrative Assistant for a well-respected client in Raleigh, NC. This is a temp-to-hire opportunity ideal for a detail-oriented professional with at least 3 years of litigation support experience. If you're organized, proactive, and thrive in a fast-paced legal environment, we want to hear from you!

Responsibilities:

• Provide administrative support to attorneys focused on litigation matters
  
• Draft, format, and proofread legal documents including pleadings, motions, and discovery responses
  
• Manage case files and maintain organized documentation (electronic and hard copy)
  
• Schedule depositions, hearings, and client meetings
  
• File documents with state and federal courts (electronic and paper filings)
  
• Handle correspondence and client communication in a professional manner
  
• Maintain billing records and assist with time entry as needed
  

Qualifications:

• Minimum of 3 years of experience as a Legal Administrative Assistant, preferably in litigation
  
• Strong understanding of litigation processes and court rules
  
• Proficient in Microsoft Office Suite and legal document management systems
  
• Excellent organizational, communication, and time management skills
  
• Ability to work independently and manage multiple priorities
  
• High level of professionalism and discretion
  

Why Work with LHH?

At LHH, we connect top talent with leading organizations. We offer personalized career support and access to competitive temp-to-hire opportunities that often lead to long-term growth and stability.

Apply Today!

If you're ready to take the next step in your legal career, submit your resume to be considered for this exciting opportunity.

Pay Details: $25.00 to $30.00 per hour

Search managed by: Richard Harley

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

**Duration: 6 months (Potential for FTE)**
**"Must Haves"**
+ **Excel**
+ **Reporting to 4 high level reps**
+ **Owning calendar**
+ **Booking flights**
+ **Sensitive Meeting**
+ **Coordinate onsite events**
+ **Priority management**
**Essential Functions:**
+ Provides comprehensive administrative, clerical, and operational support to ensure the smooth functioning of the department.
+ Assists the Project Vice President, Project Director, and departmental leadership with a wide range of responsibilities including document management, calendar coordination, meeting planning and logistics, internal communications, and event organization.
+ Plays a key role in coordinating travel arrangements, preparing high-quality presentations, supporting onboarding processes, and tracking key performance indicators (KPIs).
+ This position collaborates closely with the project management team and requires a high degree of professionalism, discretion, and confidentiality.
**Qualifications:**
+ May consider an Associate's degree in business or related field of study from an accredited university with six (6) years of experience in administrative field required, preferably in a pharmaceutical environment
+ May consider a High School Diploma or equivalent with eight (8) years of experience in administrative field required, preferably in a pharmaceutical environmentMinimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment
+ Ability to problem solve & navigate complex assignments
+ Ability to thrive in dynamic and ambiguous environments by maintaining focus, adapting quickly to shifting priorities, and making sound decisions with limited information
+ Strong knowledge & experience using Microsoft Office applications including Word, Excel, PowerPoint & Outlook
**Education:**
+ High School
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To learn more about US Tech Solutions, please visit Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

**Requisition Number:** 203634
**Job Description**
Cintas is seeking an Executive Administrative Assistant to support a Vice President. Responsibilities include compiling field and status reports; verifying, approving and submitting invoices to Accounts Payable; participating in the recruiting and hiring process as needed; scheduling and coordinating large group meetings; assisting in preparation of department budget; completing expense reports; ordering office supplies; maintaining personnel files; making travel arrangements; typing, filing and distributing mail; taking meeting minutes; screening phone calls; assisting Field Directors as needed; and maintaining Outlook calendars.
**Skills/Qualifications**
Required
+ High School Diploma/GED
+ 3+ years' administrative experience supporting a senior level executive
+ Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet
Preferred
+ Prior Cintas experience
Benefits
Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.
Additionally, our employee-partners enjoy:
- Competitive Pay
- 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
- Disability, Life and AD&D Insurance, 100% Company Paid
- Paid Time Off and Holidays
- Skills Development, Training and Career Advancement Opportunities
Company Information
Cintas Corporation helps more than one million businesses of all types and sizes get Ready to open their doors with confidence every day by providing products and services that help keep their customers' facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor's 500 Index and Nasdaq-100 Index.
Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.
This job posting will remain open for at least five (5) days.
**Job Category:** Office Administration
**Organization:** Fire
**Employee Status:** Regular
**Schedule:** Full Time
**Shift:** 1st Shift

A rapidly growing professional services firm located in Raleigh, North Carolina, US is looking for a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to our senior leadership team. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with discretion. Key duties include screening calls and emails, preparing correspondence, managing office supplies, and assisting with special projects as needed. The ideal candidate will anticipate the needs of the executives and proactively address them, ensuring seamless operation of their daily activities.

The ideal candidate will have an Associate's or Bachelor's degree in Business Administration or a related field, along with a minimum of 5 years of experience providing high-level administrative support to executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with calendar management tools and virtual meeting platforms. Excellent organizational, time management, and interpersonal skills are a must. You should possess a professional demeanor, a strong work ethic, and the ability to maintain confidentiality. This is a fantastic opportunity to be an integral part of our executive team in Raleigh, North Carolina, US , contributing to the company's success and growth. We are looking for a self-starter who is eager to take initiative and support our leaders in achieving their strategic objectives. Your contribution will be key to maintaining the efficiency and effectiveness of our executive operations.

Our client, a dynamic and growing corporation headquartered in Raleigh, North Carolina, US , is actively seeking a highly organized and proactive Executive Administrative Assistant. This pivotal role will provide comprehensive support to senior leadership, ensuring the efficient and seamless execution of daily operations and strategic initiatives. The ideal candidate is a master of multitasking, possesses exceptional communication skills, and exhibits a keen eye for detail, with a proven ability to anticipate needs and manage complex schedules.

Key responsibilities include managing complex calendars, coordinating internal and external meetings, and preparing agendas and minutes. You will be responsible for drafting and proofreading correspondence, reports, and presentations with a high degree of accuracy. This role also entails making travel arrangements, including booking flights, accommodations, and ground transportation, as well as preparing detailed itineraries. You will manage and maintain confidential files and records, ensuring their integrity and accessibility. Furthermore, the Executive Administrative Assistant will act as a gatekeeper and liaison, interacting with stakeholders at all levels, both within and outside the organization. Expense report preparation and submission, event planning for executive off-sites, and general office management duties, such as ordering supplies and maintaining office equipment, will also be part of your core functions. You will be instrumental in facilitating smooth communication flows and supporting the executive team's productivity. The ability to handle sensitive information with utmost discretion is paramount.

Qualifications: A minimum of 4 years of progressive experience as an Executive Administrative Assistant or in a similar high-level support role. Bachelor's degree in Business Administration or a related field is preferred. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms. Exceptional organizational and time management skills, with the ability to prioritize effectively in a fast-paced environment. Strong written and verbal communication skills. Experience with calendar management and travel arrangements for senior executives. Demonstrated ability to handle confidential information with discretion. Proactive problem-solving skills and a resourceful approach. A professional demeanor and a strong work ethic. Familiarity with project management tools is a plus. This is an excellent opportunity to contribute to a forward-thinking company and grow within a supportive executive team.

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.**
At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals.
**Job Overview**
**Position Schedule:** Full-Time
Branch Address: 329 Earnie Ln, Holly Springs, NC
This job posting is anticipated to remain open for 30 days, from 01-Aug-2025. The posting may close early due to the volume of applicants.
**If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.
**Role Summary:**
As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.
**We'll give you the support you need. Our team will be there every step of the way, providing:**
+ Comprehensive 6-month training including an experienced peer to help mentor you
+ A wide support network that extends from your branch office to your region to the home office
+ You'll often work independently but will have a team of thousands backing you every step of the way
**Can you see yourself.**
+ Delivering exceptional personalized service to ensure clients feel understood and informed
+ Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year
+ Actively listen for situations in the clients' lives that may indicate a need for additional services
+ Driving marketing activities such as planning and executing events
**You can also expect.**
+ A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions
+ An inclusive environment where everyone's different viewpoints are valued and help to achieve results.
+ We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being
+ Full-time Associates receive the following benefits:
+ Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page ( .
**You'll be competitively compensated.**
+ Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.
+ Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
+ The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
**Hiring Minimum:** $22.50
**Hiring Maximum:** $23.91
Read More About Job Overview
**Skills/Requirements**
**What skills would make you a successful BOA?**
+ Analytical Thinking
+ Attention to Detail
+ Adaptability
+ Conversational Skills
+ Digital Tool Utilization
+ Team Collaboration
**Role Requirements**
+ **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.
+ **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.
+ **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
+ **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
Read More About Skills/Requirements
**Awards & Accolades**
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones ( out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones ( More About Awards & Accolades
**About Us**
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report ( .
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

**Description**
Administrative Assistant - Construction Office
The Administrative Assistant works closely with other Administrators and field personnel to organize files, payroll data entry, and prepare reports and documents.
Pay: Starts at a minimum of $18.00/Hour, negotiable with experience
Hours: Monday - Friday,8:00am - 5:00pm
Benefits:
+ Health Insurance (Medical/Dental/Vision) starting Day 1
+ Life, long-term/short-term disability insurance
+ Company Sponsored Retirement Plan
+ Employee Assistance Program
+ PTO
+ Paid Holidays
Essential Functions & Responsibilities:
+ Purchase Orders
+ Jobvite-Print Out Resumes & Set Up Interviews
+ Equifax-Onboarding of New Employees
+ Keep Fleet/Logs Updated on Tags/Registrations/Weights of Vehicles/etc.
+ NC 811 Locate Tickets
+ Billings
+ Expense Reports
+ Answering Phones
+ Record Keeping / Filing
+ General Office Duties
+ Accepting Deliveries and Mail Sorting
Minimum Qualifications:
+ Proficient in Microsoft Office, SharePoint, Spectrum a plus
+ Background in smart sheet a plus
+ Must be able to write, read and comprehend written and verbal job instructions/information
+ Fleet experience preferred but not required
+ Must be able to communicate with others
Education & Experience
+ High School Diploma or GED equivalent
+ 2+ years of experience in either construction or utilities industries
Pre-Screen
+ Upon offer, employees may be required to subject and pass a pre-employment drug screen, background, and/or MVR check.
License & Certifications:
+ Driver's Licenserequired
Physical Requirements:
+ Rare:(less than 10%): walking, kneeling, squatting, crawling, seeing distance, climbing on/off a truck, climbing, lifting over 10-50 lbs., depth perception, color vision, lifting, carrying, pushing, pulling, climbing ladders, balancing, lifting up to 10 lbs., lifting up to 50 lbs.
+ Occasional:(up to 33%): standing, stooping, body twisting, gripping, reaching, range of motion, climbing stairs
+ Frequent:(up to 66%): sitting, sense of touch, manual dexterity, speaking clearly, reading, hearing-speech range
+ Continuous:(up to 100%): seeing
About Us:
We will provide you with the training you need to complete the basic functions of your job and help you complete the certifications needed to get you qualified and put you in the best position to achieve your career goals with our company
Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator at 1- . We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.
An Equal Opportunity Employer.
**Benefits**
We offer a competitive range of benefits to support our employees' health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.
**Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1- . We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.**
**An Equal Opportunity Employer.**
**Please note:**
+ _All job offers are subject to pre-employment drug screening and a background check._
+ _Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position._
**Notice to Agencies:** We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.

32449BR

Service Line:

Office Management/Administration

Office Name:

Raleigh

Job Description:

General Responsibilities:

Oversee daily general office operations including but not limited to, coordinating all aspects of the daily office environment by performing tasks such as office maintenance, ordering office supplies, and other related tasks. The Local Office Administrator may also support fleet management administration activities, support the coordination of projects, and provide marketing support, as needed.

Essential Roles and Responsibilities:

• Oversee the efficient and effective operations of the office by organizing and performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions.

• Foster employee engagement by coordinating local office events, trainings, welcoming new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys. Suggest and facilitate local office events and activities supporting increased engagement.

• Resolve general office related questions including matters such as timesheets.

• Act as the liaison with IT on computer replacements, asset inventory, and recycling old computers.

• Support office local, state, and federal employment law compliance through activities such as maintaining correct employment law posters.

• Support project managers on the coordination and support of projects including tracking & routing documentation, project status, and drafting reports.

• Provide administrative support to development and maintain marketing materials including formatting presentations & proposals.

• Facilitate the annual budget request process for regional fleet ordering. Suggest improvements where appropriate.

• Engage in various fleet management administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO’s) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions.

• Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.).

• Review key local office fleet management cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance to suggest improvements where appropriate.

• Promote local office efficiency and effectiveness related to the vehicle/equipment telematics program administration through activities such as basic device equipment research and engagement during routine trainings.

• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.

• Be responsible for maintaining quality standards on all projects.

• Perform other duties as assigned.

Requirements:

• High school diploma or equivalent.

• Minimum 5 years’ relevant large local office administration and fleet management support experience.

• Valid driver’s license with acceptable violation history.

Exemption:

Non-exempt

Requisition ID:

32449BR

Posting Title:

Senior Local Office Administrator

Employment Type:

Regular, Full Time

City, State (Office Location):

Raleigh, NC

About Terracon:

Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 7,000 curious minds focused on solving engineering and technical challenges from more than 180 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.

EEO Statement:

Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

Job Category:

Administrative

Expected Salary Range:

The expected salary range for this position is listed below. The base range may be adjusted based on the specific location of the applicant. Final agreed upon compensation is based upon individual qualifications and experience. *For California residents please note: A valid driver’s license with acceptable violation history may be required for positions that require driving.