25 Administrative Staff jobs in Willow Spring

**Career Area:**
Business Services
**Job Description:**
**Your Work Shapes the World at Caterpillar Inc.**
When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Caterpillar's Building Construction Products (BCP) division is seeking **2** exceptional **Senior** **A** **dministrative Assistants** to provide support to multiple Vice Presidents within the division. Each role will support 3 VPs for BCP. The ideal candidates will be highly organized, detail-oriented, and capable of managing complex schedules and tasks efficiently. These roles involve extensive calendar management, international and domestic travel scheduling, visa coordination, and expense book reconsolidation as well as maintaining professionalism and confidentiality. These positions are both based in Cary, NC.
**What You Will Do:**
+ Assist executive leaders by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations.
+ Coordinate and execute of all aspects of domestic and global travel including flights, ground transportation, hotel, visas and other elements as required.
+ Complete, reconcile and submit expense books.
+ Maintain calendars including the scheduling and rescheduling of meetings.
+ Collect and consolidate division-wide efforts.
+ Event coordination including meeting room reservations, meals, guest speakers and other logistics as needed.
+ Create employee meeting agendas and slides.
+ Order and manage supplies, customer and employee recognition items and tools necessary to perform our work.
+ Perform additional duties as assigned, demonstrating a willingness to stay updated on the latest administrative methods and technology.
**What You Have:**
+ **Accuracy and Attention to Detail:** Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
+ **Collaborating:** Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
+ **Effective Communications:** Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
+ **Flexibility and Adaptability:** Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
+ **Managing Multiple Priorities:** Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
+ **Problem Solving:** Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
+ **Office Administration:** Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Knowledge of office administration systems - Microsoft Office Suite, Concur Travel and Expense, CIBT and UPS Campus Ship.
**Top Candidates Will Also Have:**
+ Previous administrative, human resource or customer service experience
+ Experience supporting multiple senior leaders
**Additional Info** :
+ **We are hiring 2 positions,** each responsible for supporting 3 VPs.
+ This position requires the candidate to work onsite five days a week at the Cary, NC office.
+ Domestic relocation assistance is NOT available for this position.
+ Visa sponsorship is NOT available with this position.
+ This position may require 10% travel.   
**Summary Pay Range:**
$28.15 - $42.25
Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.
**Benefits:**
Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.
+ Medical, dental, and vision benefits*
+ Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
+ 401(k) savings plans*
+ Health Savings Account (HSA)*
+ Flexible Spending Accounts (FSAs)*
+ Health Lifestyle Programs*
+ Employee Assistance Program*
+ Voluntary Benefits and Employee Discounts*
+ Career Development*
+ Incentive bonus*
+ Disability benefits
+ Life Insurance
+ Parental leave
+ Adoption benefits
+ Tuition Reimbursement
* These benefits also apply to part-time employees
This position requires working onsite five days a week.
Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at Dates:**
October 3, 2025 - October 9, 2025
Any offer of employment is conditioned upon the successful completion of a drug screen.
Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.
Not ready to apply? Join our Talent Community ( .

**Administrative Assistant - ASC**
**Killer App? - How about a Killer job?**
Join our team as an **Administrative Assistant** at our **Global Fortune 500 Technology client's** stunningly beautiful corporate campus in Morrisville, NC (RTP). This role is your gateway to a long-term career as an Administrative Assistant, with potential growth into an Executive Assistant position or opportunities in various other departments. Many of our Adecco Admins have successfully transitioned into project management, department coordination, marketing, sales, and more.
**Key Responsibilities:**
+ **Calendar Management:** Organize and manage busy executive calendars with precision and efficiency.
+ **Meeting and Events Coordination:** Coordinate meetings, conferences, and events both internally and externally, ensuring seamless execution.
+ **Expense Processing in Concur:** Handle expense reports and reimbursement processes efficiently using Concur or similar software.
+ **International Travel Coordination:** Facilitate international travel arrangements including visas, accommodations, transportation, and other logistics.
**Why Join Us:**
+ **Career Growth Opportunities: This role offers the chance to grow a long-term career with** multiple advancement opportunities available for successful Adecco Associates.
+ **Hybrid Work Schedule:** Enjoy a flexible hybrid work schedule, with 3 days in the office and 2 days working from home.
+ **Generous Paid Time Off:** Receive 10 PTO days per year, in addition to all company holidays are paid, ensuring a healthy work-life balance.
+ **Excellent Benefits:** We offer a comprehensive benefits package, including health insurance, retirement plans, and more.
+ **Competitive Pay:** Earn a competitive pay rate of $21.95 per hour.
**Required Qualifications:**
+ **College Degree: Associate's or Bachelor's**
+ Strong proficiency in calendar management, meeting coordination, and expense processing.
+ Familiarity with travel coordination, including international travel and visa arrangements.
+ Excellent communication, organization, and time management skills.
+ Ability to thrive in a fast-paced and collaborative environment.
+ **Hybrid work environment. 3-days-onsite per week required.**
If you're ready to embark on an exciting career journey and make a meaningful impact with a global tech company, apply now to join our team!
Hourly pay for this role is $1.95 per hour, and includes PTO, paid holidays, and more.
**APPLY NOW!**
**Pay Details:** 21.95 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Our client is searching for a highly organized and proactive Executive Administrative Assistant to support senior leadership in Raleigh, North Carolina, US . This pivotal role requires impeccable attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be the gatekeeper and facilitator for executives, ensuring smooth daily operations and seamless coordination. The ideal candidate possesses exceptional discretion, professional etiquette, and a forward-thinking mindset. Key responsibilities include:

• Managing complex calendars, scheduling meetings, and coordinating travel arrangements (domestic and international).
• Preparing reports, presentations, and correspondence with a high degree of accuracy.
• Screening and directing incoming calls and emails, responding to inquiries with professionalism.
• Organizing and managing files, records, and databases.
• Assisting with event planning, including logistics for company meetings and offsites.
• Processing expense reports and managing departmental budgets.
• Serving as a liaison between executives and internal/external stakeholders.
• Anticipating needs and proactively addressing potential issues.
• Maintaining confidentiality of sensitive information.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant office software.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• High level of discretion and professionalism.
• Ability to work independently and as part of a team.
• Experience in a corporate or fast-paced business setting is essential.
• A degree in Business Administration or a related field is a plus.

This is an on-site position located in the thriving business district of Raleigh, North Carolina, US , offering significant opportunities for professional growth and engagement.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This position is located in our office in Raleigh, North Carolina, US , and requires a dedicated professional committed to seamless operations. You will manage complex calendars, schedule meetings, coordinate travel arrangements, and handle correspondence with professionalism and discretion. A key responsibility will be preparing reports, presentations, and other essential documents, ensuring accuracy and adherence to company standards. You will act as a primary point of contact for internal and external stakeholders, managing communication flow and ensuring timely responses. This role also involves assisting with event planning, project coordination, and maintaining confidential records. The ideal candidate will possess exceptional interpersonal skills, a proactive problem-solving approach, and the ability to anticipate needs and act accordingly. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms are essential. A minimum of 3-5 years of experience supporting C-level executives is required. Strong organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment are crucial. Excellent written and verbal communication skills are a must. This is a fantastic opportunity to be an integral part of a dynamic team and contribute to the efficient functioning of executive operations in Raleigh, North Carolina, US . We are looking for a reliable and dedicated individual who takes pride in their work.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, requiring exceptional communication, multitasking, and time management skills. You will be responsible for managing complex calendars, coordinating domestic and international travel, preparing reports and presentations, and handling confidential information with the utmost discretion. The ideal candidate thrives in a fast-paced environment, anticipates needs, and demonstrates a commitment to supporting executive functions seamlessly.

Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
• Coordinate all aspects of executive travel, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and execute meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential and sensitive information with a high degree of discretion and professionalism.
• Assist with special projects as assigned by executives.
• Manage expense reporting and reconciliation for executives.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Ensure smooth daily operations by proactively addressing potential issues and providing timely solutions.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting C-level executives.
• Exceptional organizational and time management skills with the ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Discretion and ability to handle confidential information.
• Proactive, resourceful, and able to anticipate needs.
• Ability to work independently and collaboratively in a remote setting.
• Experience with international travel arrangements and visa requirements is a plus.
• A professional and positive demeanor.

This fully remote opportunity allows you to contribute to the efficiency of executive operations from anywhere in the US, with a focus on supporting leadership based in the Raleigh, North Carolina, US area.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Raleigh, North Carolina, US . This critical role requires a professional who can manage complex schedules, coordinate travel arrangements, prepare detailed reports and presentations, and handle confidential information with the utmost discretion. You will be the primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient operations. Responsibilities include managing calendars for multiple executives, scheduling meetings and appointments, preparing agendas and taking minutes, and anticipating the needs of the executive team. You will also be responsible for managing correspondence, organizing events, and performing general administrative duties. The ideal candidate will have a Bachelor's degree or equivalent experience, with a minimum of 5 years of experience supporting C-level executives. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software are required. Outstanding communication, interpersonal, and problem-solving skills are essential. You must possess a high degree of professionalism, integrity, and the ability to multitask effectively in a fast-paced environment. This role requires a proactive approach, excellent time management, and the ability to work independently with minimal supervision. If you are a polished professional looking to make a significant impact by providing unparalleled administrative support, we encourage you to apply for this key position in Raleigh.

Our client, a dynamic and growing corporation in **Raleigh, North Carolina**, is seeking a highly organized, proactive, and professional Executive Administrative Assistant to support C-level executives. This on-site role is crucial for ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for a wide range of administrative and executive support tasks, including managing complex calendars, coordinating travel arrangements, preparing reports and presentations, screening communications, and handling confidential information with discretion.

Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls, directing them appropriately.
• Assist with the preparation of board meeting materials and executive team meetings.
• Manage expense reports and budget tracking for executive office.
• Handle confidential and sensitive information with the utmost discretion.
• Organize and maintain filing systems, both physical and digital.
• Act as a liaison between executives and internal/external stakeholders.
• Coordinate special projects and events as needed.

Qualifications:

• Associate's or Bachelor's degree preferred, or equivalent work experience.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and sound judgment.
• Ability to multitask and prioritize effectively in a demanding environment.
• Experience with travel booking systems and expense reporting software.
• Proactive approach to problem-solving and anticipating executive needs.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is critical to the smooth operation of the executive office and requires a high level of professionalism, discretion, and efficiency. Based in **Raleigh, North Carolina, US**, you will manage complex calendars, coordinate executive travel arrangements (domestic and international), prepare meeting agendas and materials, and take accurate minutes. Responsibilities include managing correspondence, screening calls, preparing reports and presentations, and handling confidential information with utmost discretion. You will act as a liaison between executives and internal/external stakeholders, ensuring effective communication and follow-through on action items. The ideal candidate will possess exceptional organizational and time-management skills, strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and excellent written and verbal communication abilities. Experience with project coordination and event planning is a significant asset. A minimum of 5 years of experience supporting C-level executives is required. This position requires a polished and professional demeanor, the ability to anticipate needs, and a strong commitment to confidentiality. This role is based in our **Raleigh, North Carolina, US** office and requires full-time on-site presence to effectively manage executive support functions. We are looking for a dedicated individual who can thrive in a fast-paced environment and contribute positively to the executive team's productivity.