51 Administrative Staff jobs in Windy Hill Estates

Overview
**Company Summary**
**MasTec Utility Services** delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.
MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.
MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.
**Job Summary**
The **Administrative Assistant** will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers.
Responsibilities
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Perform other duties as required and/or assigned.
+ Assist and support field management on projects and daily business needs.
Qualifications
**Minimum Qualifications**
+ A High School Diploma, or equivalent.
+ 1 year of related clerical or administrative experience related to work orders and invoice processing.
+ Abilities to perform duties associated with scheduling, prioritizing work orders, and payroll.
+ Strong organizational skills with high attention to detail and quality of work.
+ Ability to work under pressure to meet deadlines in a fast-paced, dynamic environment while managing multiple tasks.
+ Ability to establish and maintain strong relationships and deliver exceptional customer service experience to both internal and external customers.
+ Ability to effectively take action to solve problems while exhibiting sound judgement.
+ Excellent written and verbal communication skills.
+ Ability to be results-oriented, taking initiative to make things happen, accept accountability, and have a "can do" attitude.
+ Advanced proficiency in Microsoft Office applications.
+ Must be proficient in Excel.
**Preferred Qualifications**
+ An Associate Degree in Business Management or similar discipline.
+ Experience in a construction or project environment.
+ very strong background in Microsoft Excel.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 20 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, military or veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
**Minimum Qualifications**
+ A High School Diploma, or equivalent.
+ 1 year of related clerical or administrative experience related to work orders and invoice processing.
+ Abilities to perform duties associated with scheduling, prioritizing work orders, and payroll.
+ Strong organizational skills with high attention to detail and quality of work.
+ Ability to work under pressure to meet deadlines in a fast-paced, dynamic environment while managing multiple tasks.
+ Ability to establish and maintain strong relationships and deliver exceptional customer service experience to both internal and external customers.
+ Ability to effectively take action to solve problems while exhibiting sound judgement.
+ Excellent written and verbal communication skills.
+ Ability to be results-oriented, taking initiative to make things happen, accept accountability, and have a "can do" attitude.
+ Advanced proficiency in Microsoft Office applications.
+ Must be proficient in Excel.
**Preferred Qualifications**
+ An Associate Degree in Business Management or similar discipline.
+ Experience in a construction or project environment.
+ very strong background in Microsoft Excel.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 20 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, military or veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Perform other duties as required and/or assigned.
+ Assist and support field management on projects and daily business needs.

**Job Title:** Administrative Assistant
**Location:** Ashland, VA
**Employment Type:** Full-Time (Monday - Friday, 8:00 AM - 5:00 PM)
**Pay:** $21/hour
**About the Role:**
We are looking for a highly organized and detail-oriented **Administrative Assistant** to join our team in Ashland, VA. This role is key to keeping our office running smoothly, supporting daily operations, and providing excellent administrative and clerical support. If you thrive in a fast-paced environment, enjoy coordinating multiple tasks, and take pride in maintaining professional and efficient workflows, this opportunity is for you!
**What You'll Do:**
+ Provide comprehensive administrative support to ensure the office operates efficiently.
+ Answer and direct phone calls, greet visitors, and respond to inquiries professionally.
+ Perform accurate data entry, including sales orders, invoicing, and recordkeeping.
+ Create, edit, and format documents, reports, and spreadsheets.
+ Complete clerical tasks such as filing, scanning, copying, binding, and mail distribution.
+ Assist in preparing and maintaining schedules for preventative maintenance on warehouse equipment and trucks.
+ Help coordinate meetings, office operations, and internal communications.
+ Maintain professional and courteous communication with all team members, vendors, and visitors.
**What We're Looking For:**
+ Exceptional organizational and time-management skills with the ability to manage multiple priorities.
+ Strong written and verbal communication skills.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
+ Ability to handle confidential information with discretion and integrity.
+ Detail-oriented with strong problem-solving abilities.
+ Professional demeanor with a customer-service mindset.
**Education & Experience:**
+ High school diploma or equivalent required; associate degree or higher preferred.
+ Previous experience in an administrative or office support role is strongly desired.
**Why Join Us:**
+ Support a collaborative and professional team environment.
+ Contribute to smooth and efficient office operations.
+ Gain exposure to a variety of administrative tasks and responsibilities.
**Pay Details:** $21.00 per hour
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Description
We are looking for a skilled Bilinigual Administrative Assistant to join our team in Richmond, Virginia. In this role, you will play a key part in ensuring smooth day-to-day operations by providing clerical support and assisting with document translation between English and Spanish. This is a long-term contract position offering the opportunity to contribute to the local government sector.
Responsibilities:
- Translate written documents and verbal communications between English and Spanish to support effective communication.
- Handle sensitive client information with discretion and maintain strict confidentiality at all times.
- Assist caseworkers and other team members with administrative tasks, including filing, scheduling, and data entry.
- Respond to inbound calls and provide accurate information or direct inquiries to the appropriate department.
- Coordinate with various departments to ensure client requests are processed in a timely and efficient manner.
- Maintain organized records and ensure all documentation is accurate and up-to-date.
- Greet visitors and manage receptionist duties, creating a welcoming environment.
- Support the preparation of reports, presentations, and other business documents as needed.
Requirements - Minimum of 2 years of experience in administrative support or a similar role.
- Proficiency in both English and Spanish, with strong translation skills.
- Demonstrated ability to handle sensitive information with a high level of professionalism and confidentiality.
- Strong organizational skills and attention to detail.
- Experience with data entry and maintaining accurate records.
- Excellent communication skills, both written and verbal.
- Comfortable managing multiple tasks and prioritizing workload effectively.
- Familiarity with office equipment and standard administrative software. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Description**
**Introduction**
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Maintenance Administrative AssistantParham Doctors' Hospital
**Benefits**
Parham Doctors' Hospital offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
We are seeking a(an) Maintenance Administrative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!
**Job Summary and Qualifications**
The Maintenance Administrative Assistant exhibits excellent customer relations; shows courtesy, compassion and respect.
· You will maintain departmental records and files and assist with compliance record keeping.
· Assist with contractor badge / key assignment and check in.
· Provide necessary departmental correspondence.
· Identify and prioritize dispatching calls to Plant Operations staff.
· Place material orders and control purchase orders.
· Process invoices, departmental mail, and shipping / receiving documents
· Coordinate maintenance contracts.
· Manage incoming calls via telephone and 2-way radio and relay accurate information forward.
· Communicate with contractors / vendors for timely entries into accounting system.
· Maintain schedule of contractors that perform regulatory inspections and testing.
· Coordinate Engineering Central (HCA engineering software) processes, work orders, asset inventory, and PMs.
· Order and control inventory of office / warehouse supplies.
· Update and approve Kronos time keeping.
· Track departmental expenses and spreadsheets.
**Qualifications**
· 2 years' experience as an office manager required preferably in a maintenance or contractor environment
· Proficient with Microsoft Office, i.e. Word, Excel and Outlook.
· Trade school or equivalent education in use of office equipment, PC's, calculators, etc.
· Possess the ability to work Monday - Friday, 7a - 3:30p
Established in 1974, Henrico Doctors' Hospital is a 340-bed community hospital offering cardiology, gastroenterology, neurology, oncology, physical therapy, women's services and a 24/7 emergency department. Operated by HCA Healthcare, Henrico Doctors' Hospitals consists of three community campuses - Henrico, Parham, and Retreat Doctors' Hospitals along with a free-standing emergency center, Hanover Emergency Center. Envisioned, founded and supported by a group of independent physicians looking to provide high-quality care in an accessible community setting, Henrico Doctors' proudly remains committed to providing patients with the best care possible.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you find this opportunity compelling, we encourage you to apply for our Maintenance Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. **We are interviewing - apply today!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

**Job Description**
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required. 
Anticipating and solving problems proactively is essential. 
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

Our client, a dynamic and growing organization in Richmond, Virginia, US , is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant. This role provides comprehensive support to senior leadership, ensuring the smooth and efficient operation of their daily activities. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving. You will manage complex calendars, coordinate meetings, prepare correspondence, handle travel arrangements, and maintain confidential information with the utmost discretion.

Key Responsibilities:

• Manage and maintain complex executive calendars, scheduling appointments, meetings, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
• Handle confidential information with the utmost discretion and professionalism.
• Manage expense reports and assist with budget tracking.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Maintain organized filing systems, both physical and digital.
• Provide general administrative support, such as managing office supplies and coordinating event logistics.
• Anticipate the needs of executives and proactively address potential issues.
• Assist with special projects as assigned.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar senior support role.
• Proven experience managing complex calendars and coordinating executive travel.
• Excellent proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant administrative software.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• High level of professionalism, discretion, and sound judgment.
• Proactive and resourceful problem-solving abilities.
• Ability to work independently and as part of a team.
• Experience with virtual meeting platforms is a plus.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is essential for ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication and interpersonal skills, a high degree of professionalism, and the ability to manage multiple priorities in a fast-paced environment. Key responsibilities include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements. You will be responsible for preparing correspondence, reports, and presentations, and handling confidential information with the utmost discretion. The ability to anticipate needs, proactively address potential issues, and provide seamless support is critical. This role involves liaising with internal and external stakeholders, managing incoming communications, and ensuring timely follow-up on action items. Experience with office management tasks, such as maintaining records, managing supplies, and coordinating office events, will be advantageous. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant productivity tools is essential. A strong understanding of business etiquette and professional communication practices is required. The position is located in Richmond, Virginia, US , and requires the assistant to be present in the office to provide direct support to executives. We are looking for a dedicated and resourceful individual who takes pride in providing exceptional administrative support. If you are a motivated professional eager to contribute to the success of senior executives through outstanding organizational and logistical skills, we encourage you to apply. Your role will be vital in enabling our client's leadership team to focus on strategic initiatives.

Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to senior leadership. This role, based in Richmond, Virginia, US , offers a hybrid work model, allowing for a balance between in-office presence and remote flexibility. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and demonstrate a strong ability to anticipate needs and manage complex schedules.

Responsibilities:

• Manage and maintain complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel logistics, including flights, accommodation, and itineraries.
• Screen and prioritize incoming communications, acting as a gatekeeper for executive time.
• Organize and manage logistics for meetings, conferences, and events, including room bookings and catering.
• Conduct research and gather information as needed to support executive projects and initiatives.
• Handle confidential information with the utmost discretion and professionalism.
• Prepare expense reports and manage office supplies and equipment.
• Serve as a liaison between executives and internal/external stakeholders.
• Anticipate potential issues and proactively provide solutions.
• Assist with special projects as assigned by executives.
• Maintain organized filing systems, both physical and digital.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
• Minimum of 5 years of experience providing administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Exceptional organizational and time management skills.
• Superior written and verbal communication skills.
• Ability to multitask, prioritize effectively, and manage a high volume of tasks.
• Strong attention to detail and accuracy.
• Discretion and ability to handle confidential information.
• Proactive and resourceful problem-solving skills.
• Experience working in a hybrid work environment.

This is an essential role supporting the strategic operations of the executive team and requires a dedicated and adaptable professional.

Our client, a thriving professional services firm, is seeking a highly organized and proactive Senior Administrative Manager to oversee and optimize administrative operations for their Richmond, Virginia, US office. This hybrid role requires a meticulous professional with a proven ability to manage office functions, support executive teams, and ensure the smooth day-to-day running of the workplace. You will be responsible for supervising administrative staff, managing office budgets, overseeing facilities management, coordinating travel arrangements, and implementing administrative policies and procedures. The ideal candidate possesses exceptional organizational skills, strong leadership capabilities, and a comprehensive understanding of office management best practices. Responsibilities include managing vendor relationships, ensuring adequate office supplies, coordinating meeting logistics, and serving as a key point of contact for employees regarding administrative matters. A Bachelor's degree in Business Administration, Management, or a related field is preferred. A minimum of 6 years of experience in office management or administration, with at least 3 years in a supervisory or management capacity, is essential. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software are required. Excellent communication, interpersonal, and problem-solving skills are paramount. If you are a dedicated and detail-oriented professional committed to fostering an efficient and supportive work environment, this is an excellent opportunity to contribute significantly.

Responsibilities:

• Oversee and manage all aspects of office administration and operations.
• Supervise, train, and mentor administrative support staff.
• Develop and implement office policies and procedures to enhance efficiency.
• Manage office budgets, including expense tracking and vendor payments.
• Coordinate facilities management, including maintenance, repairs, and security.
• Organize and manage executive schedules, meetings, and travel arrangements.
• Ensure the procurement and inventory of office supplies and equipment.
• Serve as a liaison between employees and management on administrative matters.
• Maintain a professional and organized office environment.
• Contribute to process improvement initiatives for administrative functions.

Qualifications:

• Bachelor's degree in Business Administration or a related field preferred.
• 6+ years of experience in office management or administrative leadership.
• 3+ years in a supervisory or management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office management software and systems.
• Excellent organizational, time management, and multitasking skills.
• Strong leadership and team management abilities.
• Exceptional communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proactive problem-solving and decision-making capabilities.