6 Administrative Staff jobs in Winter Haven

**JOB SUMMARY**
The sales admin provides direct clerical support to the Vice President of Sales for local sales.
**RESPONSIBILITIES**
+ Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile).
+ Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
+ Responsible for Vice President of Sales e-mail.
+ Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required.
+ Authorize payroll deductions for hotel rooms per the policy.
+ Assist in preparation of food shows and sales meetings.
+ Respond to solicitations for company donations.
+ Screen phone calls for the Vice President of Sales and takes messages.
+ Maintain files.
+ Retain local information within Customer Relationship Management (CRM) (Sysco 360).
+ Research information on the CRT or PC as required.
+ Generate copy and distribute promotional reports.
+ Order supplies for the Sales Department.
+ Schedule room arrangements, set-up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required.
+ Collect, prepare and distribute Point-of-Sales (POS) material and flyers
+ Run pre-formatted Business Objects tracking, commission, etc reports.
+ Create and maintain promotional tracking spreadsheets
+ Support other areas of the company as business needs dictate, i.e. reception desk, supply orders, administrative functions, etc.
**QUALIFICATIONS**
**Education**
+ High School education required.
+ Bachelor's degree in a related field (e.g. business administration) or equivalent educational level preferred.
**Experience**
+ 1-2 years' related administrative experience providing support to an executive-level supervisor.
+ 2 years' related administrative experience providing support to an executive-level supervisor preferred.
**Professional Skills**
+ Working knowledge of Sysco Sales processes, organization and product categories preferred.
+ Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
+ Able to type a minimum of 50-wpm accurately.
+ Must possess strong interpersonal skills.
+ Capable of communicating effectively with all levels of employees and management.
+ Remain poised, professional and diplomatic under pressure.
+ Have the ability to be detail-oriented and balance multiple projects simultaneously in a fast-paced environment.
+ Demonstrated ability to plan and organize work activities.
+ Analyze and disseminate forms.
+ Manage work time efficiently.
+ Follow procedures and policies.
+ Identify and solve problems.
+ Retain a file system to include alphabetical, numerical, and chronological filing activities.
+ Can add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
+ Compute rate, ratio, and percent and to draw and interpret bar graphs.
+ Proofread and make appropriate spelling and grammar corrections to documents written in English.
+ Provide enthusiasm and creativity in problem-solving, along with flexibility and a desire to learn.
+ Handle confidential information with integrity and discretion.
The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
AFFIRMATIVE ACTION STATEMENT:
Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.

Human Capital Resources and Concepts is seeking a motivated and detail-oriented Recruiter/Administrative Assistant to join our team. This role involves managing recruitment processes and performing various administrative duties to support the HR department. The ideal candidate will have a strong understanding of social media platforms to enhance our recruitment efforts.

Key Responsibilities:

Recruitment:

• Develop and implement effective recruitment strategies to attract qualified candidates.
• Post job openings on various job boards and social media platforms.
• Screen resumes and applications to identify qualified candidates.
• Conduct initial phone screenings and coordinate interviews with hiring managers.
• Maintain a database of potential candidates for future vacancies.
• Assist in the preparation of job descriptions and interview questions.
• Manage communication with candidates, providing timely updates and feedback.
• Coordinate and participate in job fairs and recruitment events.
• Utilize social media knowledge to create engaging content and campaigns to attract potential candidates.
• Monitor and manage the company's social media recruitment presence.

Administrative Duties:

• Provide general administrative support to the HR department.
• Maintain accurate and up-to-date employee records.
• Assist in the onboarding process for new hires, including paperwork and orientation.
• Schedule meetings, interviews, and other HR-related events.
• Prepare HR-related reports as needed.
• Handle employee inquiries and direct them to the appropriate HR personnel.
• Ensure compliance with company policies and legal regulations.
• Perform other administrative tasks as assigned by the HR Director.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Proven experience in recruitment and administrative roles.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Familiarity with HR software and applicant tracking systems (ATS) is a plus.
• Ability to handle confidential information with integrity and discretion.
• Knowledge of social media platforms and their use in recruitment.

Personal Attributes:

• Detail-oriented with a high level of accuracy.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
• Positive attitude and a proactive approach to work.

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Professional development opportunities

HCRC) is a consulting firm that specializes in resource management capabilities that are utilized in all federal organizations. Our consultants have in-depth training and work experience in Department of Defense and other federal entities which includes the Intelligence Community. We have subject matter experts in all source analysis, mission support services, and information technology. Our services are structured to address everything from major strategic issues to more basic problems effecting everyday business practices. No matter the requirement it is our commitment to deliver objective, informed, and actionable plans to assist your organization.

NXTPoint Logistics provides a complete range of end-to-end supply chain solutions spanning from distribution, warehousing and fulfillment to managed logistics, transportation and final mile delivery. It leverages broad 3PL capabilities, market-leading technology and deep vertical industry expertise to help both large and small clients reach greater levels of efficiency, service and profitability. With over 30 owned facilities, more than 3.5 million square feet of warehouse space and an extensive partner network, NXTPoint Logistics offers the broad capabilities and reach of a large 3PL company while maintaining its commitment to being the most flexible and responsive provider in the industry. Learn more at nxtpointlogistics.com.

Position Summary

This position is responsible for the relationships and correspondence between the Customer, Operations, Independent Contractors and our Customers Customer Department. Position will assist Home Delivery Administration and Operations in carrying out their duties to complete the appropriate processes and procedures.

Company Values

Must understand and support the company's written Mission Statement, Philosophy Statement, Value Statement, Vision, and Strategy.

Essential Duties & Responsibilities

• Receive customer, client, and Independent Contractor phone calls and respond accordingly.
• Check e-mail regularly and respond appropriately.
• Correspond with the Central Office for customer relations, researching orders, and other location issues.
• Receive all previous day's routes from local Operations Manager and scan to Home Delivery Administration.
• Responsible for full cycle oversight of BOL process, including follow up from previous day's BOLs, update delivery date for reschedules, prepare next day's deliveries, and file completed BOLs.
• Print out all Service Orders file appropriately.
• Scan service orders to appropriate departments.
• Enter notes and additional information for customer and Independent Contractors into appropriate system.
• Correspond with Warehouse Manager on customers' orders.
• Research open and unassigned orders.
• Assist in printing daily manifest and organizing next day's routes.
• Prepare Hot Shot print out for Warehouse.
• Check-In all returns.
• Enter FedEx orders received into spreadsheet.
• Other duties and tasks as assigned.

Education & Experience

High School Diploma, GED, or equivalent required. Two-year college degree preferred, but not required. Previous office experience preferred.

Knowledge, Skills & Abilities

Basic knowledge of Microsoft Excel, Outlook, Word and other MS Office products. Ability to work in a team environment and demonstrate flexibility and patience. Excellent organization and problem-solving skills. Good oral and written communication and interpersonal skills. Highly motivated, self-starter with the capability of taking multiple duties and challenges. Ability to sufficiently read, speak, and write English in order to understand and give directions, and to complete paperwork accurately. Ability to operate a variety of standard office equipment as dictated by the duties of the job and perform data entry and typing functions.

Physical Demands & Working Conditions

Work is primarily performed in a climate-controlled environment. Requires sitting, walking, and standing. Work performed requires the use of hands to control or feel objects and will utilize repetitive movements when entering data. Requires the use of clear speech communicated to others and understanding the speech of another person. Requires the ability to see details of objects within close range.

*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made available to individuals with disabilities to perform essential functions of this position. These physical demands include, but are not necessarily limited to: standing, sitting, walking, typing, hearing and talking for prolonged periods of time.

**Job description statements are intended to describe the general nature and level of work performed by employees assigned to this job title. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel. Employees may be required to perform other duties as assigned.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, or status as a protected veteran.

Why Choose Suddath to "Move" your Career to the Next Level?

At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.

What We Offer!

• A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching

• Weekly pay for hourly-paid employees. Biweekly pay for salaried employees.

• Paid Time Off (PTO) and paid company holidays

• A tuition reimbursement plan where employees are encouraged to continue their education and development

• For more information on our benefit offerings, please visit and scroll down to view our employee benefits.

Position Summary

This position is responsible for the relationships and correspondence between the Customer, Operations, Independent Contractors and our Customers Customer Department. Position will assist Home Delivery Administration and Operations in carrying out their duties to complete the appropriate processes and procedures.

Company Values

Must understand and support the company's written Mission Statement, Philosophy Statement, Value Statement, Vision, and Strategy.

Essential Duties & Responsibilities

• Receive customer, client, and Independent Contractor phone calls and respond accordingly.

• Check e-mail regularly and respond appropriately.

• Correspond with the Central Office for customer relations, researching orders, and other location issues.

• Receive all previous day's routes from local Operations Manager and scan to Home Delivery Administration.

• Responsible for full cycle oversight of BOL process, including follow up from previous day's BOLs, update delivery date for reschedules, prepare next day's deliveries, and file completed BOLs.

• Print out all Service Orders file appropriately.

• Scan service orders to appropriate departments.

• Enter notes and additional information for customer and Independent Contractors into appropriate system.

• Correspond with Warehouse Manager on customers' orders.

• Research open and unassigned orders.

• Assist in printing daily manifest and organizing next day's routes.

• Prepare Hot Shot print out for Warehouse.

• Check-In all returns.

• Enter FedEx orders received into spreadsheet.

• Other duties and tasks as assigned.

Education & Experience

High School Diploma, GED, or equivalent required. Two-year college degree preferred, but not required. Previous office experience preferred.

Knowledge, Skills & Abilities

Basic knowledge of Microsoft Excel, Outlook, Word and other MS Office products. Ability to work in a team environment and demonstrate flexibility and patience. Excellent organization and problem-solving skills. Good oral and written communication and interpersonal skills. Highly motivated, self-starter with the capability of taking multiple duties and challenges. Ability to sufficiently read, speak, and write English in order to understand and give directions, and to complete paperwork accurately. Ability to operate a variety of standard office equipment as dictated by the duties of the job and perform data entry and typing functions.

Physical Demands & Working Conditions

Work is primarily performed in a climate-controlled environment. Requires sitting, walking, and standing. Work performed requires the use of hands to control or feel objects and will utilize repetitive movements when entering data. Requires the use of clear speech communicated to others and understanding the speech of another person. Requires the ability to see details of objects within close range.

*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made available to individuals with disabilities to perform essential functions of this position. These physical demands include, but are not necessarily limited to: standing, sitting, walking, typing, hearing and talking for prolonged periods of time.

**Job description statements are intended to describe the general nature and level of work performed by employees assigned to this job title. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel. Employees may be required to perform other duties as assigned.

The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.

The Suddath Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

**Why Choose Suddath to "Move" your Career to the Next Level?**
At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.
**What We Offer!**
+ A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching
+ Weekly pay for hourly-paid employees. Biweekly pay for salaried employees.
+ Paid Time Off (PTO) and paid company holidays
+ A tuition reimbursement plan where employees are encouraged to continue their education and development
+ For more information on our benefit offerings, please visit and scroll down to view our employee benefits.
**Position Summary**
This position is responsible for the relationships and correspondence between the Customer, Operations, Independent Contractors and our Customers Customer Department. Position will assist Home Delivery Administration and Operations in carrying out their duties to complete the appropriate processes and procedures.
**Company Values**
Must understand and support the company's written Mission Statement, Philosophy Statement, Value Statement, Vision, and Strategy.
**Essential Duties & Responsibilities**
+ Receive customer, client, and Independent Contractor phone calls and respond accordingly.
+ Check e-mail regularly and respond appropriately.
+ Correspond with the Central Office for customer relations, researching orders, and other location issues.
+ Receive all previous day's routes from local Operations Manager and scan to Home Delivery Administration.
+ Responsible for full cycle oversight of BOL process, including follow up from previous day's BOLs, update delivery date for reschedules, prepare next day's deliveries, and file completed BOLs.
+ Print out all Service Orders file appropriately.
+ Scan service orders to appropriate departments.
+ Enter notes and additional information for customer and Independent Contractors into appropriate system.
+ Correspond with Warehouse Manager on customers' orders.
+ Research open and unassigned orders.
+ Assist in printing daily manifest and organizing next day's routes.
+ Prepare Hot Shot print out for Warehouse.
+ Check-In all returns.
+ Enter FedEx orders received into spreadsheet.
+ Other duties and tasks as assigned.
**Education & Experience**
High School Diploma, GED, or equivalent required. Two-year college degree preferred, but not required. Previous office experience preferred.
**Knowledge, Skills & Abilities**
Basic knowledge of Microsoft Excel, Outlook, Word and other MS Office products. Ability to work in a team environment and demonstrate flexibility and patience. Excellent organization and problem-solving skills. Good oral and written communication and interpersonal skills. Highly motivated, self-starter with the capability of taking multiple duties and challenges. Ability to sufficiently read, speak, and write English in order to understand and give directions, and to complete paperwork accurately. Ability to operate a variety of standard office equipment as dictated by the duties of the job and perform data entry and typing functions.
**Physical Demands & Working Conditions**
Work is primarily performed in a climate-controlled environment. Requires sitting, walking, and standing. Work performed requires the use of hands to control or feel objects and will utilize repetitive movements when entering data. Requires the use of clear speech communicated to others and understanding the speech of another person. Requires the ability to see details of objects within close range.
_*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made available to individuals with disabilities to perform essential functions of this position. These physical demands include, but are not necessarily limited to: standing, sitting, walking, typing, hearing and talking for prolonged periods of time._
_**Job description statements are intended to describe the general nature and level of work performed by employees assigned to this job title. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel. Employees may be required to perform other duties as assigned._
The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.
The Suddath Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.