8,853 Administrative Support Roles jobs in the United States

It's not just about your career or job title. It's about who you are and the impact you will make on the world. Because whether it's for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you're in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.
At Wabtec Bus Solutions, we draw strength from our differences while we revolutionize the way the world moves for future generations. And you can too! Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "Unlock our customers' potential by delivering innovative and lasting transportation solutions. Sound like a team you would like to be part of. Come build your career with Wabtec Bus Solutions.
Wabtec is seeking a qualified **Office Administrative Assistant** to join our team in **Buffalo Grove, Illinois.** The ideal candidate will enhance executive's effectiveness by providing information management support, representing the executive to others, including Sr. Staff members when necessary. Will generate reports, presentations, and other communication. Will assist in coordinating and planning company functions.
**Office Administrative Assistant**
+ Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. This will be completed through PowerPoint, Word and Excell.
+ Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
+ Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
+ Maintains customer confidence and protects operations by keeping information confidential.
+ Completes projects by assigning work to clerical staff, following up on results.
+ Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
+ Ability to Multitask and priorities projects and complete work responsiblities in timely manner.
+ To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Database software and Contact Management systems. Understand Microsoft Office Suite, (Excel, Word, Power Point). Ability to handle adhoc requests.
**Education:**
+ Associate degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Must have Oracle or similar application experience.
Think you have what it takes to join our team? We would love to meet you and share with you our extensive array of employee benefits here at Wabtec.
Salary Range:
$23.00 - $27.00 per hour
**Who are we?**
Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.
Wabtec is focused on performance that drives progress and unlocks our customers' potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! Commitment to Embrace Diversity:**
Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.
To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world's brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.
We believe in hiring talented people of varied backgrounds, experiences, and styles. People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

**Who We Are**
Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.
Hargrove's key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.
Work-life balance and flexibility are important areas of focus for Hargrove. We're happy to discuss flexible working hours, patterns, and locations to suit you and the business.
**What You'll Be Doing**
**Job Summary:** Generally responsible for assisting Leaders and Project Managers with all aspects of administrative duties. This work will be performed under close supervision.
**Primary responsibilities will include but are not limited to:**
+ Preparing organizational charts, correspondence, transmittals and proposals.
+ Registering for conferences and exhibits including assuring that displays, promotional items, etc. are delivered and set up as needed.
+ Tracking charitable contribution requests received by the company including obtaining Leader approval, preparation of check requests and transmittals.
+ Scheduling participants for company sponsored events assuring that all arrangements are made.
+ Preparing company mailings, labels, etc.
+ Obtaining quotes or scheduling travel, conference calls and/or video conferences.
+ Assisting in meeting scheduling and ensuring proper arrangements are made.
+ Preparing meeting notes for Leader approval.
+ Preparing presentations and other client related information.
+ Submitting announcements and other company related information to appropriate publications.
+ Coordinating company events - holiday gatherings, community involvement, associate retreats, etc.
+ Providing scanning, copying, faxing, and filing services for Resource Leaders and Project Managers.
+ Execution of special projects.
This position offers a highly competitive compensation package, including paid time off, health insurance benefits, and matching retirement contributions.
**Ideal Background**
**Education:** High School Diploma or equivalent is required. Advanced coursework is preferred.
**Certification:** No certification is required for this position.
**Experience:** This position requires up to 5 years of relevant experience in administrative and clerical services in a professional office environment.
**Knowledge, Skills, & Abilities Required:**
+ Knowledge and application of company standards.
+ Knowledge of office administration procedures.
+ Proficient in the use of Microsoft Word, Excel and Outlook and other software as needed.
+ Attention to detail.
+ Excellent proofreading and grammar.
+ Ability to communicate effectively, both verbal and written.
+ Ability to maintain confidentiality in all areas.
+ Ability to work in a fast paced environment with extreme multi-tasking.
+ Ability to prioritize effectively.
+ Ability to develop reports.
+ Ability to maintain effective working relationships with teammates, clients, and vendors.
+ Ability to listen and ascertain the needs of teammates and clients
+ Ability to find and communicate accurate information concerning Hargrove services and capabilities.
**Physical Requirements:**
+ Ability to sit, stand, or walk for long periods of time.
#LI-MR1
**Hargrove Culture**
We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
**Equal Opportunity Employment Statement**
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.
Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others.
We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. Hargrove has consistently been ranked one of the "Best Firms to Work For" by organizations such as ZweigWhite and Business Alabama.
We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization.
Stay informed about new opportunities that are relevant to your profile.

Job Description
Insight Global is in search of an Office Administrator to support office operations. The Office Administrator is a highly organized and proactive team player. As the Office Administrator, they are responsible for managing various administrative tasks, overseeing office operations, and providing support to multiple departments. This role requires strong attention to detail, excellent communication skills, and the ability to multitask effectively. This role provides comprehensive administrative and operational support, including managing shipping logistics, office supplies, and front desk duties. It involves coordinating internal events, conference room scheduling, and new hire onboarding, while also maintaining office equipment, plants, and swag inventory. The position supports cross-functional teams with project logistics, document handling, and client/vendor communications. Additionally, it ensures smooth office operations through calendar management, policy implementation, and upkeep of business-critical documentation.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
- High School Diploma or GED equivalent; Associate's or BA/BS degree preferred
 - 2-3 years experience as an executive administrator, administrative assistant, or similar role.
 - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 - Strong organizational and multitasking skills with the ability to prioritize tasks.
 - Excellent communication and interpersonal abilities.
 - Attention to detail and problem-solving skills.
 - Ability to maintain confidentiality and handle sensitive information with discretion.
 - Familiarity with office equipment and procedures.
 - Experience in project management and process improvement is a plus. null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

Description
We are looking for an organized and detail-oriented Office Administrative Assistant to join our team located in the Greater Philadelphia Region. This is a long-term contract position within the university education sector, where you will provide essential support to program staff and participants. As an Office Administrative Assistant, the role requires a strong ability to multitask and a commitment to delivering outstanding customer service.
What you get to do every single day:
- Answer and manage incoming phone calls professionally, redirecting inquiries or taking accurate messages as needed.
- Deliver exceptional customer service by providing detailed information to program participants and small businesses.
- Prepare and assemble training materials for workshops, including copying, updating handouts, and organizing folders.
- Compile program data and generate reports using Microsoft Excel.
- Draft, edit, and proofread standard documents, including forms, memos, and letters.
- Offer administrative and clerical support to program staff, assisting with routine office tasks and special projects.
- Maintain and monitor department inventory using established spreadsheets and tracking processes.
- Coordinate the scheduling of classrooms and conference rooms for workshops and events.
- Record and maintain attendance records and other relevant documentation.
Requirements
Other requirements for the Office Administrative Assistant position include and are not limited to:
- High school diploma or equivalent required.
- At least 2+ years of experience in an administrative support role.
- Proficiency in Microsoft Word, Excel, and other Office Suite applications.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Attention to detail and accuracy in handling data and documentation.
- Ability to work independently and collaboratively within a team.
- Familiarity with customer service practices and office functions.
Interested candidates should reach out to Hayley Master at and reference JO# 03720-
TalentMatch®
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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