23,664 Administrative Support Roles jobs in the United States
Office Administrative Assistant
Posted today
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Job Description
Part-Time (2–3 Days/Week) | Potential for Full-Time
Yield Industries has built a strong reputation over the past 20+ years for delivering quality workmanship across specialized construction sectors. Our portfolio ranges from intricate residential developments to large-scale civil, land, and marine projects throughout New England.
We are looking for a motivated Office Assistant to join our team. This role is ideal for someone who is organized, detail-oriented, and eager to learn while supporting the daily operations of a fast-paced construction company.
Responsibilities
- Assist with preparing and submitting State CHRO project paperwork (training provided).
- Maintain company fleet records, including vehicle registrations and DOT filings.
- Support payroll, accounts receivable, and accounts payable functions.
- Perform general office duties such as filing, data entry, scheduling, and document management.
- Provide administrative support to management and project teams as needed.
Qualifications
- Previous office experience required (construction industry experience a plus).
- Proficiency in QuickBooks Online preferred.
- Familiarity with payroll, A/R, and A/P processes.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Willingness to learn new tasks and adapt to changing priorities.
What We Offer
- Flexible schedule (2–3 days per week, with opportunity for full-time for the right candidate).
- Hands-on training in industry-specific processes.
- Opportunity to grow with a well-established and respected construction company.
Office Administrative Assistant
Posted 1 day ago
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Job Description
At Wabtec Bus Solutions, we draw strength from our differences while we revolutionize the way the world moves for future generations. And you can too! Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "Unlock our customers' potential by delivering innovative and lasting transportation solutions. Sound like a team you would like to be part of. Come build your career with Wabtec Bus Solutions.
Wabtec is seeking a qualified **Office Administrative Assistant** to join our team in **Buffalo Grove, Illinois.** The ideal candidate will enhance executive's effectiveness by providing information management support, representing the executive to others, including Sr. Staff members when necessary. Will generate reports, presentations, and other communication. Will assist in coordinating and planning company functions.
**Office Administrative Assistant**
+ Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. This will be completed through PowerPoint, Word and Excell.
+ Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
+ Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
+ Maintains customer confidence and protects operations by keeping information confidential.
+ Completes projects by assigning work to clerical staff, following up on results.
+ Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
+ Ability to Multitask and priorities projects and complete work responsiblities in timely manner.
+ To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Database software and Contact Management systems. Understand Microsoft Office Suite, (Excel, Word, Power Point). Ability to handle adhoc requests.
**Education:**
+ Associate degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Must have Oracle or similar application experience.
Think you have what it takes to join our team? We would love to meet you and share with you our extensive array of employee benefits here at Wabtec.
Salary Range:
$23.00 - $27.00 per hour
**Who are we?**
Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.
Wabtec is focused on performance that drives progress and unlocks our customers' potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! Commitment to Embrace Diversity:**
Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.
To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world's brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.
We believe in hiring talented people of varied backgrounds, experiences, and styles. People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.
Office Administrative Assistant
Posted 2 days ago
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Job Description
Responsibilities for this Office Support Assistant job include:
- Data entry
- Operate office equipment such as fax machines, copiers, and phone systems
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material
- Answer office telephone and give information to callers, take messages, or transfer calls to appropriate individuals
- Locate and attach appropriate files to incoming correspondence requiring replies
- Greet office visitors and handle their inquiries or direct them to the appropriate person based on their needs
- Open, read, route, and distribute incoming mail or other materials and answer routine letters
- Compose, type, and distribute meeting notes, routine correspondence, and reports
Qualifications:
- Detail Oriented
- Microsoft Office Suite proficient
- Ability to communicate openly to ensure smooth work flow and no lingering issues
- MUST provide updated resume for consideration
Adecco provides one of the most comprehensive benefits package in the industry to contract workers. Benefits are available to you as a contractor after one week of employment.
Click on Apply Now to be considered for this Office Support Assistant job in Frankfort, KY or any related opportunities with Adecco. Please be sure to include a resume for this position.
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401k plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
**Pay Details:** $13.58 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
CRM Data Entry Administrative Assistant
Posted 25 days ago
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Job Description
At Appliance Guys, we’re here providing a wide range of Laundry, Refrigeration, Cooking, Dishwashers, Clean Up, Air Conditioning, Kitchen, and Bathroom appliances
We are seeking a detail-oriented and highly organized CRM Data Entry / Administrative Assistant to support our growing team. This remote role is ideal for someone with strong data entry skills, a knack for administrative tasks, and experience working with Customer Relationship Management (CRM) systems.
You will play a key role in maintaining data integrity, streamlining workflow processes, and ensuring our CRM is accurate and up to date. If you thrive in a fast-paced virtual environment and enjoy helping teams stay organized and efficient, we’d love to hear from you!
Key Responsibilities
Enter, update, and maintain client information in the CRM system with a high degree of accuracy.
Audit and clean CRM data regularly to ensure completeness and consistency.
Assist with CRM-related reporting and analytics.
Support the sales and marketing teams by updating lead and opportunity records.
Manage administrative tasks such as email correspondence, calendar scheduling, and file organization.
Assist in preparing reports, documents, and internal communications.
Ensure timely follow-ups and task completions within the CRM system.
Maintain confidentiality and handle sensitive information with discretion.
Requirements
Proven experience with CRM systems (e.g., Salesforce, HubSpot, Zoho, etc.).
1-2 years of administrative or data entry experience (remote experience a plus).
Excellent attention to detail and organizational skills.
Proficient in Microsoft Office Suite or Google Workspace.
Strong written and verbal communication skills.
Ability to work independently and manage time effectively in a remote setting.
High-speed internet and a reliable home office setup.
Benefits
Fully Remote – Work from anywhere with a stable internet connection.
Flexible Hours – Choose a schedule that suits your productivity (as long as deadlines are met).
Paid Time Off – Vacation, holidays, and sick leave (based on employment type).
Company Details
Administrative Assistant
Posted 1 day ago
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Job Description
PMI Management is seeking a professional and detail-oriented Administrative Assistant to support our growing property management operations across the United States. We are a Miami-based firm focused on simplifying rentals, providing exceptional tenant service, and maintaining high standards of communication and organization.
As an Administrative Assistant, you will play an essential role in managing our daily business operations. Your duties will include handling correspondence, maintaining organized records, assisting with property listings, coordinating with tenants, and supporting the management team with reporting and scheduling.
Key Responsibilities:
- Respond promptly to tenant and client inquiries
- Organize and maintain digital filing systems for property records
- Assist with scheduling, reporting, and email communications
- Support the management team in coordinating property listings and documentation
- Ensure accurate data entry and information management across departments
Requirements:
- Excellent written and verbal communication skills
- Strong attention to detail and time management abilities
- Basic computer literacy (Google Workspace, Word, Excel, or similar)
- Previous administrative experience preferred but not required
- Reliable internet connection and ability to work independently
Compensation & Schedule:
- $45 per hour
- 3 hours per day, 7 days per week
- Fully remote position with flexible working hours
Join a company that values reliability, communication, and professional growth. PMI Management offers a supportive remote work environment and opportunities for long-term advancement within the property management industry.
Company Details
Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
1. Job Summary:
Provide efficient administrative and clerical support to ensure the smooth operation of daily business activities within the organization.
2. Key Responsibilities:
• Manage and organize office files, documents, and records.
• Schedule appointments, meetings, and travel arrangements.
• Handle incoming calls, emails, and correspondence.
• Prepare reports, memos, and presentations.
• Maintain office supplies and equipment inventory.
• Support HR and finance teams with data entry and recordkeeping.
• Coordinate communication between departments and external partners.
3. Skills and Qualifications:
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Attention to detail and problem-solving mindset.
• Ability to work independently and as part of a team.
4. Education and Experience:
• High school diploma or equivalent (Associate’s or Bachelor’s preferred).
• Previous experience in an administrative or office support role is a plus.
5. Work Environment:
• Office-based setting with occasional virtual or hybrid work.
• Interaction with all levels of management and staff.
Company Details
Administrative - Administrative Assistant
Posted 3 days ago
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Job Description
Job brief
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
What does an Administrative Assistant do?
Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.
Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements and skills
- Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Company Details
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Administrative Assistant
Posted 4 days ago
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Job Description
Position Title: Administrative Assistant
Overview: The Administrative Assistant provides essential support to ensure smooth office operations. This role involves managing administrative tasks, coordinating schedules, and assisting teams to enhance productivity and efficiency.
Key Responsibilities: Office Support Answer phones, respond to emails, and handle correspondence. Schedule Management Arrange meetings, appointments, and travel for staff. Document Preparation Create, edit, and organize reports, presentations, and memos. Data Entry Input and maintain accurate records in databases and spreadsheets. File Management Organize and maintain physical and digital filing systems. Meeting Support Prepare agendas, take minutes, and distribute meeting materials. Customer Interaction Greet visitors and provide professional assistance. Supply Coordination Monitor and order office supplies to ensure availability.
Qualifications: High school diploma or equivalent, associate’s or bachelor’s degree in business administration preferred. Experience in administrative or clerical roles. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office and basic office equipment. Ability to prioritize tasks and work in fast-paced environments.
Salary: Competitive based on experience, benefits include health insurance, paid leave, and professional development opportunities.
Company Details
Administrative Assistant
Posted 4 days ago
Job Viewed
Job Description
Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.
Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Company Details
Administrative Assistant
Posted 10 days ago
Job Viewed
Job Description
Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.
Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers