471 Administrative Support jobs in Antelope

The incumbent will perform a wide variety of technical and analytical services by assisting staff with Cal-Card purchases, setup and process RQS, set up and process P.O.

Incumbent will perform administrative tasks ranging from requesting contract services to authorizing final payment for satisfactorily completed services to maintaining contract documentation. Incumbent will assist with the project close out, Final Vouchering process and coordination with functional units and external partners during this process Assist Senior Transportation Engineer and Landscape Architect with projects and request.

Make recommendations to the Contract Manager for determination of the appropriate method for resolution regarding any miscalculations or inaccuracies. Incumbent shall also maintain project database and project files which include filing, storing and archiving. Prepare hiring document justification and hiring consideration forms included in PARF packages; which may include developing duty statements and justifications in consult with hiring manager and update organizational charts. Incumbent is responsible for tracking hiring documents and ensuring consistent flow and efficiency throughout the system. Incumbent will assist and support office staff members with administrative tasks.

EOC support. Act as a communication liaison for the office, Budget Analyst, Contract Analyst, Contract Manager. Assist with Website updates, ArcGIS database updates, as deemed mandatory or necessary.

PARF# 04-6-1165 / JC-

Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

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You will find additional information about the job in the Duty Statement .

Working Conditions

Position located at 111 Grand Ave Oakland, CA, Alameda County

Multiple positions may be filled from this recruitment.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-

Position #(s):
-XXX

Working Title:
Administrative Analyst/Contract Support

Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $6,031.00 - $7,547.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:
Multiple

Work Location:
Alameda County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information
Caltrans Mission: Improving lives and communities through transportation.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Department Website:

Director's EEO Policy :

Director's EEO Policy Statement:

Special Requirements

• Possession of a valid driver's license is required when operating a state owned or leased vehicle.
  

• Statement of Qualification (SOQ) is required.
  

The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two pages in length, and 12-point Arial font.

1. Describe your experience working with huge data sets and the data analyst tools you have used.

2. Give an example of a situation where you needed to pay attention to small but
important details to maintain quality?

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies : or . Please redact birthdates and social security numbers.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 10/13/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Transportation
N/A
Attn: Caltrans DHR Contact
Certification Services MS-90
P O Box
Sacramento , CA

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Transportation
Drop-Off Address
Caltrans DHR Contact
Classification and Hiring Unit - ECOS
th Street, MS 90
Sacramento , CA 95816
Closed on weekends and State holidays.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  • Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Under the direction of the Supervising Transportation Engineer, the incumbent shall perform analytical administrative duties and provide contract and other support to the Office of Maintenance Services. The incumbent is responsible for the monitoring and review of administrative contract parameters, monitoring and coordinating the timely submission and processing of invoices in AMS, coordinating with labor compliance team members, preparing spreadsheets, outlines, and executive reports. Additionally, the incumbent will have knowledge of purchasing, contracts, coding, encumbrances, expenditures, EFIS and accounting procedures, position tracking and hiring. The incumbent acts independently performing critical program workload and must have regular and punctual attendance in order to maintain the workload requirements. The duties of this position require the incumbent to demonstrate experience with IMMS, AMS, and DataLink database systems, including but not limited to, Microsoft Office products such as Access, Excel, and Word. The successful candidate must adhere to ethical practices and policies, ensure best value for the State, demonstrate a positive attitude and a commitment to providing a quality service that is accurate, timely and meets customers' expectations.

Benefits
Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Amrita Sharma


Hiring Unit Contact:
Monique Nguyen



Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Caltrans EEO Office


California Relay Service: (TTY), (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Application Instructions:

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC- ), PARF# 04-6-1165 and title of the position (Associate Governmental Program Analyst) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Our client, a dynamic and growing organization, is seeking an exceptional Senior Administrative Assistant to provide high-level executive support. This is a fully remote position, offering the flexibility to manage complex schedules and support key leaders from your home office. You will be instrumental in ensuring the smooth operation of executive activities, managing calendars, coordinating meetings, preparing correspondence, and handling confidential information with the utmost discretion. This role requires impeccable organizational skills, proactive problem-solving abilities, and a commitment to excellence.

Responsibilities:

• Manage complex and dynamic calendars for multiple senior executives, coordinating meetings, appointments, and travel arrangements.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate and schedule virtual meetings, ensuring all participants have necessary information and technical support.
• Screen and prioritize incoming communications, including emails and phone calls, and take appropriate action.
• Handle confidential and sensitive information with discretion and professionalism.
• Conduct research and prepare background materials for meetings and projects.
• Manage expense reports and assist with budget tracking for executive needs.
• Liaise with internal departments and external contacts on behalf of executives.
• Assist with the planning and coordination of executive events and off-sites.
• Proactively identify and address potential scheduling conflicts or logistical issues.

The ideal candidate will possess an Associate's or Bachelor's degree in Business Administration or a related field, or equivalent professional experience. A minimum of 5 years of experience providing comprehensive administrative support to senior-level executives is required. Exceptional organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment are essential. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams) are mandatory. Excellent written and verbal communication skills, along with strong interpersonal and diplomacy skills, are critical. Ability to work independently, anticipate needs, and exercise sound judgment is paramount for this remote role. Experience with CRM systems or project management software is a plus. If you are a highly motivated, detail-oriented professional seeking a challenging and rewarding remote opportunity supporting top executives, we encourage you to apply. This position supports our team operating out of **Sacramento, California, US**.