94 Administrative Support jobs in Bloomingdale

About the job Sr. Administrative Support Specialist

OUR CLIENT has been at the forefront of office innovation since 1962, empowering digital workplaces, which means connecting people to information, faster and move conveniently.

IN THIS ROLE COMES WITH THE FOLLOWING RESPONSIBILITIES

• Creates, proofs, revises and edits written material as needed.
• Handles internal and external correspondence.
• Makes travel arrangements.
• Creates and maintains departmental filing systems.
• Answers telephone lines.
• Updates calendars.
• Uses and coordinates maintenance for local office equipment.
• Coordinates logistics for meetings, net meetings and conference calls: location, communication, resources, etc.
• Serves as Scribe for meetings as needed.
• Maintains department logs, reports, and/or data entry for functional databases.
• Cross-trains and learns other responsibilities within the team and provides assistance as needed.
• May assign work and guidance to entry level Administrative Assistant.
• Builds professional relationships with customers and other teams.

• Provides exceptional support and service to senior management through all mediums including correspondence, presentations, manuals, newsletters, meetings company activities, etc
• 2 year of administrative experience in a busy environment

Are you a highly motivated professional seeking a new opportunity? Our team has partnered with a client in the North Aurora area. They are looking to hire a highly organized and detail-oriented Administrative Sales Support Representative to assist their sales team in achieving their goals. This role involves handling administrative tasks, coordinating sales activities, managing customer interactions, and ensuring smooth workflow within the sales department. The ideal candidate will have excellent communication skills, a strong ability to multitask, and a customer-centric approach.

This will be 100% onsite in North Aurora, IL

• Provide administrative support to the sales team, including preparing sales documents, reports, and presentations
• Maintain and update customer records in the CRM system
• Assist in order processing, tracking, and follow-ups with customers
• Coordinate and schedule sales meetings, appointments, and travel arrangements for sales representatives
• Handle customer inquiries and provide necessary information or escalate as required
• Prepare and distribute sales-related correspondence, proposals, and contracts
• Support the sales team in lead generation, research, and data entry
• Collaborate with other departments to ensure seamless communication and workflow
• Monitor inventory and ensure sales materials are available as needed
• Assist in organizing and participating in sales events, trade shows, and meetings

• 2+ years of experience in a similar role within a sales or administrative setting
• Proven experience in an administrative or sales support role
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) and CRM software
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Attention to detail and accuracy in handling sales data and documentation
• Ability to work independently and as part of a team
• Strong problem-solving skills and a proactive approach to tasks
• Familiarity with sales processes and customer service best practices

If you are interested in this opportunity and meet the qualifications, please apply today! Thank you, Jessica McCourt Senior Project Manager LaSalle Network

Are you a highly motivated professional seeking a new opportunity? Our team has partnered with a client in the North Aurora area. They are looking to hire a highly organized and detail-oriented Administrative Sales Support Representative to assist their sales team in achieving their goals. This role involves handling administrative tasks, coordinating sales activities, managing customer interactions, and ensuring smooth workflow within the sales department. The ideal candidate will have excellent communication skills, a strong ability to multitask, and a customer-centric approach. This will be 100% onsite in North Aurora, IL Administrative Sales Support Representative Responsibilities: Provide administrative support to the sales team, including preparing sales documents, reports, and presentations Maintain and update customer records in the CRM system Assist in order processing, tracking, and follow-ups with customers Coordinate and schedule sales meetings, appointments, and travel arrangements for sales representatives Handle customer inquiries and provide necessary information or escalate as required Prepare and distribute sales-related correspondence, proposals, and contracts Support the sales team in lead generation, research, and data entry Collaborate with other departments to ensure seamless communication and workflow Monitor inventory and ensure sales materials are available as needed Assist in organizing and participating in sales events, trade shows, and meetings Administrative Sales Support Representative Requirements: 2+ years of experience in a similar role within a sales or administrative setting Proven experience in an administrative or sales support role Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) and CRM software Strong organizational and time-management skills Excellent written and verbal communication abilities Attention to detail and accuracy in handling sales data and documentation Ability to work independently and as part of a team Strong problem-solving skills and a proactive approach to tasks Familiarity with sales processes and customer service best practices If you are interested in this opportunity and meet the qualifications, please apply today! Thank you, Jessica McCourt Senior Project Manager LaSalle Network LaSalle Network is an Equal Opportunity Employer m/f/d/v. LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here

Senior Administrative Assistant (Administrative Support Assistant III) - Enterprise Services Risk

Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.

In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives' complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.

Responsibilities:

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes

• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences

• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems

• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)

• Prepare professional business communication documents including memos, letters, and emails

• Build and maintain good business relationships with executives and administrative staff across the organizations

• Participation in general administrative duties (copying and faxing), distributing mail, ad-hoc projects, committees and/or group events

• Promote a fun and team-oriented work environment
  

At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

Basic Qualifications:

• High School Diploma, GED or equivalent certification

• At least 2 years of Administrative experience

• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Preferred Qualifications:

• Associates Degree

• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment

• At least 3+ years of calendar management supporting multiple executives

• At least 1+ year of meeting and event planning experience

• Experience setting up video conference and Zoom/Skype technology for meeting user

• Experience planning ahead and managing time effectively

• Excellent written and verbal communications

• Excellent organizational skills

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at theCapital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1- or via email at All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

For technical support or questions about Capital One's recruiting process, please send an email to

Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.

Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).