Legal Administrative Support

48076 Southfield, Michigan State Farm

Posted 10 days ago

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Job Description


Location US-MI-Southfield
Job Category Corporate Services
Position Type Regular Full Time
Req ID 41682

Overview

Being good neighbors - helping people, investing in our communities, and making the world a better place - is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good!

Responsibilities

As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World's Most Admired Companies.

Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative.

Rachel S. Croke & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Administrative Support role to join the Southfield, MI Claim Litigation office. While every day can provide different experiences and opportunities, a typical day involves providing administrative assistance to Law Department colleagues including attorneys and leadership in a fast-paced civil litigation environment. The office allows for collaborative environments with access to team members for support. This is an excellent entry level opportunity in a legal environment and provides diversity of work and the opportunity for career development. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday 8:30 AM-5:00 PM.

LOCATION: 20750 Civic Center Drive Suite 400, Southfield, MI 48076-4132

Responsibilities include, but are not limited to

  • Provide administrative support and assistance to Law Department colleagues, including rotation reception duties
  • New file intake
  • Processing mail
  • Processing Medical Records/Bills/Subpoena & Authorizations
  • Generating Initial Pleadings and correspondence
  • File/e-filing of pleadings
  • Assisting with outstanding discovery requests and generating initial discovery request shells
  • Closing Files
  • Other tasks as assigned


Qualifications

Previous Experience Required

  • Experience working in a legal and or/office environment preferred
  • Strong customer service background

Key Skills required

  • Strong organizational skills, prioritizing, decision making, multitasking, time management, and proactivity
  • Strong written and oral communication skills (attention to detail, accuracy of data entry)
  • Willing to acquire, understand and effectively use new technologies
  • Accurate typing skills
  • Understanding of Filing/E-Filing Pleadings with the Court is a competitive advantage
  • Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirements is a competitive advantage
  • Experience with medical records collection through subpoenas and/or authorizations is a competitive advantage

Technology/software experience required

  • Working knowledge of Microsoft Office Suite
  • Working knowledge of a Case Management system
  • Working knowledge of a Document Storage system

Additional Details

  • Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities.
Our Benefits

Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week!

  • Potential starting salary range: $47,100.93 - $52,000.00
    • Starting salary will be based on skills, background, and experience
    • High end of the range limited to applicants with significant relevant experience
  • Potential yearly incentive pay up to 9% of base salary

At State Farm, we offer more than just a paycheck. Check out our suite of benefits designed to give you the flexibility you need to take care of you and your family!

  • Get Paid! On top of our competitive pay, you are eligible for an annual raise and bonus.
  • Stay Well! Focus on you and your family's health with our robust health and wellbeing programs. State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more!
  • Develop and Grow! Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring.
  • Plan Ahead! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union!
  • Take a Little "You" Time! You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you!
  • Give Back! We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund.
  • Finish Strong! Plan for retirement using free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary.

Visit our State Farm Careers page for more information on our benefits , locations , and the hiring process of joining the State Farm team!

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Administrative Support General

48101 Allen Park, Michigan Aston Carter

Posted 6 days ago

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Job Description

Job Title: Administrative Support General
Job Description
This role involves providing high-level administrative support to an executive director and their team, ensuring smooth operations and efficient management of time and resources. You will act as a liaison between the executive and various internal and external parties, handling correspondence, preparing reports, and coordinating meetings, appointments, and travel arrangements.
Responsibilities
+ Maintain the highest level of confidentiality regarding corporate and personal information.
+ Partner with the executive to ensure efficient and effective time management.
+ Serve as the executive's liaison to various internal and external parties.
+ Handle correspondence, prepare reports, and assist with creating presentations.
+ Manage calendars for the Executive Director and their direct reports.
+ Coordinate meetings, appointments, and travel arrangements.
+ Ensure the executives' preparedness for meetings and engagements.
+ Assist with events such as staff meetings, all-hands meetings, off-sites, and team gatherings.
+ Maintain and organize Outlook, communications, and folders as appropriate.
+ Participate as an adjunct member of the executive's leadership team.
+ Optimize travel arrangements based on the executive's travel needs and preferences.
+ Manage complex itineraries and complete related expense reports.
+ Coordinate interactions between the executive and employees when appropriate.
+ Assist with special projects for the Business Office.
+ Acknowledge the need for flexibility in scheduling across different time zones.
+ Continuously seek process improvement to increase productivity and efficiency.
+ Support onsite events when required.
+ Anticipate the needs of the executive and team, addressing issues proactively.
Essential Skills
+ Associate's degree or equivalent.
+ 3+ years' experience as an executive assistant supporting executive leader(s).
+ Knowledge of administrative procedures, software applications such as Microsoft Office.
+ Excellent organizational skills, time management skills, and attention to detail.
+ Excellent writing, editing, and proofreading skills.
+ High degree of professionalism to maintain confidentiality.
+ Ability to work collegially within a team environment in an open concept office area.
+ Responsive self-starter who takes initiative in resolving issues or concerns.
+ Proactively assess risk and resolve issues before they become problems.
+ Experience working on multiple projects simultaneously while meeting deadlines.
Additional Skills & Qualifications
+ Experience in event planning and facility management.
+ Proficiency in Microsoft Excel, PowerPoint, SharePoint, Word, Visio.
+ Training coordination and business continuity/disaster recovery knowledge.
Pay and Benefits
The pay range for this position is $22.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Allen Park,MI.
Application Deadline
This position is anticipated to close on Sep 1, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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Administrative Support Associate III

48208 Detroit, Michigan Wayne State University

Posted 6 days ago

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Job Description

Administrative Support Associate III
Wayne State University is searching for an experiencedAdministrative Support Associate IIIat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Position Purpose:
Perform full secretarial functions as well as delegated administrative duties in support of an assigned academic or administrative unit in a School, College, Division or Center/Institute of the University.
Essential Functions:
Organize, monitor and expedite the workflow of an assigned office. Initiate follow-up procedures regarding pending matters, route correspondence not requiring supervisors attention, identify and resolve day-to-day operational problems and respond to routine inquiries for data and information.
Perform complex typing duties including the processing of documents which may require the use of basic desktop publishing software. Edit correspondence and reports, type papers and manuscripts, etc. which may include formulas as well as technical or scientific terminology.
Compose routine correspondence and memos for supervisors signature. Write newsletters and prepare regular and special reports which require the gathering and summarizing of data.
Perform basic bookkeeping duties which includes the tracking and monitoring of expenditures and the analysis and projection of funds and financial data. May prepare routine monthly reports.
Coordinate and assist in the processing of nonacademic and academic paperwork in accordance with established policies and procedures. Identify and resolve problems associated with the processing of paperwork for nonacademic personnel as well as part-time and temporary faculty.
Provide functional supervision to clerical support staff. Interview prospective clerical personnel and recommend for employment. Distribute work and review for completeness and accuracy. Train in appropriate methods and procedures.
Keep calendar, schedule appointments and make arrangements for meetings and conferences. Make complex travel arrangements including foreign travel.
Perform related work as assigned.
This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
Additional Comments:
This classification requires the incumbent to prioritize and organize the workflow through an office as well as to identify and resolve problems which arise concerning assigned administrative responsibilities. While work is performed within defined procedures, position incumbents are frequently confronted with situations requiring the application of current methods, practices and procedures to new situations. Incumbents must have knowledge of unit policies and procedures as well as knowledge of the operation of related Colleges/Divisions and departments. In addition, this classification is expected to be able to produce a variety of documents using the appropriate software for word processing, graphics, spreadsheets and basic desktop publishing. This classification is located in an academic and administrative office in a School, College, Division or Center/Institute at the University. This classification reports to and receives work direction from a professional or management level position.
Minimum Qualifications:
High school graduate with additional business related courses or an equivalent combination of education and/or experience.
Ability to operate complex office equipment including software necessary for spreadsheet design basic desktop publishing and graphics.
Experience providing functional supervision to clerical support staff.
Good organizational skills, including the ability to prioritize office workload and resolve operational problems.
Ability to communicate effectively with others.
Ability to perform basic bookkeeping duties, including the ability to analyze data and make projections.
May be required to use transcription skills.
Ability to type with speed and accuracy, may include scientific terminology and mathematical equations.
Previous progressive secretarial or general office experience preferably at Wayne State University.
Typically, incumbents may have held lower level clerical and/or secretarial positions.
School/College/Division:
H02 - College of Education
Primary Department:
H0250 - Teacher Education
Employment type:
+ Regular Employee
+ Job type: Full Time
+ Job category: Staff/Administrative
Funding/salary information:
+ Compensation type: Annual Salary
+ Salary minimum: $34,932
+ Salary hire maximum: $41,917
Working Conditions:
Normal office environment.
This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.
Job Openings:
+ Number of openings: 1
+ Reposted position: No
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
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Administrative Support Associate II - Faculty Affairs - College of Nursing

48208 Detroit, Michigan Wayne State University

Posted 16 days ago

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Job Description

Administrative Support Associate II - Faculty Affairs - College of Nursing
Wayne State University is searching for an experiencedAdministrative Support Associate II - Faculty Affairs - College of Nursingat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties):
Perform various general clerical and secretarial duties of a routine nature in support of an assigned academic or administrative unit in a School, College, Division or Center/Institute at the University.
- Perform non-standard bulk typing in support of an assigned academic or administrative unit. Type grant proposals, abstracts, manuscripts, course materials, correspondence and University forms; compose straightforward correspondence from specific instructions.
- Maintain, modify and update records for assigned area; generate reports and spreadsheets with the use of appropriate software. Compile and calculate data concerning unit activities and personnel.
- Schedule appointments and meetings, take messages and reserve rooms for faculty and staff. Make travel arrangements and provide itinerary for clients, guests and visitors.
- Prepare and process nonacademic and selected academic personnel paperwork. Review paperwork and forms for accuracy and completeness using Human Resource System (HRS) for assistance and to provide necessary data.
- Perform basic bookkeeping duties requiring the use of the Financial Accounting System (FAS), internal billing systems and the General Billing System (GBS). Prepare and process billings, track requisitions and receive and post payments.
- Organize and monitor flow of proposals, applications and manuscripts through assigned office. May provide functional supervision to clerical support personnel. Distribute and review work. Train in appropriate office methods and procedures.
- Perform related work as assigned.
Unique duties:
Qualifications:
- High school graduate with some progressive clerical or secretarial experience or an equivalent combination of education and/or experience.
- Ability to operate standard office equipment including wordprocessor, personal computer and software needed for storing, retrieving, formatting and integrating data.
- Experience providing functional supervision or work leadership desired.
- Good organizational skills.
- Ability to communicate effectively with others.
- May be required to use transcription skills.
- Ability to perform basic bookkeeping duties.
- Ability to type with speed and accuracy, including medical, legal or bilingual terminology.
- Typically, incumbents have held lower level clerical and/or secretarial positions.
Preferred qualifications:
School/College/Division:
H15 - College of Nursing
Primary department:
H1503 - Nursing Staff, Students, & Other
Employment type:
+ Regular Employee
+ Job type: Full Time
+ Job category: Staff/Administrative
Funding/salary information:
+ Compensation type: Annual Salary
+ Hourly rate:
+ Salary minimum: 32,007
+ Salary hire maximum: 38,404
Working conditions:
This classification, found throughout the University, performs the full range of basic, routine secretarial duties. While the duties assigned are specific in nature, the incumbent is expected to exercise judgment in selecting the most appropriate method to follow in order to complete an assignment. Work activities necessitate good command of the English language and may involve knowledge of legal or limited medical or bilingual terminology. In addition, work activities also include the modification of reports and spreadsheets by using appropriate software. This classification is located in an academic and administrative office in a School, College, Division or Center/Institute at the University. This classification reports to and receives work direction from a professional or management level position.
Job openings:
+ Number of openings: 1
+ Reposted position: No
+ Reposted reason: None (New Requisition)
+ Prior posting/requisition number:
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
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