11 Administrative Support jobs in Jacksonville
Medical Administrative Assistant - Medical Operations Support
32232 Jacksonville, Florida
Mayo Clinic
Posted today
Job Viewed
Job Description
**Why Mayo Clinic**
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans ( - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
**Benefits Highlights**
+ Medical: Multiple plan options.
+ Dental: Delta Dental or reimbursement account for flexible coverage.
+ Vision: Affordable plan with national network.
+ Pre-Tax Savings: HSA and FSAs for eligible expenses.
+ Retirement: Competitive retirement package to secure your future.
**Responsibilities**
The Medical Administrative Assistant is a multifaceted professional role responsible for the coordination and management of complex clinical, technical and administrative functions. Work is performed under general supervision and is completed independently, providing current status or outcome to the appropriate personnel. A primary component of this position will be the exercise of independent judgment and discretion. Must have the ability to coordinate multiple projects at a high level of performance, accuracy and speed, and the ability to adapt to rapidly changing priorities. Looks for innovative ways to improve work procedures and methods that result in time and cost savings. Work requires collaboration with both internal and external contacts in order to complete job duties, resolve problems, and improve efficiency. Supports the daily operations and activity flow of the patient care area by performing administrative functions and acting as a central source of information for staff, physicians, patients, and families. Consistently demonstrates strong organizational, communication and time management skills that help to facilitate a smooth functioning of the unit. Supports multiple health care providers and team members within the medical practice. Clinical duties include obtaining and importing patient related material, slides, images and information into the patient's electronic health record. Manages and coordinates numerous provider calendars to ensure optimal performance and appropriate patient access objectives are consistent with institutional strategies. Triages a high volume of patient calls, electronic messages, faxes and received mail, with related follow through. Acts as a referring physician liaison with the coordination of complex appointments, ancillary testing, and procedures. Partners with Office of Access Management colleagues for the coordination of patient appointments when scheduling conflicts arise. Coordinates departmental/administrative meetings, event planning, national and international travel and processes expenses for providers and guests. Creates and/or manages departmental web pages. Generates databases/spreadsheets, agendas, minutes, reports, and presentations. Compose letters and statements independently requiring interpretation and application of departmental policies. Responsible for the timely processing of professional licensing, dues, annual fees and expenses. Coordinates and assists with physician recruitment, visiting professorships, and rotations from different Mayo locations. Purchases and manages inventory of office supplies and equipment. Supports administrative and project needs of department/division Operations Administrator and Operations Manager. Maintains routine records, and files in an efficient manner.
**Qualifications**
Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Individuals without relevant medical education or medical experience will be required to successfully complete a Medical Terminology course within six months of employment. Anatomy/Physiology may also be required depending on role and background. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Prefer work-related experience within the last ten years.None required.
**Exemption Status**
Nonexempt
**Compensation Detail**
Compensation range is $21.13 - $29.63 / hour. This vacancy is not eligible for sponsorship, and we will not sponsor or transfer visas for this position.
**Benefits Eligible**
Yes
**Schedule**
Full Time
**Hours/Pay Period**
80
**Schedule Details**
Monday - Friday, primarily days shifts between 8am - 5pm.
**Weekend Schedule**
N/A
**International Assignment**
No
**Site Description**
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. ( Opportunity**
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" ( . Mayo Clinic participates in E-Verify ( and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
**Recruiter**
Briana Priniski
**Equal opportunity**
As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans ( - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
**Benefits Highlights**
+ Medical: Multiple plan options.
+ Dental: Delta Dental or reimbursement account for flexible coverage.
+ Vision: Affordable plan with national network.
+ Pre-Tax Savings: HSA and FSAs for eligible expenses.
+ Retirement: Competitive retirement package to secure your future.
**Responsibilities**
The Medical Administrative Assistant is a multifaceted professional role responsible for the coordination and management of complex clinical, technical and administrative functions. Work is performed under general supervision and is completed independently, providing current status or outcome to the appropriate personnel. A primary component of this position will be the exercise of independent judgment and discretion. Must have the ability to coordinate multiple projects at a high level of performance, accuracy and speed, and the ability to adapt to rapidly changing priorities. Looks for innovative ways to improve work procedures and methods that result in time and cost savings. Work requires collaboration with both internal and external contacts in order to complete job duties, resolve problems, and improve efficiency. Supports the daily operations and activity flow of the patient care area by performing administrative functions and acting as a central source of information for staff, physicians, patients, and families. Consistently demonstrates strong organizational, communication and time management skills that help to facilitate a smooth functioning of the unit. Supports multiple health care providers and team members within the medical practice. Clinical duties include obtaining and importing patient related material, slides, images and information into the patient's electronic health record. Manages and coordinates numerous provider calendars to ensure optimal performance and appropriate patient access objectives are consistent with institutional strategies. Triages a high volume of patient calls, electronic messages, faxes and received mail, with related follow through. Acts as a referring physician liaison with the coordination of complex appointments, ancillary testing, and procedures. Partners with Office of Access Management colleagues for the coordination of patient appointments when scheduling conflicts arise. Coordinates departmental/administrative meetings, event planning, national and international travel and processes expenses for providers and guests. Creates and/or manages departmental web pages. Generates databases/spreadsheets, agendas, minutes, reports, and presentations. Compose letters and statements independently requiring interpretation and application of departmental policies. Responsible for the timely processing of professional licensing, dues, annual fees and expenses. Coordinates and assists with physician recruitment, visiting professorships, and rotations from different Mayo locations. Purchases and manages inventory of office supplies and equipment. Supports administrative and project needs of department/division Operations Administrator and Operations Manager. Maintains routine records, and files in an efficient manner.
**Qualifications**
Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Individuals without relevant medical education or medical experience will be required to successfully complete a Medical Terminology course within six months of employment. Anatomy/Physiology may also be required depending on role and background. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Prefer work-related experience within the last ten years.None required.
**Exemption Status**
Nonexempt
**Compensation Detail**
Compensation range is $21.13 - $29.63 / hour. This vacancy is not eligible for sponsorship, and we will not sponsor or transfer visas for this position.
**Benefits Eligible**
Yes
**Schedule**
Full Time
**Hours/Pay Period**
80
**Schedule Details**
Monday - Friday, primarily days shifts between 8am - 5pm.
**Weekend Schedule**
N/A
**International Assignment**
No
**Site Description**
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. ( Opportunity**
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" ( . Mayo Clinic participates in E-Verify ( and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
**Recruiter**
Briana Priniski
**Equal opportunity**
As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.
View Now
0
Executive Administrative Assistant - C-Suite Support
32206 Jacksonville, Florida
$65000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives in Jacksonville, Florida, US . This role is pivotal in ensuring the smooth and efficient operation of the executive office. You will manage complex calendars, coordinate intricate travel arrangements (domestic and international), and prepare detailed reports and presentations. Responsibilities include handling sensitive correspondence, screening calls and visitors, organizing high-level meetings and events, and managing executive expense reports. The ideal candidate will possess exceptional communication and interpersonal skills, a keen eye for detail, and the ability to anticipate needs and act with initiative. A strong understanding of corporate protocol and discretion is paramount. Proficiency in the full suite of Microsoft Office applications, including advanced Outlook features for calendar and email management, is essential. Experience with various communication platforms and virtual meeting tools is also required. You will serve as a key liaison between executives and internal/external stakeholders, requiring a professional and polished demeanor. This is an excellent opportunity for an experienced administrative professional looking to support top-level leadership in a dynamic corporate environment. The ability to multitask effectively, prioritize competing demands, and maintain confidentiality under pressure is critical. We are looking for an individual who is a true partner to the executives, capable of handling a wide range of administrative tasks with accuracy and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel, including flights, accommodations, and ground transportation, preparing detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with the utmost discretion and professionalism.
- Process expense reports and manage budgets for executive office activities.
- Serve as a primary point of contact for internal and external stakeholders interacting with executives.
- Conduct research and gather information as needed for executive projects and meetings.
- Assist with special projects and events as required.
- Maintain organized filing systems, both physical and digital.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent relevant experience.
- 5+ years of experience providing high-level administrative support to C-suite executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with advanced skills in calendar management and email organization.
- Excellent written and verbal communication skills.
- Strong organizational, time management, and multitasking abilities.
- Demonstrated ability to maintain confidentiality and exercise sound judgment.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Professional demeanor and strong interpersonal skills.
- Proactive approach to problem-solving and anticipating executive needs.
Apply Now
1
Executive Administrative Assistant, C-Suite Support
33130 Jacksonville, Florida
$70000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a leading firm in the financial services sector, is seeking a highly professional and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This critical role, based in the heart of **Jacksonville, Florida**, requires a polished individual with exceptional organizational skills, discretion, and the ability to anticipate needs and manage complex schedules. You will be instrumental in ensuring the smooth and efficient operation of executive functions, acting as a gatekeeper and liaison for internal and external stakeholders.
Key responsibilities include managing intricate calendars, coordinating domestic and international travel arrangements, and preparing detailed itineraries. You will be responsible for screening calls, managing correspondence (email, mail), and preparing reports, presentations, and meeting materials. This role involves organizing and coordinating high-level meetings, board meetings, and executive off-sites, including venue selection, catering, and agenda preparation. The ideal candidate will have experience managing expense reports, processing invoices, and maintaining confidential files with utmost integrity. A proactive approach to problem-solving and the ability to handle multiple priorities with precision and efficiency are essential.
We are looking for an individual with a minimum of 5 years of experience supporting senior executives, preferably within a fast-paced corporate environment. Outstanding communication skills, both written and verbal, are a must. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms are required. The ability to exercise sound judgment, maintain confidentiality, and adapt to changing priorities is critical. This position demands a high level of professionalism, a polished demeanor, and a strong work ethic. A Bachelor's degree is preferred but not required if compensated by extensive relevant experience. The candidate must be detail-oriented, possess excellent time management skills, and be adept at working both independently and as part of a supportive team.
Responsibilities:
Key responsibilities include managing intricate calendars, coordinating domestic and international travel arrangements, and preparing detailed itineraries. You will be responsible for screening calls, managing correspondence (email, mail), and preparing reports, presentations, and meeting materials. This role involves organizing and coordinating high-level meetings, board meetings, and executive off-sites, including venue selection, catering, and agenda preparation. The ideal candidate will have experience managing expense reports, processing invoices, and maintaining confidential files with utmost integrity. A proactive approach to problem-solving and the ability to handle multiple priorities with precision and efficiency are essential.
We are looking for an individual with a minimum of 5 years of experience supporting senior executives, preferably within a fast-paced corporate environment. Outstanding communication skills, both written and verbal, are a must. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms are required. The ability to exercise sound judgment, maintain confidentiality, and adapt to changing priorities is critical. This position demands a high level of professionalism, a polished demeanor, and a strong work ethic. A Bachelor's degree is preferred but not required if compensated by extensive relevant experience. The candidate must be detail-oriented, possess excellent time management skills, and be adept at working both independently and as part of a supportive team.
Responsibilities:
- Manage complex calendars and schedule appointments for C-suite executives.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and visas.
- Prepare detailed travel itineraries and ensure seamless logistics.
- Screen and prioritize incoming communications, including emails and phone calls.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and coordinate executive meetings, board meetings, and corporate events.
- Manage expense reports, reconcile credit card statements, and process invoices.
- Maintain confidential files and records with the utmost discretion.
- Act as a primary point of contact for internal and external stakeholders.
- Provide general administrative support and anticipate executive needs.
- Minimum of 5 years of experience as an Executive Administrative Assistant supporting C-suite executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with calendar management and travel coordination.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to maintain confidentiality and exercise discretion.
- Proven ability to prioritize tasks and manage multiple projects simultaneously.
- Experience with expense reporting and invoice processing.
- Professional demeanor and strong interpersonal skills.
- Bachelor's degree preferred, or equivalent combination of education and experience.
Apply Now
2
Executive Administrative Assistant - C-Suite Support
32201 Jacksonville, Florida
$65000 Annually
WhatJobs
Posted 21 days ago
Job Viewed
Job Description
Our client is a leading organization in the financial services sector, committed to excellence and innovation. We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to our C-suite executives in Jacksonville, Florida, US . This role is crucial in ensuring the smooth and efficient operation of the executive office, managing a wide range of administrative and logistical tasks. You will be responsible for complex calendar management, including scheduling meetings, coordinating travel arrangements (domestic and international), and preparing agendas and materials for executive meetings. Effective communication is key, as you will act as a liaison between executives and internal/external stakeholders, handling inquiries and correspondence with professionalism and discretion. Preparing reports, presentations, and other documents, often requiring discretion and accuracy, will be a significant part of your duties. You will also manage expense reporting, maintain confidential files, and support special projects as needed. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with modern office technologies are essential. Discretion and a high level of professionalism are paramount, given the sensitive nature of the information handled. This role offers a valuable opportunity to work closely with top leadership and gain insights into strategic decision-making.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex and dynamic calendars for C-suite executives.
- Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation.
- Prepare meeting agendas, document minutes, and track action items.
- Screen and prioritize incoming communications, including emails and phone calls.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Manage expense reports and reimbursements accurately and efficiently.
- Maintain organized and confidential filing systems.
- Act as a primary point of contact for internal and external stakeholders.
- Assist with special projects and events as assigned by executives.
- Provide general administrative support to the executive office.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field preferred.
- 5+ years of experience providing high-level administrative support to senior executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong written and verbal communication skills.
- Excellent interpersonal skills with the ability to build rapport with stakeholders at all levels.
- High level of discretion and confidentiality.
- Proactive approach to problem-solving and task management.
- Ability to multitask and prioritize effectively in a demanding environment.
- Experience in the financial services industry is a plus.
Apply Now
3
Data entry and Customer Service
32099 Jacksonville
$35 - $48 per hour
Care Giver
Posted 10 days ago
Job Viewed
Job Description
Below are detailed descriptions of **Customer Service** and **Data Entry** roles, outlining their responsibilities, required skills, and key characteristics.
# **Customer Service Description**
A customer service representative acts as the primary point of contact between a business and its customers, ensuring a positive experience by addressing inquiries, resolving issues, and providing support. The role focuses on building customer satisfaction, loyalty, and trust through effective communication and problem-solving.
**Responsibilities**:
1. **Responding to Inquiries**: Answering customer questions via phone, email, live chat, or in-person about products, services, policies, or account issues.
2. **Issue Resolution**: Handling complaints, processing returns, refunds, or exchanges, and troubleshooting problems to ensure customer satisfaction.
3. **Providing Information**: Educating customers about products, services, promotions, or company policies.
4. **Order Processing**: Assisting with placing orders, tracking shipments, or updating customer accounts.
5. **Maintaining Records**: Documenting customer interactions, complaints, or feedback in a CRM (Customer Relationship Management) system.
**Work Environment**:
Customer service representatives work in various settings, including call centers, retail stores, corporate offices, or remotely. The role may involve shift work, including evenings, weekends, or holidays.
**Key Skills and Qualities**:
- **Communication Skills**: Clear verbal and written communication to convey information effectively and professionally.
- **Empathy and Patience**: Understanding and addressing customer frustrations with a calm, positive demeanor.
- **Problem-Solving**: Quickly assessing situations and finding effective solutions to meet customer needs.
- **Adaptability**: Handling diverse customer personalities and unexpected issues with flexibility.
- **Time Management**: Managing high call or inquiry volumes efficiently while maintaining quality.
- **Teamwork**: Collaborating with colleagues to resolve issues or improve processes.
# **Data Entry
A data entry clerk is responsible for inputting, updating, and maintaining accurate data in computer systems or databases. The role requires precision and efficiency to ensure data integrity, supporting organizational operations such as record-keeping, reporting, or analysis.
**Responsibilities**:
1. **Data Input**: Entering data (e.g., customer information, financial records, inventory details) into databases, spreadsheets, or software systems.
2. **Data Verification**: Checking for accuracy, identifying errors, and correcting inconsistencies in data entries.
3. **Data Organization**: Sorting, categorizing, or filing data to ensure easy retrieval and usability.
4. **Report Generation**: Compiling data into reports or summaries for management or other departments.
5. **Document Management**: Scanning, digitizing, or archiving physical records into electronic formats.
6. **Maintaining Confidentiality**: Ensuring sensitive information (e.g., personal or financial data) is handled securely and in compliance with regulations like GDPR or HIPAA.
7. **Software Use**: Working with tools like Microsoft Excel, Google Sheets, CRM systems, or specialized data entry software.
**Work Environment**:
Data entry clerks typically work in office settings, but remote or hybrid roles are increasingly common. The job often involves sitting for long periods and focusing on repetitive tasks.
**Key Skills and Qualities**:
- **Attention to Detail**: Ensuring accuracy and spotting errors in large volumes of data.
- **Typing Speed and Accuracy**: Fast and precise typing skills, often measured in words per minute (WPM).
- **Technical Proficiency**: Familiarity with data entry software, spreadsheets, and database management systems.
- **Organization**: Managing multiple data sources or tasks efficiently.
- **Time Management**: Meeting deadlines for data processing or reporting tasks.
- **Discipline**: Maintaining focus during repetitive or detail-oriented work.
- **Confidentiality**: Handling sensitive information with integrity and discretion.
Company Details
Our caregiver Company is a compassionate organisation that provides essential support to people who need assistance due to physical, mental, or emotional limitations. Below is a detailed description of a caregiver’s role, responsibilities, and qualities: Role and Responsibilities Caregivers assist with daily living activities, ensuring the well-being, safety, and comfort of those in their care. Their duties vary depending on the needs of the individual but often include: Personal Care : Helping with tasks like bathing, dressing, grooming, toileting, and feeding for those who have mobility issues or chronic conditions. Medical Support : Administering medications, monitoring health conditions, scheduling medical appointments, and communicating with healthcare providers. Professional caregivers, such as home health aides, may perform basic medical tasks like checking vital signs. Household Tasks : Assisting with light housekeeping, meal preparation, grocery shopping, and laundry to maintain a clean and safe living environment. Emotional and Social Support : Providing companionship, engaging in conversation, and encouraging social activities to combat loneliness and promote mental well-being. Mobility Assistance : Helping individuals move around safely, whether through physical support, using mobility aids, or transporting them to appointments or outings. Advocacy : Acting as a liaison between the individual and healthcare professionals, family members, or social services to ...
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4
Medical Front Office Assistant MA - Primary Care
32232 Jacksonville, Florida
Ascension Health
Posted today
Job Viewed
Job Description
**Details**
+ **Department:** Primary Care
+ **Schedule:** 8 a.m. - 5 p.m.; Monday - Friday
+ **Facility:** Ascension Medical Group
+ **Location:** Jacksonville, FL
**Benefits**
Paid time off (PTO)
Various health insurance options & wellness plans
Retirement benefits including employer match plans
Long-term & short-term disability
Employee assistance programs (EAP)
Parental leave & adoption assistance
Tuition reimbursement
Ways to give back to your community
_Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer._
**Responsibilities**
Assist with the examination and treatment of patients under the direction of a physician.
+ Assist with treatments ordered by physician as supervised by physician or registered nurse.
+ Perform select clinical duties.
+ Interview patients, measure vital signs, and record information on patients' charts.
+ Prepare treatment rooms for examination of patients.
+ Perform basic clerical duties including answering the phone, maintaining records, and filing.
+ Perform basic materials management functions to include ordering and stocking of supplies.
+ Assist with maintaining a clean and orderly environment.
**Requirements**
Licensure / Certification / Registration:
+ BLS Provider obtained within 1 Month (30 days) of hire date or job transfer date required. American Heart Association or American Red Cross accepted.
+ Medical Assistant preferred.
+ Nat'l Medical Assistant (MA) Certification preferred - CMA (Cert. Medical Assistant), RMA (Registered Medical Assistant)/AAMA Cert. (American Association of Medical Assistants). NCCT, AAMA, or AMT are acceptable certification sites.
+ Completion of Basic Machine Operators (BMO) cert. preferred.
+ Current registration with State of FL as a BMO Operator preferred.
Education:
+ High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
+ Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
**Additional Preferences**
+ Strongly prefer medical office experience
**Why Join Our Team**
Ascension St. Vincent's is expanding in the fastest-growing county in Northeast Florida with the addition of a fourth regional hospital, Ascension St. Vincent's St. Johns County. Serving Northeast Florida and Southeast Georgia, Ascension St. Vincent's has been providing caregivers in every discipline a rewarding career in healthcare since 1873.
Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.
Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.
**Equal Employment Opportunity Employer**
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.
For further information, view the EEO Know Your Rights (English) ( poster or EEO Know Your Rights (Spanish) ( poster.
As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.
Pay Non-Discrimination Notice ( note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.
**E-Verify Statement**
This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.
E-Verify (
+ **Department:** Primary Care
+ **Schedule:** 8 a.m. - 5 p.m.; Monday - Friday
+ **Facility:** Ascension Medical Group
+ **Location:** Jacksonville, FL
**Benefits**
Paid time off (PTO)
Various health insurance options & wellness plans
Retirement benefits including employer match plans
Long-term & short-term disability
Employee assistance programs (EAP)
Parental leave & adoption assistance
Tuition reimbursement
Ways to give back to your community
_Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer._
**Responsibilities**
Assist with the examination and treatment of patients under the direction of a physician.
+ Assist with treatments ordered by physician as supervised by physician or registered nurse.
+ Perform select clinical duties.
+ Interview patients, measure vital signs, and record information on patients' charts.
+ Prepare treatment rooms for examination of patients.
+ Perform basic clerical duties including answering the phone, maintaining records, and filing.
+ Perform basic materials management functions to include ordering and stocking of supplies.
+ Assist with maintaining a clean and orderly environment.
**Requirements**
Licensure / Certification / Registration:
+ BLS Provider obtained within 1 Month (30 days) of hire date or job transfer date required. American Heart Association or American Red Cross accepted.
+ Medical Assistant preferred.
+ Nat'l Medical Assistant (MA) Certification preferred - CMA (Cert. Medical Assistant), RMA (Registered Medical Assistant)/AAMA Cert. (American Association of Medical Assistants). NCCT, AAMA, or AMT are acceptable certification sites.
+ Completion of Basic Machine Operators (BMO) cert. preferred.
+ Current registration with State of FL as a BMO Operator preferred.
Education:
+ High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
+ Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
**Additional Preferences**
+ Strongly prefer medical office experience
**Why Join Our Team**
Ascension St. Vincent's is expanding in the fastest-growing county in Northeast Florida with the addition of a fourth regional hospital, Ascension St. Vincent's St. Johns County. Serving Northeast Florida and Southeast Georgia, Ascension St. Vincent's has been providing caregivers in every discipline a rewarding career in healthcare since 1873.
Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.
Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.
**Equal Employment Opportunity Employer**
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.
For further information, view the EEO Know Your Rights (English) ( poster or EEO Know Your Rights (Spanish) ( poster.
As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.
Pay Non-Discrimination Notice ( note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.
**E-Verify Statement**
This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.
E-Verify (
View Now
5
Office Operations Assistant
32232 Jacksonville, Florida
Ascension Health
Posted today
Job Viewed
Job Description
**Details**
+ **Department:** Obstetrics Gynecology (OB-GYN)
+ **Schedule:** PRN Day Shift
+ **Facility:** Ascension Medical Group
+ **Location:** Jacksonville, Florida
**Benefits**
Paid time off (PTO)
Various health insurance options & wellness plans
Retirement benefits including employer match plans
Long-term & short-term disability
Employee assistance programs (EAP)
Parental leave & adoption assistance
Tuition reimbursement
Ways to give back to your community
_Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer._
**Responsibilities**
Work in a customer service capacity providing administrative and clerical support to patients and customers in a medical setting.
+ Greet patients and visitors, checks patients in and out, and obtains necessary documentation.
+ Verify and enter demographic information.
+ Obtain and verify insurance authorizations/precertification.
+ Complete medical record release requests and schedules/confirms patient appointments.
+ Enter, review, and submit charges for patient procedures and services daily.
+ Collect co-payments and reconciles all daily reports and deposits for accuracy.
+ Provide general office and clerical support to assigned area.
**Requirements**
Education:
+ High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
+ Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
**Additional Preferences**
No additional preferences.
**Why Join Our Team**
Ascension St. Vincent's is expanding in the fastest-growing county in Northeast Florida with the addition of a fourth regional hospital, Ascension St. Vincent's St. Johns County. Serving Northeast Florida and Southeast Georgia, Ascension St. Vincent's has been providing caregivers in every discipline a rewarding career in healthcare since 1873.
Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.
Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.
**Equal Employment Opportunity Employer**
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.
For further information, view the EEO Know Your Rights (English) ( poster or EEO Know Your Rights (Spanish) ( poster.
As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.
Pay Non-Discrimination Notice ( note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.
**E-Verify Statement**
This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.
E-Verify (
+ **Department:** Obstetrics Gynecology (OB-GYN)
+ **Schedule:** PRN Day Shift
+ **Facility:** Ascension Medical Group
+ **Location:** Jacksonville, Florida
**Benefits**
Paid time off (PTO)
Various health insurance options & wellness plans
Retirement benefits including employer match plans
Long-term & short-term disability
Employee assistance programs (EAP)
Parental leave & adoption assistance
Tuition reimbursement
Ways to give back to your community
_Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer._
**Responsibilities**
Work in a customer service capacity providing administrative and clerical support to patients and customers in a medical setting.
+ Greet patients and visitors, checks patients in and out, and obtains necessary documentation.
+ Verify and enter demographic information.
+ Obtain and verify insurance authorizations/precertification.
+ Complete medical record release requests and schedules/confirms patient appointments.
+ Enter, review, and submit charges for patient procedures and services daily.
+ Collect co-payments and reconciles all daily reports and deposits for accuracy.
+ Provide general office and clerical support to assigned area.
**Requirements**
Education:
+ High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
+ Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
**Additional Preferences**
No additional preferences.
**Why Join Our Team**
Ascension St. Vincent's is expanding in the fastest-growing county in Northeast Florida with the addition of a fourth regional hospital, Ascension St. Vincent's St. Johns County. Serving Northeast Florida and Southeast Georgia, Ascension St. Vincent's has been providing caregivers in every discipline a rewarding career in healthcare since 1873.
Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.
Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.
**Equal Employment Opportunity Employer**
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.
For further information, view the EEO Know Your Rights (English) ( poster or EEO Know Your Rights (Spanish) ( poster.
As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.
Pay Non-Discrimination Notice ( note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.
**E-Verify Statement**
This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.
E-Verify (
View Now
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6
Junior Data Analyst - Entry Level Opportunity
32202 Jacksonville, Florida
$55000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly motivated and analytical Junior Data Analyst to join their dynamic team. This entry-level position offers a fantastic opportunity for recent graduates to kick-start their career in data science and analytics. The successful candidate will work closely with senior analysts and business stakeholders to extract, interpret, and report on complex datasets. You will be instrumental in transforming raw data into actionable insights that drive strategic business decisions across various departments.
Key Responsibilities:
Qualifications:
This role is based in the vibrant city of Jacksonville, Florida, US , offering a blend of professional growth and a desirable lifestyle. The hybrid work model provides flexibility, combining in-office collaboration with remote work.
Key Responsibilities:
- Assist in the collection, cleaning, and preprocessing of data from multiple sources.
- Perform exploratory data analysis to identify trends, patterns, and anomalies.
- Develop and maintain reports and dashboards to visualize key performance indicators (KPIs) and business metrics.
- Support senior team members in developing predictive models and statistical analyses.
- Communicate findings and recommendations clearly and concisely to both technical and non-technical audiences.
- Collaborate with cross-functional teams to understand their data needs and provide analytical support.
- Ensure data accuracy, integrity, and consistency across all reporting.
- Contribute to the continuous improvement of data management and analysis processes.
- Stay updated with the latest trends and technologies in data analysis and business intelligence.
Qualifications:
- Bachelor's degree in a quantitative field such as Statistics, Mathematics, Economics, Computer Science, or a related discipline.
- Proficiency in SQL for data extraction and manipulation.
- Familiarity with at least one data visualization tool (e.g., Tableau, Power BI, Looker).
- Basic understanding of statistical concepts and methods.
- Strong problem-solving skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work effectively in a team environment.
- Experience with Python or R for data analysis is a plus.
- Eagerness to learn and grow in a fast-paced environment.
This role is based in the vibrant city of Jacksonville, Florida, US , offering a blend of professional growth and a desirable lifestyle. The hybrid work model provides flexibility, combining in-office collaboration with remote work.
Apply Now
7
Senior Office Manager & Executive Assistant
32201 Jacksonville, Florida
$75000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Senior Office Manager & Executive Assistant to support their leadership team. This hybrid role combines on-site office management responsibilities with remote executive support. You will be responsible for ensuring the smooth operation of the office environment, including managing office supplies, coordinating vendor relationships, and overseeing facilities. As an Executive Assistant, you will provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, expense reporting, and meeting preparation. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced setting. Strong communication and interpersonal skills are essential for interacting with staff, clients, and external partners. This role requires discretion, professionalism, and the ability to handle confidential information with utmost care. You will also be involved in coordinating company events and managing special projects. Our client is committed to providing a productive and supportive work environment. The hybrid model allows for flexibility while maintaining a strong presence in the office to manage operational needs. We are seeking a proactive individual who can anticipate the needs of the executives and office staff, ensuring efficient workflow and seamless operations. Proficiency in office management software, Microsoft Office Suite, and virtual collaboration tools is required. Experience in event planning and a background in executive support are highly valued. This is an excellent opportunity for a seasoned administrative professional looking to take on diverse responsibilities and contribute to the success of a dynamic organization. A keen sense of initiative and a commitment to providing high-level support are key.
Apply Now
8
Entry-Level Data Analyst - Graduate Program
32202 Jacksonville, Florida
$45000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client is excited to offer an exceptional opportunity for recent graduates to join their comprehensive Graduate Program as an Entry-Level Data Analyst in Jacksonville, Florida, US . This program is designed to provide foundational training and hands-on experience in the field of data analysis, equipping you with the skills necessary for a successful career. As a Data Analyst, you will assist senior team members in collecting, cleaning, and organizing large datasets from various sources. You will learn to identify trends, patterns, and insights within the data, contributing to reports and dashboards that inform business decisions. Responsibilities will include performing data validation, running basic statistical analyses, and preparing data for further investigation. This role requires a strong aptitude for logical thinking, attention to detail, and a genuine interest in understanding how data can drive business strategies. You will be exposed to various data analysis tools and techniques, including Excel, SQL, and potentially data visualization software. The program offers structured training sessions, mentorship from experienced professionals, and opportunities to work on real-world projects across different departments. This is an ideal position for ambitious individuals who are eager to learn, develop their analytical skills, and gain practical experience in a corporate setting. We are looking for enthusiastic and motivated candidates who possess strong problem-solving abilities and a commitment to accuracy. The ability to work collaboratively within a team environment and to communicate findings clearly, even at an introductory level, will be highly valued. This program serves as a launching pad for talented individuals looking to build a career in data-driven decision-making within our dynamic organization. You will gain invaluable exposure to business operations and learn how data supports strategic initiatives.
Apply Now
9