4 Administrative Support jobs in New Smyrna Beach

• Compiles, proofs, and revises legal documents, contracts, briefs, motions, and pleading.
• Files and maintains electronic and non-electronic case files.
• Opens and closes case files.
• Retrieves information as requested from records, files, and other related documents
• prepares written summaries of data when needed.
• Schedules meetings, conferences, and depositions
• maintains attorneys' calendars with appointments, court appearances, and other deadlines as requested.
• Responds to and resolves administrative inquiries and questions.
• Performs other related duties as assigned.

• 2+ years of experience in a legal administrative role.
• Knowledge and proficiency in MS Office (Outlook, Word, Excel and PowerPoint)
• Excellent grammar and communication skills
• Knowledge of court and agency processes and procedures
• Exceptional client service, discretion, and judgment to ensure client confidentiality
• Ability to be flexible and work collaboratively in a fast-paced environment
• Proactive, organized and detail-oriented

COMPANY SUMMARY Established in 1984, Fluid Control Specialties, LLC. is a professional manufacturing representative for the environmental flow control industry.  As a leading distributor of industrial flow and flow control equipment, specializing in valves, control valves, actuated valves, and valve accessories Fluid Control Specialties, LLC. provides vital parts and services necessary for water treatment facilities to operate at peak efficiency. Our experienced and knowledgeable staff is dedicated to providing the highest quality equipment, customized solutions and the most professional service available. FCS joined Vessco Water in 2021.

POSITION SUMMARY The Admin Assistant – Inside Sales will be responsible for a range of administrative and coordination responsibilities, including answering calls, supporting sales operations, coordinating service requests, maintaining accurate records, and organizing trade show participation to promote business growth. This position requires strong organizational skills, excellent communication, and the ability to multitask effectively in a fast-paced environment.  KEY DUTIES AND ESSENTIAL FUNCTIONS:

• Answer incoming calls and greet in-person visitors.  Handle phone inquiries with professionalism, provide accurate information, and ensure timely follow-up.
• Assist in preparing detailed and customized quotations based on client needs and project specifications.
• Assist with service coordination
• Oversee project timelines and progress, ensuring alignment with client expectations and company standard
• Collaborate with sales teams to streamline operations by preparing proposals, organizing client data, and maintaining accurate sales records.
• Support sales initiatives by coordinating client meetings, managing follow-up activities, and assisting in the preparation of marketing materials.
• Facilitate efficient service operations by scheduling appointments, coordinating with service teams, and ensuring prompt resolution of client service requests. Monitor and maintain service logs to support operational efficiency and customer satisfaction.
• Enter sales quotes and other critical data into the system with high accuracy.
• Organize and coordinate attendance at trade shows, including managing registrations and coordinating product demos and promotional giveaways.
• Manage and organize job files to maintain accurate and accessible records.

• Some experience in an administrative, sales support, or event coordination role preferred.
• High school diploma or equivalent required; college degree preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM or ERP systems is a plus.
• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy in data entry and file management.
• Excellent verbal and written communication skills.
• Ability to multitask and adapt to changing priorities.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions  
• Office environment  
• Regularly required to sit or stand, reach, bend and move about the facility 

• Health insurance
• 401(k)
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance

We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.