705 Administrative Support jobs in Pompano Beach
Medical Assistant/Administrative Support *Hybrid - Boynton Beach, FL* Beach, FL
Posted 3 days ago
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Job Description
We have an exciting opportunity to join our team as a Medical Assistant/Administrative Support. This will be a hybrid role following training, with 50% onsite work at our Boynton Beach, FL office, and 50% work from home. In this role, the successful candidate provides administrative support to the NYU Langone FGP Boynton Beach Clinical Access Center. The Medical Assistant/Administrative Support will be responsible for assisting the Clinical Access Center clinical staff with completing phone calls, scheduling, and other tasks to facilitate the efficient flow of communication between the Boynton Beach office, the patient, and the local site.
Job Responsibilities:
- Medication refills: assist with phone calls and other follow-up to pharmacies, local site, and patient, assist with pending refill requests as directed by the registered nurse.
- Other duties as required.
- Medical record updates under the direction of the registered nurse.
- Scheduling: assist patient in scheduling urgent or same day appointments with provider/urgent care, or lab, injection, and nurse visits.
- Lab tests: assist staff with issues regarding lab results, status of outstanding labs or adding tests onto existing orders as directed by the registered nurse or provider.
Minimum Qualifications: To qualify you must have a High School Diploma or the equivalent. Completion of a Medical Assistant Program from an accredited institution OR upon hire hold a current medical assistant Certification from a Nationally Recognized accredited institution (such as American Association of Medical Assistant(AAMA); American Medical Technologies (AMT); National Center for Competency Testing (NCCT); National Healthcare Association (NHA)). Preferred Licenses: Medical Assistant Certificate.
Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Florida provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone Florida is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration.
Customer Service
Posted 2 days ago
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Job Description
We are seeking a detail-oriented and highly organized Construction Administrator to join our team in Deerfield Beach, Florida. The ideal candidate will serve as a vital link between project managers, field teams, and leadership, ensuring the seamless execution of administrative tasks throughout the construction project lifecycle. This role offers an excellent opportunity for a proactive professional to contribute to the success of a variety of construction projects while honing administration and communication skills.
Key Responsibilities:
Project Documentation Management:
Maintain and organize construction project files, contracts, change orders, invoices, and other essential documents.
Ensure compliance with company standards and procedures regarding document control.
Administrative Coordination:
Support project managers and field teams by scheduling meetings, handling correspondence, and tracking deadlines.
Prepare and distribute project status reports, budgets, and schedules as needed.
Permit and Compliance Tracking:
Assist with obtaining necessary permits for construction projects and ensure ongoing compliance with local regulations.
Track expiration dates and facilitate renewals for all necessary licenses and certifications.
Vendor and Contractor Support:
Act as a liaison between vendors and contractors to process invoices, coordinate deliverables, and confirm scheduling.
Monitor subcontractor compliance with insurance, safety, and contractual obligations.
Procurement and Inventory Oversight:
Coordinate material orders and deliveries to construction sites.
Assist with managing inventory to ensure availability of necessary tools and resources for projects.
Financial Administration:
Process invoices, verify accuracy, and maintain records for smooth accounting workflows.
Track project budgets and expenses, providing regular updates to stakeholders.
Customer and Stakeholder Communication:
Respond to stakeholder inquiries and provide status updates regarding project progress and concerns.
Collaborate with clients, vendors, and internal teams to ensure clear communication and expectations alignment.
Software Utilization:
Utilize construction management software (e.g., Procore, Buildertrend, CMiC) for project tracking and coordination.
Master tools like Microsoft Office and Google Workspace for administrative tasks and reporting.
Requirements
Proven experience in administrative roles, preferably in construction or project management industries.
Strong proficiency in Microsoft Office Suite, Google Workspace, and construction software.
Exceptional organizational and multitasking abilities.
Keen attention to detail and accuracy in documentation and reporting.
Effective communication skills, both written and oral, to collaborate with diverse teams and stakeholders.
Knowledge of construction phases, compliance standards, or industry terminology is preferred.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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