693 Administrative Support jobs in Portland
Administrative Office Receptionist Support
97075 Beaverton, Oregon
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
We are looking for an organized and detail-oriented Administrative Assistant to join our team. This is a long-term contract position where you will play a pivotal role in maintaining the efficiency of office operations and ensuring excellent communication within the organization.
Responsibilities:
- Greet and assist visitors, ensuring a welcoming and efficient office environment.
- Manage inbound phone calls, directing inquiries to the appropriate departments or individuals.
- Process incoming and outgoing mail, including sorting, distributing, and preparing shipments.
- Coordinate office supply inventory, placing orders and ensuring adequate stock levels.
- Utilize Microsoft Teams for effective communication and collaboration across teams.
- Handle scheduling and calendar management using Microsoft Outlook.
- Provide administrative support for various office tasks and special projects.
- Maintain accurate records and documentation to support office operations.
- Assist with organizing meetings and preparing necessary materials.
Requirements
- Proficiency in Microsoft Teams for collaboration and communication.
- Experience with Microsoft Outlook for scheduling and email management.
- Strong background in administrative assistance with attention to detail.
- Knowledge of mail processing procedures, including sorting and delivery.
- Familiarity with supply management and inventory control.
- Excellent organizational and multitasking skills.
- Strong interpersonal and communication abilities
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for an organized and detail-oriented Administrative Assistant to join our team. This is a long-term contract position where you will play a pivotal role in maintaining the efficiency of office operations and ensuring excellent communication within the organization.
Responsibilities:
- Greet and assist visitors, ensuring a welcoming and efficient office environment.
- Manage inbound phone calls, directing inquiries to the appropriate departments or individuals.
- Process incoming and outgoing mail, including sorting, distributing, and preparing shipments.
- Coordinate office supply inventory, placing orders and ensuring adequate stock levels.
- Utilize Microsoft Teams for effective communication and collaboration across teams.
- Handle scheduling and calendar management using Microsoft Outlook.
- Provide administrative support for various office tasks and special projects.
- Maintain accurate records and documentation to support office operations.
- Assist with organizing meetings and preparing necessary materials.
Requirements
- Proficiency in Microsoft Teams for collaboration and communication.
- Experience with Microsoft Outlook for scheduling and email management.
- Strong background in administrative assistance with attention to detail.
- Knowledge of mail processing procedures, including sorting and delivery.
- Familiarity with supply management and inventory control.
- Excellent organizational and multitasking skills.
- Strong interpersonal and communication abilities
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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0
Administrative Assistant, Executive Support
97201 Portland, Oregon
$55000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client, a dynamic and forward-thinking organization, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support to their remote leadership team. This fully remote position is ideal for a detail-oriented professional who thrives on managing schedules, coordinating communication, and ensuring the smooth operation of administrative tasks for senior management. You will be responsible for managing complex calendars, scheduling meetings, making travel arrangements, and preparing correspondence and reports. The ideal candidate will possess excellent communication and organizational skills, with a proven ability to anticipate needs and manage priorities effectively in a virtual environment. Key responsibilities include managing email correspondence, organizing virtual meetings, preparing meeting agendas and minutes, conducting research, and maintaining confidential files. You will act as a key liaison between executives and internal/external stakeholders, ensuring professional and timely communication. Proficiency in standard office software suites (Microsoft Office, Google Workspace) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams) are essential. This role requires a high degree of discretion, professionalism, and a proactive approach to problem-solving. A minimum of 3 years of experience as an administrative assistant or executive assistant is required. If you are a motivated and resourceful individual looking for a flexible, remote-based career opportunity where you can significantly contribute to executive success, we invite you to apply.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings and appointments.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Manage and screen incoming email and phone calls, responding or directing as appropriate.
- Organize and prepare materials for meetings, including agendas and background documents.
- Take meeting minutes and track action items for follow-up.
- Maintain organized electronic and physical filing systems.
- Conduct research and compile data for various projects and reports.
- Handle confidential information with the utmost discretion.
- Act as a primary point of contact for internal and external communications on behalf of executives.
- Assist with ad-hoc administrative tasks and projects as assigned.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Administrative Assistant or Executive Assistant.
- Proven experience supporting senior-level executives.
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Teams) and remote collaboration tools.
- Ability to work independently, demonstrate initiative, and maintain confidentiality.
Apply Now
1
Senior Administrative Assistant - Executive Support
97204 Portland, Oregon
$65000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly professional and proactive Senior Administrative Assistant to provide comprehensive executive support in Portland, Oregon, US . This role is crucial for ensuring the smooth and efficient operation of the executive office, managing schedules, coordinating travel, preparing correspondence, and handling confidential information with discretion. You will be the primary point of contact for internal and external stakeholders interacting with the executives.
Key responsibilities include complex calendar management, coordinating meetings and appointments, preparing meeting agendas and minutes, and managing travel arrangements (flights, hotels, ground transportation). You will also be responsible for preparing reports and presentations, managing correspondence, and assisting with special projects as needed. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, strong communication abilities, and proficiency in Microsoft Office Suite and other relevant administrative software. A high level of professionalism, proactive problem-solving, and the ability to multitask effectively are essential.
Responsibilities:
Key responsibilities include complex calendar management, coordinating meetings and appointments, preparing meeting agendas and minutes, and managing travel arrangements (flights, hotels, ground transportation). You will also be responsible for preparing reports and presentations, managing correspondence, and assisting with special projects as needed. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, strong communication abilities, and proficiency in Microsoft Office Suite and other relevant administrative software. A high level of professionalism, proactive problem-solving, and the ability to multitask effectively are essential.
Responsibilities:
- Manage complex and dynamic executive calendars, ensuring efficient scheduling and time management
- Coordinate and arrange domestic and international travel for executives
- Prepare and edit correspondence, reports, presentations, and other documents
- Screen and prioritize incoming communications, handling inquiries independently when possible
- Organize and manage meetings, including preparing agendas, taking minutes, and coordinating logistics
- Handle sensitive and confidential information with the utmost discretion
- Assist with special projects, research, and event coordination
- Serve as a liaison between executives and internal/external contacts
- Manage office supplies, equipment, and vendor relationships
- Associate's or Bachelor's degree in Business Administration or a related field is preferred
- 5+ years of experience providing high-level administrative support, preferably to senior executives
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational, time management, and multitasking skills
- Strong written and verbal communication skills
- Ability to exercise discretion and maintain confidentiality
- Proactive approach to problem-solving and anticipating needs
- Experience with calendar management and travel coordination
Apply Now
2
Customer Service
97078 Beaverton, Oregon
PSG Global Solutions
Posted 3 days ago
Job Viewed
Job Description
Customer Service
Job Description
Provide consumer service support experience by monitoring and responding to inbound service related messages through different channels.
Work with the management and product teams to provide insights gained from our conversations with the consumer.
You'll utilize systems and other support tools to ensure accurate responses to consumer inquiries and to capitalize on potential sales opportunities.
Qualifications
College Degree (B.A or B.S) Communication or Marketing - preferred (Educational requirement may be substituted with equivalent industry-related business experience)
Superior knowledge in customer service and retail experience
1 yr experience in marketing research or customer contact position.
Athletic experience
Additional Information
All your information will be kept confidential according to EEO guidelines.
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