Administrative Assistant - Executive Support

23218 Richmond, Virginia $45000 Annually WhatJobs

Posted 7 days ago

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full-time
Our client is seeking a highly organized and proactive Administrative Assistant to provide executive support in Richmond, Virginia, US . This role is crucial for ensuring the smooth and efficient operation of the executive office. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence and reports, and handling sensitive information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and strong communication abilities. You must be proficient in office software, adept at multitasking, and able to anticipate the needs of the executives you support. A professional demeanor and a commitment to confidentiality are essential. This hybrid position requires a balance of in-office presence and remote work flexibility. Responsibilities include:
  • Managing and coordinating complex calendars for senior executives.
  • Scheduling internal and external meetings, including preparing agendas and distributing materials.
  • Making travel arrangements (flights, hotels, ground transportation) and preparing detailed itineraries.
  • Drafting, proofreading, and editing correspondence, memos, and reports.
  • Managing incoming and outgoing mail and communications.
  • Maintaining electronic and physical filing systems, ensuring confidentiality and accessibility.
  • Assisting with expense reporting and budget tracking for the executive office.
  • Greeting visitors and handling incoming phone calls with professionalism.
  • Coordinating special projects and events as needed.
  • Anticipating executive needs and proactively addressing them.

Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • 2+ years of experience in an administrative support or executive assistant role.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • High level of discretion and confidentiality.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • Professional demeanor and strong interpersonal skills.
  • Experience with travel booking platforms and expense management systems.
  • Proactive approach and ability to work independently.
This hybrid role requires availability in the Richmond, Virginia, US office for designated days each week.
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Senior Administrative Manager - Executive Support

23218 Richmond, Virginia $85000 Annually WhatJobs

Posted 7 days ago

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full-time
Our client, a prominent organization known for its dynamic work environment, is seeking an experienced and highly organized Senior Administrative Manager to oversee executive support functions. This vital role is based in Richmond, Virginia, US , and requires a proactive individual with exceptional attention to detail and a proven ability to manage complex schedules, coordinate high-level meetings, and handle sensitive information with utmost discretion. The ideal candidate will possess a strong understanding of corporate operations, excellent communication skills, and the ability to anticipate the needs of senior leadership.

Key responsibilities include managing the day-to-day administrative operations for a team of executives, coordinating complex domestic and international travel arrangements, preparing and editing correspondence, reports, and presentations. You will also be responsible for organizing and managing executive calendars, screening and prioritizing communications, and acting as a liaison between executives and internal/external stakeholders. Experience in event planning, budget management, and process improvement within an administrative context is highly desirable. The ability to work effectively under pressure, multitask efficiently, and maintain a high level of professionalism at all times is paramount. This role requires a proactive approach to problem-solving and a commitment to providing seamless support to ensure the productivity of the executive team. Strong interpersonal skills and the capacity to build rapport with individuals at all levels of the organization are essential.

Qualifications:
  • Bachelor's degree in Business Administration, Management, or a related field; relevant certifications are a plus.
  • 7+ years of experience in executive administrative support or office management, with at least 3 years in a supervisory or managerial role.
  • Proven experience managing complex calendars and international travel for senior executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
  • Excellent organizational, time management, and multitasking abilities.
  • Strong written and verbal communication skills, with a keen eye for detail.
  • Discretion and confidentiality in handling sensitive information.
  • Proactive problem-solving skills and the ability to work independently.
  • Experience with expense reporting and basic budget management.
This role offers a competitive salary, comprehensive benefits, and the opportunity to work in a challenging and rewarding environment.
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Customer Service Generalist

23214 Richmond, Virginia AtWork Group

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AtWork is seeking a Customer Service Generalist with customer service skills, is able to coordinate efficient schedules, and excel in a fast-paced environment.

Job Responsibilities:
- Utilizing strong problem-solving skills to efficiently address and resolve complex customer issues in a prompt manner.
- Make outbound calls to reach the targeted number of scheduled appointments and memberships necessary for successful service operations.
- Ensure the customer database is consistently accurate and up to date
- Prioritize calls to effectively support technician schedules and operational requirements.
- Perform administrative tasks to support the overall efficiency of the operation.
- Perform additional duties as assigned.

Requirements/Qualifications:
- Minimum of 2 years prior experience preferred.
- Strong verbal and written communication skills.
- Basic computer skills
- Strong problem-solving skills

Work days and times may vary.

Job Type: Full Time
Pay: $16.00/hr

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Customer Service Representative

23214 Richmond, Virginia Insight Global

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Our client is seeking a Customer Care Specialist to assist their inbound call center. Day to day responsibilities would include assisting customers with questions and concerns related to their accounts and or starting/stopping service. This position is onsite in Richmond, 8AM-5PM.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to com.

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .

5 Years of Customer Service Experience

Microsoft Excel Proficiency (Mail Merge, Formulas, Pivot Tables, Vlookup)

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Customer Service Teammate

23214 Richmond, Virginia GO Car Wash

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Customer Service Teammate

GO Car Wash is one of the fastest growing car wash operators in the United States, with locations in multiple states spanning across the country. And we keep adding more sites!

At GO Car Wash, we're committed to providing an exceptional, supportive, winning work experience for all our Teammates. We believe by caring for our Teammates first, we'll have delighted customers and successful car washes, which in turn creates opportunities for us all.

If you love cars, enjoy serving others, and want to be active and work outside, then join us!

As a Customer Service Teammate at GO Car Wash, you'll be helping our customers care for their carsin which they've invested a lot of money, time, and pride. This includes explaining our car wash options and requirements to customers, preparing and loading their cars in our car washes, and assisting customers with self-cleaning options. You'll also help maintain our car washes and sites to ensure we're providing a superior, clean car wash experience for all our customers.

To succeed at all of this, you must be able to:

  • Positively and energetically engage and communicate with customers
  • Quickly understand, retain, and follow directions and proceduresespecially safety
  • Continuously stand, move, and smile for long periods of time

Also, you must:

  • Be at least 16 years old
  • Verify you can work in the US

We can offer you a fun, active, outdoor workplace, working with a team of enthusiastic car washers. We also offer competitive health, 401(k), and paid time off benefits, plus free car washes, as well as opportunity to grow your career with us while learning work/life skills you can transfer to whatever path you choose to take in your future.

Compensation. Our Teammates in this role typically earn $15.00/hour, which includes a base pay of $3.00/hour plus an average of 2/hour in commission from membership sales. Commissions are uncapped, and our top performers regularly exceed 2/hour in additional earnings. Offer will depend on location and level of knowledge, skills, abilities, and experience.

All qualified applicants will be considered for employment without regard to age, race, color, national origin, religion, gender, gender identity, sexual orientation, disability or veteran status, or any other actual or perceived basis protected by law.

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Customer Service Associate

23112 Midlothian, Virginia Wawa

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Customer Service Associate (CSA)

As a Customer Service Associate (CSA), you are the friendly face that puts the wow in Wawa by greeting and serving our customers. Our CSAs are proud to be part of a beloved brand that is committed to putting people first, doing the right thing, and making every day a little brighter.

What you'll do:

  • Greet and engage with customers to ensure their needs are met both quickly and courteously.
  • Prepare food items such as our delicious breakfast items, built-to-order sandwiches, specialty beverages, and pizzas as well as keeping our coffee station clean and organized.
  • Operate the cash register, handle payments, activate fuel and gift cards, as well as assist with lottery and ID verification for age-restricted products.
  • Ensure our stores are well-stocked and that our shelves remain fresh, full, and inviting.
  • Help keep our stores clean and safe by following all established policy, procedures, and guidelines.
  • Complete store housekeeping duties including cleaning, dusting, sweeping, mopping, emptying trash, and more.

Benefits:

  • We are committed to offering inclusive, meaningful benefits and rewards that support our Associates financially, physically, and emotionally. At Wawa, extensive benefits are available to Wawa Associates. These include medical/dental vision and mental health benefits, ESOP (Employee Stock Ownership Plan), 401(k) + matching, Education Assistance Program, paid parental leave, store discounts, paid time off, flexible schedules and access to other benefit and wellness programs.
  • Eligibility for Wawa Benefits is defined under the terms of the plan(s)

Qualifications:

  • Great communication and customer service skills.
  • Ability to thrive in a fast-paced environment and multitask like a pro.
  • Must be 16+ years old with reliable transportation.
  • Enjoys working in a team environment.

The hourly range for this position is $15.00 - $8.75 and is commensurate with position, experience, and location. Associates in this position will receive a 1.50 shift differential for hours worked between 12am - 6am.

Wawa will provide reasonable accommodation to complete an application upon request, consistent with applicable law. If you require an accommodation, please contact our Associate Service Center.

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Customer Service Associate

23214 Richmond, Virginia Roses Discount Stores

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Customer Service Associate

As a Roses/Roses Express Customer Service Associate you will be responsible for providing excellent customer service to our customers. Key priorities include greeting customers, assisting them with selection of merchandise, completing transactions, and answering questions regarding the store and merchandise. Other duties may include unloading trucks, processing freight, recovering merchandise and stocking shelves.

Duties and Responsibilities:

  • Provides customer engagement in positive and approachable manner.
  • Assists in maintaining a clean, well-stocked store for customers during their shopping experience.
  • Helps in the unloading of merchandise from delivery trucks, organizes merchandise, and transports merchandise from stockroom to sales floor.
  • Independently stocks shelves and recovers merchandise in the store.
  • Accurately handles customer funds and processes transactions using the POS system.
  • Remains constantly aware of customer activity to ensure a safe and secure shopping environment.
  • Performs all other duties as assigned in order to maintain an effective and profitable store operation.

Position Requirements:

Education: Prefer completion of high school or equivalent. Ability to follow directives and interpret retail operational documents as assigned.

Experience: Prefer experience working in retail, hotel, restaurant, grocery or drug store environments.

Physical Requirements: Ability to regularly lift up to 40lbs. (and occasionally, up to 55 lbs.) from floor level to above shoulder height; must be able to meet demands of frequent walking, standing, stooping, kneeling, climbing, pushing, pulling and repetitive lifting, with or without reasonable accommodation.

Availability: Ability to work flexible, full-time schedule or part-time to include days, evenings, weekends and holidays.

Skills and Competencies: Customer Focus, Developing Potential, Results Driven, Strong Organizational Skills, Communication Skills, Problem Solving/Decision Making, Job Knowledge and Relationship Management.

Working Conditions:

Retail store environment where extended periods of standing are required.

Retail store stockroom environment subject to fluctuations in temperature.

Frequent lifting and maneuvering of merchandise and displays.

Exposure to dust and extreme temperatures while unloading trailers.

Scheduled work hours may vary, to include evenings and weekends.

Occasional use of ladders required.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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