1083 Administrative Support jobs in Vernon Hills

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow.
As a Facilities Support Professional, your role is critical to keep our offices running and allow our teams to focus on delivery. This is a part-time (25 hours per week) position in Chicago, IL.
As part of our Real Estate Operations, you will join our collaborative team providing our corporate offices with administrative support, project management, and related facilities activities. We are looking for a passionate Facilities Professional who is driven by collaboration, exceeding expectations, and challenging the status quo. You will perform various facilities related tasks to ensure smooth operations, including providing reception services, assisting internal clients, maintaining the office, heavy meeting support, front office security, monitor security badges, and responding to tasks related to facility management and appearance. You will also provide onboarding/offboarding support, assist the local Facilities Lead, and help manage subtenant space and requests.
Your keen ability to multi-task, communicate effectively and tackle challenges will allow you to thrive in our fast-paced environment. Working together, we'll help you grow and pursue what fulfills you so that we can make impacts on the future - big and small, global, and local.
* At least 2 years of experience in a customer-focused and administrative role
* Experience with Microsoft Office Suite
* Effective verbal and written communication skills
* Ability to work part-time (25 hours per week) on-site in Chicago, IL
Additional requirements:
Responsibilities may require physical activity, including some or all the following: Bending, stooping, walking, pushing, lifting up to 50 lbs., climbing stairs and/or ladders, sitting for long periods, and typing.
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Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Description
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Responsibilities will include, but are not limited to:
+ Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
+ Clerical support including mailing, scanning, faxing and copying to management
+ Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
+ Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
+ Gather the appropriate information to generate reports for the projects you have been assigned
+ Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
+ Coordinate office space needs
+ Assist with time entry and prepare expense reports for approval
+ Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
+ Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
Qualifications
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
+ This position requires a high school diploma (or equivalent).
+ Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
+ Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
+ Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Valued but not required skills and experience:
+ Some college level education in fields such as English, Writing or Journalism.
+ Experience working in the Engineering and/or power industry field.
+ Hold a Notary License
Award-Winning Benefits
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & Wellness Financial Benefits Work-Life Balance
+ Health Plans: Medical, Dental, Vision
+ Life & Accident Insurance
+ Disability Coverage
+ Employee Assistance Program (EAP)
+ Back-Up Daycare
+ FSA & HSA
+ 401(k)
+ Pre-Tax Commuter Account
+ Merit Scholarship Program
+ Employee Discount Program
+ Corporate Charitable Giving Program
+ Tuition Assistance
+ First Professional Licensure Bonus
+ Employee Referral Bonus
+ Paid Annual Personal/Sick Time (PST)
+ Paid Vacation
+ Paid Holidays
+ Paid Parental Leave
+ Paid Bereavement Leave
+ Flexible Work Arrangements
Compensation Range
$46,080.00 - $69,550.00
Transparency Statement
Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.
Awards & Recognition
Equal Opportunity
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
CityChicago
StateIL
CountryUnited States
Area of InterestAdministrative
TypeFull Time - Regular
Job ID2025-18190
Business GroupChief Operations Officer Group
DepartmentNuclear Power Support

Description
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Responsibilities will include, but are not limited to:
+ Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects.
+ Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings.
+ Write and edit procedures, review calculations, and other project related documents in accordance with Sargent & Lundy's and/or client requirements.
+ Gather the appropriate information to generate reports for the projects you have been assigned.
+ Organize and maintain controlled documentation, including technical drawings, specifications, and records. Implement and enforce version control and document retention polices. Process document change requests and track approval workflows.
+ Provide and track access to confidential documents. Maintain documents and directories for audits and compliance reviews.
+ Work with internal stakeholders to collect, distribute, and update required documents.
+ Assist with time entry and prepare expense reports for approval.
Qualifications
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
+ This position requires a high school diploma (or equivalent) and three years of administrative experience.
+ Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
+ Proficiency with document management systems (e.g., SharePoint, Egnyte)
+ Knowledge of version control practices and document workflows.
+ Ability to prioritize and manage multiple tasks.
+ Document auditing and compliance tracking.
+ Excellent communication skills (including writing and editing skills) and proficiency in Microsoft 365: Word, Excel, Outlook, and PowerPoint.
+ Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Valued but not required skills and experience:
+ Some college level education in fields such as English, Writing or Journalism.
+ Experience working in the Engineering and/or power industry field.
Award-Winning Benefits
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & Wellness Financial Benefits Work-Life Balance
+ Health Plans: Medical, Dental, Vision
+ Life & Accident Insurance
+ Disability Coverage
+ Employee Assistance Program (EAP)
+ Back-Up Daycare
+ FSA & HSA
+ 401(k)
+ Pre-Tax Commuter Account
+ Merit Scholarship Program
+ Employee Discount Program
+ Corporate Charitable Giving Program
+ Tuition Assistance
+ First Professional Licensure Bonus
+ Employee Referral Bonus
+ Paid Annual Personal/Sick Time (PST)
+ Paid Vacation
+ Paid Holidays
+ Paid Parental Leave
+ Paid Bereavement Leave
+ Flexible Work Arrangements
Compensation Range
$52,350.00 - $81,080.00
Transparency Statement
Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.
Awards & Recognition
Equal Opportunity
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
CityChicago
StateIL
CountryUnited States
Area of InterestAdministrative
TypeFull Time - Regular
Job ID2025-17996
Business GroupChief Operations Officer Group
DepartmentNuclear Power Support

Job Description

Job Description

This CFS Customer Service position is an entry-level role that offers exposure to multiple areas of our logistics operations. The successful candidate will support a combination of import and export functions, driver routing, customer service at the service window, data entry, and general administrative tasks. This is an excellent opportunity to gain hands-on experience in a fast-paced logistics environment while learning the full scope of warehouse and transportation processes.

Roles and Responsibilities

Position responsibilities include but are not limited to the following:

• Manage communication with customers regarding both import and export shipments
• Coordinate routing and dispatching of drivers
• Assist drivers at the customer service window, checking documents and processing pickups/deliveries
• Accurately track and trace cargo, update records, and manage documentation
• Support load planning and appointment scheduling
• Perform data entry into the internal operating system
• Organize and file shipping documents and customer records
• Respond to customer inquiries via phone and email
• Investigate and resolve shipping issues such as delays or discrepancies
• Assist with shipment closing, invoicing, and compliance procedures
• Ensure standard operating procedures and customer-specific instructions are followed
• Collaborate with warehouse teams to support operational flow

Qualifications and Education Requirements

• High School or GED equivalent
• Bachelor’s Degree is encouraged but not required
• Minimum of 1+ years’ experience in an office environment
• 1-2 years in the Logistics or Shipping Industry is required
• Basic understanding of import/export processes preferred

Preferred Skills

• Strong verbal and written communication skills
• Positive attitude and customer-focused mindset
• Ability to multitask and handle shifting priorities
• Excellent organizational skills and attention to detail
• Comfortable working independently and as part of a team
• Proficient with Microsoft Office and general computer use
• Capable of working in a high-volume, fast-paced environment

Benefits

• Health, Dental, and Vision Insurance
• Paid Time Off & Paid Holidays
• 401(k) with Employer Match