35 Administrative Support jobs in Westmont

**Requisition Number:**
**Job Description**
Cintas is seeking an Administrative Support Professional to support a manager and/or department. Responsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports and working on special projects, preparing reports, managing all incoming and outgoing mail, composing letters, memos and proposals, communicating with executives and creating presentations. This role interacts with diverse groups composed of internal and external customers at all levels. Independent judgment is required to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures.
**Skills/Qualifications**
Required
+ High School Diploma/GED
+ Minimum 2 years' administrative experience
+ Intermediate/advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet
+ Strong communication and customer service skills
+ Ability to work with a sense of urgency and manage multiple tasks at one time
+ Ability to keep confidential matters regarding our business and partners in full confidence
+ Ability to meet pending deadlines, prioritize work and emergency work requests
**Benefits**
Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.
Additionally, our employee-partners enjoy:
- Competitive Pay
- 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
- Disability, Life and AD&D Insurance, 100% Company Paid
- Paid Time Off and Holidays
- Skills Development, Training and Career Advancement Opportunities
**Compensation**
A reasonable estimate of base salary for this role ranges between $18.98 - $23.93/Hour. The range takes into account factors that are considered in making compensation decisions including, but not limited to, skill sets, experience and training, and other business and organization needs. Please note, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decision are dependent on the facts and circumstances of each decision.
**Company Information**
Cintas Corporation helps more than one million businesses of all types and sizes get Ready to open their doors with confidence every day by providing products and services that help keep their customers' facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor's 500 Index and Nasdaq-100 Index.
Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.
This job posting will remain open for at least five (5) days.
**Job Category:** Office Administration
**Organization:** Design Collective
**Employee Status:** Regular
**Schedule:** Full Time
**Shift:** 1st Shift

**Administrative Support Level I**
**Category:** Administration
**Main location:** United States, Illinois, Chicago
**Position ID:** J
**Employment Type:** Full Time
**Position Description:**
At the direction of the Agency and/or Center Director, perform a variety of administrative and secretarial functions for the DOS/PPT Management Staff and Contract Management staff. Maintain all office functions associated with meeting the needs of the front office including incoming calls, correspondence and faxes.
Due to the nature of the government contract requirements and/or clearance requirements, U.S. Citizenship is required.
**Your future duties and responsibilities:**
Under the guidance of the onsite Government management team, the Administrative Assistant shall perform a variety of administrative and secretarial functions for the Director or Assistant Directors. The Administrative Assistant Level I is responsible for coordinating the large volume of information coming into the office to insure formats and deadlines are being met (i.e. schedules, memoranda, briefing papers, taskers, etc.).
The Administrative Assistant maintains confidential information (employee lists, management contact info, etc.) and at a minimum, shall perform the following functions:
- Answer incoming calls (external and internal to the office in a highly professional manner and forward calls, take messages or resolve calls as warranted on an individual basis.
- Organize, type, collate and file sensitive material.
- Maintain Agency/Center and Director Calendar of upcoming events, guest log, appointments, and other activities.
- Review incoming documents and take appropriate action/distribution.
- Track and monitor the status of memoranda, correspondence and taskers.
- Inform Agency/Center personnel of overdue items, upcoming deadlines, and format and Department procedures for processing documentation.
- Assist with travel arrangements using online Travel Manager System.
- Prepare briefing materials and compile reports.
- Prepare written communications using a variety of office software, specifically: MS Word, MS Power Point, MS Publisher, MS Excel, and SharePoint.
- Provide support to other projects or tasks as required.
- Receive deliveries and arrange for pick-up of outgoing shipments.
- Be responsible for stocking the photocopy and facsimile machines and supplies as well as maintaining their operational status and taking the requested readings.
- Receive and sort incoming /outgoing administrative mail.
- Maintain constant awareness of all aspects of internal security including adherence to the restricted area policies, logging off computer terminals when not in use and securing work at the end of the business day.
- Admit and welcome visitors into facility and maintains visitor login files.
- Process employees for DS badges through the MDIS/DOS enrollment system, PIN resets and unlock badges.
- Liaise with building management to report and resolve maintenance issues.
- Operate office equipment, including but not limited to: document scanners, telephones, intercoms, A-phones, label printers, and cameras.
- Assist with ordering, tracking, receiving, inventorying office supplies through various methods (GSA, CA internal, etc.)
**Required qualifications to be successful in this role:**
Required qualifications to be successful in this role
- Types 50 words per minute (WPM) with no errors
- Ability to adapt to changes in procedures and assignments.
- Ability to establish working relationships at all organizational levels.
- Strong organizational skills, time management, and attention to detail.
- Can simultaneously manage and maintain multiple MS Outlook calendars for personnel, leave, training and/or conference rooms.
- Excellent written and oral communication skills to draft memoranda and reports.
- Demonstrated capability to analyze facts, evaluate information, and draw conclusions.
- Ability to interpret and apply regulatory material, such as federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel)
- HS Diploma (2 year college degree preferred), and;
- Three (3) years of experience utilizing a variety of office software, specifically: Microsoft (MS) Word, MS Excel, MS Power Point, MS Publisher, MS Excel, and MS Outlook, including;
- Two (2) years of experience as an Administrative Assistant in an office environment, including;
- One (1) year of experience supporting at an executive level, including;
- Demonstrated experience with document management, preferably for a legal department of other office, and;
- Demonstrated ability to prioritize and organize simultaneous work flow duties.
Due to the nature of the government contracts this position requires US Citizenship.
As a Federal Contractor, all members of CGI Federal, regardless of role or work location are required to be fully vaccinated, with the exception of those with approved medical or religious accommodations.
Hourly Rate: $ $23.29/hour
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level; experience and training; and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
At CGI Federal we call our professionals "members" to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world-class company. CGI Federal's benefits include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
401(k) Plan and Profit Participation for eligible members
Additional benefits determined by your Service Contract Act:
- Paid Time Off (PTO)
- Paid Federal Holidays
- Health & Welfare Benefits
#CGIFederalJob
#productioncareers
#PassportUS
#IAF
**Skills:**
+ Customer Service & Support
+ Data Entry
+ Detail-oriented
**What you can expect from us:**
**Together, as owners, let's turn meaningful insights into action.**
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because.
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team-one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. **Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.**
We make it easy to translate military experience and skills! Clickhere ( to be directed to our site that is dedicated to veterans and transitioning service members.
All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Long Description**
COMPENSATION: The Hourly rate for this position is $20.00 to $25.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

Description
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Responsibilities will include, but are not limited to:
+ Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
+ Clerical support including mailing, scanning, faxing and copying to management
+ Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
+ Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
+ Gather the appropriate information to generate reports for the projects you have been assigned
+ Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
+ Coordinate office space needs
+ Assist with time entry and prepare expense reports for approval
+ Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
+ Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
Qualifications
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
+ This position requires a high school diploma (or equivalent).
+ Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
+ Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
+ Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Valued but not required skills and experience:
+ Some college level education in fields such as English, Writing or Journalism.
+ Experience working in the Engineering and/or power industry field.
+ Hold a Notary License
Award-Winning Benefits
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & Wellness Financial Benefits Work-Life Balance
+ Health Plans: Medical, Dental, Vision
+ Life & Accident Insurance
+ Disability Coverage
+ Employee Assistance Program (EAP)
+ Back-Up Daycare
+ FSA & HSA
+ 401(k)
+ Pre-Tax Commuter Account
+ Merit Scholarship Program
+ Employee Discount Program
+ Corporate Charitable Giving Program
+ Tuition Assistance
+ First Professional Licensure Bonus
+ Employee Referral Bonus
+ Paid Annual Personal/Sick Time (PST)
+ Paid Vacation
+ Paid Holidays
+ Paid Parental Leave
+ Paid Bereavement Leave
+ Flexible Work Arrangements
Compensation Range
$46,080.00 - $69,550.00
Transparency Statement
Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.
Awards & Recognition
Equal Opportunity
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
CityChicago
StateIL
CountryUnited States
Area of InterestAdministrative
TypeFull Time - Regular
Job ID
Business GroupChief Operations Officer Group
DepartmentEnergy & Industrial Support

Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to manage administrative tasks efficiently from your home office. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, hotels, transportation), and preparing itineraries. This role requires exceptional attention to detail, the ability to anticipate needs, and the capacity to handle sensitive information with discretion and confidentiality. You will screen and direct phone calls, manage email correspondence, and prepare reports, presentations, and other documents. Responsibilities also include maintaining organized digital filing systems, processing expense reports, and assisting with special projects as needed. The ideal candidate will possess outstanding communication and interpersonal skills, enabling effective interaction with internal teams, external partners, and clients. Proficiency in standard office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack), is essential. You should be adept at prioritizing tasks, managing multiple deadlines, and working autonomously in a remote environment. A minimum of 3-5 years of experience as an administrative assistant, executive assistant, or in a similar support role is required. Associate's or Bachelor's degree is preferred.

Responsibilities:

• Manage executive calendars, scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up actions.
• Screen and manage incoming communications (emails, phone calls).
• Prepare presentations, reports, and correspondence.
• Maintain organized digital filing systems and databases.
• Process expense reports and manage invoices.
• Assist with special projects and event coordination.
• Provide proactive support to ensure smooth daily operations for executives.
• Handle confidential information with the utmost discretion.

Qualifications:

• 3-5 years of experience in an administrative support or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and professionalism in handling confidential information.
• Self-starter with the ability to work independently in a remote setting.
• Associate's or Bachelor's degree is preferred.

Job Title: Data Entry ClerkJob Description
This is a 3-month contract role designed to support data entry and provide assistance to clinics and vendors with purchase orders, inventory, and related tasks. The role will transition to a hybrid model, requiring 2 days remote work and 3 days in-office, adhering to the office's predetermined schedule.
Responsibilities
+ Enter and update data related to current inventory, frames, prices, and PLS numbers.
+ Maintain all vendor queues for inventory tracking and data entry.
+ Manage all tickets and requests to provide status updates on orders and product availability.
+ Work efficiently across multiple screens and systems.
+ Perform duties while being stationed at the desk 100% of the time.
Essential Skills
+ 1-2 years of data entry experience.
+ 2 years of customer service experience in retail, food service, or call center.
+ Intermediate Microsoft Excel skills, including ribbon functions, formulas, charts/graphs, and data entry.
+ GED or High School Diploma.
Additional Skills & Qualifications
+ Experience in inventory control and management.
+ Ability to adapt quickly to new tasks as business needs arise.
+ Good time management skills.
+ Ability to work effectively within a team.
+ Capable of thriving in a fast-paced environment.
Work Environment
The position requires working Monday through Friday from 8:30 AM to 5:00 PM, with a 30-minute lunch break and two 10-minute breaks. The work will be performed in a hybrid setting, with 2 days remote and 3 days in the office. The office houses all glasses and frames for business support services and supply chain management, ensuring inventory and product shipping are efficiently managed.
Job Type & Location
This is a Contract position based out of Bloomington, Illinois.
Pay and Benefits
The pay range for this position is $17.25 - $17.25/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Bloomington,IL.
Application Deadline
This position is anticipated to close on Nov 3, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

This is a remote position.

Join our team at D.S. Murphy in the Real Estate industry as an Online Data Entry Clerk. This role plays a crucial part in maintaining accurate and up-to-date information for our organization.

Responsibilities: Input and update data in the company's online systems Verify accuracy of data and make necessary corrections Organize and maintain electronic files and documents Assist with data analysis and reporting as needed Requirements: Proven experience in data entry or a similar role Proficiency in Microsoft Office Suite Strong attention to detail and accuracy Excellent time management skills Qualifications: High school diploma or equivalent Basic knowledge of real estate industry a plus Benefits: Competitive salary Opportunity for growth and advancement Health and wellness benefits Requirements Proven experience in data entry or a similar role Proficiency in Microsoft Office Suite Strong attention to detail and accuracy Excellent time management skills Benefits Competitive salary Opportunity for growth and advancement Health and wellness benefits