101 Administrative jobs in Gurnee

Join a team that is transforming the way we look at food and redefining what’s possible in the industry. We are seeking a go-getter who thrives in a fast-paced environment, stays unflappable under pressure, and brings both thoughtfulness and drive to everything they do. In this highly visible role, you’ll work closely with the CEO, providing strategic support and a steady partnership that enables the CEO to focus on driving growth and innovation. From keeping initiatives on track to interacting with professionalism and confidence, you’ll play a vital part in shaping the future of food while helping a visionary leader operate at their very best.

Responsibilities

• Own and optimize the CEO’s calendar and travel logistics with foresight, ensuring priorities are protected, commitments are balanced, and the CEO is always where needed, prepared, and on time.
• Serve as the CEO’s right-hand in key meetings, capturing critical details, anticipating needs in real-time, and stepping in as their voice and representative when required, maintaining authority and professionalism.
• Translate conversations into action, synthesize meeting outcomes into clear, actionable next steps; independently draft communications; develop presentations; and ensure follow-through across teams and stakeholders.
• Contribute to business development initiatives by preparing materials, tracking opportunities, and assisting in relationship management that supports the CEO’s growth agenda.
• Travel alongside the CEO on short notice, ensuring they are supported and equipped during trips, while adapting quickly to shifting schedules and demands.
• Be a strategic thought partner during evening strategy sessions as needed, bringing perspective, structure, and follow-through to high-level discussions.
• Operate with speed, discretion, and sound judgment in a dynamic environment where priorities shift quickly and execution must be flawless.
• Build a trusted partnership with the CEO, serving as a stabilizing force and proactive problem solver, while respecting organizational structure and maintaining close collaboration with the COO.
• Demonstrate strong situational awareness, knowing when to step in as the CEO’s proxy and when to pull back, exercising sound judgment, discretion, and respect for the dynamics in the room.

Ideal Experience

• A bachelor’s degree is preferred.
• 7+ years supporting C-level executives.
• Background in food, supply chain, or a related industry strongly preferred.
• Excellent writing, communication, and interpersonal skills.
• Resilient, confident, and adaptable, problem-solve independently, and offer thoughtful suggestions.
• Friendly and approachable, with a positive and professional presence.
• Flexible, able to travel frequently and adapt to changing priorities.
• Strong backbone, not easily flustered, and grounded in professionalism without pretension.

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The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Administrative Director – Gallery Park Dental

Location: Glenview, IL (On-site)

Type: Full-time

Salary: $70,000 - $90,000

Gallery Park Dental is seeking an Administrative Director to lead and coordinate the business and administrative functions of our growing dental practice. This leadership role is responsible for human resources, business staff management, patient relations, marketing, IT systems, and facility operations. The Administrative Director will play a vital role in enhancing patient experiences, supporting staff development, strengthening office systems, and driving practice growth.

Key Responsibilities

Human Resources & Team Development

• Lead recruiting, hiring, onboarding, and performance management for all staff.
• Conduct evaluations and create development plans.
• Foster employee engagement through recognition, team-building activities, and office outings.
• Ensure compliance with labor laws and HR best practices.

Business & Administrative Operations

• Supervise and support front desk, billing, and administrative personnel.
• Oversee training programs to ensure consistency and compliance.
• Monitor staff efficiency, accuracy, and adherence to office policies.

Patient & Public Relations

• Serve as the point of contact for patient feedback and concerns, ensuring timely resolution.
• Continuously evaluate and improve patient service processes.
• Uphold the practice’s reputation through compassionate and professional communication.

Marketing & Growth

• Plan and execute marketing initiatives to drive patient acquisition and retention.
• Manage digital presence, including website, social media, and online reputation.
• Collaborate with leadership on community outreach and brand growth strategies.

IT & Facility Management

• Oversee office IT systems, practice management software, and phone systems.
• Ensure HIPAA compliance and coordinate with vendors for system maintenance.
• Manage building relationships, office security, and facility needs.

Strategic Growth & Expansion

• Partner with leadership to identify opportunities for practice growth.
• Support the rollout of new services, technologies, and systems.
• Monitor business performance metrics and contribute to long-term planning.

Requirements

• Bachelor’s degree in Business Administration, Healthcare Management, or related field preferred (equivalent experience considered).
• 3–5 years of administrative or management experience in healthcare/dental settings, including supervisory responsibility.
• Proven experience in HR, staff supervision, and patient relations.
• Marketing and business development experience strongly preferred.
• Strong organizational, leadership, and problem-solving skills.
• Knowledge of dental practice management systems, IT operations, and compliance regulations.
• Excellent communication, customer service, and time-management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with dental practice management software, Microsoft Office Suite, and inventory management systems.

Our Core Values

At Gallery Park Dental, we are guided by five core principles:

• Positive Attitude in every interaction
• Clear & Respectful Communication
• Effort & Focus in all tasks
• Consistency in delivering high-quality work
• Reliability in supporting our patients and team

Why Join Us?

• Opportunity to make a meaningful impact in a growing dental practice.
• Collaborative, team-oriented environment.
• Commitment to professional development and staff growth.

Duration: 12 months contract

Location: Mettawa, IL (Hybrid)

Job Description:

This position offers a dynamic opportunity for an individual seeking to grow their career in a supportive and collaborative environment. The organization provides a positive corporate culture where contingent staff are valued as integral team members to achieve business objectives. Below are some of the perks available to contingent staff:

• Access to various technology and training to enhance and expand skill levels.
• Leadership support to align career development with personal interests and goals.
• Flexible schedules, depending on team requirements.
• Collaborative team environment fostering a positive work experience.
• Inter-campus shuttles for convenient building-to-building transport with on-demand service.
• Complimentary shuttle service from local transit stations to the campus (location-dependent).
• Complimentary coffee service at various locations (location-dependent).

Responsibilities:

The Admin Level IV provides advanced administrative support to VP-level executives or equivalent, with potential backup support for higher-level management or other staff as needed. Responsibilities include, but are not limited to:

• Ensuring compliance with corporate and divisional policies, including purchasing/requisition procedures, security and privacy rules, branding guidelines, and copy center procedures (if applicable).
• Interacting with high-level executives and handling confidential or business-sensitive information.
• Tracking budget expenditures as assigned.
• Coordinating and maintaining departmental files in compliance with corporate and government regulations.
• Utilizing Microsoft Office Suite and other business-specific software, including corporate travel/expense systems and employee performance management tools (as applicable).
• Managing new employee office setups and onboarding processes.
• Training or coordinating work for new administrative assistants.
• Performing administrative functions, including:
• Answering phones and managing inquiries.
• Calendar management, proactively resolving scheduling conflicts.
• Setting up Teams/Zoom and telepresence systems, acting as a liaison for remote access issues.
• Scheduling travel and processing expense reports.
• Managing correspondence, scheduling couriers, preparing FedEx labels, and handling shipments.
• Ordering office supplies and processing invoices.
• Planning meetings/events and coordinating catering.
• Creating or modifying business documents and preparing presentations from source materials.
• Handling large copy requests, preparing binders, and requesting publications/articles.
• Onboarding contracted vendors.
• Operating with general instructions and minimal supervision.
• Safeguarding confidential information.

Experience:

• 7+ years of previous administrative experience supporting executives.
• Experience in a pharmaceutical company or Contract Research Organization (CRO) strongly preferred.
• Some leadership or supervisory experience desired.
• Intermediate-to-advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in Concur, SharePoint, Visio, or OrgPlus.
• Understanding of business processes and requirements.
• “Make it happen” attitude with persistence.
• Ability to learn quickly, grasp key concepts, and adapt to changing priorities.

Skills:

• Fully understands assigned tasks and expectations, seeking clarification when needed.
• Communicates obstacles to meeting deadlines and provides status updates proactively.
• Demonstrates strong problem-solving skills and accountability for actions/mistakes.
• Challenges the team to continuously improve.
• Prioritizes work effectively, balancing multiple requests.
• Build strong working relationships with client areas, fostering rapport and trust.
• Exhibits excellent listening skills.

Education:

• Some college preferred.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Recruiter Details:

Name: Jyoti

Email:

Internal Id:

Vintage Luxury Home is seeking a qualified, professional, and energetic Construction Administrative Assistant and Project Coordinator. Vintage specializes in luxury residential building projects and developments. $25-$35 per hour

Responsibilities

Construction Administration, Organization, Project Coordination and Customer Service professional with the ability to work with co-workers in a cooperative manner while remaining flexible, resourceful, proactive, and efficient with a high level of professionalism, and confidentiality. The ideal candidate is one who can work independently with little to no supervision and has experience supporting supervisors in daily administrative construction tasks.

Candidates considered for the position must possess excellent organizational abilities, meticulous attention to detail, strong verbal and written communication skills and demonstrate success in building interpersonal relationships required to work in a fast- paced, creative and collaborative team environment.

Qualifications

Experience and knowledge in construction terms, requests for proposals, bid summaries, follow up, bidding sourcing and scheduling. Sub-Contractor and office management

• Ability to maintain a high level of confidentiality
• Working knowledge construction processes
• Strong working knowledge of Microsoft Word and Excel
• Superior organizational skills and the ability to prioritize multiple responsibilities while supporting management
• Excellent attention to detail
• Self-starter with a good attitude
• Ability to maintain a professional appearance
• Responsible for office reception area, answering phones, greeting guests and refer callers to appropriate parties.
• Facilitate the subcontractor bid process to include processing, distribution and tracking of all project bidding documentation.
• Follow up to ensure timely receipt of on correspondences and outstanding requests.
• Utilize software programs and templates to process, distribute and track all project documentation.
• Setup job binders and subcontractor files
• Negotiate subcontracts.
• Plan and schedule projects

• Manage jobs in progress including subcontractor coordination, conflict resolution, documentation and ensuring quality and safety on every job.
• Assist with the support, maintenance and preparation of reports, calendars, files and spreadsheets.
• Perform project closeout.
• Preparing 3-week look ahead schedules.
• Prepare agendas and make arrangements for meetings.
• Creating/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outlines. Attending meetings when requested by PM.
• Master in Excel (Must understand and be able to enter formulas and functions)
• 2-10 years of experience in construction field
• Proven to be highly self-motivated, strong personal initiative and solid judgment
• Proven to work accurately while under pressure of deadline
• Ability to build and maintain strong working relationships
• Excellent Proficiency with the MS Office Suite including Word, Excel, SharePoint, PowerPoint, OneDrive, outlook and Project Scheduling (preferred), with emphasis on complex Excel spreadsheet capabilities and Word processing.
• Proven leadership and managerial abilities to interact with all levels of management
• Proven analytical skills as a problem predictor, not just problem solver
• Comfortable interacting/interfacing with subcontractors, suppliers and designers
• Self-Motivated with the ability to work independently and as part of a team
• Ability to manage multiple projects simultaneously and flexible in prioritizing work tasks.
• Experience working in web-based applications.
• Contract reading and Comprehension
• Timely, professional and polished in appearance
• Licenses, Bonds, COI’ s and permits knowledge

Job Description

The Teamcenter Administrator role is responsible for the day-to-day administration, maintenance, and support of the Teamcenter PLM system. This includes system configuration, user administration, data management, troubleshooting, and ensuring system stability and performance. The Administrator will work closely with engineering, manufacturing, and other departments to ensure the effective utilization of Teamcenter within the organization to ensue seamless operations and robust system performance to enhance productivity.

Responsibilities

• System Administration
• Install, configure, and maintain Teamcenter PLM software and related components.
• Perform system upgrades, patches, and hotfixes.
• Monitor system performance, identify and resolve bottlenecks.
• Manage system backups and recovery procedures.
• Ensure system security and data integrity.
• User Administration
• Create and manage user accounts and access permissions.
• Provide user training and support on Teamcenter functionalities.
• Troubleshoot user issues and provide timely resolutions.
• Data Management
• Manage data migration and synchronization processes.
• Implement data cleansing and archiving strategies.
• Ensure data quality and consistency within the system.
• Customization & Enhancement
• Analyze business processes and recommend improvements to Teamcenter workflows.
• Customize Teamcenter to meet business requirements.
• Design, test, and deploy new features and functionalities.
• Collaborate with stakeholders to optimize system utilization and efficiency.
• Integration & Support
• Integrate Teamcenter with other enterprise applications (e.g., ERP, CAD tools).
• Provide technical support and resolve end-user issues.
• Develop and maintain system workflows and processes.
• Training & Documentation
• Create and maintain system documentation, guidelines, and training materials.
• Conduct user training and onboarding sessions.
• Monitor system usage and ensure adherence to best practices.
• Troubleshooting
• Diagnose and resolve system errors and performance issues.
• Investigate and resolve data integrity issues.
• Provide technical support to users as needed.
• Collaboration
• Liaise with Siemens support or external consultants for advanced troubleshooting.
• Collaborate with IT and other departments to align PLM strategy with company goals.
• Project Support
• Participate in PLM-related projects, such as system implementations and upgrades.
• Provide technical expertise and support for PLM initiatives.
• Keep abreast of the latest Teamcenter releases and best practices.
• Attend relevant training courses and conferences to enhance skills.

Qualifications:
Qualifications

• 5+ years of experience as a Teamcenter Systems Administrator required.
• Bachelor's degree in Computer Science, Engineering, or a related field.
• Strong understanding of Teamcenter architecture , data model, and administration tools.
• Experience with Teamcenter Active Workspace, Teamcenter Visualization, and other Teamcenter modules.
• Familiarity with Teamcenter CAD integrations including Solid Edge & NX.
• Knowledge of Export/Import using PLMXML, IPS Data Upload.
• Proficiency in SQL and scripting languages (e.g., Python, Perl).
• Excellent troubleshooting and problem-solving skills.
• Must be a U.S. citizen due to access to controlled documents, as stipulated by regulatory guidelines.

Additional Information

All your information will be kept confidential according to EEO guidelines.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website (Careers - Smiths Group plc)